Town of Wappinger 20 Middlebush Road Wappingers Falls, NY Regular Meeting

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Regular Meeting townofwappinger.us

~ Minutes ~ Joseph Paoloni

(845)297-5771

Monday, April 13, 2020 7:00 PM Town Hall

I. Call to Order

Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Present 7:00 PM Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Present 7:00 PM Al Casella Town of Wappinger Councilman Present 7:00 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:00 PM

Tim Moot Consultant Engineer Present 7:00 PM

Jim Horan Consultant Attorney Present 7:00 PM

II. Salute to the Flag III. Agenda and Minutes

1. Motion To: Adopt Agenda

RESULT: ADOPTED [UNANIMOUS]

MOVER: Al Casella, Councilman

SECONDER: Christopher Phillips, Councilman

AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Acknowledge Minutes of March 9th, 2020

COMMENTS - Current Meeting:

Was part of the March 23rd packet. Will not be re-printed.

MOVER: Christopher Phillips, Councilman SECONDER: Al Casella, Councilman

AYES: Thurston, Beale, Bettina, Phillips, Casella

IV. Public Portion

1. Motion To: Open Public Portion

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2. Motion To: Close Public Portion

V. Discussions

1. Supervisor's Report on Town COVID19

  summary of various town actions and initiatives to date in response to the Covid19 pandemic.

2. Comptroller's Financial Review & Projections for 2020

Fredrick provided an estimated 2019 year-end financial update and spoke of future revenue streams.

The Comptroller read from a document detailing the fund balances for all the funds. The general fund balances are:

Un-assigned General Fund A fund balance has $1,412,038 of Total A-Fund Balance of

$2,905,423

Un-assigned General Fund B fund balance has $4,437,193 of Total B-Fund Balance of

$5,044,902

Un-assigned General Fund Highway fund balance has $1,473,850 of Total B-Fund Balance of

$2,203,205

Town of Wappinger Un-assigned Fund balances including all special districts such as water, sewer, etc is $12,362,157 of a Total Town-wide Fund balance of $15,302,374

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Revenues from Mortgage re-financing and sales tax will be down. CHIPs money, i.e. money from the State directed for paving; seems pretty secure, but no decision has been made . 3. Recreation Review of Summer Camp, Community Day, and other Programs

Jessica provided an update on closures and postponed programs and plans going forward. She has been doing a lot of work in this area. They discussed some planned initiatives for Seniors.

4. Motion To: Hire 2 Seasonal Hires for Buildings and Grounds

Steve has an immediate need to maintain our grounds most especially grass cutting. He needs to make seasonal hires. I would like to be ready to start getting back to somewhat normal as soon as the go-ahead is given, most likely an incremental increase beginning in June. Since our parks, especially Carnwath, are being actively used, he needs to maintain them from a health and safety perspective. Maintenance of fields and parks is deemed essential and therefore public works programs can continue but social distancing must be observed. The board approved the hires;

however, nothing was given to the board or the Town Clerk for filing in these minutes.

MOVER: William H. Beale, Councilman SECONDER: Christopher Phillips, Councilman

AYES: Thurston, Beale, Bettina, Phillips, Casella 5. HVAC Service Contract For Town Hall/ESB

The town needs to maintain our Town Hall and ESB HVAC SYSTEMS, there is a need to enter into the service contract ASAP. Scheduled for the next meeting.

RESOLUTION: 2020-87

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Resolution Declaring Equipment Surplus And Authorizing Its Sale WHEREAS, the Town of Wappinger currently owns old, worn out and obsolete equipment that cannot be repaired, or is too costly to repair, but may have some value; and

WHEREAS, by email dated February 21, 2020, Supervisor of Buildings & Grounds Steve Frazier determined that the below listed equipment is no longer useful for Town purposes and he recommended that the surplus equipment be sold and the proceeds used for new

improvements to the buildings and grounds;

NOW, THEREFORE, BE IT RESOLVED:

1. The Town Board hereby authorizes the Supervisor of Buildings & Grounds to sell the surplus equipment listed below in as-is condition:

a) 14 Dock Floats b) John Deere Mower c) BadBoy Mower

d) 2002 Chevy Utility Truck e) Playground Slide

f) Surveillance Camera System

2. The Town Board hereby authorizes the Supervisor of Buildings & Grounds to sell the surplus equipment in a manner that will obtain the best price possible which includes public auction, trade in or a private sale for value.

3. The Supervisor of Buildings & Grounds is authorized, but is not required, to set minimum bids for each surplus equipment item to be sold at public auction.

4. Proceeds from the sale of the surplus equipment shall be first used to pay any debt service that is outstanding for the items; and any balance that remains shall be paid into the General Fund.

The foregoing was put to a vote which resulted as follows:

 Vote Record - Resolution RES-2020-87

 Adopted

 Adopted as Amended

 Defeated

 Tabled

 Withdrawn

Yes/Aye No/Nay Abstain Absent

Richard Thurston Voter    

William H. Beale Voter    

Angela Bettina Seconder    

Christopher Phillips Voter    

Al Casella Mover    

Dated: Wappingers Falls, New York April 13, 2020

The Resolution is hereby duly declared Adopted.

7. Establishing a Victory Garden at Carnwath

Supervisor Thurston explained the garden at Carnwath to provided organic crops on the acre of land that was plowed a year ago. He explained that Camo has donated the water system to plug into the pump house out there and take care of some other elements of it.

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VI. Resolutions

Resolution Acknowledging Appointment Of Deputy Receiver Of Taxes To The Town Of Wappinger

WHEREAS, Town Law provides that the Receiver of Taxes is authorized to appoint a Deputy Receiver of Taxes, and

WHEREAS, the Town of Wappinger Town Board did establish said position on February 10, 2020, and

WHEREAS, Lee Anne Freno, Receiver of Taxes for the Town of Wappinger has elected to appoint Maura Leonetti as Deputy Receiver of Taxes.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein.

2. The Town Board acknowledges the appointment of Maura Leonetti as Deputy Receiver of Taxes by Lee Anne Freno, Receiver of Taxes for the Town of Wappinger.

3. The Town Board hereby establishes the salary of the Deputy Receiver of Taxes as set forth in the adopted 2020 budget effective March 16, 2020 to be paid in 52 weekly installments, pro-rated for the remainder of calendar year 2020 as determined by the Town Comptroller.

4. The Town Board hereby delegates to the Receiver of Taxes the authority to assign the duties of the Deputy Receiver of Taxes.

 Adopted

 Defeated

 Tabled

 Withdrawn

William H. Beale Mover    

Angela Bettina Voter    

Al Casella Seconder    

Resolution Auhtorizing Change Order No. 1 To Contract For Carnwath Farms Park Community Center And Chapel Roof Restorations

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WHEREAS, by Resolution 2019-210, the Town Board awarded a contract for Carnwath Farms Park Community Center and Chapel Roof Restorations to Vanguard Organization Inc. in the amount of $102,919.00; and

WHEREAS, the Engineers to the Town, by email dated March 16, 2020, reviewed Change Order No. 1 to the Carnwath Roof Restoration Contract, a copy of which is affixed hereto, which amends the contract by adding temporary waterproofing protection for the Carnwath Manor House and results in a new contract price of $132,782.00;

NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves Change Order No. 1, which increases the total contract price by the amount of $29,863.00, resulting in a new contract price of $132,782.00 and authorizes the Supervisor to sign Change Order No. 1 on behalf of the Town; and be it further

RESOLVED, that the Town Comptroller is authorized to make contract payments in accordance with this approved Change Order.

 Adopted

 Defeated

 Tabled

 Withdrawn

Next: 4/27/20 7:00 PM

Christopher Phillips Seconder    

Al Casella Mover    

The Resolution is hereby duly declared Tabled.

Resolution Auhtorizing Change Order No. 1 To Contract For Carnwath Farms Park Community Center And Chapel Roof Restorations

WHEREAS, by Resolution 2019-210, the Town Board awarded a contract for Carnwath Farms Park Community Center and Chapel Roof Restorations to Vanguard Organization Inc. in the amount of $102,919.00; and

WHEREAS, a Resolution was previously prepared to authorize Change Order No. 1 to the Carnwath Roof Restoration Contract, which amends the contract by adding temporary waterproofing protection for the Carnwath Manor House, resulting in a revised contract sum in the amount of $132,782.00, which Resolution is to be adopted simultantously with this

Resolution; and

WHEREAS, the Engineers to the Town has reviewed Change Order No. 2 to the Carnwath Roof Restoration Contract, a copy of which is affixed hereto, which amends the contract by adding slate shingle replacements and repairs on the Carnwath Chapel Roof, which results in a new contract price of $139,762.00.

NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves Change Order No. 2, which increases the total contract price by the amount of $8,340.00,

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resulting in a new contract price of $139,762.00 and authorizes the Supervisor to sign Change Order No. 2 on behalf of the Town; and be it further

RESOLVED, that the Town Comptroller is authorized to make contract payments in acc The foregoing was put to a vote which resulted as follows:

 Adopted

 Defeated

 Tabled

 Withdrawn

Richard Thurston Mover    

William H. Beale Seconder    

Al Casella Voter    

Resolution Auhtorizing Waiver Of Penalty For Late Water And Sewer Payments Due To Covid-19 Emergency

WHEREAS, the worldwide COVID-19 pandemic poses a threat to health and welfare of the residents and visitors of the State of New York, County of Dutchess and Town of

Wappinger; and

WHEREAS, on March 7, 2020, the Governor issued an Executive Order and declaring a State of Emergency for the entire State of New York which has been extended; and

WHEREAS, the COVID-19 pandemic has caused economic upheaval which has made it difficult for residents and businesses in the Town of Wappinger to pay its financial obligations including water and sewer bills; and

WHEREAS, §236-3 of the Town of Wappinger Code assesses a late penalty of 10% on all water and sewer charges that have been in arrears for more than 30 days;

NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby suspends the late penalty assessment imposed by §236-3 during the pending Statewide State of Emergency for the COVID-19 outbreak and for a period of 30 days thereafter; and be it further

RESOLVED, that a notice of this relief shall be provided to customers in the next water and sewer bills that are printed and shall also be posted on the Town’s website and social media sites and posted on the sign board maintained by the Town Clerk.

 Adopted

 Defeated

 Tabled

 Withdrawn

Angela Bettina Seconder    

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Resolution Authorizing Supervisor And Town Comptroller To Create a Fema Grant Account And Submit An Application For A Covid-19 Grant

WHEREAS, the FEMA Public Assistance (PA) program has been made available to reimburse eligible expenses incurred by state and local governments related to the COVID-19 outbreak; and

WHEREAS, the nature and scale of this national Covid-19 emergency is beyond anything the emergency management community has seen, FEMA is allowing applicants to apply for assistance in the PA Grants Portal; and

WHEREAS, the Town of Wappinger desires to create a FEMA Grant Account and submit an application for a COVID-19 Grant.

NOW, THEREFORE, BE IT RESOLVED;

1. The Town Supervisor and the Town Comptroller are hereby authorized to create a FEMA Grant Account and submit an application for a Covid-19 Grant on behalf of the Town of Wappinger.

2. The Town Supervisor and the Town Comptroller are further authorized to accept any grant funds that are received, if the application is approved, and apply the grant funds received to the appropriate funds in accordance with the generally accepted

governmental accounting principles and the guidelines of the Office of the State Comptroller.

3. All Department heads are directed to cooperate with the Town Comptroller to determine the eligible expenses of the Town.

 Adopted

 Defeated

 Tabled

 Withdrawn

Christopher Phillips Seconder    

Resolution Awarding Contract For Reese Cultural Plumbing Work

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WHEREAS, as a result of COVID-19 restrictions, the Carnwath Park is receiving visitors who need to have access to hand washing and other sanitary facilities; and

WHEREAS, the plumbing system at Reese Cultural Center at Carnwath Farms requires an upgrade to serve these needs; and

WHEREAS, the Town has received an estimate for the necessary plumbing work from Freno Plumbing & Heating, Inc. for $21,680, a copy of which is attached; and

WHEREAS, this public works project is not subject to competitive bidding pursuant to GML §103 but is subject to the Procurement Policy of the Town of Wappinger; and

WHEREAS, due to the COVID-19 emergency, the requirement of Town Code §46-5 for three written quotes is hereby waived pursuant to §46-2(C);

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. The Town of Wappinger hereby awards a contract to Freno Plumbing & Heating, Inc. for

$21,680 in accordance with the attached proposal.

2. The Town Board hereby authorizes payment of the plumbing upgrades from the Recreation Trust Fund.

3. Payments under the contract shall be paid on vouchers submitted and reviewed as required by law.

 Adopted

 Defeated

 Tabled

 Withdrawn

Next: 5/10/20 7:00 PM

The Resolution is hereby duly declared Tabled.

Resolution Authorizing Purchase Of Municity Software Upgrade

WHEREAS, the Town of Wappinger uses Municity Software to process applications for building and zoning permits and to maintain the records of those departments of the Town; and

WHEREAS, the current server-based software application is not compatible with the operating systems of Town computers and needs to be upgraded to the newest edition; and

WHEREAS, upgrading the existing software is not subject to competitive bidding as standardization of the software systems of the Town is required; and

WHEREAS, the Town has received a proposal from Software Consulting Associates to upgrade the Municity Software at a cost of $20,000 for the current fiscal year; and

WHEREAS, the Zoning Administrator has advised that this upgrade is essential for the functioning of the Building and Zoning Departments;

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. The Town Board hereby authorizes the purchase of the Municity Upgrade from Software Consulting Associates at a cost of $20,000.

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2. Payments under the contract shall be paid on vouchers submitted and reviewed as required by law.

Amount From Line To Line

$ 20,000 B0917 Unallocated A Fund Balance B3620.409

 Adopted

 Adopted as Amended

 Defeated

 Tabled

 Withdrawn

Christopher Phillips Mover    

The Resolution is hereby duly declared Adopted as Amended.

RESOLUTION: 2020-98 Correspondence Logs

Resolution Authorizing the Acceptance of the Correspondence Logs

NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk.

 Adopted

 Defeated

 Tabled

 Withdrawn

Angela Bettina Mover    

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VII. Items for Special Consideration/New Business

1. COVID19 Matters - Helping Residents and Business Impacted

  placeholder for any discussion on possible COVID19 initiatives that are not covered by the resolutions.

2. Public WiFi - To Keep Open to Any User

 Some people have raised concerns that because public buildings are closed then WIFI may be stopped. Some people are discontinuing their home internet services to reduce costs and therefore The Supervisor wanted to ensure that the town continue this service and make it known to our residents.

3. Ask Bill Beale to Revise Town Emergency Preparadness Plan

o Ask Bill Beale to revise the outdated emergency preparedness plan and to retain consultants as needed. Jim Horan said he would circulate a provision in executive law that should be in an emergency plan.

4. Hiring of Tree Servivce to Cut Dead Trees at Carnwath

o The Supervisor addressed the removal of dead trees, since we have more people using the Carnwath grounds and as we are entering a windy period during the next couple of months, there needs to be a removal of some of the larger dead trees along the trails, roadways and near the buildings. Steve Frazier will do an assessment for the next meeting.

VIII. Adjournment

Motion To: Wappinger Adjournment & Signature

The meeting adjourned at 9:39 PM.

____________________

Joseph P. Paoloni Town Clerk

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MOVER: Richard Thurston, Supervisor SECONDER: Angela Bettina, Councilwoman