Using OneNote as a Laboratory Notebook

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Using OneNote as a Laboratory Notebook

v2020-02

Jo Montgomery

[email protected]

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Laboratory Notebooks

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What should we be doing?

• Expectations and responsibilities

– Document what we are doing – Be able to find results

– Timely/traceable/retrievable – Checked

• Legal responsibilities

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Why OneNote?

• Digital Notebook

• Gathers notes – handwritten or typed –

drawings, screen clippings, images and audio content

• Notes can be shared

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OneNote

OneNote Office

365 OneNote 2016

OneNote for Windows

10 OneNote

for Mac OneNote

Online

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OneNote

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Storing notebooks

• Where can we save OneNote notebooks?

–Local drives (OneNote 2016) –Microsof

• OneDrive

• SharePoint

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Electronic Laboratory Notebook (ELN)

https://babraham.sharepoint.com/sites/ELN/SitePages/Home.aspx or go to Office.com and search Sharepoint/ELN

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Electronic Laboratory Notebook

(ELN)

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Electronic Laboratory Notebook

(ELN)

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Electronic Laboratory Notebook

(ELN)

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Electronic Laboratory Notebook

(ELN)

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Storage and organisation

SharePoint

JM

Notebook 1

Notebook 2

Notebook 3

SA

Notebook 1

Notebook 2

FK

Notebook 1

Notebook 2

Notebook 3

ELN

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Storage and organisation

SharePoint

JM

Notebook 1 Notebook

2 Notebook

3

SA

Notebook 1 Notebook

2

FK

Notebook 1

Notebook 2

Notebook 3

Section A Section B Section C

Page 1

Page 2

Page 3 ELN

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Storage and organisation

SharePoint

JM

Notebook 1 Notebook

2 Notebook

3

SA

Notebook 1 Notebook

2

FK

Notebook 1

Notebook 2

Notebook 3

Section A Section B Section C

Page 1

Sub Page 1

Sub-sub- page

Sub-page 2

Page 2 Page 3 ELN

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Exercise 1

Accessing the

Electronic Laboratory Notebook (ELN) area on Sharepoint

https://babraham.sharepoint.com/sites/ELN/SitePages/Home.aspx

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Getting started

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What is a Page?

“It’s not a word document…

… It’s a stream of consciousness…”

Simon Andrews, Head of Bioinformatics

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What is a Page?

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Add Sections and Pages

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Add Sections

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Add Sections

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Add Sections

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Add Sections

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Pages

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Pages

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Add sub pages

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Exercise 2

Opening a new OneNote (Online)

notebook and setting it up

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Exercise 2

Create a Notebook to look like this –

sections, colours, pages, titles and levels of

organisation

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What can you do in OneNote?

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What can you do in OneNote?

• Add text

• Make tables

• Insert images

• Insert/attach files

• Add links

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Stuff you don’t need

• Audio

• Translation tool

• Stickers

• Emojis 

• …things you don’t need in a laboratory

notebook

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How to add things

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Text

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Tables

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Images

• File

• Web search

• Clipboard

– copy & paste

– screen grab/clip

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Images

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Images

+ Shift + S + Shift + 4

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Exercise 3

Adding text, tables, formatting and

images

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Exercise 3

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Add files and links

• File

– Attachment – File printout

• Link

– Point elsewhere

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Add files and links

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Add files and links

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Insert a File

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Insert a File

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Add links

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Add links

• Link to files stored elsewhere

– Large datasets

– Obligations regarding finding data

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Add links

• Link to files stored elsewhere

– Direct link doesn’t work – tries to make the file path a URL

– 2 options

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Add links

1. Give file location

• Shift + Right Click on file in finder > copy as path

• Paste text into OneNote as a record of where the file is stored

• Make sure the file location doesn’t change

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Add links

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Add links

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Add links

2. Turn the path into a URL

• Remove ‘http’ and type ‘file://’ at the start, remove all backslashes (\) and replace with forward slashes (/)

• Remove spaces and replace with %20

• Not a dynamic link

• Copy this link into browser and it should go to file

location

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Add links in OneNote 2016

• Click on the folder icon to insert a

(dynamic) link to a file stored in BI files

• Doesn’t work in

OneNote online

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• OneNote for

Windows 10 takes

you straight to a file

browser to add

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Exercise 4

Adding files and links

http://www.bioinformatics.babraham.ac.uk/training.html#onenote

OneNote Course Data files (zip)

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Other useful stuff

• Draw

• To Do list

• Quick note

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Draw

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Write notes on slides

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Annotate images

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Annotate images

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To Do list

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Add a Time and Date stamp

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Page backgrounds and lines

• View > Paper Style

• View > Paper color

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Other hints and tips

• Indent and outdent

• Alt + Shif +

• Rearrange order in a list using

• Alt + Shif +

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Other hints and tips

• Maths functions

OneNote 10

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Search Text

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Search Text in an Image

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References

• OneNote is not a reference management system

• You can link to a reference management system such as

Reference Manager or EndNote if you must

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Exercise 5

Other useful tools

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Sharing OneNote notebooks

• Sharepoint ELN

• OneDrive

• Other locations

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Sharing a page - OneNote 2016

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Sharing a page - OneNote 2016

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Sharing OneNote notebooks

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Versions

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Versions

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Exercise 6

Share your notebook with someone in the room

https://tinyurl.com/test-lab-book

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Suggestions for use as a Laboratory Notebook

Example Laboratory Notebook

https://tinyurl.com/template-lab-book

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Exercise 7

Set up an outline for a laboratory

notebook to suit your experiments

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The future: Windows 10 and Office 2019

• Microsof is ‘sunsetting’ OneNote2016

• OneNote for Windows10 looks more like the mac or online

version

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OneNote for Windows 10

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