Digital Asset Management. Content Control for Valuable Media Assets

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Digital Asset Management

Content Control for

Valuable Media Assets



Digital asset management is a core infrastructure requirement for media organizations and marketing departments that need to protect their media content investment.

A successful DAM program will:

Streamline Content Management Tasks

Enhance Productivity

Have a Flexible Architecture

Create a Trusted Repository


Streamline Content Management Tasks

The Nuxeo digital asset management offering helps marketing and brand managers catalog, process, store, retrieve, and distribute rich media content. Files include images, audio, and video.

Streamlining these tasks enables creative users to focus on ideas and design by freeing them from resource-intensive

content control tasks.


Enhance Productivity

The digital asset management tool is designed for creative users, providing an intuitive navigation experience with a minimal need for training. Automated metadata extraction makes digital content fully categorized and searchable,

increasing productivity by relieving users from time- consuming retrieval.

Multiple renditions can be stored for an asset, including different sizes, resolutions, formats, file types, supporting

different use cases, such as web, print, electronic distribution.

Easy access to different versions ensures an pragmatic user experience.


Flexible Architecture, Trusted Repository

The Nuxeo digital asset management module is a packaged application built with the Nuxeo Platform, an extensible, Java- based ECM platform. Nuxeo is CMIS-enabled, thus ensuring the interoperability capabilities of the underlying platform.

What does this mean? Organizations can safely invest in any number of CMIS-compliant Web Content Management

offerings, and be assured that their rich media assets in Nuxeo are easily distributed to create an engaging web experience.


Demo Video

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Key Features for Digital Asset Management

Asset Capture and Batch Import

Video Storyboarding

Configurable Content Model with Extensive Supported Formats

Catalog and Index with Access Rights and Bulk Editing

Process and review with Annotations, Previews, and Security Access Control

Advanced Search and Retrieve Functionality


Asset Capture and Batch Import

Simple user-friendly upload capability for upload of batches of media assets

Automated extraction of media metadata supporting IPTC and EXIF standards

Bulk tagging of media assets metadata specific to customer needs

Identify media by coverage, source, region, subject, campaign, and custom metadata


Video Storyboarding

Generation of a series of thumbnails that segment the contents of a video file upon import

Chapters can be viewed individually, enabling the easy location of scenes and identification of video segments to share with colleagues

The video streaming feature offers instant viewing access to a video, because it starts playing before the end of the file



Configurable Content Model with Extensive Supported Formats

Power users and system administrators can quickly define and configure a content model for the specific application needs

Ability to define metadata for media assets

Create controlled vocabularies for content description and discovery

Support for very wide range of popular media formats in Pictures, Images, Audio and Video

Common office document formats, PDF and text files

Ever-expanding list of supported format types including JPG, PNG, AVI, MP4, MP3, WAV, and more


Catalog and Index with Access Rights and Bulk Editing

Control and protect the use of external media assets to assure appropriate use and distribution

Identify licensed content and manage in compliance with contract terms and conditions

Track expiration and embargo dates across campaigns and collections of assets

Define and enforce geographic and broadcast restrictions

Identify media usage constraints by subject, format type, license agreements

Monitor and log asset usage with audit history

Edit file descriptions, define metadata, and adjust settings for a selection of multiple assets

Ease large-scale media file processing


Process and review with Annotations, Previews, and Security Access Control

Annotate image, picture and office format assets directly from the browser

Let users comment and discuss digital content collaboratively

Comment on fine details with zoom in/zoom out on graphic items

Navigate through asset lists, or through metadata categories

View assets in thumbnail mode while navigating through content

Granular zoom-in/zoom out to preview fine details

Wide range of media asset types supported in preview mode

Control sharing and access to assets with Access Control Lists (ACLs)

Support for authentication, user sources, and user groups


Advanced Search and Retrieve Functionality

Filter Media Asset Repository for Simple Navigation

Users can browse the asset repository using dynamic visual filters on metadata

Metadata-based filters allows discovery of assets based on any number of categories: content type, folder name,

geographical coverage, hierarchical categorizations

Full text support for browsing and item search, including annotations and captions

An advanced navigation mechanism that enables document repository browsing with dynamic filtering on multiple facets (metadata). Navigation facets are fully configurable, and can be defined independently for a given asset type.


Getting Started With DAM

• How to import a file onto the DAM

• Adding metadata while uploading

• Bulk edit metadata

• Keyword search for a file

• Keyword search for bulk edit

• Export as .ZIP


Digital Asset Management


Importing a File


Adding Metadata While Uploading


Bulk Edit Metadata


Keyword Search for File


Keyword Search for Files


Export Files as a .zip


Open Source: Pro v Con

Lower cost: Since development is done by a community of volunteers

(many of whom are paid by other organizations), your costs don’t need to cover a company’s development expenses. That said, this is a minor

savings because in mid-sized software company, the vast majority of expenses are customer support and marketing.

Customization: Systems like Nuxeo are designed for developers to adapt and extend. Whereas, you usually can not make non-cosmetic changes to a proprietary system.

Nimble: Open source projects adopt new trends faster than proprietary systems. For example, support for posting to Twitter or logging in using an existing Twitter username was added faster to the open source packages than to commercial ones.

Openness: Open Source systems are usually designed with integration in mind; whereas commercial systems have business motivations to lock organizations into a closed system.

Fast bug and security fixes: Nuxeo has many people combing their source code, and rapidly fix problems as they are discovered.


Open Source: Pro v Con

Questionable quality: This is an invalid argument. All software, proprietary or Open Source, runs the gamut from exceptional to poor. Nuxeo has large teams of

developers who report bugs, and people who work on the source code, quickly improving it. This crowd-sourcing approach yields more secure code than any company can accomplish in-house. Even major companies like Apple, Microsoft and Oracle routinely fix bugs discovered by outsiders. Open source projects just tend to be more open than proprietary systems about talking about their bugs.

No responsibility: The sticking point for Open Source is that it’s not a company, and there’s rarely any direct customer service. Open Source is a process and

philosophy which produces software, but it is not a contract. No customer support rep at Nuxeo is waiting to answer calls. However, they have a ton of

documentation and online forums. You can hire a consultancy to be accountable to you, or a company like to provide an SLA and full support.

Not aligned with corporate needs: Open Source software often starts small, and while they may be technically robust (scalable), they might not be designed with the needs of corporate users. In the case of social networking software, the Open Source platforms don’t have all the moderation/censorship, monitoring, and other kinds of features that some commercial platforms do.


Top Questions:

1. Does the DAM work as a cloud solution or from a server?

2. Is it a centralized digital library? Does it store video, image, audio, document formats?

3. Does it convert images and video for alternate purposes?

4. Does the search engine can search by type of formats? (all videos, PDFs, Excel, etc.)

5. Is the DAM accessible to all via web? Is there security for limited access by person?

6. Can you drag and drop assets into the DAM?

7. Does the DAM work on MAC OS X, Windows, and Linux?

8. Can you create custom folder structure and subfolders?

9. Is there a comment feature? i.e. add comments to pix, docs 10. Can you pull assets from an in-design page during ingestion?

11. Can the DAM track image history? Which books the image was used in? Is this important?

12. Does the DAM have an in-design plugin? Is this important?




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