EDISON TOWNSHIP FREE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING. March 9, 1999

EDISON TOWNSHIP FREE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING II. III. IV. V. VI. VII. VIII IX. March 9, 1999 TRUSTEE ACTIVITIES:

A. Open Meeting Statement.

B. Approval of minutes of February 9, 1999 meeting.

C. Appointment of Ms. Sherri Orenberg-Ruggieri to 2/25/02. D. Vacancy on Library Board remaining.

E. Election of Board officers for 1999. TREASURER’S REPORT:

DIRECTOR’S REPORT:

A. Report on The First Annual Edison Book and Arts Fair. B. Library Budget FY '98-'99.

C. Technology Plan 1998-2000. D. Obsolete items:

1. 1 - Tape writer kit 2. 1 - Labeling system 3. 9 - Numbering machines

4. 1 - Swingline Strong Arm #113 stapler 5. 1 - IBM Selectric #111 black correction film 6. 1 - Resensitizer

7. 4 - Card filing system 8. 1 - Seth Thomas clock 9. 2 - Library Branch stampers 10. 1 - Fine calculator

1 1 . 3 - Card catalog units (Edison ID # ’s 004186, 004187, 004188) COMMUNICATIONS: Thank you from Jay P. Elliott, Edison Division of Health. COMMITTEE REPORTS: None.

BUILDINGS AND GROUNDS: Update on Resolution and Bond Ordinance to construct an addition to the Clara Barton Branch Library.

OLD BUSINESS: Union contract changes.

NEW BUSINESS: Middlesex County Employees Federal Credit Union. PERSONNEL:

A. New Hiring: Stanley Bonczek, part-time Library Assistant, Main Library, effective 2/25/99.

B. Resignation of part-time Reference Librarian Sicong Ji, effective Tuesday, March 2, 1999.

The regular meeting of the Edison Township Free Public Library Board of Trustees was held on March 9, 1999.

The meeting was called to order by President Virginia Comito at 4:34 p.m.

PRESENT: Mrs. Comito, Dr. Curcio, Mrs. Dowling, Dr. Capraro, Mrs. Spadoro, Mrs. Henry, Ms. Orenberg-Ruggieri, Mrs. Krieger, Ms. Davis-Bright, and Ms. Vellucci. ABSENT: Mrs. Mai ley.

I. TRUSTEE ACTIVITIES

A. Mrs. Comito welcomed everyone.

B. The minutes of the February 9, 1999 meeting were unanimously approved.

C. Mrs. Comito introduced new Board member, Ms. Orenberg-Ruggieri. Ms. Orenberg-Ruggieri's term will run through 2 /2 5 /0 2 .

D. Mrs. Krieger commented that the Board now has eight members. We are required by law to have either a seven or nine member Board. Mrs. Dowling and Ms. Orenberg-Ruggieri said that they would visit the mayor on March 10, 1999 to discuss the appointment of another member.

Members of the Board expressed their preference for a new member who has a financial background since Mr. Kotak is no longer providing us with that type of information.

E. Dr. Capraro announced that the nominating committee had met and recommended the following persons to serve as officers of the Library Board for the 1999-2000 fiscal year:

President - Virginia Comito Vice President - Roberta Dowling

Acting Treasurer - Dr. Vincent J. Capraro Secretary - Dr. Raymond Curcio

This slate of officers was unanimously approved. II. TREASURER'S REPORT

The February 1999 Treasurer's Report was unanimously approved. TREASURY REPORT FOR THE MONTH OF FEBRUARY 1999 First Union Money Market Account #2 0 3 0 2 67861238

Balance - February 28, 1999 _{$ 53,829.35}

First Union Checking Account # 2030000666962

Balance - February 28, 1999 $ 1,919.06

New lersev Cash Management Fund #98-729

Balance - February 28, 1999 $225,261.18

Treasurer's Report - February 1999 (Con't)

Total Bills To Be Annroved For 97-98 FY Purchase Orders $ 302.40 Total Bills To Be Annroved For 98-99 FY Purchase Orders $ 44,548.25 To Be Redenosited Into Account # 5910:

Sale of Plastic Bags - February 1999 $

-0-Microfilm Fees - February 1999 $ 17.30

To Be Redenosited Into Account # 5912:

Lost Book Money - February 1999 $ 283.47

Total Monies Sent To Township Treasurer

February 1999 - $ 300.77

III. TREASURER'S REPORT

A. Friends of the Library President, April Cormaci and Denise Farko from the Edison Arts Society, gave a report on the First Annual Edison Book and Arts Fair. Ms. Cormaci reported that many local authors will be participating and signing their books. There will be health screenings and raffles. She is in the process of obtaining a raffle license. An opera singer will make an appearance. Local food vendors will have the opportunity to sell their items. Dr. Capraro will arrange to lend tables from the schools.

B. Mrs. Krieger reported that the Library Staff has received their pay increase retroactive to July 1998. She stated that we have been using the Trustee Account for building maintenance and that we are doing well with the budget. Dr. Curcio's recommendation that the Library get on a fiscal year budget along with the Township has made all the

d ifference. Mrs. Krieger remarked that she is very pleased with the improved communication the Library has seen with other Township Departments.

C. In order to be eligible to apply for certain government-sponsored grants, a public library must have a state approved Technology Plan. This plan must explain in detail the technological development a library envisions for the next three years. Mrs. Krieger distributed copies of the Technology Plan for the Edison Township Free Public Library which was written by Ms. Davis-Bright. This plan will enable our

library to apply for a $25,000 grant currently being offered by the New Jersey State Library.

D. The following items were declared obsolete: 1. 1 - Tape writer kit

2. 1 - Labeling system 3. 9 - Numbering Machines

4. 1 - Swingline Strong Arm #113 stapler 5. 1 - IBM Selectric III black correction film 6. 1 - Resensitizer

7. 4 - Card filing system

Obsolete Items (Con'll

8. 1 - Seth Thomas clock

9. 2 - Library Branch stampers 10. 1 - Fine calculator

11. 3 - Card catalog units (Edison ID#s 004186, 004187, 004188)

IV. COMMUNICATIONS

Mrs. Krieger presented a letter from Jay P. Elliott from the Edison Division of Health. Mr. Elliott thanked the Library for its donation of money which was collected during "Food for Fines" week.

V. COMMITTEE REPORTS

None.

VI. BUILDINGS AND GROUNDS

On March 9, 1999, Mrs. Krieger and Ms. Vellucci attended a Council Work Session at which the Clara Barton Branch Expansion was discussed. Council members inquired as to the actual costs of this project. Mrs. Krieger and Ms. Vellucci met with Art Cifelli about this matter. Mr. Cifelli will try to get accurate cost figures from the Engineering Department. A question was also raised concerning the legality of paying an architect's fee out of bond money. Mr. Bobal said this cannot be done, but we will investigate this question

further. Ms. Vellucci will attend the March 10, 1999 Council Meeting to see if there is any more discussion concerning the building project.

V II. OLD BUSINESS

The meeting went into closed session. The meeting returned to open session.

In closed session, the following changes to the Union Contract were recommended:

1. Columbus Day was eliminated from the holiday schedule and each Union member will receive one additional personal day in its place. 2. Clothing supplies will now be provided by the Library.

After these changes have been made, the contract will be submitted to the Board for final approval.

V III. NEW BUSINESS

A. Head Custodian, Bobby Zaccaro inquired about the possibility of the Library joining the Middlesex County Employees Federal Credit Union. Ms. Davis-Bright met with Mary Berls, a representative of the Credit Union. This Credit Union has been in existence since 1965 and has 2000 members. The New Brunswick Public Library, Fire Department, and many Court workers are members. There is no charge for employees to

join and members may obtain loans at competitive rates. Investments are insured up to $100,000. Dr. Capraro stated that he has been a member of the Credit Union since its inception and has been very satisfied. Ms. Davis-Bright felt it would be an attractive benefit

to offer to library employees. Mrs. Krieger will speak with John Coletto about implementing this new opportunity.

B. Dr. Capraro asked if the Library would be interested in partnering with the schools in an application for up to $10 million through the

Technology Innovative Literacy Challenge Grant. This money will be awarded over a five year period. Mrs. Krieger said that the Library would be happy to be included in this application project.

IX. PERSONNEL

A. Mrs. Krieger announced the hiring of Stanley Bonczek, part-time Library Assistant at the Main Library, effective 2 /2 5 /9 9 .

B. Mrs. Krieger announced the resignation of part-time Reference Librarian, Sicong Ji, effective Tuesday, 3 /2 /9 9 .

The meeting went into closed session. The meeting returned to open session.

In closed session, the Board voted to eliminate the part-time Reference position vacated by Sicong Ji. A motion was passed to create a full-time position for a desperately needed Reference Librarian at the North Edison Branch. This position will be advertised at the NJLA 1999 minimum hourly rate.

Mrs. Krieger thanked the Board for their support. The meeting adjourned at 5:40 p.m.

Respectfully submitted

Molly Davis-Bright

Assistant Library Director

TREASURY REPORT FOR THE MONTH OF FEBRUARY 1999

E D IS O N T O W N S H IP F R E E P U B L IC L IB R A R Y

F IR S T U N IO N M O N E Y M A R K E T A C C O U N T # 2 0 3 0 2 6 7 8 6 1 2 3 8

B ala n c e - J a n u a ry 31, 1999 _{$ 6 4 ,7 8 7 .7 8}

In te re s t - F e b ru a ry 28, 1999 _{3 6.00}

Lib rary fin e s , ren tal b o o k s, v id e o m oney, c o m p u te r c o p ie s -

F e b ru a ry 1999 _{2 ,6 8 6 .7 2}

B ook s a le - F e b ru a ry 1999 _165.00

ILL fe e s - F e b ru a ry 1999 _{6 5 .0 0}

X e ro x - R ec y c le d c a rtrid g e _5.00

D ell M a rk e tin g , L.P. (# 1 0 7 8 ) _{(4 ,0 9 4 .0 0 )}

D ell M a rk e tin g , L.P . (# 1 0 7 9 ) T e c h . B ond Fund G ra n t _{(9 ,6 3 6 .0 0 )} M eetin g R oom F ee - C o m m o n In te re s t H o m e o w n e r's C o a litio n _{2 5.00} D o n atio n - fro m P a d m a ja N a n n a p a n e n i _{5 .00} C an on re b a te fo r c o p ie r _{5 0.00} J a c k D o lan & S o n s P lu m b in g (# 1 080) _{(2 7 7 .1 5 )} M ap m o n ey _11.00 B ala n c e - F e b ru a ry 28, 1999 _{$ 5 3 ,8 2 9 .3 5} F IR S T U N IO N C H E C K IN G A C C O U N T # 2 0 3 0 0 0 0 6 6 6 9 6 2 B ala n c e - J a n u a ry 3 1 ,1 9 9 9 _{$ 9 0 5.2 0} V o id e d c h e c k (# 1 92 ) -K en 's S e rv ic e s , Inc. (# 1 93 ) _{(2 1 0.00 )} A p p le c a re (# 1 94 ) _{(2 3 4 .0 0 )} N JN P u b lis h in g - W a n t ad fro m 10/98 _{(1 7 8.36 )} B ala n c e - F e b ru a ry 28, 1999 _{$ 2 8 2 .8 4} N E W J E R S E Y C A S H M A N A G E M E N T F U N D # 9 8 -7 2 9 B ala n c e - J a n u a ry 3 1 ,1 9 9 9 _{$ 2 2 4 ,4 4 0 .6 9} In co m e D iv id e n d s (4 .7 7 % ) _{8 2 0 .4 9} C lo s in g B a la n c e - F e b ru a ry 28, 1999 _{$ 2 2 5 ,2 6 1 .1 8} To tal bills to be a p p ro v e d fo r 9 7 -9 8 FY p u rc h a s e o rd e rs _{$ 3 0 2 .4 0} To tal bills to be a p p ro v e d fo r 9 8 -9 9 FY p u rc h a s e o rd e rs _{$ 4 4 ,5 4 8 .2 5} To B e R e d e p o s ite d In to A c c o u n t #591 0 : S a le o f p la s tic b ags - F e b ru a ry 1999 _$ M ic ro film fe e s - F e b ru a ry 1999 _{$ 17.30} To Be R e d e p o s ite d Into A c c o u n t # 5 91 2 : L o s t b o o k m o n e y - F e b ru a ry 1999 $ 2 8 3.4 7 To tal m o n ie s s e n t to T o w n s h ip T re a s u re r - M a rc h 1999 $ 3 0 0 .7 7

O T H E R E X P E N S E A C C O U N T - F IS C A L Y E A R B U D G E T 1 9 98 -1 9 99 F e b ru a ry 28. 1999

Account Description

Projected Other Expenses Fiscal Year

1998-1999 Encumbered To Date 1998-1999 Balance % Encumbered To Date FY 1998-1999 5910 Supplies 47,000.00 20,463.51 26,536.49 44%

5912 Books, A.V., etc. 400,000.00 252,767.06 147,232.94 63%

5914 Equipment Rental 700.00 550.00 150.00 79%

5915 Gasoline, etc. 500.00 333.00 * 167.00 67%

5916 Equipment Maintenance 29,000.00 20,514.42 8,485.58 71%

5917 Building Maintenance 45,000.00 37,864.09 7,135.91 84%

5920 Prof. Service General 14,000.00 4,393.20 9,606.80 31%

5924 Audit Service 8,700.00 8,700.00 - 100%

5930 Telephone 39,000.00 17,477.18 21,522.82 45%

5931 Postage 12,000.00 8,344.64 3,655.36 70%

5932 Heat, Light & Power 100,000.00 58,373.64 41,626.36 58%

5933 Water 3,000.00 1,332.68 1,667.32 44% 5940 Conferences / Workshops 2,000.00 401.20 1,598.80 20% 5942 Education 0.00 _• - 0% 5944 Clothing Allowance 1,500.00 1,000.00 500.00 67% 5950 Health Benefits 360,000.00 240,000.00 * 120,000.00 67% Social Security 84,000.00 56,000.00 * 28,000.00 67% PERS 9,000.00 6,000.00 * 3,000.00 67% Workers' Compensation Expenses-lnsurance & Surety Bonds 112,000.00 74,667.00 * 37,333.00 67%

Township In-Kind Services 48,000.00 32,000.00 * 16,000.00 67%

Petty Cash 500.00 - 500.00 0%

TOTALS--- $ 1,315,900.00 $ 841,181.62 $ 474,718.38

STATE AID BALANCE AS OF: February 28, 1999 ($142,565.44) Estimate

BILLS TO BE PAID MARCH 9. 1999

P.O. # ACCOUNT COMPANY ITEM AMOUNT

4539 014-5900-401 Wheeler Publishing, Inc. Blanket Account - Large Print Books 302.40 TOTAL: Purchase Orders July 1 ,1 9 9 7 - June 3 0 ,1 9 98 --- _{$ 302.40}

523 024-5900-210 American Library Association Banned Books Week Kit (1998) 34.00 658 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 168.21 699 024-5900-407 Baker & Taylor Co. Blanket Account - Continuation Account 158.82 701 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 61.26 1248 024-5900-401 Baker & Taylor Co. Blanket Account - Adult Books 13.67 1249 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 226.71

1259 024-5900-407 Oceana Publications Inc. Reference books 362.37

1671 024-5900-217 3M Customer Service Dept. Gate labels 78.34

1825 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 4.63

1949 024-5900-210 Brodart Supplies Division Supplies 101.49

2122 024-5900-210 University Products Foil backed labels 434.88

2262 024-5900-216 3M Customer Service Service Agreement - Security System (1/9/99-1/8/00) - NE 677.00 2328 024-5900-401 Baker & Taylor Co. Blanket Account - Adult Books 662.19 2330 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 567.58 2447 024-5900-216 Anacomp, Inc. Annual maintenance of Reader Printer - NE 237.00 2632 024-5900-405 Information Access Company Subscription - Health Reference Center (2/99-1/00) - NE 4,990.00 2831 024-5900-402 Baker & Taylor Co. Blanket Account - Jr. Books 2,738.10 2833 024-5900-401 Baker & Taylor Co. Blanket Account - Adult Books 122.37 2869 024-5900-217 Dependable Electric Co., Inc. Electrical work - ML floor receptacles 1,885.00 3098 024-5900-407 Standard & Poor's CJ Outlook (2/20/99-2/19/00) - NE 298.00 3155 024-5900-401 Simon & Schuster (Thorndike) Blanket Account - Large Print Books - BKM 164.68

3215 024-5900-403 Library Video Company Videos - NE 299.46

3418 024-5900-407 Business News Book of Lists 1998-99 Business News 119.85 3554 024-5900-408 Middlesex News Service Inc. Newspapers delivered to CB (10/1-12/31/98) 401.20 3555 024-5900-407 Simon & Schuster (Macmillan Ref.) Macmillan Encyclopedia of Chemistry 800.00 3556 024-5900-216 High Tech Elevator Industries, Inc. Elevator Maintenance - Jan. 1999 246.00 3557 024-5900-407 Standard & Poor's Subscription - CJ Outlook (3/2/99-3/1/00) - ML 298.00 3562 024-5900-401 Baker & Taylor Co. Blanket Account - Yg. Adult Books 267.58 3563 024-5900-401 Baker & Taylor Co. Blanket Account - Adult Books 5,336.05

3687 024-5900-230 AT&T Phone charges - NE,CB (12/99) 75.16

3688 024-5900-217 Bartel Farm & Garden Supplies Calcium Chloride 725.20 3740 024-5900-407 Libraries Unlimited Internet Resource Directory for K-12 Teachers 53.35 3741 024-5900-210 Corporate Express of the East Removable labels, tape dispenser, pens 43.42

P.O. # ACCOUNT COMPANY ITEM AMOUNT

3742 024-5900-210 Corporate Express of the East Typewriter Ribbons - NE 15.00

3743 024-5900-210 Staples Business Advantage Supplies 89.78

3761 024-5900-210/217/231 Susan M. Krieger Out-of-Pocket 32.84

3764 024-5900-210 Poland Spring Spring Water - NE & ML 268.31

3765 024-5900-405 West Group CD ROM-NJ Administrative CD (7/98) 70.00

3766 024-5900-210 Staples Business Advantage Supplies 20.02

3768 024-5900-217 A & M Discount Vacuum Vacuum tune-up and supplies 135.59 3771 024-5900-240 Catherine Filipski Internet Training -10/18, 11/24, 12/7/98 318.00 3772 024-5900-220 Libraries of Middlesex Annual Membership Dues (1999) 200.00 3981 024-5900-230 Bell Atlantic Phone & Fax charges - ML,NE,CB (1/99) 567.30 3982 024-5900-232 PSE&G Electric charges - NE, CB (1/99) 4,422.18 3983 024-5900-232 Elizabethtown Gas Gas charges - NE, CB (1/99) 1,138.81 3984 024-5900-220 Majestic Enterprises Computer site visits - ML, NE (10/98-12/98) 618.75 3985 024-5900-407 Business Reference Services D & B BUS LOC 4X WIN 1,958.25 4097 024-5900-210 Advanced I.P. Dist. Corp. Toner cartridges-copier.fax 288.78 4099 024-5900-240 Florine Y. Kaplan Internet Training - 10/17/98 - NJLA 18.00 4100 024-5900-216 High Tech Elevator Industries, Inc. Elevator maintenance - 2/99 246.00

4104 024-5900-217 Brunswick Supply Co. Latex gloves, tissues 172.30

4108 024-5900-407 Political Research, Inc. T a v lo r's E n c y c lo p e d ia o f G o v e rn m e n t O ffic ia ls : F e d & S ta te 1 9 9 9 -2 0 0 1 _617.00 4110 024-5900-408 Apollo News Service Newspapers delivered to ML (1/24-2/20/99) 109.20 4115 024-5900-405 Library Video Company Phone Disc Powerfinder; Monarch Notes Essay Builder 396.69 4146 024-5900-210 Home News Tribune Classified ad - P.T. Custodian 214.04 4147 024-5900-232 PSE&G Electric charges - ML (St.Lighting-1/99) 1 1 3.03; ML (2/99) 4.12 117.15

4149 024-5900-210/217/231 Susan M. Krieger Out-of-Pocket 31.10

4212 024-5900-408 The National Ad Search Subscription renewal (1 yr.) - NE 235.00 4213 024-5900-412 The Library Corporation BIBLIOFILE - CD-ROM Support(6/99-5/00) 300.00 4215 024-5900-407 Reed Reference (National Register Pub.) STD/DIR ADV CLASS/ACCY/SUPP 99 2,212.35 4216 024-5900-278 Township of Edison Petty Cash - February 1999 65.50 4217 024-5900-220 Majestic Enterprises Computer site visits - ML, NE (1/99) 679.70

4218 024-5900-412 LMxAC Software License _18.00

4219 024-5900-220 LMxAC Cataloging services - 10/98-12/98 5.00

4220 024-5900-231 LMxAC Postage & mailers (12/1/98-12/31/98) 977.20 4221 024-5900-230 LMxAC Digital/Frame Relay Circuit Charges (12/10/98-1/9/99) 838.35 4335 024-5900-232 Public Service Electric & Gas Co. Gas & Electric bill - ML (2/99) 3,870.30

4336 024-5900-230 Bell Atlantic Phone charges - ML (2/7/99) 630.19

TOTAL: Purchase Orders July

1,1998

- June

30,1999

---

_$

_44,548.25

r

EDISON TOWNSHIP

FREE PUBLIC LIBRARY

TECHNOLOGY PLAN

1998-2000

W ritten and P rop osed by

Molly D av is-B righ t

A ssistan t L ib rary D ire cto r

M arch 1 9 9 9

EDISON TOWNSHIP FREE PUBLIC LIBRARY TECHNOLOGY PLAN, 1 9 9 8 -2 0 0 0

I. GOAL STATEMENT

The goal of the Edison Township Free Public Library is to create a library

environment where all members of the community have access to state of the art technological information resources which will enable them to enhance and fulfill their educational, informational, and recreational needs.

Technology has had a dramatic and positive effect on Edison Township's Library System. As members of the Libraries of Middlesex Automation Consortium, our

libraries are fully automated. Basic automation services include: cataloging of library materials in MARC format; automated circulation of all types of materials; public access to the on-line catalog in the libraries and from remote locations; a community information file; and maintenance of patron records. Several commercial databases ( Books in Print. Uncover Article Index. Bowker Publisher Directory) are also

offered through the Consortium.

Due to the rapid advances being made in computer technology, much of our

equipment is outdated and incapable of providing the public with Internet and the full range of information that is currently available. At this time, our patron

Internet access is limited to three computer terminals at our Main Library and North Edison Branch. We envision a future where all three of our libraries are completely furnished with up-to date equipment and able to offer our patrons more extensive services than we are able to provide at the present time.

We plan to automate our Bookmobile, enabling our patrons to search the database and place holds at their local stops. Through the use of CDPD (Cellular Digit Packet Data) technology, this goal is now possible. Automation of the Bookmobile will give the Library better control over its materials with the implementation of an automated circulation system. Patron information will also be automated, allowing the staff to check patron records with ease.

Along with the implementation of new technology, we believe that staff training and workshops for the public are essential components to our plan. Thorough training in the use of these sources will have a direct impact on the degree to which they are successfully utilized.

IL---- CLJRR.LNTLY OFFERED LIBRARY SERVICES WHICH USE TECHNOLOGY

The Edison Township Free Public Library is connected to the MIDAS database through the Libraries of Middlesex Automation Consortium. Our libraries utilize the CARL integrated library system online catalog and circulation system offered through the Consortium.

We are in a transitional period between an older, dedicated digital, asynchronous telecommunications network and a new ethernet LAN/WAN network which utilizes the frame relay network of Bell Atlantic. We aspire to have our three libraries fully connected to the frame relay system over the next three years.

The public currently has access to the Internet at the Main Library and North Edison Branch. Each site offers four (three Adult; one Jr.) public Internet terminals,

connected through the LMxAC frame relay system. The Clara Barton Branch does not yet offer Internet access to the public.

The Adult and Junior Reference desks at the Main Library and North Edison Branch are each equipped with one Internet PC, also connected via frame relay through the Consortium. The Clara Barton Branch does not have a separate reference desk, but a PC in the Branch Librarian's office is connected to the Internet through Infolink. The Internet terminals at the Main Library and North Edison Branch also offer CD ROMs. The following CD-ROM databases, set up as a LAN, are available at both libraries:

Novelist

Roth BEST Poetry Grolier's Encyclopedia Moody's

State Business Directory Phone Disc

Dun and Bradstreet Locator

The Edison Main Library also has the following CD-ROMs : Automap

National Geographic Photos N.j. Administrative Coda N.J. Statutes

Chronology of the United States

The North Edison Branch also has the following CD-ROM: Road Atlas

The Main Library and North Edison Branch each have one PC which offers the following Infotrac CD-ROM Databases:

Magazine Index Plus

General Business File Select

Health Reference Center (Full Text)

All three libraries have PCs available to the public for their word processing needs. T r a i n i n g

The Adult and Reference Staff has been trained to use the Internet through

attendance at workshops and through hands on experience. Several members of the Reference Staff have also attended seminars on how to instruct members of the public in using the Internet. The libraries plan to run several "Meet the Internet" programs where the Reference Staff will teach the basics of Internet use to the public.

111. EQUIPMENT AND SERVICES CURRENTLY AVAILABLE

The Edison Township Free Public Library System consists of the Main Library, the North Edison and Clara Barton Branch Libraries, and a Bookmobile.

Patrons may access the holdings of the Edison Township Free Public Library and other LMxAC libraries through the Internet from remote locations. Although dial-up access is not available, Consortium holdings may be accessed through the Libraries of Middlesex Automation Consortium Home Page. Patrons may check their records, explore the collections, and place holds in this manner.

MAIN LIBRARY

The Main Library currently offers the following technology-based services and equipment:

Online Catalog (Jr. and Adult) 7 dumb terminals and 1 PC

Automated Circulation Services (Jr. and Adult) 5 dumb terminals Frame Relay Public Access to Internet

and CD ROM LAN (Adult Room Only) 3 PCs

Adult Reference Staff Access to Internet 1 PC

Adult Reference Staff Access to PAC 1 PC

In fo trac 1 PC

Jr. Reference Staff Access to PAC 1 PC

Jr. CD ROM for Public 1 PC

Macintosh for Public Use 1 PC

IBM Compatible for Public Use 1 PC

NORTH EDISON BRANCH Online Catalog (Jr. and Adult)

Automated Circulation Services (Jr. and Adult) Frame Relay Public Access to Internet

and CD ROM LAN (Adult)

Adult Reference Staff Access to Internet Adult Reference Staff Access to PAC In fo trac

Jr. Reference Staff Access to PAC Jr. CD ROM for Public Use

7 3 3 1 1 1 1 1 3

dumb terminals and 1 PC dumb terminals and 1 PC PCs PC dumb terminal PC dumb terminal PC PCs Macintosh for Public Use

CLARA BARTON BRANCH

Online Circulation Services (Jr. and Adult) Online Catalog (Jr. and Adult)

Adult Staff Access to Internet Macintosh for Public Use

2 dumb terminals and 1 PC 3 dumb computers and 1 PC 1 PC

1 PC ENTQR.Y ,QP CDKRfcN'i; ...HAR1M M E

A. COMPUTERS

TYPE MODEL NUMBER IN

Dumb Tandem 6526 15

Dumb Wyse WY55 14

PC AST Advantage 625 5

PC AST Advantage Adventure 4066d 1

PC Dell Optiplex GL 575 9

PC Dell Optiplex G1 Trinitron 4

PC Dell Optiplex Gn+ 1

PC Dell Optiplex Gn 1*

PC Fountain 386 SX 2

PC HP VectraVE 4 /1 0 0 0 2

PC Macintosh (Various models) 5*

PC Macintosh (Various models) 4**

PC NEC 433 CD3 1

PC Sony (For Infotrac) 2

* Word processing computers for the public * * Word processing computers for the staff

B. PRINT liKS MODEL

Apple Personal Laser Writer 300 Apple Color Style Writer 2400 Apple Writer II

HP Deskjet 600C HP Laser Jet 4 Plus HP Color Desk Jet 895C se HP DeskJet 1600C HP Desk Jet 722C HP Desk Jet 693C HP Desk Writer 680C HP Desk Writer 600 HP Desk Writer 660C

Okidata Microline 184 Turbo Panasonic Quiet KX P2180 C. CD-RQM CHANQLRS MODEL Pioneer DRM 624X NUMBER IN SYSTEM 2 1 1 4 6 3 2 1 1 1 1 2 7 2 NUMBER IN SYSTEM. 12 Page 5

D. TELECOMMUNICATIONS HARDWARE

ITEM # OWNED

Older digital asynchronous network:

General Data ComStatistical Multiplexor 3

General Data Com Cahnnel Service Unit 2

Memo-tech x.25 PAD (North Edison only) 1

ITEM MODEL # OWNED

Newer frame relay network:

Cisco 2507 Terminal Server 2

Robotics Sportster 33.6 Eax Modem 2

Kentrox 56 CSU/DSU 2

Superior Modular Products Performance 5-(-Distribution Panel 2

C urrent State o f Cabling a nd Electrical Support

The Internet terminals are connected through the public frame relay 64 kb

telecommunications line of Bell Atlantic. All other terminals (excluding public use word processing PCs) are connected with a point to point 9.6 kb telecommunications line.

The Internet terminals are connected using with Category 5 UTP cabling. All other terminals are connected with Category 3 UTP cabling.

The Main Library and North Edison Branch have been completely cabled with

Category 5 UTP cabling in anticipation of future growth. The Clara Barton Branch is in the process of being cabled with Category 5 UTP cabling.

Electrical outlets have been added to facilitate the use of both existing and future technology needs. The number of outlets should be sufficient for our technology plans.

M ain ten an ce__ C o n t r o ls

Funding for maintenance contracts is provided by the Annual Library Budget and from Trustee Funds.

ITFM CONTRACT

General DataComm hardware $990.00 annually

X.25 PAD (North Edison Branch) $561.00 annually

Tandem 6526 terminals $3,060.00 annually

Wyse WY55 terminals $580.00 annually

Dell P6350 G1 personal computers 2 year extended warranty through 1 /1 3 /0 2 (No charge)

Macintosh 6 4 0 0 /2 0 0 Performa $252.00 annually

IV . TECHNOLOGY-BASED SERVICES THAT WILL Bli OFFERED IN THE NEXT THREE YEARS (1 9 9 8 -2 0 0 0 )

Over the next three years, the Edison Township Free Public Library plans to: • Gradually replace out-dated "dumb" terminals with PCs and connect

these sites to the frame relay system. The frame relay system offers quicker response time, graphical user interface (GUI), and access to the Internet. Research capabilities will be greatly enhanced when

additional Internet terminals are made available to the public.

Reference and Children's services will become more sophisticated as newer technology is offered. The Library has already received funding from the New Jersey State Library Technology Bond Fund Grant and the Technology Grant Program for County and Municipal Libraries which has allowed us to begin to realize this goal. Our plan is to continue this transition until our libraries are completely automated via frame relay. • Automate our Bookmobile through the use of CDPD (Cellular Digital

Packet Data) transmission technology. Our Bookmobile currently uses a manual check-out system. Patrons do not have access to bibliographic information or library holdings. Borrower registration is difficult since automated patron records cannot be checked.

Through automation, we will offer Bookmobile patrons real time access to holdings of all consortium libraries and the ability to place holds. The staff will have access to borrower records, the ability to register new borrowers, and to charge and discharge materials. At the present time, we feel that Internet access through wireless modem technology has not been perfected to a point that we would connect the Bookmobile to the Internet immediately. However, when we are confident that the technology has improved, Internet access will be implemented.

Staff and Patron Training required to make use o f the new technQiQKv-frased__ lib ra ry se rv ice s

As additional Internet terminals become available to the public, it will be necessary to offer more instruction to both staff and patrons.

This goal will be accomplished through staff attendance at workshops and instructional programs offered to the public by the libraries. The staff will work with the Consortium via telephone and in person to see that equipment is kept functional.

The Bookmobile staff and patrons will require extensive training when the Bookmobile becomes automated. When the CDPD equipment is installed, the staff will receive instruction from the installers and from Consortium personnel. Bookmobile staff is already familiar with actual CARL computer functions, but automated circulation procedures will have to be learned. Bookmobile staff will assist its patrons and

explain PAC operations at each individual stop.

V . EQUIPMENT NEEDED TO PROVIDE TECHNOLOGY BASED LIBRARY SERVICES WITHIN THE NEXT THREE YEARS

YEAR 1 9 9 8 -9 9

Due to grants from the New Jersey State Library Technology Bond Fund Grant and the Technology Grant Program for County and Municipal Libraries, the libraries will have the following equipment and resources available to the staff and public during the next year:

MAIN LIBRARY

The following list reflects the addition of three Dell P6350 G1/M+ personal computers and two HP Deskjet 895 SE Color Inkjet printers purchased with funding from the New Jersey State Library Technology Bond Fund Grant.

Online catalog (Jr. and Adult)

Automated Circulation services (Jr. and Adult) Frame Relay Public Access to Internet

and CD ROM LAN (Adult)

Adult Reference Staff Access to Internet Adult Reference Staff Access to PAC In fotrac 3 5 3 1 1 1

dumb terminals and 5 PCs dumb terminals

PCs PC PC PC Jr. Reference Staff Access to Internet & PAC 1 PC Jr. Internet and CD ROM for Public 1 PC

Macintosh for Public Use 1 PC

IBM compatible for Public Use 1 PC

NORTH EDISON BRANCH

The following list reflects the addition of one Dell P6350 G1/M+ personal computer and one HP Deskjet 722C Color Inkjet printer purchased with funding from the New Jersey State Library Technology Bond Fund Grant. It also includes the addition of 2 additional PCs (same model) and two HP Deskjet 895CSE Color Inkjet printers

purchased through funding from the Technology Grant Program for County and Municipal Library Branches.

Online Catalog (Jr. and Adult) 6 dumb terminals and 1 PC

Automated Circulation Services (Jr. and Adult) 3 dumb terminals and 1 PC Frame Relay Public Access to Internet (Adult) 3 PCs

CD ROM Station (Adult) 1 PC

Adult Reference Staff Access to Internet Adult Reference Staff Access to PAC

Infotrac

1 PC

1 dumb terminal 1 PC

Jr. Reference Staff Access to Internet and PAC

Jr. Internet and CD ROM for Public 1 PC 1 PC

Macintosh for Public Use 3 PCs

CLARA BARTON BRANCH

The following list reflects the addition of one Dell P6350/M + personal computer and one HP 895SE Color Inkjet printer purchased with funding

from the New Jersey State Library Technology Bond Fund Grant. It also includes two additional PCs (same model) and one HP 895 CSE Color Inkjet printer purchased through funding from the Technology Grant Program for County and Municipal Library Branches.

As soon as five Category 5 UTP cables are installed at the Clara Barton Branch, the following equipment will be available:

Online Circulation Services (Jr. and Adult) Frame Relay Public Access to Internet and PAC (Adult and Junior)

Online catalog (Jr.-Kidcat) Staff Access to Internet and PAC

2 dumb terminals and 1 PC 3 PC

1PC 1 PC

YEARS 1999 and 2 0 0 0

In the second and third years of our plan, The Edison Township Free Public Library would like to automate its Bookmobile and to continue replacing our outdated

computers with new PCs. BOOKMOBILE AUTOMATION

At the present time, the Bookmobile does not have automated access to library holdings and uses a manual check-out system. Registering new patrons is difficult since there is no way to determine if a person is already a card holder. It is

impossible to verify that a patron is in good standing since computer records are not available.

Our automation plan includes connecting the Bookmobile to the LMxAC database and providing real-time access to the holdings of the collection. This plan will also allow for circulation procedures to be automated, thus eliminating the above mentioned problems. Internet access will also be available to Bookmobile patrons at a future date.

Our plan to automate the Bookmobile will require the purchase and installation of the following equipment:

3 laptop computers for: • check out • returns

• patron access to database and Internet 3 wireless modems

3 antennas 2 Printers

3 Power inverters 3 activation fees

1 monthly Internet fee (ongoing cost)

I his plan utilizes CDPD (Cellular Digital Packet Data) transmission technology which was developed for use on cellular phone frequencies. Unused cellular channels are used to transmit data in "packets." This type of transmission allows for quicker data transfer rates than is offered by traditional modems on an analog cellular channel.

REPLACEMENT OP OBSOLETE HARDWARE

As was mentioned previously, many of the computers being used at the Edison

Township Free Public Library and its branch libraries are dumb terminals which are incapable of being connected to the new Category 5 UTP cabling. Consequently, the frame relay system may not be utilized at these sites.

Our goal is to continue replacing these out-dated, dumb terminals so that, eventually, our libraries will be fully-equipped with state of the art hardware. When this goal is reached, we will be in a position to offer the highest quality automated services to our patrons.

As funds become available, we will replace our outdated dumb terminals with: Dell 6350 C.1/M+ personal computers (or comparable models)

During the years 2000 and 2001, we hope to add at least two of these PCs (including Internet access) at our Main and North Edison facilities. We would like to add one additional PC at the Clara Barton Branch, however more may be added after the building expansion on this branch is complete.

V I. EQUIPMENT, SOFTWARE. SERVICES AND UPGRADES REQUIRED FOR TECHNOLOGY TO BE IMPLEMENTED IN 1998 -9 9

ITEM QUANTITY _{m s i} SOURCE OF FUNDS

Dell P6350/M+ 5 $ 8,000 N.J. Technology Bond

Fund Grant HP 895 SE

Color Inkjet Printers 3 $ 1,200. N.J. Technology Bond

Fund Grant HP 722C Color

P rin ter 1 $ 300. N.J. Technology Bond

Fund Grant

Dell P6350/M+ 4 $ 6,800. Technology Grant

Program for County and Municipal Library Branches HP Deskjet 895CSE

Color Inkjet Printers 3 $1,200 Technology Grant

Program for County and Municipal Library Branches

Cabling and E le ctrical Upgrades

In order to take advantage of the Frame Relay and Internet options offered by the Automation Consortium, the Clara Barton Branch must have Category 5 UTP cabling installed. We are currently in the process of arranging for this installation. Since the Clara Barton Branch is in great need of a building expansion, the initial

installation will only include five cable drops. We hope to begin a building project on the Clara Barton Branch within the next two years. As architectural plans are drawn up, many more cables and jacks will be installed. This cost will be included in the electrical portion of the building project. At this time, it is impossible to estimate that cost.

VI I . EVALUATION

Evaluation of the new services we plan to implement will be accomplished in the following ways:

1. Annual patron surveys will be taken to obtain feed-back from the public. Changes to Library offerings and procedures will be considered as a result of patron suggestions.

2. Statistics on the use of the Internet will be maintained. Patrons will be required to sign their names and the amount of time they spent using the Internet.

3. Once the Bookmobile is automated, a comparison will be made between the old and new system with regard to the number of patron holds placed, number of users at each stop, and staff satisfaction with the new circulation and patron registration procedures.

CONCLUSION

This Technology Plan was designed as a vehicle to implement dynamic, state of the art automation innovations in the Edison Township Free Public Library System. Our central concern is to provide current, quality services and materials to meet our patrons' information needs. It is our belief that this plan will facilitate our realization of this goal.

Proposal fo r an A dditional FT R eference Librarian

S icong J l’s C u rre n t Salary:

_$13,749

B enefits:

a p p ro x .

_{+ 4,800}

$18,549

Salary alre ad y b u d g eted fo r an

ad d itio n al PT R efere n ce Lihrarian

(N O B E N E FITS ):

$13,749

Total resources:

_$32,298

E stim ated benefits fo r a n ew FT

R efere n ce Librarian:

a p p ro x .

_$10,000

$42,298

N JLA M inim um :

_$33,188

B enefits:

_+10,000

Total needed:

_$43,188

C u rre n t resources:

_{- 32,298}

$10,890

1998 S tate Aid:

_$95,192

1997 S tate Aid:

_{- 82,029}

DEPARTMENT O F HEALTH AND HUMAN RESO U RCES A D M IN ISTR A TIVE O F F IC E S : 100 M U N IC IPA L B O U LEV A RD , E D IS O N , N. J . 08817

M ED IC A L FA C ILIT Y : Dr. W ILLIA M TO TH M EM O RIA L H E A LTH C E N T E R 80 IDLEW ILD RO AD, ED ISO N , NEW JE R S E Y 08817

E D I S O N

N e w J e r s e y JOHN O. GRUN, M.S. Director February 9, 1999 Ms. Molly Davis-Bright Assistant Library Director North Edison Library 777 Grove Avenue Edison, NJ 08820

Dear Ms. Davis-Bright,

On behalf o f the Edison Division o f Health I would like to thank you for your generous contributions toward the Needy Families o f Edison project.

This year through the generosity o f the residents and businesses in Edison we were able to distribute dozens o f food baskets, hundreds o f dollars o f supermarket gift certificates and $2500 in gift certificates for clothing and toys to families in need during the 1998 Holiday season. I have enclosed samples o f some o f the many “thank yous” received as a result o f your efforts. We look forward to working again this year!

Very truly yours,

Chief Registered Environmental Health Specialist

cc: John O. Grun, M .S., Health Officer

F R E E

P U B L I C

L I B R A R Y

3 40 PLAINFIELD A VE ., EDISON, NEW JERSEY 0 8 8 1 7

E D I S O N

N e w J e r s e y

COUNTY OF MIDDLESEX 7 3 7 - (90S) 2 8 7 -2 2 9 8 FAX (908) 8 1 9 -9 1 3 4 7 7 7

-RECEIPT

The following items were received by All County Office Furniture as a donation from

the Edison Township Free Public Library on i d A eS c(cj<j ^ / / ! 17 , j J ^ CJ 1 card catalog unit: Edison ID # 004186

1 card catalog unit: Edison ID # 004187 1 card catalog unit: Edison ID # 004188

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