Third EU Health Programme

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Consumers, Health And Food Executive Agency

Procurement and

Service contracts

Dirk MEUSEL

European Commission

Consumers, Health, Agriculture and Food Executive Agency (Chafea)  Luxembourg

Third EU Health Programme

2014-2020

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Overview

• Major differences of service contracts to project

grants

• How to draft a tender to a Call for Tender

• Important aspects to take care of

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What is procurement?

EU Purchases - Public Procurement = Call for tenders

Services

Supplies

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Why there is procurement in the Health

Programme?

Project

Joint Action with

MS Competent

Authorities

Joint Action with

MS Competent

Authorities

Database

Health Report

Economic

Analysis

Training of

Professionals

Methodology,

Guides,

Tools

Project

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Why there is procurement in the Health

Programme?

Project

Joint Action with

MS Competent

Authorities

Joint Action with

MS Competent

Authorities

Database

Health Report

Economic

Analysis

Project

Legislation

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Why to participate?

• Concrete implementation

• Influence on the quality of services for European

citizens, patients and health professionals

• Shaping our understanding of health in Europe

• (100% paid)

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Procurement principles

• Principle of transparency

• Principle of proportionality

• Principle of equal tratment and non-discrimination

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Types of procurement

Direct Service

Contract

Open Call

for Tender

Framework Service Contract

Request for Specific

Services to

Framework holders

Specific Service

Contract

Specific Service

Contract

Specific Service

Contract

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Procedure Open Call for Tenders

Contract

Notice

Call for Tenders

- Invitation to tender - Tender Specifications - Submission forms ted.europa.eu

Questions and

Answers

- Anonymous Questions - Answers to all

Submission and

Deadline

- Paper Tenders - Electronic files on CD/Memory stick

Opening

_Evaluation

Internal

- Selection Criteria - Award Criteria - Price - Public Opening - Admissibility Check

Information

letters

Contract

- Rejection letter - Invitation letter Contract preparation

Contract Award

Notice

- ted.europa.eu

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1. Publication

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Deadline

Tender Specifications

PDF Form

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The Tender must include 3 envelopes:

The offer has to be sent to Chafea by registered mail or by courier post mail,

in a sealed packet containing the 3 envelops, before the date of deadline.

Submission - 3 envelops

Envelope A:

Administrative

proposal

(Tender submission

form

plus supporting

documents)

Envelope B:

Technical proposal

(open narrative)

Envelope C:

Financial proposal

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To help you to

prepare the

offer,

please consult

the

Step by

step guide

for the PDF

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Who can participate?

Natural and legal persons from:

• 28 Member States of the European Union

• European Economic Area (Norway, Iceland and

Liechtenstein)

Types of tenderer:

- Single tenderer

- Single Tenderer with Subcontractor

- Consortium

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Consortia (

Groups of economic operators

)

The offer shall clearly specify the role and tasks of each member

of the consortium:

- The consortium leader: with full authority to bind the

consortium and each of its members

- Each partner shall fulfil the requirements and accept the

terms and conditions set out in the ToR, the contract as well as

in all the relevant Annexes

In case of awarded tender:

A

ll members of the consortium will be jointly and severally

liable towards the contracting authority for the

performance of the contract.

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Evaluation Criteria

• Exclusion criteria

• Selection criteria

• Proof of eligibility

• Economic and Financial Capacity

• Technical and Professional Capacity

• Award criteria

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Example: Selection Criteria

Professional Capacity

1. Requirements as applying to the tenderer's organisation and consortium (including subcontractor(s)):

1.1. The tenderer or at least 1 organisation in the consortium (including subcontractor(s)) shall have 5 years proven experience in producing high quality Health Reports at National, European or International level

1.2. The tenderer or at least 1 organisation in the consortium (including subcontractor(s)) shall have excellent organisational structures to support the production of high quality Health Reports, such as library access to at least 3 international scientific databases, computing infrastructure for statistical computing and production of high quality charts, maps and layout of reports;

2. Composition of Team: The tenderer or the consortium, including its clearly identified subcontractors, shall be able to put together a team with the following requirements:

2.1. One team leader with at least 8 years of professional experience in health reporting, plus excellent knowledge of the research area of public health, plus excellent knowledge of the

organisational structures and competencies of the European Commission in the field of Public Health. 2.2. One team member with at least 5 years of professional experience in project management of European wide projects co-funded under European Union's programmes, or a professional

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Example: Award Criteria

Criterion: Quality of the offer or Organisation and management …

Details:

− Excellent understanding of the services to be provided under this contract

− Excellent understanding of the European Union's mandate and legislation in the

field of health and health information;

− The information provided how the team, the work and the resources will be

organised to complete the contractual tasks is clear and adequate ;

− Layout examples of texts, tables, graphics, and maps are provided and

adequate;

Weighting (max points) and threshold

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Price ratio

1) The tender with the lowest price will be awarded 100 points. The other tenders will

be awarded points on the basis of the following formula:

Points = (lowest price/price of the bid in question) x 100

2) Evaluation of the best value for money tender: The quality/price ratio of 70/30 will

be applied in the following way:

− The points awarded for technical quality multiplied by 0,70

− The points awarded for the price multiplied by 0,30

The points for technical quality and those for price will then be added together and

the tenderers will be ranked according to their total number of points.

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No obligation to award the contract

• Completing the adjudication or the procedure of

the call for tenders in no way imposes on the

Executive Agency an obligation to award the

contract.

• Chafea shall not be liable for any compensation

with respect to tenderers whose tenders have not

been accepted, nor shall it be liable when deciding

not to award the contract.

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Overview on Priorities

Procurement 2015

• 4.1.3. Surveys and target prevention projects for training of health professionals in the area of

HIV/AIDS (Open Call)

• 4.2.3. Public health preparedness and response training and exercise (Open Call, Framework) • 4.3.1. Health innovation and e-Health: Use of e-Health and Big Data in Healthcare Policy and

Research (Open Call)

• 4.3.4. ESIF support in the area of health: building knowledge and capacities for monitoring and implementation, supporting innovation and effectiveness (Open Call)

• 4.3.14. Impact of health systems on health status of the population (Open Call) • 4.3.15. Health System Performance Assessment - Integrated care assessment

• 4.4.1. ERN - Selection of the independent assessment/evaluation body(ies) in charge of the assessment of the applications of Network and membership proposals - Technical assistance

(Framework)

• 4.4.1. Methodology and recommendations for the development of clinical decision-making tools

(CDMT) such as clinical guidelines, consensus documents and patient pathways - Study (Open

Call)

• 4.4.2. Preparatory work to set up a framework for a sustainable EU collaboration on patient

safety and quality of care (Open Call)

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Examples from the webpage

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Thank you for your attention

and interest!

Dirk Meusel

DrPH, CAPM 

Scientific Project Officer   

European Commission 

Consumers, Health, Agriculture and Food Executive Agency (Chafea)  Health Unit 

+352 4301 33090 

[email protected]  http://ec.europa.eu/chafea/