Are You Paying Too Much for
eDiscovery Processing?
Guy MacNeill
Product Manager, Lexbe LC
eDiscovery Webinar Series
○ Monthly events
○ Cover a variety of relevant eDiscovery topics
○
Presentations available for download
eDiscovery Webinar Series
Austin,TX based eDiscovery software and services
provider
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Lexbe eDiscovery PlatformHosted review and case management application. Supports a variety of file types, process for review, OCR for search, and conduct document reviews, productions, prepare for depos &
analyze transcripts, conduct case analytics, prepare for dispositive motions, and provide litigation support during trial.
○
Lexbe eDiscovery ServicesLexbe does large volume document culling, processing from native to PDF or TIFF, load file creation, high-volume OCR of image files, Rule 26 and project management consulting, and related
eDiscovery Services.
If you have any questions or technical issues during our webinar, please e-mail them to:
[email protected]
Questions will be forwarded to Guy and answered during the webinar or via e-mail if we run out of time.
eDiscovery Webinar Series
Questions & Technical Issues
○ Guy has 15+ years of experience leading product marketing for software organizations. He has in-depth expertise and a strong track record helping early companies bring new products to market. Guy has worked at leading companies like Intel and Intuit where he led product management for the award winning TurboTax line of personal tax products.
Our Speaker - Guy MacNeill
eDiscovery Webinar Series
○ eDiscovery processing background and history
○ Why is eDiscovery processing so expensive?
○ How the cloud is changing eDiscovery economics
○ Case Study: Cost savings using Lexbe
○ Lexbe processing and hosted review overview
○ Q&A
Are You Paying Too Much for eDiscovery
Processing?
The eDiscovery Process
Review & Production Processing Culling & Analysis Collection Setup & PlanningWhat is eDiscovery Processing?
A series of operations on Electronically stored information
done in connection with litigation to ready data for
document review or production.
○ File decompression
○ File type identification and repair ○ File deduplication
○ System file identification and deNISTing ○ Metadata extraction and fielding
○ Native text extraction
○ Optical character recognition (OCR) of image files ○ Database indexing
○ Conversion of files to TIFF, Native-extracted or PDF formats ○ Embossing of files with Bates numbering and other designations ○ Creation of load files for litigation document review applications
The Problem With Traditional Processing
What We Hear From Our Customers
○
It takes too long (weeks instead of days)
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Unpredictable costs for client
Data Types Growing
Why Has Processing Been Expensive?
Voip Email iPhones Peer-to-Peer Online Storage Digital Cameras Facebook | LinkedIn DropBox | Backup Devices Elastic Storage | SaaS | Google Streets Personal Blogs | Skype | World Satellite Images Personal Scanners | Customer Service Recordings Public Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS
Digital Information Created, Captured, Replicated Worldwide
Zettabytes* 4 3 2 1 2005 2010 2015
Source: IDC Digital Universe Study (2012) * 1 Zettabyte = 1 Trillion Gigabytes
Why Has Processing Been Expensive?
Data Volume is Rising
GBs of ESI in a Typical Commercial Case
Low High
1995 2000 2005 2010 2015
Enron Criminal Trial (2005)
○ Source ESI: 100M pages (~4 TBs)
○ Brought to Trial: 1M pages (~40 GBs)
○ Extraordinary at time
○ Not now
Microsoft (2011)
○ Microsoft collects 45 custodians per matter average (2011)
○ Almost 1 TB per matter, average
Why Has Processing Been Expensive?
Processing Costs Are Falling - But Still High
Cost per GB to Process ESI in Volume
2005 2010 2015 $2,000 $1,500 $1,000 $500 $0 $1,800/GB (2006)
Source: Forrester Research
$500/GB (2011)
Source: Forrester Research
ESI Processing costs have fallen 90% in the last 10 years
Lexbe is Changing eDiscovery Economics
Rapidly Driving Costs Down Using Technology
○ Automated processing system that leverages the cloud
to scale rapidly
○ Extremely efficient parallel processing design
○ The most processing power in the industry
○ The fastest processing in the industry
○ Leverages Amazon AWS - same backend supporting
Netflix and other large enterprise software companies
○ Supports native and multiple production formats
Lexbe is Changing eDiscovery Economics
What it Means for Our Customers
○ Can now offer Free eDiscovery processing when
using Lexbe eDiscovery Platform for 6 months
○ Supports up to 10GB of processing per day
○ Predictable eDiscovery costs
Free eDiscovery Processing
Equates to Tremendous Cost Savings
Example of the savings on a 10GB case with 5 users, and 6 months of hosting
* Assumes typical 2:1 processing expansion
Lexbe eDiscovery Platform
Cloud Document Review & Production
○ Self-administration
○ Native (Office, etc.) processing
○ Automatic OCR
○ Early case analysis
○ Dual-index search
○ Exact & near-dup ID
○ Doc Review & issue tagging
○ Blended productions
○ Transcript management
○ Timelining, depo prep
○ Dispositive motions
○ Trial document management
Web-based litigation document management software
Lexbe eDiscovery Platform
Security & Data Ownership
Lexbe utilizes the latest security technologies and best practices:
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EncryptionData encrypted (256-bit or above) in-place and in-transit.
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Data Center CertificationsOur data centers are certified and follow industry best standards, etc.
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Clear Ownership RightsService agreements clearly acknowledge client data ownership.
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Redundant Back-Ups; RecoveryLexbe eDiscovery Platform
Document Viewing - Multiple Versions
○ Hits - Highlighted from
search
○ Original - Native if available
○ HTML - Extracted text from
Native
○ Page - One page at a time
○ PDF - Viewing & access
○ Text - OCR of images
Lexbe eDiscovery Platform
Search & Review
Search Requirements Basics -Accurate -Fully Indexed -Easy to Use Better
-Many search options -Concept
-Fuzzy & Stemming -Boolean
-Keyword Highlighting
Best
-Very Fast (returns in seconds)
-Dual Indexing of natives/paginated
Lexbe eDiscovery Platform
Document Review Workflow
Lexbe eDiscovery Platform
Document Issue Coding
Lexbe eDiscovery Platform
Timelines for Depo Prep
Lexbe eDiscovery Platform
Extract Facts from Depos & Exhibits
○ Fact Highlighting
○ Structured Extraction & Timelining
Lexbe eDiscovery Platform
Getting Documents Out
○ Needed for depositions,
conferences, motions, trial prep, etc.
○ Support multiple formats
including PDF, TIFF, Natives and HTML renditions.
