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JUNE 2, 2021
LA CROSSE COUNTY
ELEVATOR PROJECT
Request for Proposal
FACILITIES DEPARTMENT
LA CROSSE COUNTY
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Table of Contents
Section 1: Request for Proposal (RFP) Overview ... 3
Section 2: Proposal Submittal Instructions ... 3
Section 3: Qualifications ... 4
Section 4: Scope of Work ... 5
Section 5: How to respond to this RFP ... 14
Section 6: Evaluation of Proposals ... 15
Section 7: Cost Schedule ... 15
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Section 1 - RFP Overview
1.1 Introduction
The objective of this procurement process is to select a Elevator Company to modernize two (2) elevators in the La Crosse County Health and Human Services Building located at 300 4th Street North, La Crosse, Wisconsin.
1.2 Incurred costs
The County is not responsible for any costs incurred by the Elevator Company in the preparation of the proposal, participation in the Elevator Companies’ meeting, or for any other cost to the Elevator Company associated with responding to the RFP
Section 2 - Proposal Submittal Instructions
2.1 RFP Schedule
The following is a list of the important dates for activities related to the RFP process. The County reserves the right to change these dates and will post the changes on its web site.
Activity
Time
Date
RFP released June 7, 2021
Submission of proposals 11:00 AM June 25, 2021 Public Works and Infrastructure
Committee meeting
July 6, 2021
2.2 RFP location
This RFP is posted on the La Crosse County web site. The County reserves the right to amend this RFP at any time. In the event it becomes necessary to amend, alter or delete any part of the RFP, changes to the RFP will be posted on the web site. It is the Elevator Company’s responsibility to be aware of amendments that are posted on the web site. The address is:
https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-proposals
2.3 Submission of Questions Scope of Work Questions:
Ryan Westpfahl, Facilities Department, 608-785-9770 [email protected]
Procurement Process Questions:
Bryan Jostad, Finance Department, 608-785-5879 [email protected]
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2.4 Submission of Proposals
All proposals shall be submitted in complete original form. No faxed or emailed
proposals will be accepted. Proposals shall be sealed and marked “HHS Elevators”. Elevator Companies shall submit one (1) copy of their proposal in a paper form. Elevator Company shall also submit one (1) copy on an electronic format - disk (CD) or jump drive.
Sealed Proposals must be delivered no later than 11:00 am, June 25, 2021, to: Facilities Department
ATTN: Ryan Westpfahl Room 1800
212 North 6th Street
La Crosse, WI 54601
Proposals received after the above date and time will be returned unopened. 2.5 Opening of Proposals T Thheepprrooppoossaallsswwiillllbbeeppuubblliiccllyyooppeenneeddaatt1111::0055aamm,,JJuunnee2255,,22002211iinn:: Facilities Department Room 1800 212 North 6th Street La Crosse, WI 54601
At that time, the names of Elevator Companies who properly submitted proposals will be announced. Announcement of the names of the Elevator Companies who submitted proposals is not a guarantee that the proposals otherwise comply with the specifications of this RFP.
2.6 Amendments to the RFP
In the event it becomes necessary to amend, alter or delete any part of the RFP, changes to the RFP will be posted on the website. The address is:
https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-proposals 2.7 Public Records Law
All proposals are subject to the Wisconsin Public Records Law.
Section 3 - Qualifications
3.1 Elevator Company Information
Name of contact person and contact information (email address, phone number, etc.) A. Office location(s) that would service this contract
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B. Provide client agency name, contact name, title, address, and phone number of references from at least three clients that have been, or are currently being provided similar service within the last five (5) years.
3.2 Relevant Experience and Staff Qualifications A. Summarization of experience regarding similar projects
B. Summarization of responsibilities and qualifications of the staff who are performing this service
3.3 Insurance
A. Elevator Company agrees that in order to protect itself as well as La Crosse County, its officers, Boards, and employees under the indemnity provisions set forth in the paragraph above, Elevator Company will at all times, during the terms of this contract, keep in force insurance policies issued by an insurance company authorized to do business and licensed in the State of Wisconsin. Unless
otherwise specified in WI Statutes, the types of insurance coverage and minimum amounts shall be as follows:
1. Workers’ Compensation: minimum amount statutory
2. Comprehensive General Liability: $1,000,000 per occurrence and in aggregate for bodily injury and property damage
3. Excess Liability coverage: $1,000,000 over the General Liability C. The Purchaser shall be given thirty (30) days advanced written notice of any
cancellation or non-renewal of insurance during the term of this contract. Upon execution of this contract, the Elevator Company will furnish Purchaser with written verification of the existence of such insurance. In the event of any action, suit, or proceedings against Purchaser upon any matter herein indemnified against, Purchaser shall within five (5) working days cause notice in writing thereof to be given to Elevator Company by certified mail, addressed to its post office address. Purchaser shall cooperate with Elevator Company and its attorneys in defense of any action, suit, or other proceedings.
Section 4 - Scope of Work
Health and Human Services Elevators Replacement Specification
RE: Hydraulic Elevator Modernization – Elevators #1 & #2 HHS Building Building Location: 300 4th Street North, La Crosse, WI
I. WORK INCLUDED BY ELEVATOR COMPANY
This section includes all labor, material and equipment necessary to modernize the existing hydraulic elevator in HHS Building – Duplex set #1 left #2 right.
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A. Existing Elevator Descriptions:
1. Type: Inground Hydraulic Elevator
2. Landings: 5 stops, 5/5 front openings and 1/0 rear openings; 3. Operation: Automatic
4. Leveling: 2-Way
5. Speed: 125 feet per minute 6. Capacity: 3500 pounds 7. Travel: 40 ’ (verify)
B. Summary of Elevator Modernization and Equipment to be Replaced: 1. Install a new non-proprietary elevator controller.
2. Install solid state motor starter.
3. Install new solid-state landing system. 4. Install new hoistway and car wiring.
5. Install a new cab enclosure complete with a code compliant emergency exit and electrical switch.
6. Install new car operating panel with all code compliant buttons, lights and keyed switches mounted at code required heights.
7. Install new corridor call buttons and fixtures at code required heights. 8. Install new digital position indicators in the elevator.
9. Replace any lobby position indicators with new digital indicators. 10. Install a new car-riding lantern with visible and audible signals. The
audible signal will sound once if the elevator is traveling in the “up”
direction and the “up” arrow will light. The audible signal will sound twice if the elevator is traveling in the “down” direction and the “down” arrow will light.
11. Install a passing chime that will sound as the elevator stops at or passes each floor.
12. Install a new code compliant telephone at required height. A working dedicated telephone line to the elevator controller in the elevator
equipment room is to be supplied and installed by the owner. A 24 hour per day seven (7) days per week phone number must be supplied.
13. Install Braille plates on each side of the elevator entrance frames. These plates will be installed at 60” above the floor.
14. Install an electronic door screen. The door screen will reflect infrared beams across the entire door opening to approximately six feet high. If any of these beams are obstructed, the door will reopen and remain open until the doorway is clear.
15. Install a new car top inspection station as required by code. 16. Install a new 2-speed exhaust fan in the elevator.
17. Install a new code compliant toe guard.
18. Install new variable frequency door operators.
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20. Install new hoistway door, locks, and pickup assembly on each hoistway entrance.
21. Install a new pit switch at proper height.
22. Replace the power unit with a complete new power unit. 23. Install a ball valve in the oil line in the elevator equipment room. 24. Install a new hydraulic control valve.
25. Provide and install a legal pit ladder.
26. Install fire tabs on the top and bottom of each hoistway door as required by Code.
27. Provide an emergency lock box in the main egress lobby with all required keys (the owner must supply the required building keys).
28. Install Emergency signs at Hall Stations.
29. Number all elevators consecutively, crossheads, toe guards, controllers and main line disconnects.
30. Install all code data plates. C. Scope
1. The work required under this section in general, is limited to the modernization of the existing hydraulic passenger elevator. 2. These responsibilities include but are not limited to the following:
a. The modernization must comply with the provisions of the latest ANSI A17.1 followed by the authority having jurisdiction and any state and/or local requirements, if more stringent. Elevator mechanics and apprentices shall perform their work in a professional manner.
b. Provide licenses, permits and perform required inspections and tests before the elevator is turned over to the owner at the time of substantial completion.
c. Include all applicable taxes. D. Quality Assurance
1. To evaluate criteria, limitations, and standards for establishing a minimum level of quality assurance, use the following guidelines:
a. Manufacturer: Shall provide equipment manufactured by a firm with a minimum of ten (10) years of experience in fabrication of elevator equipment to those specified.
b. Installation: Elevator Company will install elevator equipment. c. Regulatory Requirements: Design and installation of elevator
equipment will comply with the latest version of ANSI A17.1 Elevator Code.
d. Permits and inspections: Provide licenses and permits and perform required inspections and tests.
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II. EQUIPMENT A. Hoistway Wiring
1. The Elevator Company will remove all existing wiring from the hoistway and new wiring will be provided, adequate for the proper operation of the equipment. Multi-conductor type wiring for light and signal circuits will be used in the elevator hoistway. Connections to the controller will be made in a manner that minimized transmission of vibration or noise. Existing hoistway and machine room duct and conduit may be reused. New conduit and duct will be installed, in accordance with all governing codes, when and where it is deemed necessary by Elevator Company.
2. New travel cable to include Cat 5e equivalent to accommodate cameras and card access in the elevator cabs. A minimum of 8 twisted pairs or 2 cables per car will be required.
B. Non-Proprietary Controller.
1. A non-proprietary controller and landing system that are specifically designed for elevator service, for motor control, easily accessible for adjustments and of substantial construction will be provided. The operation will be accomplished utilizing microprocessor computer logic control. The control program will be contained in the nonvolatile, programmable read only memory, which will be constructed such that future alterations in the elevator operations may readily be made. Safety circuits will be monitored and controlled by the programmable logic control with redundant protection. Any tools and maintenance devices will be provided to the owner at the time of completion of the project. These tools or devices will become the property of the owner at this time, without cost, lease, or renewal of any point in the future and may not be removed from the premises.
2. Acceptable controller manufacturers: a. Motion Control Engineering.
b. Commercial PLC based control (GE, Alan Bradley, Omron or Koyo PLC).
c. Elevator Control Inc.
d. GAL Manufacturing Corporation.
No other elevator controller manufacturer will be accepted. 3. Operation
a. The automatic operation of the elevator is by means of selective collective one button in the car for each landing served and one call button at the terminal ends indicating the direction of travel possible and two buttons at each intermediate landing with one for the up direction and one for the down direction. Arranged that if any car or landing button has been pressed the operation of the elevator will be as such that all calls will be answered as the elevator reaches
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the floor in the direction the car is traveling. When the elevator has reached the last call in the direction it is traveling, it will reverse direction and answer all calls in the new direction of travel. 4. Emergency Fire Service
a. The elevator will be provided with Fire Service and proper signage as required by local statures and National Elevator Code. Elevator Company will supply contacts in the controller for the provisions of heat and/or smoke detectors. Heat and/or smoke sensors and all related wiring to the controller are supplied and installed by the electrical contractor, not Elevator Company.
5. Electronic Motor Starter
a. A digital controlled motor starter initiating smooth, stepless starts will be provided. The starter will have built-in phase loss and phase reversal protection as well as a Class 10 overload relay. The
electronic starter will use LED fault indicators to indicate motor over-load, shorted SCR or single-phase condition.
C. Elevator Cars 1. Cab
a. The entire cab enclosure will be replaced. The color of the wall panels will be selected by the Owner.
2. Door Equipment
a. New door operators with variable frequency motor will be provided to open and close the car and hoistway doors simultaneously. Door movement will be cushioned at both limits of travel.
b. An electro-mechanical interlock and pickup assembly will be reused at each hoistway entrance to prevent the operation of the elevator unless all doors are closed and locked.
c. Door tracks, hangers and sheaves will be reused on the car and all hoistway doors. New gibs and fire tabs will be installed on all doors.
d. Door closers will also be provided for each hoistway door to automatically close the door with the car not being present. e. New clutches with zone restrictors will be provided for each car
door. The zone restrictors will mechanically lock the car door until the car is within approximately one foot of the landing.
3. Proximity Door Protection Device
a. The passenger car door will be protected with a 36 or more, light-ray device extending to a height of approximately 5’ 0” above the floor. Interruption of one or more of the light rays will prevent the doors from closing or cause them to stop and reopen if they are in the process of closing. The interruption of the light rays will cause the doors to remain open as long as the obstruction is in the path of one or more of the light rays. The doors will start to close shortly after the obstruction is removed.
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4. Nudging
a. If the doors are prevented from closing after a preset time interval because of an obstruction in the door opening, the doors will become inoperative and a buzzer will sound until the obstruction is removed. After the obstruction is removed, the car will recycle and return to normal operation.
5. Car Top Inspection Station
a. Car top inspection station with emergency stop switch and the constant pressure “up-down” direction buttons will be provided when activated making normal operation devices inoperative and give the inspector complete control of the elevator.
b. It will also have a GFCI receptacle, light and guard.
c. Install a code compliant emergency exit with electrical switch. 6. Toe Guard
a. Install a code compliant toe guard. D. Signal Equipment
1. Car Station
a. The car station will be manufactured with #4 stainless steel finish, including the following operation devices: one button for each floor served; alarm bell button; keyed emergency stop button; door open button; door close button; digital car position indicator; keyed light and fan switch. Code compliant ADA telephone will be
incorporated in car station and emergency light with rechargeable battery pack. Also included are any other buttons, lamps or keyed switches as required by code.
2. ADA Telephone
a. A new telephone will be installed at required height in car station. A working dedicated telephone line to the elevator controller in the elevator equipment room will be supplied by the owner.
3. Car Riding Lantern and Passing Chime
a. A car-riding lantern will be mounted in the return jamb of the car door entrance. The lantern will contain one arrow for the up direction and one arrow for the down direction. The arrow corresponding to the direction the car is traveling will be lit. The lantern will be equipped with audible tones corresponding to the direction of travel one tone for travel in the up direction and two tones for travel in the down direction. Faceplates will be finished in #4 stainless steel.
b. A passing gong that will sound as the elevator stops at or passes each floor will be installed.
4. Hall Call Stations
a. One hall station will be located at each landing beside the hoistway entrance at proper ADA height, one button at terminal landings and two buttons at intermediate landings indicating the direction of
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travel possible. The buttons will light and stay lit until the hall call is answered. Faceplates will be finished in #4 stainless steel and will be made to cover the opening in the wall where the existing push button is located.
b. A code compliant “DO NOT USE IN CASE OF FIRE” pictograph at each hall station will be provided by Elevator Company.
E. Operation of Elevator Under Fire or Other Emergency Conditions 1. Fire Service
a. It is Elevator Company’s responsibility to install Fire Service in compliance with all current applicable codes.
2. Key Operated Switch at Main Floor
a. A three-position key operated switch shall be provided at the floor closest to the grade level (i.e. main floor) for each single elevator or each group of elevators in one common bank. The key shall be removable in the ON or OFF positions only. When the switch is in the ON position, all elevators controlled by this switch (which are on automatic service) shall return non-stop to the main floor where the door shall open and remain open.
3. Sensing Devices
a. “Heat and Smoke” or “Products of Combustion” Sensing Devices must be installed in accordance with NFPA No. 72E in the elevator lobby at each floor and in the elevator machine room. The
activation of any elevator lobby-sensing device shall cause the elevator to serve the lobby to return non-stop to the main floor. When the sensing device at the main floor elevator lobby is
activated, the elevator that serves the lobby shall return non-stop to a predetermined alternate floor. Activation of a machine room Sensing Device shall cause the elevator to return to a
predetermined landing. The key operated switch at the main floor (described above), when turned to the RESET position, shall restore normal service independent of the sensing devices. b. The sensing devices shall be furnished and installed by OWNER,
not Elevator Company. 4. Special Service Signal
a. When either the main floor key switch or a sensing device is activated and elevators are operating under an Special Service condition (including Inspection Service), both a visual and audible signal shall be activated in the cars, alerting the “attendant” to return non-stop to the main floor.
5. Key Operated Switch in Cars
a. A three-position (OFF, HOLD & ON) key operated switch shall be provided in the operating panel in each car. It shall be effective only when the main floor key-operated switch (previously
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activated and the car has returned to the main floor. The key shall be removable in each position. When the switch is in the ON position, the elevator shall be placed on Emergency Service: (1) The elevators shall be operable only from in the elevator. (2) Elevators shall not respond to the elevator corridor (hall)
calls.
(3) The opening of doors shall be by continuous pressure on the DOOR OPEN button. If that button is released prior to the doors reaching the fully open position, the doors shall automatically close. Fully open doors shall be closed by continuous pressure on the DOOR CLOSE button. (4) When the switch is in the HOLD position, the car shall
remain at the floor with doors open and with the DOOR CLOSE and CAR FLOOR pushbuttons inoperative.
(5) Each car shall be equipped with a CALL CANCEL button. When the switch is in the ON position, pressure on the CALL CANCEL shall cancel all registered car calls. A traveling car shall stop at or near the next available floor.
F. Hoistway Doors and Frames
1. The hoistway door panels shall be reused. 2. Jamb Braille
a. Braille will be provided on both door jambs. Characters will be 2” high, raised 1/32”, upper case block letters, grade 2 Braille and located 60” above the floor.
G. Hydraulic Power Unit Assembly
1. A new hydraulic power unit will be installed. The power unit shall be compactly and neatly designed, with all of the components listed below combined in a self-contained unit: inner base for mounting motor and pump assembly, adequate oil reservoir, oil hydraulic pump, an electric motor, and an oil control unit. This unit must be made to go through all existing doorways.
2. A new hydraulic control valve will be installed.
3. A new shut off valve will be installed in the hydraulic fluid supply line located in the elevator equipment room.
III. EXECUTION
A. Prior to start of work, Elevator Company shall verify hoistway dimensions, pit depth, voltage, etc., and advise owner’s engineer of power requirements, etc.
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B. Elevator Company is responsible to coordinate telephone and fire alarm tie-ins with owner’s fire alarm and electrical contractors and must be present when these devices are tested.
C. Elevator Company is responsible to work with Facilities staff to coordinate camera and card access tie-ins and must be present when these devices are tested.
D. Elevator Company will be responsible for removal and proper disposal of old equipment.
E. We must have uninterrupted use of the elevators to do this work during regular working hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). One elevator must always be operational during the project.
IV. CLOSEOUT
A. Permits and Testing
1. At completion of installation and before final acceptance, Elevator
Company shall perform all tests and inspections required for certification by the prevailing code and regulatory agency.
2. The owner’s representative before final acceptance shall conduct test and inspection, to certify compliance with all requirements of this section. 3. Elevator Company shall obtain required permits and schedule tests with
jurisdictional code authority. B. Warranty Service
1. Elevator Company shall furnish maintenance and service on the
equipment provided for a 12-month period commencing upon substantial completion of equipment installation. Equipment shall be examined monthly. Any adjustments or replacements of parts, oiling, cleaning, etc. that may be necessary during that period shall be done during Elevator Company’s regular working hours without charge.
C. Warranty
1. Provide a one (1) year warranty on materials and labor associated with this contract from the date of final acceptance.
V. WORK BY OTHERS
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1. The supply and installation of shunt trip breaker, if the hoistway or machine room is sprinklered.
2. Installation of smoke sensors and connect them to the elevator controller. 3. Electrical disconnects, one for three phase and one single phase power
supplies, with properly sized wires, as required by the manufacturer. 4. Dedicated telephone line connected to a 24-hour monitoring service,
terminated at a designed point in the machine room, for an emergency telephone in the elevator cab.
5. Provide a legal properly vented hoistway of proper size with adequate pit depth, overhead height and be constructed to withstand forces and loads resulting from the use of the elevator. Hoistway can remain as is.
6. Provide a staging and storage area close to the elevator hoistway.
7. Provide means to remove water from the elevator pit as required by code. 8. Provide a legal machine room of adequate size, properly ventilated,
lighted and maintain between 55 and 85 degrees Fahrenheit.
9. Provide code compliant lighting with guards in the machine room and elevator pit with switches in the proper location.
10. Provide GFI outlet in elevator pit and machine room.
11. Provide electrical power with ground to machine room and connect to controller terminals, with an intervening fused disconnect of proper size located in machine room as required by code.
12. Provide separate 110-volt A.C. 15 amp disconnects for each elevator in elevator equipment room.
13. Provide a transfer switch for each feeder for switching from normal power to standby power and a contact on each transfer switch closed on normal power supply with two wires from this contact to one elevator controller. 14. Provide any required emergency power of adequate size to include
switchgear and preconditioning signals, which may be required. 15. Provide finished flooring inside the elevator cab.
Section 5 - How to respond to this RFP
5.1 Elevator Company Information and Acknowledgement A. Provide a respond to the statements in Section 3 – Qualifications.
B. Acknowledge an understanding of the statements in Section 4 - Scope of Work. 1. Any departure from the Scope of Work must be clearly stated.
2. Indicate type/brand of equipment.
3. Submit warranty conditions on a separate sheet. 5.2 Cost Schedule
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Section 6 - Evaluation of Proposals
6.1 Evaluation Criteria
La Crosse County will evaluate the proposals using the criteria described below..
Category Points
Qualifications 20
Scope of Work 40
Cost 40
Total 100
Proposals will be reviewed by an Evaluation Team. After the review, should questions arise or clarifications needed, the Elevator Company will be contacted.
6.2 Final Selection
The final Elevator Company selection shall be made by the Public Works &
Infrastructure Committee at their regular monthly meeting held on Tuesday, July 6, 2021.
Section 7 - Cost Schedule
We propose hereby to furnish material and labor - complete in accordance with above specifications for the sum of:
Proposed Cost expressed as a number
Proposed cost expressed in the written word
________________________ Date of proposed cost
__________________________________________________ Printed name of person
___________________________________________________ Signature of person
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Section 8 - Terms and Conditions
8.1 The County reserves the right to accept or reject any or all proposals or portions thereof without stated cause.
8.2. The County reserves the right to re-issue any requests for proposals. 8.3. Upon the selection of a finalist Elevator Company, the County by its proper officials, employees, or agents shall attempt to negotiate and reach a final agreement with this Elevator Company. If the County, for any reason, is unable to reach a final agreement with this Elevator Company; the County reserves the right to reject such Elevator Company and negotiate a final agreement with the Elevator Company who has the next most viable proposal. The County may also elect to reject all proposals and re-issue a request for proposal.
8.4 Clarification of proposals: The County reserves the right to obtain clarification of any point in a Elevator Company’s proposal or obtain additional information.
8.5 The County is not bound to accept the proposal with the lowest cost, but may accept the proposal that demonstrates the best ability to meet the needs of the County. 8.6 The County will award the purchase to the Elevator Company whose proposal is most advantageous to the County. In determining the most beneficial offer, the County will consider such criteria as, but not limited to, cost, quality/workmanship, capability, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and servicing capabilities. The County may opt to establish alternate selection criteria to protect its best interest, or to meet performance and operational standards.
8.7 The County reserves the right to waive any formalities, defects, or irregularities in any proposal, response, and/or submittal where the acceptance, rejection, or waiving of such is in the best interests of the County.
8.8 The County reserves the right to disqualify any proposal, before or after opening, upon evidence of collusion, intent to defraud, or any other illegal practice on the part of the Elevator Company.
8.9 The Elevator Company agrees to the fullest extent permitted by law, to indemnify, defend and hold harmless, the Purchaser, and its agents, officers and employees, from and against all loss or expense including costs and attorney fees by reason of liability for damages including suits at law or in equity, caused by any
wrongful, intentional, or negligent act or omission of the Elevator Company, or its (their) agents and / or sub-contractors which may arise out of or connected with activities covered by this contract.
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8.10 The selected Elevator Company shall not subcontract or assign any interest in the contract and shall not transfer any interest in the same without prior written consent of the County.
8.11 No reports, information, or data given to or prepared by the firm under contract shall be made available to any individual or organization by the firm without the prior written approval of the County.
8.12 Should the selected Elevator Company merge or be purchased by another individual or firm, contract continuation would be at the County's option.
8.13 Brand names and brand specific specifications are used to establish general characteristics and standards of quality and performance. They are not used to limit competition. Elevator Companies are encouraged to propose substitutes they consider equal to or better than what is specified and to state such substitutions on the
exceptions page. Failure to list substitutions on the exceptions page may cause rejection of the bid, even at the time of delivery.
