CITY COUNCIL
WORKSHOP
MAY 24, 2016
Capital Budget FY 2016-2017 & 2017-2018
•
FY 2015-16 Accomplishments
• Projects Completed during FY 2015-16
• Projects Under Construction or soon to be • Other On-going Projects
•
Two – Year Capital Budget
• Capital Budget Development • Funding Sources
• Grant Funds and Opportunities • Proposed Projects
Projects Completed
in FY15-16
Centre Concord Movable Walls & Coverings (PJ2182)
Farm Bureau Road Safe Route to School Improvements (Wren Ave. to Willow Pass Rd.) (PJ2251)
GRANT FUNDING (SRTS + Measure J Bond): $722,290; TOTAL COST: $1.4M
AFTER BEFORE
Farm Bureau Rd. Pavement Reconstruction Design (Wren Ave. to Clayton Rd.) (PJ2252)
TOTAL COST: $88,450
Farm Bureau Rd. Pavement Reconstruction Design (Wren Ave. to Clayton Rd.) (PJ2252)
TOTAL COST: $88,450
Cowell Road Safety Enhancements (2314)
FY14-15 Pavement Maintenance – Zone 3 (2329)
TOTAL COST: $1,862,000
Electronic Bike Locker Install (PJ2336)
Before After
Citywide Bridge Repair Program – Group 1 Bridge Construction (2342)
GRANT FUNDING (FHBP) : $682,834; TOTAL COST: $851,000
Todos Santos Plaza Archways (PJ2294)
Todos Santos Plaza Decorative Tree Lighting Replacement (PJ2309)
Analysis of Golf Course Infrastructure & Deferred Maintenance Conditions (PJ2348)
Detroit Avenue Pedestrian and Bicycle Improvements (PJ2276)
Before
(GRANT FUNDING: $1.8M; TOTAL FUNDING: $2.7M)
Citywide Accessibility Improvements (PJ2325)
• Concord Blvd. PG&E Utility Pole Relocation and
Pavement Rehabilitation
• Citywide Budget Management Software
• Citywide Electronic Document Management System • Sewer Lateral Replacements
• Reroofing of Willow Pass Center and Keller House • Meadow Homes Spray Park - Spray System Control
Upgrade
Projects Under Construction
or Soon to Be
Clayton Road/Treat Blvd. Intersection Capacity Improvements (PJ2144)
GRANT FUNDING (Regional Measure J): $2.33M;
Concord Various Streets Preservation (PJ2292)
GRANT FUNDING (OBAG): $757,000; TOTAL FUNDING: $1.7M
Project Limits Project Limits
Concord Boulevard (6th Street to Port Chicago Hwy)
Arnold Industrial Pkwy (Port Chicago Hwy to Pike Lane)
Pavement Rehabilitation – Salvio Street and Oak Grove Road (PJ2331) & Salvio Complete Streets Sidewalk
Installation (PJ 2355)
GRANT FUNDING (511 Contra Costa + Measure J Bond): $582,000; TOTAL FUNDING: $3.1M
Oak Grove Road – Monument Blvd. to Whitman Rd.
Salvio Street – Port Chicago Hwy. to Parkside Dr.
Pavement Rehabilitation – Salvio Street and Oak Grove Road (PJ2331) & Salvio Complete Streets Sidewalk
Installation (PJ 2355)
GRANT FUNDING (511 Contra Costa + Measure J Bond): $582,000; TOTAL FUNDING: $3.1M
Electric Vehicle Replacement (PJ2193)
GRANT FUNDING (MTC): $280,000; TOTAL FUNDING: $550,000
LOCATIONS
• Civic Center: 4 EVs; 2 dual charging stations • Police Department: 4
EVs; 2 dual charging station
• Corp Yard: 2 EVs; 1 dual charging station
Traffic Signal Upgrades – Various Locations (PJ2285)
Traffic Signal Upgrades @ Oak Grove Rd./Sierra Rd.
(PJ2293)
GRANT FUNDING (CMAQ): $504,900; TOTAL FUNDING: $570,300
Franquette Avenue Pedestrian & Bicycle Trail Connection (PJ2307)
GRANT FUNDING (Measure J Bond): $470,000; TOTAL FUNDING: $520,000
Central Concord Pedestrian Improvements and Streetscape (PJ2239)
Willow Pass Park Field Lights Replacement (PJ2347)
Tennis Court Resurfacing and Pickle Ball Court Installation
Tennis Court Resurfacing and Pickle Ball Court Installation
Ellis Lake Park Restroom Building (PJ 2351)
Ellis Lake Park Playground and Park
Improvements (PJ 2349)
Meadow Homes Park Playground Installation
(PJ 2352)
Willow Pass Park Restroom & Concession Facility Replacement – Field #1 (PJ2334)
Replace Pump System Components at 4 Park Locations
(PJ2242)
Citywide Bridge Repair Program (PJ2060)
GRANT FUNDING (FHBP): $1.0M; TOTAL FUNDING: $1.65M
Market Street Utility Undergrounding (PJ2111)
Downtown Concord Bicycle Improvements (PJ2277)
Downtown Concord Bicycle Improvements (PJ2277)
Downtown Concord Bicycle Improvements (PJ2277)
Downtown Concord Bicycle Improvements (PJ2277)
Detroit Ave./Whitman Rd. Pedestrian Improvements
(PJ2318)
Monument Blvd. Design Improvements (PJ2319)
TOTAL FUNDING: $100,000
Farm Bureau Rd. Complete Streets – Phase 2
(Wren Ave. to Walnut Ave.) (PJ 2354)
Citywide Bicycle and Pedestrian Master Plan
(PJ 2280)
GRANT FUNDING: $300,000)
• Various Street Maintenance and Repair Projects • Monument Neighborhood Shuttle (PJ2279)
• Subdivision Ordinance Update (PJ2308)
• Citywide Traffic Signal System Upgrade (PJ2322) • Operational Improvements on Parallel Arterials
(PJ 2356)
• Marsh Drive Bridge Seismic Retrofit (PJ1854)
• On-Call Citywide Sidewalk Replacement Program (PJ2341)
• Water Quality Improvements at City Park Ponds (PJ2353)
• Various Information Technology Projects
Proposed 2-Year
Capital Budget
•
Change to Biennial Capital Budget Cycle
•
Focused on Council Priorities
•
Total Program is $32.4 million over two years
•
Project Proposals Start at the Departmental
Level
• Tied to Community and Commissions
•
Needs Greater than Resources
•
Focus on Priorities
•
Project Evaluation Criteria
• Does the project implement one or more Council
Initiatives?
• Does the project address critical health and safety needs?
• Is the project continuing from a previously approved CIP?
• Is the project needed to satisfy regulatory compliance
issues?
• Is the project primarily funded with grants, enterprise, or
other restricted funds?
• Does the project implement the City's Complete Street
policies?
• Does the project help implement the City's Climate Action
Plan?
•
Project Evaluation Criteria (cont.)
• Has the project been identified in the General Plan?
• Does the project conform to General Plan Principles?
• Does the (IT) project conform to IT Principles?
• Does the (IT) project impact a large customer base?
• Does the project increase ability to provide service
effectively?
• Does the project generate new resources, reduce or add
ongoing costs?
• Does the project promote economic development goals?
•
Projects Reviewed By Staff
•
Recommendations Reviewed Executive
Committee and City Manager
•
Draft Capital Budget Presented to Council
Funding Sources
Total All Sources $32,436,116
•
Active Transportation Program
• Applications Due June 15, 2016
• Downtown Corridors and Green Frame
•
One Bay Area Grant
• Call for Projects Expected Summer 2016 • Monument Boulevard Complete Streets • Willow Pass Road Improvements
•
Citywide Bicycle and Pedestrian Master Plan
•
Originally Approved by Voters in November
2010
•
Extended to 2025 in November 2014
• Ratified with 76.3 % approval and helps
protect/maintain Concord’s City Services
•
Lease Revenue Financing Agreement (LRFA)
Approved in March 2015 provided $22.4 million
•
Measure Q funds in the proposed budget total
$11.75 million (36%)
Measure Q LRFA
• Council Approved $22.4 Million in Debt Financing
(March 2015)
• Programmed for Roadway Maintenance
• Pavement / Pothole Repair
• Local Street maintenance and resurfacing
• Arterial and Collector Street maintenance and resurfacing
• Pavement Maintenance Expenditure Plan approved
Planned Pavement Maintenance Projects
• Measure Q Pavement Repair Project #1 - Hillsborough Dr.
and E. Olivera Rd. (PJ 2359)
• Measure Q Pavement Repair Project #2 - Solano Wy., Wren
Ave., & 6th St. (PJ 2361)
• Measure Q Pavement Repair Project #3 – Walters Wy. &
Detroit Ave./Monument Blvd. Intersection (PJ 2362)
• Measure Q Pavement Repair Project #4 – Pothole and Base
Repairs at Various Locations (PJ 2364)
• Measure Q Pavement Maintenance Project #5 – Zones 4 & 5
• Measure Q Pavement Repair Project #6 – Zones 4 & 5
• Measure Q Pavement Maintenance Project #7 – Zones 1 & 2
•
Project Phases
• Conceptual / Preliminary Design • Project Final Design
• Environmental Review • Construction
•
Budget Estimating
• Initial Budgetary Estimates
• Refined through Preliminary and Final Design
Phases
• Actual Construction Costs Determined by
Competitive Bids
CIP Challenges
• Needs • Resources • Funding • Staffing • Grant Requirements • Environmental Clearance • Regulatory Requirements• Full Trash Capture Device Installation (CD-17-001)
• Green Infrastructure - Framework (CD-17-002)
Citywide Accessibility Projects (CDBG)
• Citywide Accessibility Improvements No.3 (2357)
• Citywide Accessibility Improvements No.4 (CD-18-005) • ADA Transition Plan Update (CED-17-004)
Facilities Maintenance Projects
• Civic Center Restroom ADA Improvements (PW-17-018)
• Police Department Safety Improvements (PW-17-005) • Police Department Roof and Equipment Paint and
Sealing (PW-17-013)
• Trim Replacement at Civic Center and Willow Pass Rec (PW-17-014)
• Public Building Maintenance (PW-17-010)
• Civic Center Generator Replacement (PW-17-012)
• Street Median Turf Conversion (PW-17-005)
• Park and Median Smart Irrigation Controllers (PW-17-002)
• Concord Community Pool Deck Repair (PW-17-011) • Playground Replacement Program (PW-17-004)
• Golf Course Safety Needs (PW-17-001)
• Willow Pass Park Restroom & Concession Facility
Replacement – Field #2 (UF-1602)
• Downtown Sidewalk, Curb and Gutter Improvements (PW-17-007)
FY16-17/17-18 Sewer Projects
SEWER PROJECTS
• Citywide Sewer Condition Assessment Study (PJ2208) • Sewer Capital Facility Replacement (PJ2209)
• Citywide Sewer Lateral Replacement Program (PJ2244) • El Molino Cross-Tie (ENG-17-006)
• Downtown Sanitary Sewer Upgrade – Phase IIb (SWR-1511) • Cowell Road BART Area Sanitary Sewer Upgrade (SWR-1302)
Information Technology
Projects
Active Information Technology Projects
• Public Works Asset Management
TOTAL FUNDING: $260,000
• Computerized asset management system for Public Works
Active Information Technology Projects
• Replace Downtown Security Cameras
TOTAL FUNDING: $101,000
Active Information Technology Projects
• P.D. Law Enforcement Records Management System (RMS)
TOTAL FUNDING: $1,526,975
• Replaces the City’s custom built Police Records Management System • Automates reporting to the State and FBI
Active Information Technology Projects
• Uninterruptible Power Service Supply Replacement @ PD (PJ2032)
TOTAL FUNDING: $178,000
• Replaces end of life Uninterruptible Power Supply (UPS) for the Police
FY16-17 New ITP Projects
• Timecard System Software Replacement
TOTAL FUNDING: $150,000 (IT Replacement Project Fund)
• Replaces the City’s custom built timekeeping system
• Provides web access functionality, mobile device accessibility and
integration with exiting Lawson financial system.
FY16-17 New ITP Projects
• Website Rehosting
TOTAL FUNDING: $105,000 (IT Replacement Project Fund)
• Upgrades the City’s website functionality with a Content
Management System
• Allows for City staff to update the website without technical
assistance or resources
FY16-17 New ITP Projects
• 911 Phone System Replacement
• State funded project to replace Concord’s 911 Phone System
• Assures the 911 Dispatch Center is equipped to handle new E-911
call handling requirements
FY16-17 New ITP Projects
• Mobile Data Computer Replacement
(TOTAL FUNDING: $660,000; IT Replacement Project Fund)
• Replaces Public Safety’s existing Mobile Data Computers
• Provides equipment that supports latest security and technology standards
• Provides mobile platform public safety Records and Computer Aided Dispatch
FY17-18 New ITP Projects
• CCTV Public Safety and Crime Prevention Technology
Improvements
(TOTAL FUNDING: $350,000 including Measure Q Projects FY17-18: $250,000; Federal Asset Forfeiture FY17-18: $100,000)
• Electronic Plan Review
(Technology Surcharge FY17-18: $315,000)
• Streamlines the submission and processing of building plans • Allows for electronically submitted building plans
• Will also allow for internal electronic review and processing
• Point of Sale System Replacement
(IT Replacement Projects FY17-18: $160,000)
• Replaces the City’s End of Life Point of Sale system ( The system
that staff uses to process payments for permits, licenses and fees)
• Provides for a new system that meets regulatory needs for payment
processing and revenue collection