Facility Manager TM a Computerized Maintenance Management System. Developed by CTL Engineering, Inc.

Facility Manager

TM

a Computerized Maintenance Management System

• Developing and implementing a Facility

Management System is an effective method

of extending the life of assets (i.e. pavements,

roofs, structural, mechanical, electrical, and

plumbing (including HVAC)) while keeping

costs to a minimum. A Facility Management

System provides inventory, condition

assessment, maintenance/rehabilitation

strategies, needs and requirements forecasting

in addition to budgeting guidelines

CTL Engineering, Inc.

Our Background

• Over 77 Years of Proven Experience

• One of the Top 500 U.S. Consulting Engineering Firms

• CTL’s Facility Management team have hands on experience

with design, observation, replacement and renovation of

over one million sq. ft. of roofing area and over 8 million

sq. ft. of paved areas annually

• CTL has been developing Facility Preventative Maintenance

Plans for over 3 years in conjunction with the Ohio Schools

Facility Commission’s (OSFC) school improvement

program and for over 12 years for the Charlotte

Facility Manager

Results In:

• Reduced Annualized Asset Costs

– Respond to minor problems before they become major problems

– Maximize Building Systems efficiency through set preventative and routine maintenance scheduling and asset operations costs

– Extend life of pavements, roofs and internal MEP operating systems by scheduled maintenance

– Schedule maintenance and reconstruction projects during the most competitive season

• Reduce Administrative/Management Expenses

forecasted needs

• Pavement, roof, and internal MEP operating

systems plans and historical data are organized, current and readily available

• Improved response time to inquiries of pavement, roof surfaces and internal operating systems (MEP)

• Return On Investment

– Facilities Management Programs Result in a Reduction in Annual Costs:

• Address problems before they become major re-construction investments

• Extend the life of roofs, pavement and internal MEP operating systems

• Results in a reduced annual energy cost

Facilities management

costs are recouped in cost

savings by extending the

life and efficiency of Roofs,

Pavements, and Internal

MEP Operating Systems

and decreasing the costs

associated with them

Sample Case- Roofing

• Assumptions:

– 100,000 square foot facility

– Original roofing cost of $6 per square ft. = $600,000 – Annualized Cost:

• 10 year life = $60,000/yr • 20 year life = $30,000/yr

– Annual inspection and repair costs of approximately $0.02 to $0.07/square foot

• Typical Roof Life:

– With Roof Management = 20+ years

Extending Roof Life Beyond

10 Years

Accumulated Cost/Savings vs. Roof Life

$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 10 15 20 25

Life of Roof (Years)

Annualized Savings $0.02/sf Roof Mgmt $0.07/sf Roof Mgmt

Extending Roof Life Beyond

15 Years

Accumulated Cost/Savings vs. Roof Life

$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 15 20 25

Life of Roof (Years)

Annualized Savings $0.02/sf Roof Mgmt $0.07/sf Roof Mgmt

Protecting Assets- Roofing

• Moisture proofing is an issue in 75 to 85%

of construction litigation.

• Roofing Systems are exposed to extreme

environmental conditions of temperature,

ultraviolet, etc.

• Minimize leak impact and damage to

facility and its internal systems and/or

components

Protecting Assets- Pavement

• Conduct condition assessments regularly

for pavement sections

• Plan maintenance & rehabilitation

strategies to prepare and prioritize sections

for future repair needs

• Deterioration rates are determined per

section

• Network needs & long range goals are

determined to aide in budgeting

Protecting Assets- HVAC

• Track regular maintenance of HVAC

systems to better plan for future needs

• Preventative maintenance today results in

decreased replacement expense tomorrow

• Frequent maintenance results in decreased

Optional Information

Management Systems

• Timely, Accurate and Complete Information is Readily Accessible:

– Historical Data

• Age, Designer, Slope, Contractor, Repair History • Site and Sector Identification

– Pavement and Roofing Evaluation and Survey Results • Pavement Condition Index (PCI)

• Roofing Condition Index (RCI)

• Distress Type, Quantity and Severity of Problems

• Maintenance/Repair Alternatives based on PCI and RCI value – Prioritize Expenditures Based on PCI’s and RCI’s

– Locate Historical Data and Develop Internal and

External Systems Inventory

– Develop CAD Drawings

– Conduct Initial Audits

– Option to Input Data in Supplemental

Roof Manager and/or Pavement Manager

– Report Findings

– Train Facilities Management Staff

– Conduct Periodic Audits and Follow-up Training

Facility Manager

• Features Include:

– Roof/Section, Pavement/Sector and Internal MEP

Operating Systems data storage and retrieval

– Analysis of optimal maintenance, repair and

replacement strategies

– Projected budgets

Summary

• Facility Manager serves to protect the

investment in all external and internal assets

• Avoiding the costs of major repairs and

premature replacements more than

compensates for the investment in facilities

management

• Information “At Your Fingertips” aids in

responding to inquiries and efficiently

Summary, Continued

• CTL Engineering has the expertise,

experience and credibility to best serve you

in implementing your Facility Management

Program

• Computerized tracking system for managing

asset preventative maintenance, repairs or

replacements and their related costs over

multiple sites

• User friendly interface

• Daily/scheduled reminders to alert facility

• Work order can be generated and tracked

• Graphical representation of reports

• Database export/import option

• Maintenance schedule in calendar format

• Color based work priority display

• Various comparison reports can be generated

• Search option for Assets

Facility ManagerTM

Site Information

• Associate multiple buildings with each site

• Auto alerts popup once software is opened as

reminders for the scheduled date

Extensive Information on Each Sector

Extensive Information on Each Sector

• For each category and system a component can be

created, edited or deleted

Extensive Information on Each Sector

• An asset can be created, edited or deleted for each

category, system and component

Extensive Information on Each Sector

• Specific notes can be added per system to

Extensive Information on Each Sector

• Manufacturer and supplier can be created, edited or

deleted

Extensive Information on Each Sector

• Manufacturer and supplier contacts and company

information is recorded, including rates

Plan and Budget Repairs

• A maintenance plan can be prepared for each category,

system, component and asset.

• This includes: maintenance start date, life span in

years, service frequency and description

Plan and Budget Repairs

• Unplanned maintenance details can be entered for each

category, system, component and asset.

This includes:

- maintenance date - labor

- material - notes

Plan and Budget Repairs

Plan and Budget Repairs

• Schedules are displayed for the present month. Daily,

weekly or monthly schedule provisions can be viewed