State Consultation Workshop on e-Governance 9th September’2011
Education Department
Project description
•
Background (What led to the initiative / project)
•
Objective / Aims
•
Strategies adopted
•
Innovative methods used
•
Period of the Project Initiative / Implementation
•
Positive Outcomes / Changes resulting from
the Project / Initiative
Background
• Since 1998, the Gujarat state government has recruited Vidhyasahayak for primary schools
• Since 1998-99 to 2010-11 more than 1,21,245 teaching assistants have been recruited
• Entire process of preparation of merit list was manual which took lot of time, errors both intentional (corruption) and unintentional
• Numerous court cases leading to further delay and wastage of time, efforts and money
• Candidates applied to all or many Districts, Duplication of candidates, these candidates contacting those in the waiting lists and asking for money for resigning
• The entire recruitment process took not less than 8 to 10 months and sometimes even the recruitment of next year
Objective / Aims
•
To recruit the required number of teachers in short period
of time
•
To eliminate the short comings of earlier processes and
make recruitment process more transparent, efficient as
well as reduction in time
•
To increase the efficiency by reducing time and cost of
service delivery
•
To improve the quality as well as quantum of output
•
To develop a system which is transparent, corruption free
and ensure that intentional errors are eliminated
•
To initiate a sustainable approach for future recruitments.
Strategies adopted
1.
Centralized recruitment
• Issue one single advertisement at the state level
• All candidates come to state level from different districts as per the position of the candidates in the merit list
• Do away with the possibility of many candidates getting selected for more than one districts
2.
Use of ICT, and Transparency
• To adopt the strategy of using the IT to the maximum to ensure transparency, speed, and reduce the intentional errors and completely eliminate the unintentional and human error
Innovative methods used
1.
Using the existing data available with other
agencies
• Data like Name, Date of Birth, Gender, Category
(SC/ST/OBC/General), subjects taken by him and marks obtained in different subjects.
• Eliminated the requirement of verification of this information if the same was to be supplied by the candidate.
• Reduced the time and efforts on part of the candidate in filling the application form
• Reduced the administrations time and efforts hugely
• The candidates was also given an option to change any information if it was incorrect according to him. The Software had Provision to keep log of such changes, so as to verify only these cases.
• To our pleasant surprise no candidate changed any information.
Innovative methods used
2. Web display of Merit List• The information displayed was the position of a candidate in the merit list, his Name, Date of Birth, Category, Marks obtained in various examination and also his marks in total merit.
• The candidate or any other person could not only see the position and information pertaining to himself but could also see the position and information pertaining to any other candidate.
• One could take objection regarding any information regarding himself or somebody else
• However, required to deposit rs 1000 if objection pertain to some one else, to avoid frivolous objections
• This amount refundable if objection was found to be correct
• However again to our delight, no objection was filed/taken either by any candidate for himself or by anyone against any other candidate.
Innovative methods used
3.
Allocation of District
• Call to Gandhingar in batches of 15000 candidates
• A huge online LCD screen displayed the current position of vacancies available in each category in each district.
• As the candidates kept on selecting the districts, the vacancies in those districts and in respective categories were reduced instantaneously.
• This ensure that no manipulation take place in the allotment of districts.
Period of the Project Initiative / Implementation
• The project was initiated at the end of May, 2010 and completed before the end of June, 2010
Period of the project initiative / Implementation
Date of Advertisement in Newspapers Date of Form Submission
: 28-5-2010
: 28-5-2010 to 6-6-2010 First Merit List
Inter view Call Letter
12First Round (to select districts)
: 12-6-2010
: 12-6-2010 to 14-6-2010 : 15-6-2010 to 18 -6-2010 Second Merit List
Interview Call Letter
Second Round (to select districts)
: 19-6-2010
: 19-6-2010 to 20-6-2010 : 21-6-2010 to 24-6-2010 To select city/village/school (at district level) : 29-6-2010 to 1-7-2010
Positive Outcomes / Changes resulting from
the Project / Initiative
•
Saving of time and efforts
– Recruitment process for 10000 teachers was completed in 30 days only, previously it takes more than 6-12 months
•
Transparency
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Elimination of Corruption
Sustainability
•
The project is guaranteed of sustainability
•
State
Government
has
advised
all
other
Departments and Government organization to
adopt this process
•
Many
Government
Departments
and
Organizations have already contacted us and
studied the process and are in the process of
implementing it in their recruitments
Why Gunotsav ?
Focus on Quality of Education
Proper Utilization of Basic
infrastructure facilities
Review of quality Oriented
implementation steps
Objectives of Gunotsav
1. To provide awareness of quality education
amongst the teachers & Community
2. Education oriented Evaluation & Grading of
Schools & Teachers.
3. To improve the quality of education in the daily
classroom activity.
4. To Prepare a action plan for administration by
taking in the view of Existing School activities
and basic Infrastructure.
5. To Enhance quality of education in primary
schools.
Gunotsav – 2010 Program
Gunotsav Program in two phase
1. First Phase
School Self evaluation done by 33,922 primary
schools (32331 last year)
32774 (32331 last year) govt. primary schools 901 Ashram Shala and
447 granted schools
School Self evaluation details have been uploaded on
the website
Std. 2 to 8 (Std. 3 to 7) self evaluation
Gunotsav – 2010 Program
2. Second Phase
3000 schools have been evaluated by Hon.Ministers, IAS, IPS,
IFS officers, Class–I & II officers
To cover 25% schools (8850 total) of every Block
Provision to evaluate three schools by all officers in three days
All Officers also assisted by One liaison officer from education
department
All officers are accompanied by their department’s or district
/Taluka’s Class-3 (1 to 2) officers while evaluating school
Schools Evaluation
By Officers
Educational Evaluation
Educational related activities evaluation
Facilities of the school and its usages
evaluation
By Computers
Teachers, Principal and Schools’ grade
Schools overall evaluation weights on 70%
educational and 30% non-educational activities.
CRC, BRC and Kelavani Nirakshak’s evaluation
Educational Evaluation
Std. 3 to 8 (if in the school) student’s educational evaluation Reading, Writing and Maths’s evaluation. Gujarati (Reading,
Writing), Maths and English (Reading, Writing)
Students evaluation in comparison to the last Std studied (Booklet has been prepared one Grade/Std below from what its written on the front)
Every Schools’ (excluding Std. 1 and Std. 2) evaluation of every students in every class
Should fill the information related to every class & std of the school Which subjects are evaluated in school and where
Catalyst for Quality Education
A Programme for self identification of
shortcoming and rectification
Scheme of Incentive and disincentive
measures based on Gunotsav under
consideration
Login from User ID/Password http://www.gunotsav.org/ Help Line Number