Sabbatical Report - Curtis Nelson

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November 3, 2009

Sabbatical Report - Curtis Nelson

Historically, the single Merced College music course with the highest enrollment is the History of American Popular Music - MUS-14. Each year over 800 students enroll in this class at Merced College. Between three and four hundred of these students are enrolled in my sections. The primary objectives of my sabbatical was to travel to some of the important birthplaces of American popular music, to research and immerse myself in the culture of the musical genre, to conduct video interviews of historians and performers of these genres, and then bring those experiences, research and the resulting mini-documentaries back into the classroom.

Purpose of Sabbatical

Although my initial goal was limited to two cities, I was able to make adjustments in my schedule and, between the approval of my sabbatical and its completion at the end of Spring 2009, was able to visit four cities important to the development of American popular music. During this time period I traveled to the cities of Nashville (Country & Western), Memphis (Rock 'n' Roll & Blues), New Orleans (Jazz), and Seattle (home city of Jimi Hendrix and the grunge rock movement of the '90s).

Travel Locations

Essential to the experience was to immerse myself in these hubs of American music, and their cultural and musical celebrations, in order to see and hear the performers and genres at the grass-roots level. Such experiences included attending the Grand Ole Opry in Nashville, B.B. King's Blues Club in Memphis, and Preservation Hall and the French Quarter Festival in New Orleans. In addition, I had the opportunity to experience first-hand the musical activity on some of the most iconic streets in American music history - Beale St. in Memphis, Bourbon St. in New Orleans and Broadway and Music Row in Nashville.

Cultural Immersion

While in each of the target cities, I was able to videotape interviews with music historians, musicians, and singers representing the musical genres of jazz, blues, country & western, and rock ‘n’ roll. Though many of the museums and locations displayed signs prohibiting the public from photographing or video-taping the exhibits, almost without exception I was given carte Interviews

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Soul” museum in Memphis allow me complete access after their public hours, the Executive Director was willing to provide a personal room-by-room videotaped narrative description of the entire museum. I was given similar access in Preservation Hall (New Orleans), the Stax Museum (Memphis) and at the French Quarter Festival (New Orleans) where my media pass allowed free access to any stage or event, including being onstage videotaping during a performance by legendary jazz clarinetist Pete Fountain.

The opportunity to meet music historians and performers, experience seminal locations in American music history and see landmarks that previously were merely stepping stones in a classroom lecture was incredible. However, as great a benefit as making these places more real to me has been, of greater value yet is the opportunity to give students in the MUS-14

American Popular Music History classes a taste of this experience through the

mini-documentaries I have completed and am continuing to create. Students who are not sure of the characteristics of "scatting" or the "twelve-bar blues" can see and hear expert musicians

demonstrate and explain these concepts. To this point, I've created over 40 minutes of mini-documentaries which also include subjects such as: a history of the player piano, how to play "blues" harmonica and a description of a unique early-20

Mini-Documentaries

th_{-century guitar called a "dobro."}

These documentaries are available for any MUS-14 professor to use in their classes. Future mini-documentaries will continue to bring to life the experiences of my sabbatical travels and research.

From the first “History of American Popular Music” class that I taught when I arrived at Merced College in the fall of 1997, I have tried to communicate to the students that the various genres of American popular music must be examined not only by their musical characteristics, but also by the time period and sub-culture that helped produce them. While I believe that I was able to speak authoritatively regarding the facts, in some areas I was lacking the first-hand experience of these environs. This sabbatical, with its travel, research, and interviews, has given me a taste of the cultural homes of these essential styles of American popular music.

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August 6, 2009

To: Merced College Board of Trustees From: Michelle Pecchenino, MA, RD Re: Executive Summary of Sabbatical Leave

My semester sabbatical was a learning experience of a lifetime in which I was able to accomplish many goals. I started my semester by taking Spanish 1 at Merced College. Mrs. Barboza brought a passion to her classes. She not only taught us the elements of Spanish but also the culture and shared her personal experiences. I have already put this class into practice when I recently attended culinary classes and was able to converse with the chef’s from Mexico as well as the dishwashing staff. This makes for instant bonding and valuable networking. I look forward to future Child Development classes which may require some Spanish skills. I completed several courses at the Culinary Institute of America (CIA) in Napa Valley California. This institution has existed for over 50 years and is a top notch training facility with quality chef instructors. I was able to attend the World of Flavors Conference where I observed

demonstrations with Chef’s from Greece, Italy, Spain and India. I learned about the magnificent ingredients we share from all over the world. It was an enlightening educational conference which introduced the methods of cooking from several Mediterranean cultures. “Healthy Kitchens Healthy Lives” a conference hosted by Harvard Medical School and the CIA was a blending of physicians, chefs and health care professionals. Seminars taught participants how exquisite food can taste and be healthful at the same time. Pistachios were widely used as well as many multigrain products. I feel confident that the material learned will be utilized in

nutrition and foods courses.

The final four hands-on classes were taught by professional chefs to a class size of 18. Lecture was always the first hour of the day and included cuisines from various countries including the Caribbean, Asia, Mexico, and Northern Mediterranean. We would focus on various cooking techniques such as grilling, broiling, poaching, steaming, stir frying, frying, braising and stewing. Culinary terms were introduced and we were later tested. We were divided into teams and assigned recipes each day. Teams were expected to work together to complete dishes in a timely manner, with a beautiful presentation while keeping in mind food safety standards. Many ingredients were available and we were encouraged to try variations. Our recipes were evaluated each day. In retrospect these courses offered an excellent overview of many popular cuisines and cooking techniques that will be utilized in basic cooking, menu planning and quantity cooking courses. I believe these techniques can also be discussed in our entire curriculum with regard to safe food handling, healthful cooking methods and introduction to

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Other classes I attended were Baking and Pastry, Cooking of Italy from Tuscany to Sicily and the final course Fire, Spice and the Global Grill: Vibrant Dishes from Hot Climates. These courses were intermediate level and were attended by certified chefs. I learned a great deal from my classmates with regard to technique and tips. Our chef instructors provided demonstrations on making paella, grilling fruits, grilling pizza and whole fish utilizing herbs and leaves in the

gardens at the CIA. We even participated in an Iron Chef competition on our final day. The presentation of foods was incredible. Chefs are truly artists and take great pride in each detail. I was able to visit some restaurants on the East Coast to experience various cuisines and chefs passionate about their work.

In addition to the culinary classes I visited California Polytechnic at San Luis Obispo and met with the department chair to discuss updates happening within their department and how community colleges can better prepare nutrition and foods students. Her recommendation was to offer a Cultural Foods course which studies various cultures and cuisines and teaches the flavor profiles and influences on health. I would like to develop this course at a level that can be transferable into the four year universities. We also discussed the need for more courses in Nutrition for Aging Adults. Currently we do not offer such a course however I’d like to discuss this with the Allied Health area as a course they could benefit from. At CSU Fresno they started a new Culinology Program, which is a blending of food science and culinary arts. Our Merced campus offers many of the pre-requisites for this program. I plan to develop a career path as recommended by Dr. Duran to lay out necessary courses for our students.

While not having student responsibilities I was able to work on the Program Review for Foods and Nutrition and continue my duties as coordinator. I evaluated faculty, selected textbooks, and arranged scheduling of courses and catalog changes. I revitalized the food pantry by cleaning out the dated pantry, purchasing new shelving and organizing the space. While the small equipment such as pots, pans, utensils and dishes are newer, I look forward to a future remodel when the cooking laboratory can be modernized to better accommodate students. I experienced the culinary world from a chef’s perspective, and I have a new appreciation for flavors from around the world. Food and cooking will not be a lost art. It is during hard economic times that families come together to find ways to save and home cooking is one of those. Today, so many people are not familiar with even basic cooking techniques. Students are also searching for new career opportunities and career advancement. Students will benefit from this experience because of my renewed excitement and new knowledge of the culinary world. The curriculum in the foods and nutrition courses lend themselves to discussing foods, origins and preparation methods that will benefit all of our diverse student population.

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UNAPPROVED

Merced Community College District Board of Trustees meeting

held October 6, 2009 1. Public Session Call to Order

The Board President (Lew Braxton) called the meeting to order at 5:00 p.m. The meeting was held in Room A-103 on the Merced College Campus in Los Banos.

2.

The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session item is listed below. Closed Session Items

• PUBLIC EMPLOYEE

DISCIPLINE/DISMISSAL/RELEASE/EMPLOYMENT

• DISSOLUTION OF PROPERTY: A body may meet in closed session with its negotiator to consider price and terms of payment in connection with the purchase, sale, exchange or lease of real property. 54956.8

• CONFERENCE WITH DISTRICT LABOR NEGOTIATOR, Benjamin T. Duran, to discuss negotiations with MCFA Chapter 770

3. Resume Public Session

The public session reconvened at 6:00 p.m. in Room A-103 on the Merced College Campus in Los Banos.

Members Present: Lew Braxton, Eva de Long, Jim Glidden, Eugene J. Vierra, Jinet Troost, Les McCabe, Robert Haden, Hiram Dominguez-Cruz

Others Present

Trustee de Long led the Pledge of Allegiance.

: Benjamin T. Duran, Marianne Tortorici, Mazie Brewington, Mike Cuchna, Anne Newins, Keith Law (MCFA), Sue Chappell (Academic Senate), Christine Grimaldi (CSEA), Marvin Smith (Management Team), Stacey Kellner (Recording Secretary)

Board President Braxton reported out of closed session that the Board voted unanimously to terminate an Instructional Aide who is a temporary classified employee.

4. Discussion of the Final Budget for 2009-10

Vice President Brewington provided information on the proposed final budget for 2009-10 as summarized in the following areas.

State Fiscal Outlook 2009-10:

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• Categorical programs reduced by $3,036,443

• Stimulus dollars to offset categorical reductions are at $35 million (Merced College’s portion is $337,000, leaving a final deficit of $2,698,707)

• An additional reduction of $247,770 in categorical programs was announced at the end of business yesterday

Assumptions: • 9,806 FTES

• 6% reserve provided

• $198,360 set aside for encumbrances

• $3,640,336 set aside for one-time expenditures

• Step and column increases to all employees entitled to them • Health benefit rate includes GASB 45 contribution

• The ending balance is $7,364,679 Planning Strategies:

• Preliminary talks with union leadership took place in early September to paint the financial picture, provide an update of the emerging state financial challenges, and discuss the impact to Merced College due to the state fiscal crisis

• Planning efforts throughout the College include weekly President’s Cabinet meetings, Budget Committee meeting weekly in September and the next meeting is scheduled for October 22, Educational Master Planning Committee met on October 1 and the next meeting is

scheduled for October 22, and the other Master Planning Committees meet on a continuous basis

• 3-year budget planning scenarios are being developed Major Risks to 2009-10 Budget:

• Uncertainty of Federal Stimulus Funds for categorical programs backfill • Cash deferrals that will impact Merced by $7.3 million

• Continued volatility of state revenue • Possible mid-year reductions

• Property tax shortfall which was underestimated by the Department of Finance

• Enrollment fee shortfall Early Glance at 2010-11:

• Just to open the doors it will cost $1,602,155, which is an early estimate to cover step & column increases, benefits, insurance, maintenance agreements, and utilities

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The District is focusing on maximizing student enrollment, looking across the board for expenditure reductions, looking for other revenue enhancements, and avoiding deficit spending.

5. Public Hearing on the Final Budget for 2009-10

Charles Walker, retired CSEA representative had a question regarding the reduction in the active employee contribution. Vice President Brewington stated the active and past service liability was combined in that fiscal year. He also asked about the realized loss on investment number for 2008-09. Vice President Brewington stated with the economic downturn most accounts such as this have seen a loss in their investments. She said she would have to go back and pull the District’s investment portfolio to research where the investments were and what the losses were.

Keith Law, MCFA President, asked about the difference between the reserve for contingency and the total ending balance. Vice President Brewington explained the reserve for contingency is one part of what makes up the total ending

balance; it is not a separate item.

Christine Grimaldi, CSEA President, asked why the reserves are not being used. Vice President Brewington stated there is a Board Policy that states the District is to keep a 6% reserve. The other portion of the reserves is for encumbrances and planned one-time expenditures.

Eduardo Alvear, classified employee, asked why the 6% reserve is not being used for this crisis.

Vince Piro, Professor, stated the master planning committee which he is a member of did not discuss the proposed layoffs that are being considered. Spencer Bowen, ASMC President, asked if the state’s requirement for a reserve is 3%. Vice President Brewington said the fiscal condition check list at the Chancellor’s Office requires at least a 5% reserve. It is not unusual for Districts to have a reserve above that. There is a Chancellor’s watch list if you drop to a 3% reserve and you subject yourself to the Chancellor’s Office coming in to review your fiscal stability and possibly taking over the college. This also creates a challenge around accreditation as to whether or not the District is looking at long term liabilities when making short range plans.

Laurie Mitchell, CSEA labor representative asked if CSEA members will be able to address the Board regarding the classified staff layoffs prior to them voting. Board President Braxton stated members of the audience will have the

opportunity to address the Board on general matters during the hearing of the public which is next on the agenda or when that specific item is addressed on the

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6. Hearing of the Public

Vince Piro, Professor; Mary Doblack, Instructional Aid for EOPS; Audra Miller, CalWORKS classified employee; Glen Harvey, Past-President CSEA; Eduardo Alvear, classified employee; Ed Menz, Instructional Support Technician for

DSPS; Norma Lamb, Student Activities Coordinator; Keith Law, MCFA President; Jessica, DSPS student; Eugene Her, EOPS Student Services Coordinator; Sylvia Moreno, classified employee; Laura Ingram, Access Specialist; Spencer Bowen, ASMC President; Charles Walker, retired CSEA representative; Wilma Prine, President Classified Senate; Alfredo Loya, classified employee; Jeannie Clifford, Professor; Nakisha Thomas, student and EOPS tutor; Christine Grimaldi, CSEA President; and Laurie Mitchell, Union Representative for CSEA, all shared their concerns regarding the proposed layoffs. These individuals asked the Board to delay the layoffs until the end of the fiscal year so that Administration and CSEA can work together to find other solutions to cutting expenses other than layoffs. They expressed their concern for the students who will be impacted by this action. Keith Law also stated the Executive Council of MCFA voted to be in support of CSEA’s stance in opposition to the layoffs.

Charles Walker asked about the District’s profits from investments. Board President Braxton directed him to Marvin Smith who could provide the specific information and details to his inquiry in another setting.

7.

None

Additions and/or Changes to the Agenda

8. a.

Presentations

Dean Brenda Latham welcomed everyone to the Los Banos campus. She shared that the campus has decreased the number of sections but the FTES has increased due to more students per section. She stated there have been facility changes to create the FTES gains in utilizing rooms that were not being used effectively. Dean Latham listed the new degrees and certificates being offered in Los Banos. She provided an update in the Student Services, Administrative Services and Technology, Information and Research areas. Report from Dean of Los Banos Campus

9.

MSCU (Vierra/Troost) to approve the items on the consent agenda as summarized below. The student advisory vote was aye.

Consideration of Consent Agenda

a. Minutes for Meeting held September 15, 2009 b. Contracts as Summarized on Schedule 10-13

c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule 10-14

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f. Personnel Schedule 10-23

g. Permission to Sell/Donate/Discard District Equipment as Listed on Schedule 10-24

h. Purchase Orders as Summarized on Schedule 10-25 i. Curriculum Revisions as Summarized on Schedule 10-26 j. Donation

10. a.

To the Board for Discussions and/or Action

Vice President Brewington requested the Board adopt the final budget for 2009-10.

Adoption of the Final Budget for 2009-10

MSCU (Vierra/de Long) to adopt the final budget for 2009-10 as presented.

Trustee McCabe requested a committee be formed to address needs versus wants in regards to the one-time fund requests.

b.

Vice President Brewington stated after conferring with MCFA, the calendar is presented to the Board for their approval. It includes the 175 days required for the school year, with the beginning date on August 16, 2010, and the ending date on May 27, 2011, graduation day. The holidays listed meet local contractual and state requirements.

2010-11 Academic Calendar

Dr. Duran addressed the letter he and the Board received from Keith Law and Christine Grimaldi regarding the Veteran’s Day holiday. He said

Administration’s reason for observing the holiday as presented on the

calendar was to minimize the impact to students because there will be far less classes in session on a Friday than Thursday.

Student Trustee Dominguez-Cruz stated the students are in favor of observing the Veteran’s Day holiday on Thursday, October 11, 2010.

Trustee McCabe expressed his opposition to observing the holiday on a day other than the day recognized nationally.

Richard Zeunges stated he is opposed to observing the holiday as proposed as he is a Veteran and would like to be able to take part in community events on the national holiday.

Keith Law stated MCFA encourages the Board to move the proposed day off to Thursday, October 11, 2010.

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Long, and Haden voted no. Trustee Glidden abstained. The Student Trustee advisory vote was no. Motion failed.

MS (McCabe/Haden) to move the day Veteran’s Day would be observed to November 11, 2010. Trustees McCabe, de Long, and Haden voted aye. Trustees Vierra, Troost, and Braxton voted no. Trustee Glidden

abstained. The Student Trustee advisory vote was aye. Motion failed. MSCU (Haden/Vierra) to approve the proposed beginning date and ending date for the 2010-11 academic year as well as holidays, except for Veteran’s Day and bring back the issue of the Veteran’s Day holiday at the next meeting. The Student Trustee vote was aye.

c.

Dr. Duran expressed his anger at the state legislators and Governor due to their disregard for the state’s fiscal matters. He is also upset that he has to recommend to the Board that they pass this item. There have been

draconian cuts to categorical programs that are beyond imagination, and they continue to come. This recommendation has not been made lightly and has been extremely difficult for Dr. Newins in particular. He stated the 6% reserve is to be used as a last resort before we would actually have to close the doors of the college. It is possible we will have to spend that down further to stay open and we may go on the Chancellor’s watch list. The cuts proposed tonight could have been worse, but due to the hard work of Vice President Brewington and Dr. Newins, they are not as drastic as they could have been. Administration is willing to work with CSEA in an effort to find ongoing dollars that would all allow the layoffs to be rescinded. The cuts to categorical programs have been taking place on almost a daily basis over the past few weeks. Administration feels that the state deficit will be worse by January. Layoff of Classified Staff

Dr. Newins said this is very difficult for her and something she does not take lightly. She shared that the cuts to categorical programs continue to be larger and coming faster. She expressed her frustration that Student Services seems to be the target for the cuts from the state, but feels this is due to legislators wanting to reduce the likelihood of reducing classes further. Also, the District has to ensure more than 50% of the budget is for instruction as required by law.

The Student Services team reviewed critical services and discussed where cuts should be made. At this point, there is no money in the budget to pay for the assessment tests. Areas identified as critical in student services are counseling services, especially for first year students; transfer services; financial aid application assistance as 70% of our students utilize this service;

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The EOPS and CARE budgets were reduced by over $500,000, which is 40% of their budget. EOPS book services and grants were reduced to the

minimum allowed by the state. Travel and supplies have been limited to critical items only or eliminated all together. A total of 1.2 FTE counselors are being moved to the general fund which amounts to approximately $140,000. The cap for EOPS students has been dropped to about 877 from 1,333, which means the workload will be dropping. Even with these reductions, it is recommended to eliminate two Student Services Assistants and the EOPS tutorial program.

Matriculation has been reduced by over $500,000. About $121,000 was carried over from last year which covered salary expenses for a few months. There is no money for transcripts or student body cards. It is hoped that the one-time money requested for these items will be approved. Off campus outreach to high schools, the Student Ambassador Program, and Student Schedulers have been eliminated and there is still a deficit. Therefore, it is recommended to eliminate the Student Support Coordinator for Student Life, Student Support Coordinator for Non-Credit Matriculation and the Student Support Coordinator for the Office of Relations with Schools.

CalWORKs has two vacant positions that have been frozen. Merced County Human Services Agency has a program with Merced County Office of

Education (MCOE) that makes child care funding available. We have referred our students to MCOE.

Disabled Student Programs and Services cuts seem to be the most volatile. One counselor is being moved and will be funded under student health fees and hourly student funding is being reduced. It is recommended to eliminate two 19-hour alternative media program positions and freeze one test

proctoring position.

The Learning Disabilities Program was a grant with Merced County and the services are provided to County participants. In August we were notified by the County that they were terminating that program as of September 17, 2009.

The International Student Program has had some reduction in enrollment, so there is the recommendation to eliminate one position.

When talking about trying to save the jobs being recommended for layoffs, part of the issue is the functions are disappearing as we speak and what do you have those individuals do. There are no carryover dollars and mid-year cuts are expected. Student Services will probably have a deficit before the start of the next academic year.

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Vice President Brewington shared when she arrived to Merced College our unrestricted general fund was in better shape than most Districts but the categorical programs were facing cuts. Travel has been reduced to mission critical only and there are positions frozen throughout the District which is requiring other staff to take on more work. Other budget lines throughout the District are being stripped in an effort to save jobs. Student Services has scraped everything they can from other areas to avoid the recommendations being made tonight. The primary focus during this process for Administration has been to look at other options other than layoffs.

Trustee Haden expressed his belief that there will be further cuts at the state level and we will continue to feel the ramifications. Therefore, it would be irresponsible of him to not take action tonight. It is his hope the unions can work with Administration to find some creative solutions.

Trustee Glidden shared his fear for the wellbeing of the college in the coming years due to the state’s fiscal condition and the drastic reductions in property taxes.

Trustee Vierra stated he understands this decision affects real people and this is the first time he has been in this position. He encouraged union representatives to sit down with Administration and see if they can identify other solutions. He said the Board will listen to those recommendations. The problems we are facing tonight started in Sacramento.

Trustee McCabe is glad to hear the Superintendent will sit down with the unions and would like him to include students. He expressed his opposition in voting to approve the layoff of staff at this time.

Student Trustee Dominguez-Cruz shared the students’ voice in opposition of the layoffs. The students have already suffered by classes being cut and if these layoffs occur, they will be impacted even more.

Trustee de Long stated this decision is very difficult to make knowing how many people it will effect. She trusts the people put in place to run the college and their recommendations.

Trustee Braxton stated the decision facing the Board tonight is not an easy one and he doesn’t take it lightly. He echoed the sentiments of having trust in the Administration of the District.

MSC (Haden/Glidden) to approve the layoff of classified staff as proposed. Trustee McCabe and Student Advisory votes were no.

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Trustee McCabe moved to have a broad-based committee formed to discuss the layoffs and come up with an alternate recommendation by November 10, 2009. The motion died due to lack of a second.

d.

Vice President Brewington stated the position listed is for the Learning

Disability program which is a specifically funded program. The funding has or will expire shortly and the services of this program will be eliminated. This necessitates the elimination of one 40 hour academic position.

Termination of Academic Staff

MSCU (Glidden/de Long) to approve termination of academic staff. Student Trustee Advisory vote was no.

11.

There were no items to the Board for information. To the Board for Information

10. a.

Information & Questions

Trustee Haden thanked everyone for their attendance. From Board Members

Trustee Troost thanked Los Banos for hosting the meeting.

Student Trustee Dominguez-Cruz stated the students support the classified staff.

Trustee McCabe would like to address the list of one-time money requests in a timely manner.

Trustee Vierra stated the decisions made tonight were difficulty and he encourages the Superintendent to sit down with the unions to look for other solutions.

Trustee Braxton thanked the speakers for the manner in which they

presented themselves tonight. He expressed his empathy for those affected tonight. He thanked the Administration for their hard work on this matter and the attention it has been given.

Trustees Glidden and de Long had nothing to report. b. From Faculty Association

Keith Law stated the Los Banos campus is beautiful and thanked the

Trustees who voted to move Veteran’s Day on the calendar. Part-time faculty has formed a sub-committee of MCFA to address their issues and to bring them forward. He shared that MCFA and CSEA are working together on a list of concerns to be addressed with Administration.

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c.

Sue Chappell expressed her frustration with the surprises of the layoffs. Transparency and communication need to be increased. Work with groups on campus needs to occur to solve issues prior to them coming before the Board for action. Merced College needs to decide how they will support the students who are in the most need and not being supported.

From Academic Senate

d.

No one to report.

From Classified Senate

e.

Christine Grimaldi expressed her disappointment in the Board’s decision tonight.

From CSEA

f.

Marvin reported the Management Team will be meeting on Thursday. From Management Team

g.

Dr. Duran said the union representatives and Administration need to be respectful to each other in the capacities they serve in regards to negotiations and those items need to be dialogued at the negotiation table only and not in public settings. He reminded attendees of the changes that have come to light in fiscal matters at the state level in the past year and his feeling is that there will be more to come. As you look around the state at other colleges, they are in their third round of layoffs and facing greater impacts than we are. Colleges smaller in size are proposing greater numbers of layoffs than we are facing in these tough times.

Superintendent’s Report

12. Future Discussion Items from Board Members

Trustee Vierra would like a report in the near future on Merced College’s internal controls for financial security.

Trustee Braxton invited all attendees to continue to attend future board meetings so they may be kept informed of issues and are aware of the District’s affairs.

13.

A second closed session was not needed. Second Closed Session

The meeting was adjourned at 9:20 p.m.

Approved

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Schedule 10-27

Contract Responsible

Number Description Person

MCS10-6 Memorial Medical Center M. Tortorici

MCS 10-7 Doctor's Medical Center of Modesto, Inc. MCS 10-4A Emanuel Medical Center

Agreements with local health agencies to provide facilities for clinical training for MC students at no cost to District.

MC 1864 Agreement with State Center CCD to provide $10,000 M. Tortorici for the Career Advancement Academy Grant. (Categorical) MC 1865 Agreement with Employment Development M. Tortorici

Department to provide $900 to assist San Juana (Categorical) Quiroz as part of the Trade Act Educational

Agreement to assist with educational expenses.

MC 1758B Amend agreement with Foundation for California A. Newins Community Colleges to provide $30,438 for Child (Categorical) Development Careers Program for Cal WORKS

eligible students.

MC 1866 Agreement with Merced County Office of Education to A. Newins provide $14,000 for the WIA Out of School Youth (Categorical) Program (Empower).

MC 1868 Agreement with United Inspection to provide M. Brewington inspection services on the Welding Shop Remodel at

a cost of $4,800.

MC 1869 Agreement with Central Valley Concrete Inc. to M. Brewington provide $500 per month plus $100 installation of an

advertising panel on the south side of the Stadium 76 scoreboard. This contract is for two years.

MERCED COLLEGE Office of Business Services

Contract Summary

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MERCED COLLEGE

OFFICE OF BUSINESS SERVICES WARRANT REGISTER

Schedule 10-28 November 3, 2009 A. Warrant Register

WARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 9/4/09 36884 36926 52,981.22 General 9/14/09 39712 39776 61,717.33 General 9/21/09 43349 43431 194,965.11 General 9/22/09 43636 43636 17.40 General 9/28/09 49497 49639 863,066.49 Board Designated 9/14/09 39777 39777 3,432.02 Categorical 1 9/4/09 36927 36935 75,897.50 Categorical 1 9/14/09 39778 39780 217.04 Categorical 1 9/21/09 43432 43446 23,791.83 Categorical 1 9/28/09 49640 49651 162,937.21 Categorical 2 9/4/09 36936 36943 1,592.87 Categorical 2 9/14/09 39781 39787 13,233.36 Categorical 2 9/21/09 43447 43455 14,655.82 Categorical 2 9/28/09 49652 49662 11,117.84 Child Development 9/4/09 36944 36944 280.50 Child Development 9/14/09 39788 39791 1,268.71 Child Development 9/21/09 43456 43457 2,985.46 Child Development 9/28/09 49663 49666 563.66 MC Farm 9/4/09 39645 36948 1,623.76 MC Farm 9/14/09 39792 39794 2,484.49 MC Farm 9/21/09 43458 43462 3,796.35 MC Farm 9/28/09 49667 49674 5,005.93 Capital Projects 9/4/09 36949 36957 59,896.93 Capital Projects 9/14/09 39795 39800 232,942.64 Capital Projects 9/21/09 43463 43470 32,289.55 Capital Projects 9/28/09 49675 49682 19,442.42

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WARRANT #

FUND DATE BEGINNING ENDING AMOUNT

Bond Construction SFID1B 9/4/09 36958 36959 13,771.41

ASMC 9/4/09 36960 36960 100.00 ASMC 9/14/09 39801 39802 668.36 ASMC 9/21/09 43472 43472 62.54 Total: 1,875,251.53 B. Payroll Registers: General Fund 9/15/09 132,893.53

Work Study Fund 9/15/09 42,664.00

General Fund 9/30/09 2,467,631.13 Total: 2,643,188.66 Annual totals Jul 2009 1,687,088.01 Aug 2009 3,384,112.45 Sep 2009 2,643,188.66 Oct 2009 Nov 2009 Dec 2009 Jan 2010 Feb 2010 Mar 2010 Apr 2010 May 2010 Jun 2010 Total: 7,714,389.12 C. Trip Requests: General Fund 17,037.00 Categorical I Fund 3,059.00 Categorical II Fund 3,218.00

Child Development Fund 0.00

MC Farm Fund 0.00

ASMC Fund 0.00

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MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95340-2898 Resolution 10-25

REQUEST FOR INTRABUDGET TRANSFER

October 23, 2009

In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees.

NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND.

To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 3rd day of November, 2009, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________ Signed________________________

Secretary of the Board Date__________________________ 2000 5,726 3000 564 4000 2,490 6000 518 TOTAL 9,298 5000 9,298 TOTAL 9,298

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GENERAL FUND INTRABUDGET TRANSFER

OCTOBER 23, 2009

5600 Equipment Repair – Information Technology Systems (ITS) 6,000 –

2000 Classified – ITS 5,436 +

3000 Benefits – ITS 564 +

To provide for temporary data entry assistance (Cuchna)

4300 Supplies – Math 206 –

5800 Unallocated – Dean Area 1 312 –

6400 Equipment – Dean Area 1 518 +

To purchase math whiteboard (Tortorici)

5000 Unallocated – Technology & Institutional Research (TIR) 50 –

4400 Supplies – TIR 50 +

To provide for supplies (Cuchna)

5800 Unallocated – Vice President, Student Personnel 90 – 2000 Classified – Admissions & Records (A & R) 90 +

To provide for temporary reclass (Newins)

4300 Supplies – Biology 217 –

5200 Meeting Expense – Chemistry 217 +

To provide for F09 Convocation Meeting (Tortorici)

5600 Equipment Repair – Radiology Technician 680 –

4000 Supplies – Radiology Technician 680 +

To provide for supplies (Tortorici)

5300 Postage – A & R 3,000 –

4400 Supplies – A & R 3,000 +

To provide for ID cards (Newins)

4300 Supplies – Dental Technician 1,162 –

5000 Local Travel – Sonography 1,162 +

To provide for local travel (Tortorici)

5800 Unallocated – Dean Area 3 350 –

4400 Supplies – Maintenance 350 +

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GENERAL FUND OCTOBER 23, 2009

PAGE 2

4000 Supplies – Nurse, Licensed Vocational Nurse (LVN) 240 – 5000 Pager Service - Nurse, Licensed Vocational Nurse (LVN) 240 +

To provide for pager service (Tortorici)

5800 Unallocated – TIR 235 –

4400 Supplies – TIR 235 +

To provide for supplies (Cuchna)

5800 Unallocated – Dean Area 1, Los Banos 200 –

2000 Classified – Dean Area, Los Banos 200 +

To provide for salaries (Tortorici)

SUMMARY To: From: 2000 Classified 5,726 3000 Benefits 564 4000 Supplies 2,490 6000 Equipment 518 TOTAL 9,298 5000 Services 9,298 TOTAL 9,298

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October 23, 2009

NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND.

To: Appropriation Amount From: Appropriation Amount

AYES________NOES________ABSENT________ Signed_________________________

Secretary of the Board Date___________________________ 1000 28,079 2000 21,096 3000 4,343 4000 10,543 6000 84,188 7000 6,694 TOTAL 154,943 5000 154,943 TOTAL 154,943

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CATEGORICAL I FUND INTRABUDGET TRANSFER

OCTOBER 23, 2009

3000 Benefits – Career Advancement Academy 1,293 –

5600 Contract Services - Career Advancement Academy 1,293 + To provide for contract services (Tortorici)

5800 Unallocated – Extended Opportunities Programs & Services (EOPS) 253 –

4400 Supplies – (EOPS) 253 +

To provide for supplies (Newins)

5800 Unallocated – Responsive Training Fund 155,607 –

1000 Certificated – Responsive Training Fund 28,080 +

2000 Classified - Responsive Training Fund 20,720 +

3000 Benefits - Responsive Training Fund 5,635 +

4000 Supplies - Responsive Training Fund 10,290 +

6400 Equipment - Responsive Training Fund 84,188 +

7300 Inter Fund – Responsive Training Fund 6,694 +

To provide for distribution of categorical funds(Tortorici)

5800 Unallocated – Non Credit Matriculation 376 –

2000 Classified – Matriculation 376 +

To provide for final salary carry over funds (Newins)

1000 Certificated – Career Advancement Academy 1 –

3000 Benefits - Career Advancement Academy 1 +

To provide for benefits (Tortorici)

SUMMARY To: From: 1000 Certificated 28,079 2000 Classified 21,096 3000 Benefits 4,343 4000 Supplies 10,543 6000 Equipment 84,188 7000 Other Outgo 6,694 TOTAL 154,943 5000 Services 154,943 TOTAL 154,943

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October 23, 2009

NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND.

To: Appropriation Amount From: Appropriation Amount

AYES________NOES________ABSENT_________

Signed__________________________ Secretary of the Board

Date____________________________ 4000 3,398 5000 47,829 6000 8,283 TOTAL 59,510 1000 8,048 2000 31,566 3000 17,505 7000 2,391 TOTAL 59,510

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CATEGORICAL II FUND INTRABUDGET TRANSFER

OCTOBER 23, 2009

5800 Unallocated – San Joaquin Regional Licensed Vocational Nurse 1,232 – 4400 Supplies - San Joaquin Regional Licensed Vocational Nurse 1,232 + To provide for supplies (Tortorici)

4000 Supplies – Registered Nurse Economic Development 4,630 – 6000 Equipment - Registered Nurse Economic Development 8,283 – 1000 Certificated - Registered Nurse Economic Development 8,048 + 2000 Classified - Registered Nurse Economic Development 2,120 + 3000 Benefits - Registered Nurse Economic Development 90 + 5000 Conference Travel - Registered Nurse Economic Development 264 + 7000 Intra Fund - Registered Nurse Economic Development 2,391 + To provide for salaries/benefits & travel (Tortorici)

5800 Unallocated – Board Financial Assistance Program (BFAP) 46,861 –

2000 Classified – BFAP 29,446 +

3000 Benefits – BFAP 17,415 +

To provide for Salaries/Benefits (Newins)

SUMMARY To: From: 1000 Certificated 8,048 2000 Classified 31,566 3000 Benefits 17,505 7000 Other Outgo 2,391 TOTAL 59,510 4000 Supplies 3,398 5000 Services 47,829 6000 Equipment 8,283 TOTAL 59,510

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RESOLUTION FOR USE OF UNBUDGETED FUNDS

October 23, 2009

Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state:

NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $400 listed below.

8899 Other Local Revenue 400 +

To augment for prior year cancelled workshop reimbursement received (Tortorici) PASSED AND ADOPTED, this 3rd

AYES_____NOES______ABSENT_______ day of November, 2009, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

Signed___________________ Secretary of the Board

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October 23, 2009

NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $77,875 as listed below.

a) 8130 Workforce Investment Act – Radiology Technician 55,375 + b) 8199 Other Federal Revenue – Child Development Center 22,500 + a) To establish WIA Rad Tech budget (Tortorici)

b) To establish CDC training consortium budget (Tortorici) PASSED AND ADOPTED, this 3rd

AYES_______NOES________ABSENT_________ day of November, 2009, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

Signed_____________________

Secretary of the Board

Date_______________________

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October 23, 2009

NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $84,995 as listed below.

a) 8650 Categorical Program – Sierra Valley Collaborative 84,805 + b) 8899 Other Local Revenue - Ohlone Biotech Workshop 190 + a) To establish Sierra Valley Collaborative budget (Tortorici)

b) To augment for Biotech Workshop Fees (Tortorici)

PASSED AND ADOPTED, this 3rd

AYES________NOES________ABSENT_________

day of November, 2009, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

Signed_____________________ Secretary of the Board

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PERSONNEL SCHEDULE 10-29

November 3, 2009

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees:

Faculty/Administrative Employment A. Regular

None

B. Adjunct/Overload

Note: Hourly instructional assignments are contingent upon adequate enrollment per class. Employee Assignment Salary * Hire Date

Albano, Valerie Biol 18l $44.84 Fall 09

Alcorn, William Fire & Safety 352 stip Fall 09

e Alvernaz, Barbara Engl al, sub 43.12 Fall 09

Andersonnoecker, Karen Biol 01l 46.62 Fall 09

Azevedo-Cline, Erika Co-op Ed 34.30 Fall 09

R Baker, William Engl 80l, a, al 41.36/44.00 Fall 09

I Brown, Sharon Regn 25 41.36 Fall 09

Buttrey, James Crim 42c, d 44.00/41.36 Fall 09

Cabezut-Ortiz, Delores Lbst 10 44.84 Fall 09

Cabezut-Ortiz, Delores Co-op Ed 38.70 Fall 09

Caine, Eric Co-op Ed 38.70 Fall 09

Carbonaro, Barbara Corr 32 44.00 Fall 09

Chambers, Susan Engl 81, sub 44.00 Fall 09

Craig, Elaine Sexual Harrassment 300 stip Fall 09

* Crombie, Karen Biol 16l 44.84 Fall 09

Davidson, Gerald Wastemanagement 2,700 stip Fall 09

R Davies, Robert Phsc 01, 01l Geol 01 41.36/44.00 Fall 09

R Dawson, Denisha Chem 02al, 04bl 44.84 Fall 09

e Deed, Amber Allh-60l 39.59 Fall 09

Devrick, Heather Engl 01a sub 45.74 Fall 09

* Donnelly, Brian Fire 65c – County Fire 49.28 Fall 09

* Donnelly, Shelley Rad Tech Skills Sup 36.07 Fall 09

R Estrella, Carl Biol 13l, 02l 46.62 Fall 09

Flanagan, James Engl al, sub 41.36 Fall 09

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Employee Assignment Salary * Hire Date

Gargano, Gary Learn Communities 1,000 stip Fall 09

Gonzalez, Michael Corr 32 44.00 Fall 09

R Goodfellow, Kimber Biol 01 Lg class 45.74 Fall 09

Guthrie, Joy Cardiovascular Sono 10,649 stip Fall 09

Haugen, Annette Mgmt 52b 42.90 Fall 09

Huntington, Pamela Learn Communities 1,000 stip Fall 09

Ildefonzo, Carmen Phyc 310 sub 45.74 Fall 09

* Igo, Megan Biol 20l 41.36 Fall 09

R Igo, Megan Biol 20l (due to lg class outcome) 41.36 Fall 09

Johnston, Jessica Co-op Ed 36.94 Fall 09

Jones, Blandford Crim 42b 42.21/39.59 Fall 09

* Jordan, Lana Phys 02al, 04bl 44.84 Fall 09

* Kahlert, Shirley Engl al, sub 51.03 Fall 09

* Kahlert, Shirley Learn Communities 1,000 stip Fall 09

Kekahuna, Paul Busn 749 42.21 Fall 09

* Keller, Susan Biol 16l 44.84 Fall 09

Kettering, Jeff Crim 42a,c, d 51.03 Fall 09

* Knickerbocker, Tanya Chem 02al, 04al 44.84 Fall 09

Lacey, Edgar Thrive & Survive DWI students 430 stip Fall 09 * Lankford, Taylor Learn Communities 1,000 stip Fall 09

R Macias, Mireya Biol 04l, 01l, 20l 44.84 Fall 09

Mayer, Jill Co-op Ed 38.70 Fall 09

* McBride, Jennifer Learn Communities 1,000 stip Fall 09

R McNally, Patricia Engl 84 45.74 Fall 09

R Moua, Chai Math c 51.03 Fall 09

* Mumford, Jeremy Learn Communities 1,000 stip Fall 09

Nicholson, Donna Arts 505 44.00 Fall 09

Norris, Suzzette Crim 42c, d sub 44.00 Fall 09

Ortiz, Keri Co-op Ed 37.85 Fall 09

Pecchenino, Michelle Nut. Program review 1,000 stip Fall 09

Penny, Barbara Co-op Ed 38.70 Fall 09

Pimentel, Myshelle Co-op Ed 39.59 Fall 09

* Prio, Vincent Learn Communities 1,000 stip Fall 09

Randall, Richard Learn Communities 1,000 stip Fall 09

Raney, Stephen Fire 71a 44.00 Fall 09

Reintke, Toni Co-op Ed 36.94 Fall 09

Renteria, Enrique Gui 102 44.00 Fall 09

* Retemeyer, Jim Learn Communities 1,000 stip Fall 09

* Rose, Katherine Rad Tech Skills Sup 38.70 Fall 09

Seto, Andy Phyc 308 38.70 Fall 09

Smith, Victor Learn Communities 1,000 stip Fall 09

Souza, Jason Servsafe Food Safety Cert Class 400 stip Fall 09

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Employee

Assignment Salary

Hire Date

Swickard, Helen Arts 501 42.21 Fall 09

* Tassey, Jeff Counseling Merced Charter 38.70 Fall 09

Temple, Jeanne Learn Communities 1,000 stip Fall 09

Thatcher, David Tut 106 44.00 Fall 09

I Torres, Priscilla Vocn 44 39.59 Fall 09

R Vierra, Sandra Biol 01, 50 47.50 Fall 09

Walker, Vance Crim 42c, d sub 45.74 Fall 09

Walsh, Lorraine Learn Communities 1,000 stip Fall 09

Warnke, Vernon Crim 42c 39.59 Fall 09

Wilson, Jane Engl 01a, al, b, sub 44.00 Fall 09

* Wilson, Krista Chem 02 al 48.38 Fall 09

* Wilson, Lenice Learn Communities 1,000 stip Fall 09

Worden, Frederick Eng 805 44.00 Fall 09

I InitialHire R Revised * Full-time faculty e equivalency C. Separations None D. Miscellaneous

Employee Assignment Action Dates

Senigaglia, Angela English - LB Child Rearing Leave 11/19/09-12/19/09

A. Regular

Classified/Management Employment None

B. Hourly/Short-term

Employee Assignment Salary Hire Date

Abraham, Robert Assist. Coach $1,200 stip 8/1/09-11/30/09 Casey, Robert Assist. Coach $4,000 stip 8/01/09-11/30/09

I Dhaliwal, Mandeep Tutor $8.40/hr 9/25/09-12/31/09

Dossetti, Mark Assist. Coach $1,200 stip 8/1/09-11/30/09 Foy, Louis Assist. Coach $1,200 stip 8/01/09-11/30/09 Fuamatu-Tomlin Sub, Stu. Svcs Clerk II $12.46/hr 10/5/09-6/30/10 Jimenez-Soto, Anakaren Tutor $8.40/hr 9/25/09-12/31/09

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I Pacillas, Gloria Child Care Aid $9.29/hr 9/23/09-5/31/10 I InitialHire

R Revised C. Separation

Employee Assignment Action Date

Vincelette, Neil WpLRC Director Retiring 7/1/2010

D. Miscellaneous

Employee Assignment Action Dates

Roberts, Mary Ins. Supp. Tech/Teacher Temp Reclass 9/11/09-10/9/09 Roberts, Mary Ins. Supp. Tech/Teacher Temp Increased Assign 9/10/09-10/9/09

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Last Name First Name Work Center

Aldama Iris Tutorial

Fastenau Nathan Tutorial

Hampton Caleb Tutorial

Hunsuck Kristen Tutorial

Leischner Nicholas Tutorial

Maxwell Samantha LB-Tutorial

General Fund November 2009 Hires

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Last Name First Name Work Center

Barton Tony Tutorial

Bueno Brenda Business Faculty

Bush Jimmie Athletics-PE

Chavez Jesse Warehouse

Coleman Charles Athletics-Basketball

Cosby DeAnna Boys & Girls Club

Crawford Brendan Athletics

Granville Andrew Agriculture

Jensen Sera Child Development Center

Leon Rodriguez Maria LB-Tutorial

Maxwell Samantha LB-Tutorial

Noone Wade Jacob Tutorial

Paige Leonard Operations

Rivers Porsha Athletics-Softball

Saechao Wone Boys & Girls Club

Stimple Matthew IT-Electronics

Vega Lucia Business Office

Yanez Jimenez Edward Operations

Federal Work Study Nov-09

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MERCED COLLEGE Office of the President BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE NOVEMBER 3, 2009, MEETING OF THE BOARD Schedule 10-30

Item: Permission to Sell/Donate/Discard District Equipment Presented By: Mazie L. Brewington

For: Information Action X

Background Information

The Purchasing Office is currently storing surplus equipment. The last request for permission to sell surplus property was approved at the October 6, 2009, meeting of the Board. Merced College uses Ernst Auction Park (License #C2696) for all public sales (private sales, pursuant to Education Code 81452, are still administered by the District’s Purchasing Office). Our current inventory of surplus material is included on the list below. In accordance with District Administrative Procedure 2240, these items will be made

available to other departments within the District up to the time of their sale or disposal. The following list of items will be sold by private sale.

Item # Description Qnty Dept. MCID #

1 Misc. Chairs 28 Various N/A

2 File Cabinets 9 Various N/A

3 Tables 12 Various N/A

4 Printers 5 Various N/A

5 Misc. Computer Equip 1 BX Various N/A

6 Computers (CPU’s only) 7 Various N/A

7 Computer Monitors 2 Various N/A

8 TV’s 2 Various N/A

9 Misc. Office Supplies 1 BX Various N/A

10 Microscopes 20 LBC N/A

Recommendation/Requested Action

Pursuant to Board Policy 2240 and Education Code Section 81450 and 81452, et. al, it is recommended that the Board of Trustees declare the above equipment no longer suitable for the District’s educational purposes and authorize Administration to dispose of same by sale, trade-in, re-donation, or disposal.

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PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT AT November 3, 2009, MEETING OF THE BOARD

Schedule 10-31

Item: Purchase Order Review

Presented By: Mazie L. Brewington

For: Information Action X Background Information

Purchase orders in accounts and funds indicated were issued during this reporting period.

Note: all vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated October 1, 2009, through October 30, 2009, are reflected above. For this period a total of 66 Purchase Orders were processed.

It is recommended that the Board approve all active Blanket Orders and the Purchase Orders listed above.

General Fund (110): $23,308.32

Board Designated Fund (121): $0.00

Categorical Fund I (123): $1,045.55

Categorical Fund II (124): $29,563.91

Child Development Fund (330): $0.00

Merced College Farm Fund (340): $1,470.50

Capital Projects Fund (410): $5,155.93

Bond Construction Fund (420): $89.77

Los Banos Bond Construction Fund (421): $0.00

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CURRICULUM REVISIONS FROM OCTOBER 1, 2009 MEETING (Changes effective Summer 2010)

Schedule 10-32

AOM-55A Legal Office Technology Seminar COURSE DEACTIVATION

AOM-54 Machine Transcription COURSE DELETION

AOM-57 Records Management

AOM-68 Medical Office Practice AOM-69 Legal Office Practice AOM-72 Office Practice

MATH-80 Pre Algebra

DISTANCE EDUCATION EXPERIMENTAL

MUS-12 History of Classical Music (Classical Era to the Present Day)

CPSC-30 Computer Applications DISTANCE EDUCATION PERMANENCY

ECON-01B Introduction to Microeconomics

VOCN-46A Applied Mathematics for Pharmacology COURSE CONTENT CHANGES

VOCN-48 Intravenous Therapy/Blood Withdrawal

POSC-1 Essentials of the American Political System COURSE CONTENT CHANGES/TITLE 5 REVIEW

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MERCED COLLEGE Office of the President BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT AT THE November MEETING OF THE BOARD

Item: Merced College Child Development Center Parent Handbook Addendum

Presented by: Marilyn Scorby, Merced College Child Development Center Program Director

For Information X For Action

Background Information

The Merced College Child Development Center is funded by the State of California Department of Education General Child Care Grant. In 2009 the State re-evaluated the General Child Care Program changing its’ program regulations in the areas of eligibility and need for subsidized child care. The Center is required to reflect these regulations changes in our parent handbook and gain approval by our program’s governing board. I am providing you with the addendum of the changes that will be made to the parent handbook and copies of the current parent handbook for comparison.

Recommended Action

Review and approval of Merced College Child Development Center Parent Handbook Addendum 2009/2010

Attachment

Merced College Child Development Center Parent Handbook Addendum 2009/2010 Merced College Child Development Center Parent Handbook

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Merced College Child Development Center Parent Handbook Addendum

2009/2010

Qualifying and Certification for Child Care /Admission Policies (replaces Admissions section on page 3 of parent handbook)

The Merced College Child Development Center offers a child care subsidy program that assists with child care costs. The Center serves children 3 months through 5 years of age. All families applying for child care must go through a formal orientation and certification process to determine and document the

eligibility and need of the family and establish a complete family data file as required by the California

Department of Education. The Center is required to verify information provided by the family and it is the family’s obligation to provide whatever information is necessary for such verification before children are certified and enrolled.

Eligibility for Child Care Subsidy Services is based on the total countable gross monthly income for the

family, adjusted for family size, at or below 75% of the State Median Income as set by the State of California. A list of countable and non countable income will be given to the family at the time of enrollment.

For the purpose of income eligibility the following definitions apply:

Parent: means biological parent, stepparent, adoptive parent, foster parent, caretaker relative, legal guardian, domestic partner of the parent or any other adult living with a child who has responsibility for the care welfare of the child.

Family: means the parent and the child for whom the parents are responsible, who comprise the household in which the child receiving services is living.

Need for child care must be established by the parent before subsidized child care can be offered to the

family. First, the Center must document that each parent in the family meets a need criterion that precludes the provision of care and supervision of the family’s child for some part of the day. Secondly the Center must document that at least one of the parents in the family is participating in vocational training leading directly to a recognized trade, paraprofessional, or profession. Documentation of the parent’s vocational need is met by the parent providing a Merced College counselor approved Student Educational Plan and the parent’s registration print out in 12 or more units at Merced Community College. Additional child care hours may be available for study time and parent employment. For the purpose of establishing hours of child care need the following definitions apply:

Study hours means: Hours of subsidized child care that a parent may request to give them time to do home work assignments and studying. The grant also allows 2 subsidized child care hours for each academic unit in which the parent is enrolled. Study hours are not given for lab hours or P.E. Study hours

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Verified employment means: The parent must sign a release authorizing the Center to contact their employer to verify employment and the parent’s payroll stub information.

There are additional criteria to determine eligibility and need that will be discussed at the time of the families orientation and certification. The center will also require additional information from the Family Data File including but not limited to child health information, current emergency information,

immunization records. Failure to provide certification information or providing fraudulent information will result in either not certifying your child for enrollment in to the program or in termination of services for the family.

Families/Parents are eligible for subsidized child care for six years from their original start date at the Merced College Child Development Center.

Certification of Services for Child Care

After the families eligibility and need for subsidized child care services is certified the family is enrolled into the Merced College Child Development Center. At the time of certification the Parent and the Center Representative will be required to sign the California Department of Education Confidential Application for Child Development Services and Certification of Eligibility and the Merced College Child Development Center Admissions Agreement

Re-Certification: Families will be certified upon admittance and thereafter, annually at the beginning of

the fall semester, or any time the need or eligibility for subsidized child care changes.

. These contract agreements certify the family’s eligibility for subsidized child care, the hours that the parent is qualified to receive child care, responsibilities of the parent in meeting program regulations, and the parent’s responsibility in meeting the child’s daily schedule of contracted hours. Families are expected to use child care services according to the approved Merced College Child Development Center Admissions Agreement.

Families are required to inform the Center within five (5) days of any changes in family income, family size, or need for child care service. Changes reported by the family will be used to update the family file. A notice of Action will be mailed to the parent documenting any changes in services. Failure of the parent to notify the Center of changes may result n termination of the family from the child care program.

Family Fee Determination and Collection – (replaces Billing and Payments on page 4 of parent handbook)

Fee Determination - Families receiving subsidized child care services may be required to pay a fee based

on a sliding scale prepared by CDE. (Fee scale is available upon request.) Family size and adjusted monthly income (earned and unearned) are used to determine the applicable fee rate. The family fee is based upon the applicable Family Fee Rate applied to family’s child whose certified need is the longest period of time per day.

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payments are to be paid at the Student Fees office. The Merced College CDC will make every effort to send a Family fee invoice fifteen (15) days prior to the due date. However, it is ultimately the parent’s responsibility to meet the payment schedule.

No adjustment to Family Fees will be made for excused or unexcused absences.

It is the responsibility of the parent to immediately report any changes in income or family size as these may affect the amount of the Family Fee. Changes in the parent’s income may be estimated and adjusted for the following month. A Notice of Action will be hand delivered or mailed to the parent notifying the parent of fee changes. Failing to report changes within five (5) calendar days a Notice of Action shall be mailed which may result in termination of childcare services.

Delinquent Fees - If fees are not paid in full and in advance, the family is subject to termination. A

Notice of Action will be sent to the family with notification of non-payment or insufficient payment of fees and termination from the program unless fees are paid within nineteen (19) days from the mailing of the notice. Families who receive two (2) Notices of Action in a twelve (12) month period for delinquent or non-payment in full of family fees will be terminated regardless of payment prior to the termination date. If service is terminated due to non-payment or less than payment in full of family fees the family will be ineligible for child care services for at least one (1) year and until all outstanding fees are paid.

Repayment Plans – Families must complete the appeal process stated on page 2 of the Notice of Action

they receive for nonpayment of fees. If the appeal is approved by the program director then a repayment plan will be opened. The Merced College CDC has developed a clear policy related to repayment plans for parent(s) with delinquent fees. Repayment plans will only be allowed for families who have contacted the office prior to effective date of termination

(Addition place on page 21 of Parent Handbook)

. Merced College CDC will continue to provide services to the child provided the parent(s) pays current fees when due and complies with provisions of the repayment plan.

Megan’s Law Web site, www.meganslaw.ca.gov, in addition to the licensing form you received at

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PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT AT THE NOVEMBER 3, 2009 MEETING OF THE BOARD

Item: Appointment of Member to the Citizens’ Bond Oversight Committee Presented By: Mazie L. Brewington For: Information Action X

Background Information

Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003.

The purpose of the committee is to “inform the public concerning the expenditure of bond revenues.” The committee is charged with reviewing the expenditure of revenue to ensure the bond revenues are expended in compliance with the purposes of the bond and the requirements of Proposition 39.

The current members on the committee were approved at the August 4, 2009 Meeting of the Board. The following Merced Student has agreed to serve a two-year term on the Bond Oversight Committee:

• Claire Towler

We are still actively seeking a member to serve the following vacated seat: • Member of Taxpayer Organization

It is recommended the Board of Trustees appoint the above aforementioned individual to the Citizens’ Bond Oversight Committee for the period November 2009-August 2011.