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 Dated 13

th  January, 2010    Revision 1 dated 8th June 2010



Subject: Procedure for renewal of licences at regional offices in Delhi, Mumbai, Chennai and Kolkata.

It has been decided that the flight crew licences shall be renewed by competent authority in DGCA regional offices. The following procedure shall be followed by operators/ individual applicants for renewal of the flight crew licenses in the regional offices:-

i) The application for renewal of flight crew licences/ ratings (Annexure A) shall be submitted to the respective regional office as per the pilot’s operational base. A copy of the application form is also available on DGCA website.

ii) The application for renewal shall be submitted at least 15 days before the expiry of the licence/ rating. The regional offices shall ensure that the same is renewed within 10 working days from the date of submission of the application with relevant documents.

iii) On receipt of documents for renewal, an acknowledgement for the same (licences, copy of the log book, etc.) shall be issued to the operator/ individual in the format prescribed in annexure B.

iv) Every flight crew member shall carry a valid and current licence while performing duties in the aircraft. When the licence is under submission for renewal, the acknowledgement received from the DGCA regional offices under seal and signature of the authorized person shall be carried in person by pilots engaged in both domestic and International Sectors.


v) In case there is a change in the operational base of the crew member, a written request shall be made by the operator/ individual intimating such change to the regional office and requesting the transfer of his renewal records from the previous base to the new base. This request must be made within three months prior to the of the expiry of the license/ rating. A copy of the request shall also be sent to the regional office of the new operational base.

vi) The regional offices shall forward information regarding renewal of flight crew licenses to the T&L directorate DGCA HQ as per the format given in annexure C.

vii) Regional offices shall maintain a record of the fees received in respect of renewal of each license/ rating and the same information shall also be included in the information to the HQ on quarterly basis.

viii) Record of renewal of all licences shall also be maintained at DGCA Hqrs.


(Arvind Sardana)

Director (Training & Licensing) To

1. All JDGs/ Directors at HQ 2. All DDGs (Region)

3. DAW HQ/ DAW Delhi/ Mumbai/ Chennai/ Kolkata 4. All Scheduled/ Non-scheduled/ General Aviation Operators 5. DGCA website





1. Name of the Pilot Capt. 2. Date of Birth

3. Age

(on the date of application) 4. Operator’s Name

(write the name and correspondence

address with e-mail of the company if

applied through company or of Individual if applied as Individual) Incase pilot is from armed forces, write address of the unit.

5. Operator’s Status Please tick the status

Scheduled Non-scheduled State Govt.

Flying Training Institute Any other……… 6. Fee Details:

DD Number and Date Place of issue & Bank Name


If fees is to be debited from the Advance Deposit of Operators.

Give account of the operator, Name of Operator

M/s……….. Please put name, signature of the authorized signatory.

Signature Name Seal

Ref rule 48 for fee amount.(Rs 2500 for renewal / endorsement of each instrument rating)

7. Please give details of the licenses (submit the licenses also)

Name of the license Number Valid upto Last office of renewal

ATPL/CPL/IR/PPL etc. ATPL- CPL- IR- PPL- ……. ……. ……. Any other…. FRTOL RTR(A)


Application For : Renewal Of Flight Crew License And/ Or Ratings 8. Details of Indian Medical including the medicals during the preceding validity of license. (submit the original and a copy of CA-35 or Medical assessment):

SL. # Centre Date of medical Valid upto Class-I /class-II Fitness (Fit/Unfit) Limitations

Class-I medical is valid for one year if age is below 40 yrs and valid for 6 months if age is 40 and above.

a) Was your medical not valid for any period during validity of your license? Yes / No b) If yes, please specify periods (attach separate sheet, if space is less)

  Sl. No.

From To reasons Did you exercise the privileges of License during this period

c) Attach no flying certificate from Operator stating that Capt………. Has not exercised the privileges of his License No………… during the period from …….. to………. As his medical was not valid during this period.

9. Compliance of renewal requirement:- Sl.


Flying experience in preceding 6 months. (experience shall be on the type of aircraft endorsed on your

Flight crew license) Ref. relevant section of schedule-II

Kindly attach CA-39 of last 6 months (i) As PIC Hrs (ii) As Co-pilot Hrs Total

Note:-{(i)+50% of (ii)} shall not be less than 10 hrs for aeroplanes and 5 hrs for helicopter in preceding 6 months

Hrs Or

In case applicant does not possess any experience in last six months he shall submit skill test reports of following tests:-

( Note: The duration of the test shall not be less than 45 min and minimum landings required are 3/6 as applicable as per AUW of aircraft) (i) Skill test Aircraft type Date of test Duration Ldgs. DGCA Approved examiner’s Name who conducted test

Assessment a) Day

b) Night c) (for ATPL only)IR test


Application For : Renewal Of Flight Crew License And/ Or Ratings 10. Details of previous one year IR/LR/ proficiency checks:

Name of the test

Dates of the previous tests (kindly attach copies) IR



LR & Proficiency checks are required to be carried out biannually and IR test required to be carried out annually as per the requirement of the respective section of the schedule-II for the operation of aircraft having AUW exceeding 5700 Kgs. Any two consecutive checks LR & Proficiency checks shall not be conducted by the same examiner or on mutual basis, unless permitted by DGCA.

If any, violation is observed in this regard then request may be sent to DGCA Hqrs, for n.a. 11. IR requirement (for renewal of IR and renewal of ATPL): Kindly provide following details:- i)

Aircraft/ Simulator type Remarks


Date of IR test iii)

Place of IR test

iv) Name of the DGCA approved examiner who conducted IR

v) Duration of IR test

vi) Specify the approaches carried out during IR test. (atleast two)

Please enclose the IR test reports duly filled and signed by the examiner in DGCA India approved performa (performa available on dgca website www.dgca.nic.in under tab forms)

Please provide following additional information, if IR test is carried out abroad:- vii)

Submit the approval of DGCA Remarks

viii) Submit copy of the approval of the flying training organization issued from the contracting state

ix) Copy of the passport with visa

12. for renewal of AFIR(A/H)/ FIR(A/H)

Requirement Kindly attach

within a period of twelve months immediately preceding the date of application for renewal;

(a) having satisfactorily completed not less than twenty hours of flight time as an Assistant Flight Instructor/ Flight Instructor; and

(b) also satisfactorily completed the competency checks within a period of twelve months immediately preceding the date of application for renewal;


(a) having satisfactorily completed oral or written examination in relevant aviation subjects as required for issue of AFIR/FIR; and

CA-39 of last 12 months showing instructional flying of 20 hrs

Competency check report duly signed by CFI.


(b) the flying tests as required for issue of AFIR/ FIR within a period of six months immediately preceding the date of application for renewal; and

(c) successful completion of Flight Instructor’s refresher course approved by DGCA in preceding 12 months.{For FIR(A/H) only}

Valid skill test report of AFIR skill test.

Certificate showing successful completion of FI refresher course.

13. Any other information:-

Declaration by the Applicant

I declare that in terms of provisions of Rule 39A of the Aircraft Rules,1937, I have not suppressed or given any wrong information herein above for the purpose of renewal of licence applied for herewith. I understand that I am liable for appropriate action, if any information given by me is found to be wrong even at a later date.




Receipt/ acknowledgement of documents submitted for renewal of flight crew licences/ rating.

Name of Operator: M/s._____________ Name of Pilot Capt. ______________

Reference letter of Operator: ______________________dated_________

Following documents for renewal of his Flight Crew Licence / Rating have been received in this office on ______________.

Sl. No. Licenses (with number) Valid upto

Date of Last IR Check on A/c……….

Date of current IR Check on A/c………

Sl. No. Date and centre of medical Valid upto

Aircraft Ratings on License Sl.



As PIC As Co-pilot

The individual pilot may continue to exercise the privileges of his license and / or rating on the basis of this acknowledgement/ receipt till validity of license and/ or rating or till 15 days from issue of the acknowledgement, whichever is earlier.

For office use only

Signature of DGCA authorized officer Name and Signature of the Pilot/

Operator Seal:



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