Local Development
Framework
Submission Draft of the
Statement of Community Involvement -
to meet requirements of Regulation 31
Appendix F separate
4 January 2006
Harvey Emms
Head of Planning and Transportation
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Newcastle City Council
Local Development Framework
Submission Draft of the Statement of Community Involvement -
Representations Statement
to meet requirements of Regulation 31
4 January 2006
CONTENTS
Section Title Page
1 Introduction 3
2 Consultation on the Submission Draft of the SCI 3 2.1 Publication of Submission Draft of the SCI
2.2 Availability of the Submission Draft of the SCI 3
2.3 Bodies consulted 4
2.4 Form of consultation 6
2.5 Main issues arising from the consultation 6
Appendices
A Notice of Proposals Matters 8
B Press Notice 10
C Response Form 11
D List of specific other consultees 15 E Summary of representations and response of City Council 21 F Copies of representations at Submission stage *
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1 Introduction
1.1 In accordance with Regulation 31 of The Town and Country Planning (Local Development) (England) Regulations 2004, this statement describes the consultation that has been undertaken following the submission of the draft Statement of Community Involvement (SCI for short) to the Secretary of State. 1.2 In 2004 the Planning and Compulsory Purchase Act introduced a new planning
system for England. A key objective of the new system is to strengthen community involvement. The SCI sets out Newcastle City Council s policies and standards for engaging the community, stakeholders and other interested bodies in the
preparation and review of the Local Development Framework (LDF) and also in the consideration of planning applications. The principles and guidelines set out in the SCI will apply directly to plans and related documents prepared under the new Planning Act.
1.3 The purpose of this document is to demonstrate how the local planning authority has complied with the statutory requirements for consultation following the
submission of the SCI and to inform the independent Planning Inspector, who will be appointed to consider the soundness of the document, of any representations made since the submission.
1.4 The Inspector will consider all representations and produce a report which will be binding on the Council. The report will set out any changes that must be made to the document before it is adopted.
1.5 There have been three stages of consultation:
(1) Informal Pre Submission Consultation (under Regulation 25) (2) Formal Pre Submission Participation (under Regulation 26) (3) Formal Submission Stage Consultation (under Regulation 28)
1.6 An explanation of stages (1) and (2) including the responses received at each stage were given in the Statement of Consultation, which was published alongside the Submission Draft of the SCI.
2 Consultation on the Submission Draft of the SCI 2.1 Publication of Submission Draft of the SCI
2.1.1 In accordance with Regulation 28 of The Town and Country Planning (Local Development) (England) Regulations 2004, once the City Council had completed the formal pre submission consultation, the SCI was reviewed and amended in view of the comments received. The resulting Submission Draft of the SCI was submitted to the Secretary of State on 30 September 2005. As prescribed by the Regulations consultation was undertaken on the Submission Draft of the SCI from 30 September 2005 to 11 November 2005.
2.2 Availability of the Submission Draft of the SCI
2.2.1 Copies of the Submission Draft of the SCI, the Statement of Consultation on the earlier stages and a notice of Proposal Matters (see Appendix A) were available for
inspection free of charge for the six week consultation period as above in the following locations:
City Council Customer Service Centres between the hours of 8.30am and
4.30pm Monday to Friday:
Civic Centre CSC, Sandyford Road, Newcastle City Centre East End CSC, 135-137 Shields Road, Byker
Outer West CSC, Denton Park Shopping Centre, West Denton Way Kenton CSC, Hillsview Avenue, Kenton
City Libraries during normal opening hours
Benwell Library, Atkinson Road, Benwell Blakelaw Library, Binswood Avenue, Blakelaw Brinkburn Centre, Brinkburn Street, Byker City Library, Princess Square
Cruddas Park Library, Park Road, Cruddas Park Denton Burn Library, West Road, Denton Burn Dinnington Library, Main Road, Dinnington East End Library, Hadrian Square, Byker Fawdon Library, Fawdon Park Road, Fawdon Fenham Library, Fenham Hall Drive, Fenham Gosforth Library, Regent Farm Road, Gosforth High Heaton Library, Newton Road, High Heaton Jesmond Library, St. George's Terrace, Jesmond Kenton Library, Halewood Avenue, Kenton
Moorside Library, Beaconsfield Street, Arthur's Hill Newbiggin Hall Library, Trevelyan Drive, Newbiggin Hall Newburn Library, High Street, Newburn
Outer West Library, West Denton Way, Denton Park Walker Library, Welbeck Road, Walker
2.2.2 The Submission Draft of the SCI, the Statement of Consultation and the statement of Proposal Matters were also published on the Council s website at
www.newcastle.gov.uk/ldf, along with advice on where and when paper copies
were available for inspection or how to request a copy to be sent by post, free of charge
2.2.3 An advertisement was placed in the principal local morning newspaper The Journal on 30 September 2005 (see Appendix B) summarising the content of the document and stating where the document was available for inspection and the places and times at which it could be inspected, as above. A Consultation Response Form was made available with the other documents in all locations including the web site (see Appendix C).
2.3 Bodies consulted
2.3.1 The Council sent copies of the Submission Draft SCI , the Statement of
Consultation, the statement of Proposal Matters and details of the time and place where the documents were available for inspection, to the following bodies:
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Specific Consultation Bodies:
North East Assembly as Regional Planning Body
Adjoining local authorities:
Castle Morpeth Borough Council Gateshead Council
Northumberland County Council North Tyneside Council
South Tyneside Council
Parish Councils in Newcastle:
Blakelaw and North Fenham Parish Council Brunswick Parish Council
Dinnington Parish Council Hazlerigg Parish Council North Gosforth Parish Council Woolsington Parish Council
Parish Councils in Castle Morpeth with boundaries immediately adjacent to Newcastle's administrative area:
Heddon on the Wall Parish Council Ponteland Parish Council
Stannington Parish Council British Gas Transco
British Telecom (BT Plc) Countryside Agency
Department for Environment, Food and Rural Affairs (DEFRA) Department for Transport (DfT)
English Heritage as the Historic Buildings and Monuments Commission for England English Nature Northumbria Team
Environment Agency Northumbria Area
Government Office for the North East (GONE) Highways Agency
Hutchison 3G UK Ltd National Grid
Northern Gas Networks Ltd
Northumberland, Tyne and Wear Strategic Health Authority Northumbrian Water Ltd as water and sewerage undertaker ONE NorthEast as Regional Development Agency
Strategic Rail Authority T Mobile
Telewest Communications Ltd Vodafone
All Organisations and Individuals who made representations on the Pre Submission Draft of the SCI:
A Joicey
Ashdale Land and Property Co Ltd Bridleway and Riders Action Group Elders Council
Forestry Commission John Potts Ltd
M F Atkinson Mr Oliver Swingler
Mr T Armstrong
National Playing Fields Association
Newcastle City Council (Policy and Research) Newcastle College (Director of Estates)
Newcastle Disability Forum
Newcastle, North Tyneside and Northumberland Mental Health NHS Trust Northumberland and Newcastle Society
Scotswood Village Residents Association Sport England
Trevor Wren
Wm Morrisons Supermarkets Plc
Other Consultees
2.3.2 The Council informed the full list of those other than the above on the LDF
consultation database as per Appendix D to this document of the submission of the SCI and where to view or obtain copies. All those who had asked to be notified upon the submission of our SCI to the Secretary of State were so notified.
2.4 Form of consultation
2.4.1 Each of the consultation bodies specifically listed above were sent a covering letter (encouraging consideration of the document and inviting comments), copy of the Submission Draft of the SCI, the Statement of Consultation, a copy of the Proposals Matters and the Consultation Response Form. Consultees in Appendix D were generally sent only a notification letter or, where previously agreed, an email (see Appendix D for more details). All of the documentation clearly indicated the closing date by which comments should be made as the 11 November 2005.
2.5 Main issues arising from the consultation
2.5.1 The Council received 30 representations. 11 were objecting to the SCI or part of the SCI. None of the respondents wished to appear and present their case at a public examination, 14 wished to have their submission considered as a written representation and the remaining 16 have not indicated a preference.
2.5.2 The main issues raised are summarised in Appendix E. In the opinion of the City Council, nobody has raised fundamental objections to the Submission Draft SCI. The Council would be happy to accept many of the suggested changes. Appendix E gives a response from the Council to each comment individually, offering, where necessary, suggestions from the Council as to possible changes to the final SCI. Copies of the full representations received can be found in Appendix F, which is printed or made available electronically as a separate document or file.
2.5.3 The Council has made this Regulation 31 statement, including the representations received, available in the same locations as the Submission Draft of the SCI was available for inspection and have published the statement and the representations made on the LDF website.
2.5.4 Some representations suggested that additional bodies/persons should be included on our database. The following bodies have therefore been added to the database: Balfour Beatty Capital Projects Ltd
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BBC
Cable and Wireless Chantry Estate Agents Civil Aviation Authority
Crown Castle UK Ltd
Department of Trade and Industry High West Jesmond Residents Inline
Land Agent for the Reserve Forces and Cadets Association Ministry of Defence
National Air Traffic Services
National Telecommunications Limited Newcastle Council of Faiths
O2 Plc Ofcom
Orange PCS Limited
Racial Harassment Prevention Team St. Nicholas Hospital
The De Paul Trust
Throckley Leazes Tenants & Residents Group West Denton A & Broads TAR
West End Youth Enquiry Service Youth Voice
Appendix A
Notice of Proposal Matters (published 30 September 2005)
NEWCASTLE CITY COUNCIL
THE TOWN AND COUNTRY PLANNING (LOCAL DEVELOPMENT) (ENGLAND) REGULATIONS 2004
NEWCASTLE UPON TYNE LOCAL DEVELOPMENT FRAMEWORK
NOTICE OF PROPOSALS MATTERS AND STATEMENT ON AVAILABILITY OF DOCUMENTS UNDER REGULATION 28: SUBMISSION PROPOSALS FOR A STATEMENT OF COMMUNITY INVOLVEMENT
Newcastle City Council has prepared Submission Proposals for a Statement of Community Involvement. The Proposals document sets out the principles and procedures for community involvement to be followed in preparing the constituent parts of the Local Development Framework and in considering planning applications within Newcastle upon Tyne.
Copies of the Proposals document are available for inspection free of charge at the following locations:
City Council Customer Service Centres
(between the hours of 8.30am and 4.30pm Monday to Friday) Civic Centre CSC, Sandyford Road, Newcastle City Centre East End CSC, 135-137 Shields Road, Byker
Outer West CSC, Denton Park Shopping Centre, West Denton Way
City Libraries
(during normal opening hours)
Benwell Library, Atkinson Road, Benwell Blakelaw Library, Binswood Avenue, Blakelaw Brinkburn Centre, Brinkburn Street, Byker City Library, Princess Square
Cruddas Park Library, Park Road, Cruddas Park Denton Burn Library, West Road, Denton Burn Dinnington Library, Main Road, Dinnington East End Library, Hadrian Square, Byker Fawdon Library, Fawdon Park Road, Fawdon Fenham Library, Fenham Hall Drive, Fenham Gosforth Library, Regent Farm Road, Gosforth High Heaton Library, Newton Road, High Heaton Jesmond Library, St. George's Terrace, Jesmond Kenton Library, Halewood Avenue, Kenton
Moorside Library, Beaconsfield Street, Arthur's Hill Newbiggin Hall Library, Trevelyan Drive, Newbiggin Hall Newburn Library, High Street, Newburn
Outer West Library, West Denton Way, Denton Park Walker Library, Welbeck Road, Walker
The Proposals document is also available on request free of charge from the postal or email addresses as below or can be downloaded from the Council s website at
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Representations on the Proposals document are invited and can be made in writing to the address below or via email to [email protected] or via the response page on the website. Representations can be made between 30 September and 11 November 2005. Representations on the current document may be accompanied by a request to be notified when the Statement of Community Involvement has been adopted.
Head of Planning and Transportation Newcastle City Council
Civic Centre Barras Bridge
Newcastle upon Tyne NE1 8PH
Appendix B Press Notice
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Local Development Framework
Submission Draft of the
Statement of Community Involvement
Submission stage representation form
30 September 11 November 2005
This representation form refers to another longer document called the Submission Draft of the Statement of Community Involvement (SCI for short). If you do not have a copy of the proposals document it is available on the Council s website, or at your local Customer Service Centre or Library. You can also contact us as below.
The Submission Draft of the SCI is the second draft of our SCI. We consulted on an earlier version in August 2005 and have revised the document in the light of comments made. You can now make further comments, supporting or objecting to specific sections if you wish. In considering whether you wish to make representations on a SCI you may wish to consider the principles of community involvement which are set out in the document Community
Involvement in Planning: The Government s Objectives (available from www.odpm.gov.uk). If there are objections at this stage, an independent inspector will consider these and may hold a Public Examination early in 2006.
Please note: Any comments we receive will be publicly available.
A separate form should be completed for each representation if possible.
Please return this form to the following postal or email address by 11 November 2005. PERSONAL DETAILS
Title:
First Name: Last Name:
Name of organization (if appropriate): Job Title (if appropriate):
Address:
Postcode:
Tel: Email:
For further information on the SCI, please see our web site or contact us with any questions at the address below.
Planning Policy Team, Planning and Transportation Division, Newcastle City Council, Civic Centre, Barras Bridge, Newcastle upon Tyne NE1 8PH
Contact Officers: Colin Percy and Martyn Smithson
Tel: 0191 211 5637 or 0191 277 7185 Fax: 0191 211 4984
Email: [email protected] Web site: www.newcastle.gov.uk/ldf
Appendix C
Nature of Representation
Please select one of the following:
Are you either: Supporting part of the SCI;
(Please tick ) If so, to which part of the SCI does your representation relate? Section Number or Heading: __________________________ Page Number: _______________
Or: Objecting to part of the SCI;
If so, to which part of the SCI does your representation relate? Section Number or Heading: __________________________ Page Number: _______________
Or: Objecting to the omission of a section or text
If so, to which part of the SCI does your representation relate? Section Number or Heading: __________________________ Page Number: _______________
Reasons for Objection
Paragraph 3.10 of Planning Policy Statement PPS12 Local Development Frameworks states that there will be a presumption that the SCI is sound unless it is shown to be otherwise as a result of evidence considered at the examination. In assessing whether the SCI is sound, PPS12 asks the inspector to determine whether the SCI fails to meet any of the following nine tests.
If you are objecting to the SCI, please specify which of the following tests of soundness you consider that this part of the SCI fails:
Please tick
it complies with the minimum requirements for consultation as set out in the Town and Country Planning (Local Development) (England) Regulations 2004 its strategy for community involvement links with other community involvement initiatives (e.g. the community strategy)
it identifies, in general terms, which local community groups and other bodies will be consulted
it identifies how the community and other bodies can be involved in a timely and accessible manner
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the methods of consultation to be employed are suitable for the intended audience and for the different stages in the preparation of local development documents
resources are available to manage community involvement effectively it shows how the results of community involvement will be fed into the
preparation of the development plan documents and supplementary planning documents
it sets out a mechanism for reviewing the SCI
it clearly describes the policy for consultation on planning applications
Changes to the SCI
You should try to support your objection by evidence showing why the SCI should be changed. Please give details of what change(s) you would like to see to the SCI and why, having regard to the tests of soundness listed above (please be as precise as possible):
Method of Representation
In order to assess the soundness of the SCI and to ensure that it satisfies the statutory requirements for its preparation an independent Inspector will be appointed on behalf of the Secretary of State. If there are objections at this stage, the Inspector will consider these and will determine the most appropriate procedure. The inspector can deal with representations by exchange of letters but might decide to hold a Public Examination in Newcastle. This would be in early 2006.
Can your representation be considered by written representations or do you consider it necessary to attend an Examination in Public in person?
Either: Written Representations (Please tick )
Attend Examination
If so, outline why you consider this to be necessary: _____________________________________________ _____________________________________________ _____________________________________________
Any other Comments:
Continue on a separate sheet if necessary
Signature: ________________________ Date: _______________
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Appendix D List of specific other consultees
In order to avoid printing unnecessary copies of documents the Council did not send all of the documents to all organisations listed below. Smaller organisations, deemed not to have readily available internet access, and any individuals who had requested to receive such information, received a hard copy of the Submission Draft of the SCI and a Response Form. Others received a notification letter with clear information as to how to access the
documents, as per the information in Appendices A and B above.
D1 Those who received a copy of the Submission Draft of the SCI and a Response Form or notification of their availability on the internet
Age Concern Newcastle Arriva plc
Benwell Community Forum Blyth Valley Borough Council British Geological Survey
British Wind Energy Association Byker Residents Forum
CABE
Campaign for Real Ale
Churches Regional Commission in the NE
City of Sunderland Council for the Disabled
Coal Authority
Commission for Racial Equality Common Purpose Tyne
Confederation Of British Industry CPRE North East Regional Group Crown Estate Office
Culture North East Denton Burn Community
Association
Disability Rights Commission Disabled Persons Transport
Advisory Committee Durham County Council Durham Wildlife Trust
East End Business Forum Steering Group c/o Chamber of Commerce English Partnerships
Ferguson s Lane Residents Association
Freight Transport Association Friends Of The Earth - North East General Aviation Awareness
Council
Georgian Group Great North Forest Gypsy Council
Health and Safety Executive
Help the Aged
Home Builders Federation Housing Corporation Institute of Civil Engineers Jesmond Residents Association Learning and Skills Council - NE National Trust
Network Rail
Newcastle International Airport Ltd Newcastle upon Tyne Hospitals
NHS Trust Nexus
North East Ambulance Service NHS Trust
North East Sport Northern Electric Planning Aid North Port of Tyne Authority PURE Seaton Valley Regional Housing Board RIBA North
RICS North East
Road Haulage Association - Northern Region
Royal Society for the Protection of Birds
Scotswood Housing and Environment
Scotswood Village Residents Association
South Gosforth Residents Association
Spital Tongues Residents Association
St Thomas and Leazes Residents Stagecoach NE
Summerhill Society Sunderland City Council Sustainable Development
Tees Valley Joint Strategy Unit Twentieth Century Society Tyne & Wear Fire and Rescue
Service
Tynedale District Council UK Rainwater Harvesting Assn Victorian Society
West Benwell Residents Assn
West Denton Community Assn West End Business Forum Steering
Group c/o Chamber of Commerce Westerhope Village Residents Assn Wideopen & North Gosforth Assn Wingrove Residents Association Woodland Trust
D2 Those who received a letter of notification only Local Organisations
Arthur s Hill Local Agenda 21 Group BAN Waste
Business Link Tyne & Wear
Citizens Advice Bureau (Newcastle City)
Community Empowerment Fund Council for the Disabled
Country Landowners Association CTC
Disability North ENCAMS
Freemen of Newcastle upon Tyne Friends of Heaton & Armstrong
Park
Friends of Jesmond Dene Friends of Leazes Park Friends of Nuns Moor Park
Gosforth Central Park User Group Greater Tyne Landlords Association Joint Advisory Group (Physical and
Sensory Disabilities)
Lemington Community Association National Farmers Union
National Institute for the Blind Natural History Society of
Northumbria
Newburn Action Group Newcastle Council Voluntary
Service
Newcastle Environment Forum Newcastle New Deal for
Communities
Newcastle Society for Blind People Newcastle Special Needs Network Newcastle Tenants Federation Newcastle Youth Congress Newcastle Youth Forum
North East Chinese Association North East Civic Trust
North East Environment Network North East Pensioner s Assoc Northumberland Wildlife Trust PURE North East
Quayside Residents Association St Andrew's Church
Tyne and Wear Playing Fields Association
Tynebikes
Walker Riverside Permanent Allotments
Housing
Abbeyfield Society Accent North East
Aquila Housing Association Barratt Newcastle Ltd Broseley Homes Ltd Bryant Homes
Byker Bridge Housing Association Carr Gomm Housing Association Charles Church North East Chartered Institute of Housing
Cheviot Housing Association Crosby Homes
Cussins Homes Limited
Durham Aged Mineworkers Homes Association
English Churches Housing Group Enterprise Five Housing Association Frank Haslam Milan
George Wimpey North Ltd George Wimpey Strategic Land
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Haslam Homes
Home Housing Association Housing 21
Jonnie Johnson Housing Trust Lovell Partnerships Ltd
McCarthy & Stone Miller Homes Ltd
National Federation of Builders (North East Region)
Newcastle and Whitley Housing Association
Newcastle Private Landlords Forum Nomad Housing Group
NORCARE
North British Housing Association Northern Housing Consortium Ltd Persimmon Homes
Persimmon Taylor Woodrow (NGP) Railway Housing Association
Sendrig Construction Ltd Shelter Housing Aid Centre Shepherd Homes Limited Stonham Housing Association Story Homes
Summerhill Housing Co-operative Sunderland Housing Group
Three Rivers Housing Group Two Castles Housing Association Westnew Management Ltd
William Sutton Trust
YMCA Newcastle upon Tyne Your Homes Newcastle Yuill Homes Commercial Aldi Stores Ltd Alldays plc AMEC Construction Ltd Asda Stores Ltd Asgha Hosiery Assembly Rooms Barclays Bank plc Blackfriars Café Bar
Bowey Construction Limited
Bradley O'Mahoney Public Relations Centre for Life
Chelsfield Plc City Centre Panel Co-op
Copthorne Hotel County Thistle Hotel Dr Ian Baggett Fenhams Fenwick Ltd Fordgate Ltd Gosforth Traders
Grainger Market Traders Grainger Trust plc
H J Banks & Company Ltd Hanro Ltd
Holiday Inn Newcastle HSBC
Iceland
J Sainsbury Plc
James Hall and Co (Properties) Ltd
Kenninghall Estates Kwiksave Lidl UK Londis Mr & Mrs O'Neil Netto Foodstores Ltd Newcastle Arts Centre Newcastle Building Society Newcastle Rugby Limited Northern Retail Consortium Ltd Northumberland Estates
Odeon Cinema Omnivale Limited Peel Hotels Group Plot of Gold
Rokeby Developments Northern Ltd Sainsbury's
Scottish & Newcastle plc SJS Property Management Somerfield Stores Limited St. Modwen Developments Ltd T & S Stores plc
Tesco Stores Limited Theatre Royal
Thornfield Properties Tyneside Cinema UK Land Estates
Universal Building Society Vico Properties
Weetslade Farms Ltd
William Leech (Investments) Limited
Woolsington Bridge Nurseries Limited
Professional Firms
Angus Leybourne Arup
Barton Willmore Partnership BGP Planning
Blackett Hart and Pratt C B Richard Ellis
Cameron Blackhall Associates CgMs
Chesterton plc - Newcastle Clark Residential
Colin Buchanan and Partners Cushman and Wakefield D M Fleming Building Design
Limited
De Pol Associates Design For Safety Ltd
Development Planning Partnership DevPlan VIC Dialogue Dickinson Dees Dodds Associates Drivers Jonas DTZ Debenham Thorpe DTZ Pieda Consulting EDPS Consulting Group England & Lyle
Entec UK Ltd
Environmental Design Partnership (Planning) Ltd
ERM Planning
Fairhurst and Partners
Fiona Clark Regen n Consultancy Fordham Research
Gavin Black & Partners Gerald Eve
GL Hearn Glen Kemp Ltd GVA Grimley
Ian Darby Partnership Jones Land LaSalle King Sturge
Knight Frank Lamb & Edge
Leigh Planning
Lexica Communication Llewelyn-Davies
Mackellar Architecture Limited Malcolm Judd & Partners Malcolm Scott Consultants Ltd Martin Robinson Chartered Town &
Country Planning Consultant NAI Fuller Peiser
Nathaniel Lichfield and Partners NEMS Market Research
Newcastle Great Park Consortium Mr John O'Donnell
Pegasus Planning Group Planning Bureau Ltd. PricewaterhouseCoopers Project North East
Red Box Design Group Roger Tym & Partners
RP Wood Planning Consultancy RPS Consultants Sanderson Weatherall Sanderson Young Scott Wilson Shared Intelligence Signet Planning
Smith Planning Consultancy Symonds
The Northern Energy Initiative Tilly Bailey and Irvine
Todd Milburn Partnership Turley Associates
Vincent & Gorbing
W A Fairhurst and Partners Walker Morris
Ward Bros Plant Hire Ward Hadaway
Wearmouth & Newbigin West Associates
White Young Green Plc Wilbraham & Co
WSP Consulting Engineers Youngs Chartered Surveyors
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Conservative Party David Clelland MP Doug Henderson MP Fiona Hall MEP Jim Cousins MP
Labour Party Liberal Democrats Martin Callanan MEP Nick Brown MP
Stephen Hughes MEP
Sport
BCF (British Cycling) North East Division
British Schools Cycling Association Clay Pigeon Shooting Association England Hockey (North)
Newcastle Race Course
Newcastle United Football Club
Northern FC
Northumberland Rugby Union (CB) Ramblers - Northumbria Area Royal Yachting Association
Sailability Sport Newcastle
Transport
Automobile Association Busways Travel Services Ltd GO North East
Malamute Mackenzie Plc National Car Parks Ltd Newcastle Hackney Drivers
Association
NHDA Taxis (Newcastle) Ltd Noda Taxis
RAC Motoring Services Roadlink (A69) Ltd Sustrans
Transport 2000 (Northumbria)
Regeneration
Bridging NewcastleGateshead Community Regeneration Team Community Safety Research Unit Crime Concern
NECASS
Newcastle Gateshead Initiative Newcastle Healthy Cities Project Newcastle West into Work
Northern Rock Foundation Places For People
Search Project Streetwise
Tyne and Wear Research and Information
TyneWear Partnership YMCA
Education
Northumbria University Northumbria Students' Union
The Union Society
University of Newcastle upon Tyne
D3 Those who received electronic notification via email
The following organisations had previously indicated that they would be happy to participate in LDF consultations via email. They received the same letter and documents in electronic form.
Anchor Housing Association Bellway Homes North East Betts Homes (North East) Ltd Bowey Homes
Camtec Properties Limited Capital Shopping Centres plc CPRE Newcastle Group DPDS Consulting Group
Gosforth Road Club Guinness Trust Gusto UK
Hanover Housing Association Hay & Kilner
Ibstock Brick Ltd Kardbar
Mr George Anthony Newcastle P.R.O.P.S
Newcastle Primary Care Trust Newcastle Private Rented Project Nexus
North East Chamber of Commerce (Policy and Representation) North East Chamber of Commerce
(Business Forums) Northumbria Police
Northumbria University (Vice Chancellors Office)
Ouseburn Trust Heritage Group Peacock & Smith
Ramblers - Tyneside Group Rev. Dr. Chris Knights Robert Muckle
RTPI Northern Branch Ryder HKS Limited Samuel Phillips Lawfirm
Social Regeneration Consultants South Gosforth Residents
Association
Storey Sons & Parker Tyne and Wear Passenger
Transport Authority
Tyne Bridge Friends of the Earth Tyne Bridge Friends of the Earth University of Newcastle upon Tyne
(Estates Office)
University of Newcastle upon Tyne (Dept. of Architecture Planning and Landscape)
Waitrose Ltd
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Appendix E
Summary of representations to Submission Draft of the SCI and responses of the City Council
SUPPORTING PART OF THE SCI
Ref Organisation or Name Section Number or Heading P a g e M e th o d o f re p re s e n ta ti o n
Summary Response of City Council
6.5 15 Written Support Paragraph 6.5 which expresses the need, on occasions, for SCI exercises to be carried out by an outside agency such as a developer or an applicant. Management of community involvement by the developer can enable them to introduce agencies relevant to the site.
For example, for a site at Brunton, the production of a tree survey by Insite Environments will provide the Council and the local community with a greater understanding of the site and the effects of the environmental issues of any possible development
Support welcomed. 702 Camtec
Properties Limited
6.1 14 Written Support the third point of Paragraph 6.1 which highlights the increase in the importance of
consultation between the community and potential developers prior to a planning application.
Increased consultation can allow developers to demonstrate their site's potential to contribute to the community. For the example at North Gosforth Camtec are keen to involve the community from neighbouring settlement of Hazlerigg, as well as residents and businesses in the Great Park.
702 Camtec Properties Limited
5.2 9 Written Support the Council's aim to engage a wider range of stakeholders including groups and organisations with interests in business, industry and commerce. This is conditionally supported on the grounds that Camtec Properties be included amongst those groups and organisations the Council will seek to bring into the process of the LDF.
Support welcomed. Confirm that the respondent is on the LDF consultation database.
199 Environment Agency Northumbria Area
- - - Consider that the scope of the document is adequate. Wishes to be consulted on future stages of the process.
Support welcomed.
2 Highways Agency
Appendix A1
21 - Have no further comments. Their role is adequately dealt with by Appendix A1 (List of Specific Consultees) of the document.
Support welcomed.
193 Home Builders Federation
Appendix A2
22 Written Look forward to being consulted on relevant LDF documents as they are included in Appendix A2.
Support welcomed.
773 National Grid - - Written Provided generic advice as to the role of the
National Grid and its future involvement in the LDF process, particularly in developing development plan policies. The National Grid is listed in Annex E3 of PPS12 Local Development Frameworks as 'other consultees', which Local Planning
Authorities should also consider the need to consult.
Support welcomed.
514 National Playing Fields
Association
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316 Newcastle International Airport Ltd
- - - Fully support the work which is being undertaken by the City Council and look forward to taking an active role in the LDF process during the later stages. Support welcomed. 158 North East Ambulance Service NHS Trust 5.2 and Appendix A1 9, 21
- Support the inclusion of 'Environment, Transport and Health' in section 5.2 and 'Northumberland, Tyne and Wear Strategic Health Authority' in Appendix A1.
Support welcomed.
265 Northumberland and Newcastle Society
- - - By tackling the SCI first before other planning documents, the authority has demonstrated a real understanding of the importance of securing community involvement in the whole process from the outset.
Support welcomed.
262 Northumberland County Council
- - - Make no comments, but wishes to be informed when the SCI is adopted.
Noted.
Appendix A2
22 Written Welcome the identification, in Appendix A2, of both Sport England and the Regional Sports Board as 'Standard' consultees for Local Development Framework Purposes.
Support welcomed.
5.2 9 Written Support the recognition in Paragraph 5.2 that 'sport, recreation and tourism' groups are
stakeholders that the Council would like to involve in the preparation of the LDF.
Support welcomed. 37 Sport England
6.6 15 Written Support the acknowledgement in Paragraph 6.6 that the SCI does not obviate the need for the Council to comply with the consultation
requirements set out in the General Development Procedure Order or the LDF Regulations.
OBJECTING TO THE OMISSION OF A SECTION OR TEXT Ref Organisation or Name Section Number or Heading P a g e N u m b e r M e th o d o f re p re s e n ta ti o n R e a s o n f o r O b je c ti o n
*
Summary Response of City Council
352 Bellway Homes North East
5.2 9 Written 3 In Paragraph 5.2, there is a generic
"business, industry and commerce" subset, yet "retail and leisure" is also singled out. For consistency, "housebuilders and housing providers" should also be a subset.
Agree this addition would be helpful.
193 Home Builders Federation
5.2 9 Written - The reference to Landowners in Paragraph 5.2 should be extended to include agents and developers.
Agree this addition would be helpful.
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OBJECTING TO PART OF THE SCI
Ref Organisation or Name Section Number or Heading P a g e N u m b e r M e th o d o f re p re s e n ta ti o n R e a s o n f o r O b je c ti o n
*
Summary Response of City Council
37 Sport England 7.6 17 Written 9 Feedback to representations made in respect of a planning application is poor, as the only response is to write to members of the public who made comments informing them of the outcome. More detail as to how the
representation has been considered and whether it made a difference is important, not just whether the application was approved or refused.
The planning applications website is excellent and could be used to publish decision notices and committee reports, informing the
individuals in the letters of this source.
OBJECTING TO PART OF THE SCI and OBJECTING TO THE OMISSION OF A SECTION OR TEXT Ref Organisation or Name Section Number or Heading P a g e N u m b e r M e th o d o f re p re s e n ta ti o n R e a s o n f o r O b je c ti o n
*
Summary Response of City Council
352 Bellway Homes North East 8.2 and Appendix C 18, 25
Written 9 The statement that consultation can be "either by the Council or the potential developer before planning applications are made" is unclear and confusing for the submission of planning applications. It does not ensure the provision of community engagement at the pre-application stage. It is important that any pre-application
consultation is not unduly onerous and that the development industry is effectively engaged at all stages of the LDF process. If Appendix C is the final word on
Development Control then the policy is supported.
Agree that Section 8 is unclear on whether the Council (as opposed to central government) is encouraging pre-submission community involvement. The Council does wish to encourage this and would welcome a statement to this effect, perhaps at the start of
Paragraph 8.3. Appendix C is not a definitive statement on what must be done, but does give a clear and reasonable guide on the type and intensity of community involvement in relation to scale or impact of site specific proposals. 380 Bridging
NewcastleGateshead
- 2 Written 3,5 As a consultation tool, the consultation pages on the website are difficult to find and navigate.
Agree. Content and design of both LDF and Consultation pages under review. However, no change to the SCI needed.
27
4.3 8 Written 3, 5 The Housing Market Renewal Pathfinder plays a crucial role in supporting
regeneration Newcastle and Gateshead. Strategies and interventions of BNG & the Council need to be aligned. In Paragraph 4.3 it is not clear how a cohesive approach with other agencies will be achieved.
Agree, but it is not the role of the SCI to prescribe all processes especially those beyond the strict confines of the LDF.
6.11 16 Written 3, 5 Paragraph 6.11 does not make it clear how feedback will be provided.
It is not the role of the SCI to prescribe all processes. Appendix
A and 5.2 22,
9
Written 3, 5 In Appendix A (and on page 9), BNG should be specifically named as a
consultee, in addition to those listed from Annex E of PPS12 as it helps to deliver the ODPM's Sustainable Communities Agenda.
No objection to including BNG in Paragraph 5.2 and in Appendix A2. 380 Bridging NewcastleGateshead (Housing Market Renewal Pathfinder) Appendix A3
23 Written 3, 5 A full list of consultees (particularly those covered in Appendix A3) should be made available before consultation begins so that all agencies are working from the same list?
Agree that this should be done as far as possible at the
Community Involvement
Scoping Report stage, although noting that the mapping of community structures (Paragraph 6.6) may add in more consultees. Suggest amending Paragraph 6.4 (f).
9.5 19 Written 3, 5 It is not clear how community involvement exercises will be "integrated" as suggested in Paragraph 9.5.
Agree that a minor addition to the paragraph should be considered re use of a central clearing house for proposed consultation exercises.
380 Bridging
NewcastleGateshead
8 18 Written 3, 5 In Section 8, "what rules exist on
incentivising consultation?" If they have been considered could these be included in the SCI?
29
GENERAL OBJECTIONS / COMMENTS
Ref Organisation or Name Section Number or Heading P a g e Summary Response
204 English Heritage 7.6 17 Wished to make clear that the 22 days allowed for
responses under Paragraph 7.6 is actually a 21 day period with in which statutory consultees must make
representations, which begins on the day of receipt of sufficient information on which to make an informed and substantive judgement. English Heritage too often receives incomplete documentation with a consultation.
Paragraph 7.6 should also commit the Council to informing every organisation or individual who makes representations on a planning proposal of the decision, not just members of the public, as only occasionally is English Heritage advised of the outcome of a planning decision on which it has commented.
They also draw attention to the importance of Circular 08/2005, regarding the changes in the Development Control system, in the preparation of the SCI.
Noted and comments passed to Planning Control Group.
19 English Nature Northumbria Team
- - Outlined English Nature s (EN) role as a statutory
consultee, and provided some generic advice about its aims and objectives for involvement in both the LDF and SEA process.
Also highlighted the following issues regarding consultation with statutory consultees, found in ODPM Circular 08/2005 Guidance on Changes to the Development Control System (24 August 2005) and suggested that these would be of great value to potential developers if included in the SCI: - Statutory bodies, such as EN, cannot make a substantive
response within the relevant timescale unless they receive all the information needed to provide an informed
response. This may require the planning authority to request further information from the applicant and thus result in a need to extend deadlines.
- Where separate legislation sets different time limits for responses, these supersede the requirement for statutory consultees to respond within 21 days of receipt of the consultation from the Planning Authority. This applies to applications likely to affect SSSIs where a time limit of 28 days is set.
- Recognition should be given to the value of
pre-submission consultation with statutory consultees before submission of an application. EN recommend that the SCI encourages developers to carry out pre-application
discussions with English Nature concerning any applications likely to affect directly or indirectly SSSIs, protected species or other issues identified in PPS9.
Comments regarding the consultation with statutory consultees on Development Control matters have been noted and passed to the Development Control Group. Suggestion regarding pre-application
consultation is also noted and the Council would welcome an
additional paragraph in Section 8 asking developers to consider early pre-submission discussions with statutory consultees on likely impacts on sensitive sites,
buildings or receptors. Use of CD-ROMs is shown in
31
Also, for development permitted under the GDPO, the Habitats Regulations set out provisions for consideration of such development where this is likely to affect the integrity of internationally important nature conservation features as designated in Special Protection Areas (SPA) and Special Areas of Conservation (SAC). These procedures are set out in Government Circular: Biodiversity and Geological
Conservation - statutory obligations and their impact within the planning system (ODPM 0612005, DEFRA 0 1/2005). EN also request to be informed of progress of the LDF would like to receive both paper and CD versions of all LDF consultations.
305 Mr Ian Alder - - Raised concerns over the ability of residents to participate in the planning process regarding telecommunications masts, suggesting there is too tight a limit on the reasons for objections to masts. Visual amenity is the main
objection, but health risk and now the 'perception of the fear of health issues' are also valid reasons. The SCI or a later 'more detailed' document should address this issue.
The SCI is not the vehicle to deal with such specific issues.
125 Jim Cousins MP - - Raised questions as to whether the public are being properly informed about the evolution of planning
applications at this time. Pre-application documentation and minutes of meetings are poorly filed so are not always available to the public.
Noted and comments passed to Planning Control Group.
N.B. Clarification sought as to whether this was a formal objection, but no response received.
265 Northumberland and Newcastle Society
5.2 9 In Paragraph 5.2, groups with an interest in 'Building Conservation and Heritage' should be included.
Agree this addition would be helpful.
6.11 16 Question how well feedback, as outlined in Paragraph 6.11, is carried out in practice.
The SCI will ensure this aspect is covered in the future.
7.5 17 The description of the Development Control service
provided in Paragraph 7.5 does not do it justice in terms of the website and the final sentence does not concur with experience. Our Society was told we had to view the weekly lists online now. As far as we area aware, there is no longer an opportunity to receive lists by post.
Comment from Planning Control Group awaited.
9.4 19 Paragraph 9.4 should read Planning Delivery Grant rather than Planning Development Grant.
Agreed. Appendix C and Appendix E 25, 27
Public speaking at the Development Control Committee should be recognised as a method of community
involvement in Appendices C and E. Also, a webcam could be used at the Committee meeting to enable those who are unable to attend to view the proceedings via the internet.
Agree public speaking at the DC Committee would be a useful addition to Appendices C, D and E. Agree with the use of a webcam in principle, but suggest that it is not included in the SCI as the Council does not currently have the resources to implement this. 265 Northumberland and Newcastle Society Appendix E
27 Suggest that the SCI would be more useful if it was more concise, questioning whether Appendix E is unnecessarily long and whether such an exercise is required in the context of this document.
Comments noted, but additional length is due to the insertion of Appendix E, covering consultation methods. This content is highly recommended in central
government guidance and was missing from the Pre Submission Draft SCI. In practice a popular summary version of the SCI will be produced without the full appendices, but with reference made to equivalent information on the Council's website.
33
741 The British Wind Energy
Association
- - Provided generic comments on community involvement in the wind energy sector, drawing our attention to the advice contained in PPS22: Renewable Energy and its Companion Guide, as well as PPS1: Sustainable Communities and the BWEAs own 'South West Public Engagement Protocol for Wind Energy.'
They also suggest some specific organisations that should be consulted over LDF issues.
The SCI is consistent with the generic comments made. The LDF consultation database is being amended to include all organisations suggested.
REGISTERED INTEREST ONLY
Ref Organisation or Name Summary Response
186 Durham County Council Made no comments, but wished to be kept informed in the progress of the SCI.
Noted.
338 Government Office for the North East
Made no comments. Lack of adverse comment
welcomed. 72 Youngs Chartered Surveyors Made no comments regarding the SCI, but wished to be informed
of any Airport Related Statements.
Noted.
Note: Tests of soundness which the SCI may fail meet:
1. It complies with the minimum requirements for consultation as set out in the Town and Country Planning (Local Development) (England) Regulations 2004.
2. Its strategy for community involvement links with other community involvement initiatives (e.g. the community strategy). 3. It identifies, in general terms, which local community groups and other bodies will be consulted.
4. It identifies how the community and other bodies can be involved in a timely and accessible manner.
5. The methods of consultation to be employed are suitable for the intended audience and for the different stages in the preparation of local development documents.
6. Resources are available to manage community involvement effectively.
7. It shows how the results of community involvement will be fed into the preparation of the development plan documents and supplementary planning documents.
8. It sets out a mechanism for reviewing the SCI.
