How To Store Data In A Cloud Environment

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ARCHIVE FIRST: AN

INTELLIGENT DATA

ARCHIVAL STRATEGY,

PART 1 OF 3

PETER SJOBERG, SENIOR DIRECTOR, AMERICAS FILE, CONTENT AND CLOUD SOLUTIONS

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For many IT organizations there is simply too much file data to deal with. You may have some of the significant IT challenges, such as inadequate storage space, long backup and restore operations, limitations on available power and floor space, extended or even infinite retention periods, finding the right information in a timely manner, and more. The first step to controlling this file – or “unstructured” – data is intelligent archiving, which preserves access to data from its original location, and stores the data elsewhere. Storing that data in a platform that scales while consuming the least resources possible, protects and preserves data, makes it always available and easily accessible, and helps you

extract value from previously “dark” data. Attend this webcast to learn how to

 Reclaim or defer high performance storage purchases.

 Save more on all the costs of owning and maintaining growing content.

 Back up less data and reduce capacity needs.

 Set yourself up for what’s next.

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TYING IT ALL TOGETHER

EDGE STORAGE ALTERNATE DATA CENTER REMOTE OFFICE

APPLICATION APPLICATION APPLICATION

HDDS

SEARCH ACROSS

THE POWER OF THE PORTFOLIO

Reduce the cost of storing data Reduce the cost of protecting data Do more with less

A

rchive first

B

ack up less

C

onsolidate more

Reduce overall storage costs by reducing the load on primary storage by at least 40%

Reduce licensing and management cost, complexity and backup by up to 75%

Streamline backup and restore operations by 50-60%

Improve reliability with >24x improvement in RPO, >30x improvement in RTO

Eliminate silos, prevent sprawl, reduce complexity by 50% or more

Simplify management, improve data protection and reduce risk

Identify data at risk, ensure appropriate data access, simplify compliance

Reduce or eliminate CAPEX, simplify management, offload data from primary storage

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ARCHIVING BUSINESS CHALLENGES



Unstructured data growth and management

‒ 75% to 90% of data is unstructured

‒ 50% of unstructured data is inactive after 6 months ‒ Requires unique capabilities for archive management



Costs to maintain unstructured data

‒ Maintaining backups ‒ Recovery

‒ Space

‒ Power and cooling

‒ Resistance to change − “we’ll be fine”



Adherence to compliance regulations and

corporate governance to minimize risk

‒ Insure ready access ‒ Insure integrity



Discovery

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Ingest Applications



Lack of scalability of silos



No search across disparate

storage systems



Requires management for

each silo



Increased TCO



No automated retention

management



Performance is affected when

calls go to offline media

Email Server Document Management General Accounting Web Applications Optical Jukebox Tape Library NAS RAID Array SMTP CIFS NFS HTTP

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THE NEED FOR AN INTELLIGENT

ARCHIVE STRATEGY



A company’s most valuable asset is — we would like to think it

is people, but people can leave.

Data

is a company’s lifeblood

‒ Data must be retained and managed

‒ It must be protected, made available — monetized?



Information lives forever, governance is a must

‒ Are we

prudent stewards

?



The concept applies to ALL companies — enterprise, SMB, and

even in the home

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TAPE HAS SERVED AS THE ‘ARCHIVE OF OLD’



For 62 years it has had its place ― serving the needs of storage,

protection and archive



Attractive price per unit of storage



Portable



Relatively stable



But: We have accepted the “challenges” of tape. Why?



Lost, broken or other wise unreadable data

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THE ROLE OF TAPE?



The future we seek is extremely limited by tape technology



It is offline: How do we index, mine, find value?



Complexity of management overwhelms us



Co-location of data



Migration to “what’s next”

Tape has served as the “archive of old,” but falls short in meeting the needs

of the

intelligent archive

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A FUTURE IN THE CLOUDS?



The lure of the cloud

‒ Pay for what you use

‒ Cost per GB is hard to ignore

‒ “As a service”



But pay to upload, pay to

retrieve



The process of

‒ Getting it to the cloud

‒ Getting it back

‒ Applying advanced

“capabilities”

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THE DESIRE OF DATA



Our storage should

‒ Scale and consume the least amount of resources possible



Our data desires to be

‒ protected, preserved, available, accessible



But how do you

‒ Migrate to “what’s next”?

‒ Index it all?

‒ Govern?

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All data types, across

applications

• Email

• Unstructured file

• Database

Home-Grown Applications Communications

Open protocols



Any application that writes

data can put it in the archive



Protocols supported

-

REST

-

NFS, CIFS

-

SMTP

-

WebDAV

File Systems Document management Email

Search and Discover Laptop/

Workstation

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HITACHI INTELLIGENT ARCHIVE USE CASES

SUPPORTS MULTIPLE USES CASES WITHOUT CREATING SILOS



Horizontal data protection and cloud enablement



Vertical applications and workloads

‒ Examples include healthcare, life sciences,

government, financial services, education

Archiving

_Protection

Data

Web 2.0

Cloud

Hitachi Enterprise Archive Solution

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THE INTELLIGENT ARCHIVE IN USE AT HDS



At HDS we journal every email into and out of HDS.com by making a

copy of the message in our enterprise archive



These messages are then indexed by Hitachi Data Discovery Suite

(HDDS) and prepared for viewing by HDS Corporate Affairs division

“…the real value from an internal investigative perspective (and from a potential litigation perspective) is the ability to be more nimble and eliminate the need for extensive and/or protracted

investigations when unfounded allegations are made. HDDS is a direct interface between investigator and source material (such as email, attachments, etc.). It allows me to quickly triage allegations without

involvement of IT resources, who typically need to retrieve tapes or other storage media, based on specific date ranges or other parameters. With HDDS I can perform multiple searches, casting as broad or as narrow a net as necessary, and obtain results on my desktop in a matter of minutes, not days, from anywhere I have a secure connection. This allows me to focus critical resources on areas where I have determined a need for more extensive investigations”

‒ David Karas, vice president of ethics and business conduct, Hitachi

Data Systems

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CONTENT PRESERVATION USING

THE INTELLIGENT ARCHIVE

NATIONAL ARCHIVE AND RECORDS ADMINISTRATION (NARA)

 The environment

‒ 3.5M records, 200TB of data ‒ Grow to 400M and 7PB

‒ photos, memos, calendars, meeting minutes and other electronic records  Why HCP

‒ Flexibility and scalability ‒ Ease of management

‒ Long term preservation and access

“NARA now has electronic archiving that will capture electronic information – regardless of format – save it

permanently, and make it accessible on future generations of hardware and software.”

– Sean Murphy, ERA program director,

Lockheed Martin

NA

RA

,

2

5 Ag

e

n

cie

s,

Pu

b

lic

RECORDS LIFECYCLE MANAGEMENT

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“

The Hitachi Content Platform is the brain of our hospital and company”,

Elmar Flamme, CIO of KWG

KLINIKUM-WELS



The environment

‒ Consolidate content from 37 departments

‒ 30-year compliant preservation ‒ Aggregation, search, and metadata

mining



Why Hitachi

‒ Intelligent data management

‒ Improve patient care, research, and education capabilities

‒ Reduce costs and complexity of backups

‒ Make data independent from applications

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TYING IT ALL TOGETHER

EDGE STORAGE ALTERNATE DATA CENTER REMOTE OFFICE

APPLICATION APPLICATION APPLICATION

CLOUD STORAGE

HDDS

SEARCH ACROSS

THE POWER OF THE PORTFOLIO

Reduce the cost of storing data Reduce the cost of protecting data Do more with less

A

rchive first

B

ack up less

C

onsolidate more

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BACK UP LESS AND SAVE MORE

Use the advanced efficiencies of enterprise archiving with Hitachi



Back up less data and reduce capacity

needs

‒ Eliminate data bloat when you move the right content to HCP and use advanced compression tools

‒ Reduce 30% or more of your total backup capacity needs



Save more on all the costs of owning

and maintaining growing content

‒ Lower storage management costs by 25% with simplified administration and overall costs by up to 60%

‒ Increase FTE to terabyte ratio by 5 to 1 with automated, superior management such as snapshots at the source

‒ Reclaim-defer high-performance storage purchases for up to 2 years when you archive static data on HCP