Southern Switch Kit Guide

(1)

Southern

Switch Kit Guide

Switching your banking to Southern Bank & Trust is easy when you use our Organizer Worksheet and Guide!

Getting Started:

1. Open a checking account at Southern Bank & Trust. Stop by our office and open your new account. Remember to bring your:

a. Social Security Number b. Driver’s License

c. Initial Deposit

2. Use the Organizer Worksheet to gather information about your new Southern Bank & Trust account and former checking account, your direct deposits, and your automatic payments.

Direct Deposits (Transfer or Establish):

3. Direct deposit can save you time and allow easy access to your money. If you are transferring the direct deposit of your payroll from your former checking account or setting it up for the first time, complete the Direct Deposit Request. To establish or transfer direct deposit of other income sources, complete the Direct Deposit

Request for each source. Please Note: The initial direct deposit may not occur immediately so allow sufficient time for the funds to be deposited to your new Southern Bank & Trust Account.

Automatic Bill Payments (Transfer or Establish):

4. Automatic Bill Payment is a simple and convenient alternative to writing checks. You can have your recurring bills, such as insurance, cell phone, loans and utilities to name a few deducted from your Southern Bank & Trust Checking Account. Simply complete the Automatic Bill Payment Request and provide that information to the company you want to pay. Please allow sufficient time for your first automatic bill payment to be activated.

Close Your Old Account:

5. Once you have confirmed that your direct deposit has been credited to your new Southern Bank & Trust Checking Account and/or automatic bill payments have been switched you should:

a. Make sure all outstanding checks have cleared. Close your old account. You can visit the branch or complete the Account Closing Request and mail it in. b. Destroy all remaining checks, deposit tickets. ATM and debit cards for your

(2)

Southern Switch Kit

Organizer Worksheet

Southern Bank & Trust Information

Bank Name: Southern Bank & Trust

Main Address: P.O. Box 2080, Clarkesville, GA 30523

Routing/ABA# 061120628

Checking Account # _______________________________ Savings Account # _______________________________ Money Market Account # _______________________________

Previous Bank Information

Bank Name: _______________________________ Main Address: _______________________________ Checking Account # _______________________________ Savings Account # _______________________________ Other Accounts _______________________________

Direct Deposit Information

Do you have, or wish to have, any deposits from your employer or others (such as Social Security, VA Compensation, Interest Income), directly deposited into your new Southern Bank & Trust Checking Account?

Employer Name: _______________________________ Company Name: _______________________________ Company Name: _______________________________

Automatic Bill Payment Information

Do you have any automatic bill payments that you need to set up or transfer to your Southern Bank & Trust Checking Account?

Company Name & Address _______________________________ Account Number ______________

Payment Amount $_____________ Date of Payment _________ Company Name & Address _______________________________

Account Number ______________

Payment Amount $_____________ Date of Payment _________ Company Name & Address _______________________________

Account Number ______________

Payment Amount $_____________ Date of Payment _________

Helpful Phone Numbers and Websites

(3)

Southern

Switch Kit Checklist

Use this sheet to track the requests you have made to other organizations regarding your direct deposits or automatic bill payments. Once you have confirmed that all accounts have been changed, you will need to destroy all remaining checks, deposit tickets and ATM/Debit cards from your old account.

Direct Deposit Checklist:

Date of Change

Request Payment/Company Number Account Amount Deposit Date of Complete Change Payroll

Retirement Social Security Interest

Automatic Payment Checklist:

Date of Change

(4)

Southern Bank & Trust

P.O. Box 2080 111 Southern Bank Drive Clarkesville, GA 30523 706-754-0001

Southern Switch Kit

New Account Request

Use this form to request your new Southern Bank & Trust account. Additional information may be needed at the time of opening.

Type of Account:

Southern Free Checking Southern Supreme Checking

Southern Classic Checking (age 50 +) Southern Money Market Other (Please specify) _________________________

Account Owner/Signer Information: (For joint ownership, please complete information of the back of this form.)

First Name: ____________________ MI: ________Last Name: ___________________ Street Address*: __________________________________________________________ ________________________________________________________________________ *(Please note: PO Box holders must furnish physical address as well as mailing address.)

City: _______________________ State: ______________________ Zip: __________ Social Security Number: ___________________________ Date of Birth: ____________ Home phone#: ___________________________ Work Phone # __________________ Cellular #: _______________________________ E-mail: ________________________ Driver’s License Number: _________________________ Issuing State: _____________ Expiration Date: _______________________

• Please note: Federal regulation requires that the Bank have on file verification of customer’s identification. Please attach a photocopy of driver’s license or other photo identification.

Amount of Opening Deposit: $_________________ or Current Balance $ ___________ Source of Funds: Check Cash Transfer: ___________________________ Special Instructions or comments:

________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

The information I have provided is correct to the best of my knowledge. I authorize Southern Bank & Trust to check credit and/or employment history should it deem necessary.

(5)

Please complete this information for additional account owners/signers:

First Name: ____________________ MI: ________Last Name: ___________________ Street Address*: __________________________________________________________ ________________________________________________________________________ *(Please note: PO Box holders must furnish physical address as well as mailing address.)

City: _______________________ State: ______________________ Zip: __________ Social Security Number: ___________________________ Date of Birth: ____________ Home phone#: ___________________________ Work Phone # __________________ Cellular #: _______________________________ E-mail: ________________________ Driver’s License Number: _________________________ Issuing State: _____________ Expiration Date: _______________________

• Please note: Federal regulation requires that the Bank have on file verification of customer’s identification. Please attach a photocopy of driver’s license or other photo identification.

(6)

Southern Switch Kit

Business Account Request

Use this form to request your new Southern Bank & Trust Business account. Additional information may be needed at the time of opening.

Type of Account:

Business Checking Southern Money Market

Other (Please specify) _________________________

Business/Entity Name: ________________________________________________________________________ Type/Nature of Business: ________________________________________________________________________ Street Address*: __________________________________________________________ ________________________________________________________________________

*(Please note: PO Box holders must furnish physical address as well as mailing address.)

City: ______________________________ State: _________________ Zip: ________ Taxpayer ID#: ___________________________

Business Phone #: ________________________ Fax #: _________________________ E-mail/website: ________________________________ Cellular #: ________________ Amount of Opening Deposit: $ _____________________

Source of Funds: Check Cash Transfer _________________________ Do you/will you cash checks for people? Yes No

Do you/will you perform wire transfer services (Moneygram, Western Union?) Yes No Do you/will you sell money orders? Yes No

Types of deposits/withdrawals typically made? Cash Checks Electronic

Wire Transfers (domestic or foreign) Other: ________________________________ Certificate of Incorporation/LLC-LLP Agreement

Corporate/Non-Profit Resolution

(7)

Southern Switch Kit

Direct Deposit Request

Use this form to request the direct deposit of funds to your Southern Bank & Trust Checking Account. You may need to provide additional information such as a voided check.

Type of Automatic Deposit:

Employee Payroll Social Security Pension/Retirement

Other (Please specify) _________________________

To:

Employer/Company Name: _________________________________________________ Employee/Customer Name: ______________________________

Social Security Number: _________________________________

Date: ____________________

This letter serves as the authorization to change the account information for automatic deposits in the name of ________________________________, your customer account number ___________________. The customer has changed accounts to Southern Bank & Trust and the current account number that you are using will no longer be valid.

Effective immediately, the new information for direct deposit is as follows:

Bank Routing Number: 061120628

Customer’s New Account Number: __________________

If you have any questions regarding this matter, or if this letter is NOT sufficient enough to make this change, please contact ________________________________, and remit all correspondence to ______________________________________.

Thank you for your assistance in this matter. Sincerely,

I hereby authorize the change to my account.

(8)

Southern

Switch Kit

Automatic Bill Payment Request

Use this form to request the transfer of an automatic bill payment to your Southern Bank & Trust Checking Account, or to establish a new automatic bill payment. Complete this form for each automatic bill payment. Please allow sufficient time for your first automatic bill payments to be activated against your new checking account. To: ___________________________________________________________________________ Business/Company Name __________________________________________________________________________ Business/Company Address

Establish Automatic Payment Change Existing Automatic Payment Please accept this letter as notification that I have established a new checking and/or savings account at Southern Bank & Trust. I would like the following payment to be automatically debited from the Southern Bank & Trust account listed below.

Automatic Payment Information:

Company Name: ________________________________________________ Company Account #: ____________________________________________ Payment Amount: $_______________ Payment Date: _________________

Personal Information:

Name: ________________________________________________________ Mailing Address: ________________________________________________ City: ____________________________ State: ____________ Zip: ______ Daytime Phone Number: _________________________________________

Bank Account Information:

Southern Bank & Trust Account Number: ____________________________ Checking Savings Money Market

Southern Bank & Trust ABA Routing Number: 061120628

Thank you for your assistance in this matter. Sincerely,

____________________________________________________ ______________

(9)

Southern

Switch Kit

Account Closing Request

Use this form to request that the account(s) you currently have at your former bank be closed and any remaining funds sent to you. Prior to closing your accounts, make sure all checks have cleared and fees assessed.

To:

Bank Name: ________________________________________________________________ Bank Address: ______________________________________________________________ ______________________________________________________________ Please accept this letter as authorization to close my account(s) with your institution. Please close the accounts listed below:

Account Number: ________________________________________________________

Checking Savings Money Market Other

Account Number: ________________________________________________________

Please send any remaining funds in the accounts listed to the following address:

Southern Bank & Trust P.O. Box 2080 Clarkesville, GA 30523

Deposit Instructions:

Deposit entire amount to checking account number: ____________________ Deposit $ __________ to savings account number: __________________ and the Remainder to checking account number: _____________________________. If you have any questions regarding this matter, or if this letter is NOT sufficient enough to make this change, please contact me at: ____________________________________. Sincerely,

____________________________________________________ __________________

Account Holder Signature Date

(10)

Southern Switch Kit

Frequently Asked Questions

Q. Who do I call if I have questions?

A. If you have questions regarding your new account, automatic payments or automatic deposits to your new account, please call 706-754-0001.

Q. What is a direct deposit?

A. Direct deposit is a quick, easy and secure method of receiving funds into your account. You can receive your payroll, social security, retirement funds, and investment interest by a direct deposit. The funds are received and deposited electronically into your bank account.

Q. When will my direct deposits start?

A. It normally takes 2 or 3 cycles to start a new direct deposit. If you decide to direct deposit your payroll check into your new account, the direct deposit will most likely take 2 or more payment cycles. The same applies for existing direct deposits, so you will want to make sure you keep the account open that you are switching from until you know that your new account is receiving your deposits.

Q. What is an automatic bill payment (ACH debit)?

A. Automatic bill payment is a convenient way to pay different types of companies, such as utilities, insurance, loans, credit cards, etc. Usually, these automatic debits are set up with a specific company by giving them a voided check and a date to take out your payment due to the company. These types of transactions are sent electronically through your account on the date and for the amount you specify.

Q. When will my automatic bill start paying from my new account?

A. It normally takes 2 to 3 billing cycles for your transaction to get switched or started. However, times may vary with each company. You will want to make sure you keep the account open that you are switching from until you know that your automatic payments are coming out of your new account. This means you could have two checking accounts open at two different banks for a limited time.

Q. How can I verify deposits or payments have been made?

A. Since you have already taken the first step to transfer your banking relationship, you may want to sign up for Online Banking with Southern Bank & Trust. You can easily track your direct deposits and automatic payments and be confident that everything has successfully transferred to Southern Bank & Trust.