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AMSA National Convention
Melbourne
2015
Contents
1
Welcome from the Convenor
2
Packages/Partnership Tiers
5
Academic Items
8
Intervarsity Items
11
Gala Events
12
Publications & Promotions Items
16
Tradeshow Items
22
Sponsorship Order Form
24
Provisional Timetable
Melbourne Convention
& Exhibition Centre
5-12 July 2015
Welcome
from the Convenor
Dear Prospective Partner,
Thank you for your interest in becoming a partner of the 56th Annual Australian Medical Students’ Association (AMSA) National Convention.
The Australian Medical Students’ Association (AMSA) is the peak representative body for the 17,000 medical students across Australia and New Zealand and its
key mandate is to connect, inform and represent its members. AMSA National Convention is the pinnacle event of the AMSA Calendar, with well over 1,000
medical students in attendance each year. Through the commitment and dedication of medical students, Convention has grown to become the largest entirely student
run conference in the southern hemisphere.
It is with great pleasure that I invite you to join with AMSA as a partner of the 56th AMSA National Convention to be held in Melbourne from 5th–12th July
2015. Melbourne 2015 will be a spectacular week, drawing on Melbourne’s world-class venues and internationally renowned speakers. True to AMSA’s key mandates, the academic program will seek to inform delegates through
challenging plenaries and engaging workshops; connect delegates through networking opportunities and social functions; and allow AMSA to continue
debate.
Convention has expanded in to the event it is today through the support of our partners. Our Sponsorship Coordinators are dedicated to creating
company’s needs.
AMSA National Convention is one of the many events and activities that AMSA hosts throughout Australia so if your business is interested
in other opportunities to partner with AMSA or would like to become an AMSA Major Partner, please contact our Sponsorship
Coordinators.
Thank you once again for your interest in partnering with AMSA at the 2015 AMSA National Convention, we look forward to working
Platinum Sponsor
Exclusive opportunity
Price on Application
Exclusive sponsorship of the Opening Ceremony including a 3-minute address to all delegates
Ceremony and throughout Convention
Opportunity to purchase a Workshop Session (see Sponsor-Run Workshop Sessions)
Premium placement of Tradeshow Booth for maximum delegate exposure Recognition as the Platinum sponsor on all Convention publications, including promotional brochures and Delegate Magazine
Exclusive full-page inside back cover advertisement in Delegate Magazine (valued at $1,750.00, artwork supplied by sponsor)
One full page advertisement in delegate magazine (valued at $1,250.00, artwork supplied by sponsor)
Sponsor logo included in all Convention delegate E-Newsletters Prominent sponsor logo and hyperlink on the Convention website
Exclusive sponsor logo inclusion on Convention promotional banners around Australia
Continual banner advertising in Melbourne Convention Centre foyer
One piece of merchandise to be distributed in delegate satchel at registration (valued at $1,200.00, content to be approved by Promotions team)
content to be approved by Promotions team) Inclusion in Digital Sponsorship Trail challenge
Gold Sponsor
Price on Application
Opportunity to purchase a Workshop Session (see Sponsor-Run Workshop Sessions) Premium placement of Tradeshow Booth for maximum delegate exposure (after Platinum Sponsor)
Recognition as Gold sponsor on all Convention publications, including promotional brochures and Delegate Magazine
One full-page advertisement in Delegate Magazine (valued at $1,250.00, artwork supplied by sponsor)
One piece of merchandise to be distributed in delegate satchel at registration (valued at $1,200.00, content to be approved by Promotions team)
Sponsor logo included in all Convention delegate E-Newsletters Prominent sponsor logo and hyperlink on the Convention website content to be approved by Promotions team)
Silver Sponsor
$15.000.00
Recognition as Silver sponsor on Convention publications, including promotional brochures and Delegate Magazine
One half-page advertisement in delegate magazine (valued at $850.00, artwork supplied by sponsor)
Sponsor logo and hyperlink on the Convention website approved by Promotions team)
Inclusion in Digital Sponsorship Trail challenge
bronze Sponsor
$7,750.00
Ceremony
Recognition as Bronze sponsor on Convention publications, including promotional brochures and delegate magazine
Sponsor logo and hyperlink on the Convention website Inclusion in Digital Sponsorship Trail challenge
Academic
Plenary Sessions
MAJOR $4,500.00 MINI $3.450.00Run as both major plenaries and miniature plenaries in 2015, these sessions are run in the mornings and afternoons of the academic program.
your criteria. If you wish to discuss potential speakers further and collaborate with the Academic Naming rights to the session
5 minute presentation from your company to delegates in plenary hall Company banner to be displayed on stage during session
Workshop Sessions
$3,450.00
Held each day after plenary sessions, these are run alongside miniature plenary sessions for a more intimate presentation setting.
The Academic Committee wants to help you sponsor a speaker that aligns with your goals. If you wish to discuss potential speakers further and collaborate with the Academic
Naming rights to the session
5 minute presentation from your company to delegates in the breakout sessions
Company banner to be displayed inside breakout room, in full view of participating delegates
Sponsor-Run
Workshop Sessions
Price on Application
Conduct a 1 hour student-focussed Workshop Session with a speaker of your choice (workshop content and theme is subject to approval by Academic Committee)
Naming rights to Workshop session
Company banner display at Workshop session Acknowledgement in Delegate Magazine
Convention Morning Show
$4,500.00
A short update on the previous day’s events, held every day of the Academic Program in the main plenary hall of the Melbourne Convention Centre. This daily stage production also serves to provide the delegates with information about the coming day’s opportunities.
Naming rights to the Convention Morning Show
Spoken acknowledgement during Convention Morning Show by presenter
Company banner on stage during Convention Morning Show Acknowledgement in Convention Delegate Magazine
Academic Field Trips
$1,500.00
An exciting opportunity that allows delegates to explore and enjoy all delegates.
Field Trips are organised by our Academic Committee, and
suggestions from potential partners regarding locations and activities are welcome. If you would like to conduct your own Field Trip at the they will do their best to accommodate your request.
Naming rights to Field Trip session
Field trip attendance by up to 2 representatives from your company
5 minute verbal presentation to delegates before Field Trip begins Distribution of one piece of merchandise to all attending delegates Acknowledgement in Delegate Magazine
Intervarsity
Sports Day
EXCLUSIVE SPONSOSHIP $13,500.00
Traditionally held on the Wednesday of Convention, Sports day hosts many intervarsity
competitions throughout the day, with the main event being the Emergency Medical Challenge Finale.
Exclusive sponsor to all Sports Day competitions during event (see Sports Day Competitions,
next page)
Company banners displayed at venue across each competition Company logo displayed on venue big screen (when not in use) Provision of prizes for events
Acknowledgement in all Convention media
Does not include Sports Day Relaxation Lounge
Sports Day Relaxation Lounge
EXCLUSIVE SPONSORSHIP $3,500.00
Traditionally held on the Wednesday of Convention, Sports day hosts many intervarsity
competitions throughout the day, with the main event being the Emergency Medical Challenge Finale.
The Sports Day Relaxation lounge is a designated area away from the main activity area that allows delegates to take a break from the day’s strenuous events.
Naming rights to Relaxation Lounge
Acknowledgement in Convention social media Company banner display in Lounge
Company advertisements on big screen (when not in use) Distribution of promotional items within Loung
Sports Day Competitions
Emergency Medical Challenge
EXCLUSIVE SPONSORSHIP $7,500.00
Naming rights to the EMC
Option for sponsor involvement in the creation of up to 5 stations
Company banners displayed at all stations 5 minute verbal presentation to delegates before Prize provision to the winning team
Acknowledgement in Convention Delegate Magazine
State vs. State Tournament
EXCLUSIVE SPONSORSHIP $4,500.00
Naming rights to the competition Prize provision to the winning delegates Company banner to be displayed in the tournament area during the event
Australia’s Brawniest Medical Student
EXCLUSIVE SPONSORSHIP $3,500.00
Naming rights to competition
Prize provision to the top two delegates Company banner to be displayed in the competition area during the event
Academic Competitions
National Debating Competition
EXCLUSIVE SPONSORSHIP $6,750.00
Naming rights for the series Banner display at each debate
Acknowledgement in all Convention media
3-Minute Thesis Competition
EXCLUSIVE SPONSORSHIP $4,750.00
Naming rights for the competition
Acknowledgement in all Convention media
Research Poster Competition
EXCLUSIVE SPONSORSHIP $3,000.00
Naming rights for the competition
Banner display in Poster Competition Area
Company advertisements on big screen (when not in use) Distribution of promotional items within Poster Competition area Up to 3 representatives allowed in Poster Competition area Acknowledgement in all Convention media
Australia’s Brainiest Medical Student
EXCLUSIVE SPONSORSHIP $4,500.00
Naming rights for the competition
Banner display in Poster Competition Area
Company advertisements on big screen (when not in use) Distribution of promotional items within Poster Competition area Up to 3 representatives allowed in Poster Competition area Acknowledgement in all Convention media
Gala Ball
EXCLUSIVE SPONSORSHIP $4,250.00
National Convention. Naming rights
Company banner display next to main stage Logo on venue Big Screen
Option for one piece of merchandise to be distributed to every table (prior approval required by Promotions team) Verbal acknowledgement in a direct address to ball attendees Acknowledgement in Convention media
VIP Cocktail Night
EXCLUSIVE SPONSORSHIP $4,750.00
An exclusive night to acknowledge the contributions of our major that made Convention happen and mingle with future medical
leaders. Naming rights
Company banner display at event Provision of recognition gifts
5 minute audio-visual presentation to attendees Four complimentary tickets to the VIP Cocktail Night Acknowledgement in Convention media
Publications &
Promotions
Convention Delegate Magazine
week, this is the primary publication of Convention.
ADVERTISEMENT/ARTICLE WITHIN MAGAZINE All measured in width x depth
Half page/Full page advertisements are exclusive to that page (i.e. no other company advertisements will be displayed)
FULL PAGE AD/ARTICLE $1,250.00 HALF PAGE AD/ARTICLE
$850.00
INSIDE BACK COVER AD $1,750.00
Vertical Bleed Size: 104mm x 303mm Horizontal Bleed Size: 216mm x 152mm Type Area: 186mm x 270mm
Bleed Size: 216mm x 303mm
Delegate e-Newsletter
PER ADVERTISEMENT $550.00
Leading up to the 2015 National Convention, delegates receive regular emails revealing surprises planned for the Convention week.
Only available to our premium sponsors Advertisement at bottom of E-Newsletter
Images, text, and hyperlink to your company website included
Pricing may be subject to change based on content of advertisement
Convention 2015 Phone App
Price on Application
The primary digital source of information throughout the week. For more information regarding the Convention 2015 Smartphone Application, please discuss the following opportunities with our
Exclusive sponsorship
PER INDIVIDUAL POST $650.00
PACKAGE OF 5 UPDATES $2,750.00
To be distributed at any time before May 2015 - a range of dates will need to be provided to our Promotions team, and we will endeavour to post these at the required time
Merchandise of the Day
Academic Day: Merchandise of the Day
One small piece of merchandise distributed by Convention team on each seat in Plenary Hall for the morning session ONLY (requires prior approval by the Promotions team)
morning
Available on Monday, Tuesday, Thursday, and Friday Exclusive opportunity for each day
INDIVIDUAL DAY (EACH) $3,000.00
4 DAY PACKAGE $10,500.00
Sports Day: Merchandise of the Day
One small piece of merchandise distributed by hand by Convention team to each delegate on arrival to Sports Day venue (requires prior approval by the Promotions team)
Exclusive opportunity for Sports Day
SINGLE DAY (EXCLUSIVE) $3,000.00
Social Media Promotion
Branded Facebook & Twitter Updates
Promote your message to Convention Facebook followers (>2,000)
Website link on Convention Facebook page
SATCHEL INSERT $1,200.00
brochure to be included in all delegate satchels
Insert must be approved by Promotions team beforehand
SATCHEL BAG BRANDING WITH INSERT
$5,750.00 Your company’s logo to
accompany AMSA Convention logo on delegate satchel bag Distributed to all delegates at Convention
brochure to be included in all delegate satchels
Image and insert subject to approval by Promotions team
CONVENTION T-SHIRT
(EXCLUSIVE SPONSORSHIP) $5,250.00 Your company’s logo to
accompany AMSA Convention logo on T-Shirt
Distributed to the majority of delegates at Convention
NECK WALLET
(EXCLUSIVE SPONSORSHIP) $5,500.00
Your company’s logo to appear exclusively on delegate Neck Wallet
Distributed to all delegates at Convention
Used each day of Convention Sizing and image must be approved by Promotions team beforehand
ID WRIST BAND LOGO $5,700.00
Your company’s logo to appear exclusively on delegate ID wristband
Wristbands are worn by each attending delegate for the entire week
Logo size 20mm x 10mm maximum
Tradeshow
Tradeshow Outline
At the AMSA National Convention in 2015 we are proud to be utilising the world-class facilities of the Melbourne Convention & Exhibition Centre for our Tradeshow.
Our aim is to create an attractive, engaging Exhibition that will allow our sponsors to showcase
Tradeshow Stalls
The Sponsorship Exhibition is run on Monday and Tuesday in conjunction with the academic program. This is an ideal opportunity to embed your company in the minds of over 1,200 of Australia’s future medical leaders.
Booth Prices
(excl. GST) RepresentativesNumber of Standard Rate Price per m2
3m x 3m
single booth Up to 3 $4,500.00 $500.00
3m x 6m
double booth Up to 4 $8,000.00 $444.44
Booth Inclusions
Floor space includes a single modular stand (3m x 3m for a single and 3m x 6m for a double booth) with the following features:
2.4m high white Velcro-compatible Octanorm walls
Organisation name on fascia board (max. 30 characters with standard colours) Two track spotlights per 3m x 3m booth, mounted on the inside of the front fascia One single power-point per booth (regardless of size)
Representatives from your company at the tradeshow Involvement in ‘Digital Sponsor Trail’ competition Acknowledgement in Convention media
Student Lounge
The lounge is a designated area away from the Plenary Hall and Tradeshow where delegates can relax during the Academic Program. The Student Lounge is available for sponsorship on Monday, Tuesday, Thursday and Friday.
INDIVIDUAL DAY HIRE
(PER DAY) $3,850.00
Acknowledgement in Convention social media Banner display in Lounge
Company advertisements on big screen (when not in use) Distribution of promotional items within Lounge
Up to 2 representatives allowed in Lounge EXCLUSIVE WEEK HIRE
Full naming rights (e.g. ‘Sponsor’ Lounge) Acknowledgement in Convention social media Acknowledgement in Convention Delegate Magazine Banner display within Lounge
Company advertisements on big screen (when not in use) Distribution of promotional items within Lounge
Up to 3 representatives allowed in Lounge $15.000.00
Careers & Lifestyle Exhibition
Held on the Thursday afternoon, the exhibition aims to broaden the students’ horizons, promote career pathways, and highlight opportunities that will aid them in their futures.
EXCLUSIVE SPONSORSHIP $3,750.00
Full naming rights (e.g. ‘Sponsor Name’ Careers and Lifestyle Exhibition)
Stall within the expo including opportunity to distribute merchandise to delegates
Company banners at entrance and exit points of exhibition
Acknowledgement in all Convention media
CAREERS & LIFESTYLE EXHIBITION STALL
GENERAL PRICING $850.00
CAREERS & LIFESTYLE EXHIBITION STALL
COLLEGES/TERTIARY INSTITUTION $475.00
Labelled stall at Careers and Lifestyle Exhibition Includes trestle table and two chairs
Up to 2 representatives from your organisation at the Exhibition
Company banner display at stall
Academic Meals
MORNING TEA
PER MEAL $1,045.00 Company banner placement around main food area
LUNCH
PER MEAL $1,650.00
Additional small merchandise on food tables (requires prior approval by Promotions team) Company banner placement around main food area
AFTERNOON TEA
PER MEAL $1,045.00 Company banner placement around main food area
DINNER Price on Application
One pre-cooked meal provided to each delegate, to be consumed at their accommodation 17” x 17” napkins with company logo (10” x 10”) distributed with each meal
Convention Registration Booth
EXCLUSIVE SPONSORSHIP $8,000.00
Delegates receive their Convention merchandise and registration at this centrally located booth, and is active throughout the week as a point of information.
Company banners displayed at each side of Registration Booth One piece of merchandise to distributed directly to all delegates
Academic Venue Signage
PER DAY $2,000.00
Any extra signage will be placed by the Convention Committee, and will be located in a highly active part of the venue for delegates to see.
Extra banner signage
Two company banners displayed within Academic Venue
Banners to be placed by Convention committee, but suggestions for placement will be considered
Order Form
AMSA Convention 2015
Organisation Details
Organisation: ___________________________________________ ABN: __________________________
Contact Person
(Dr/Mr/Ms/Mrs): _____________________________________________________________
Position: _______________________________________________________________________________
Address: _______________________________________________________________________________
Suburb: ____________________________ State: __________________ Postcode: ________________
Telephone: __________________________ Mobile: ___________________________________________
Email: _________________________________________________________________________________
Sponsorship Items
Please note all prices are quoted in Australian dollars and exclude GST.
Partnerships
Platinum Sponsor Price on Application
Gold Sponsor Price on Application
Silver Sponsor $1 ,000.00
Bronze sponsor $ ,750.00
Academic Program
Opening ceremony $8,000.00
Plenary Hall Session $4,500.00
Mini-Plenary Session $3,450.00
Workshop Session $3,450.00
Sponsor-Run Workshop Price on Application
Convention Morning Show $4,500.00
Academic Field Trips $1,500.00
Merchandise of the Day
Academic Days # _______ @ $3,000.00 / day
4 Day Package $10,500.00
Sports Day $3,000.00
Intervarsity
Sports Day Exclusive Sponsorship $13,500.00
Sports Day Relaxation Lounge $3,500.00
Sports Day Competitions
Emergency Medical Challenge $7,500.00
State vs. State Tournament $4,500.00
Academic Competitions
National Debating Competition $6,750.00
3 Minute Thesis Competition $5,000.00
Research Poster Competition $3,000.00
Australia’s Brainiest Med Student $4,500.00
Publications and Promotions
Delegate Magazine
Inside Back Cover Advertisement $1,750.00
Full Page Advertisement $1,250.00
Half Page Advertisement $850.00
E-Newsletter Advertisement $550.00
Smartphone Application Price on Application
Social Media Promotion
Individual Post # _____ @ $650.00 / post
Package of 5 $2,750.00
Delegate Merchandise
Satchel Insert $1,200.00
Satchel Bag Branding $5,750.00
Delegate T-Shirt $5,250.00
Neck Wallet $5,500.00
ID Wrist Band $5,700.00
Gala Events
Gala Ball Event Sponsorship $4,250.00
VIP Cocktail Night $4,750.00
Tradeshow Exhibition
3m x 3m single booth $4,500.00
3m x 6m double booth $8,000.00
Careers & Lifestyle Expo
Exhibition Sponsorship $3,750.00
Exhibitor Stall $875.00
College/University Stall $475.00
Academic Meals
(# of meals)Morning Tea # _____ @ $1,045.00 ea
Lunch # _____ @ $1,650.00 ea
Afternoon Tea # _____ @ $1,045.00 ea
Dinner Price on application
Student Lounge
Individual Day # _____ @ $3,850.00 / day
Exclusive Sponsorship $15,000.00
Exhibition Space
Convention Registration Booth $8,500.00
Extra Signage # _____ @ $2,000.00 / day
Please return your completed order form to email:
Provisional
Timetable
AMSA Convention 2015
Academic
Intervarsity
Tradeshow
Social
Saturday 4th July VIP Cocktail Night
Sunday 5th July Opening Ceremony Social Night 1
Monday 6th July Academic Program Day 1 3MT Heats Debating Heats
Tradeshow
Exhibition Social Night 2 Tuesday 7th July Academic Program Day 2 Research Poster Competition Tradeshow Exhibition Social Night 3
Wednesday 8th July Sports Day EMC State vs State Australia’s Brawniest Medical Student Sports Social Academic Program Day 3 Debating Semi-Finals
Careers & Lifestyle
Exhibition Social Night 4
Friday 10th July Academic Program Day 4 Closing Ceremony 3MT Finals Debating Finals Australia’s Brainiest Medical Student Social Night 5
