Wireless Network and
Web Filtering System
Request for Proposal
February 13, 2014Proposals Due 3-06-2014 1:00pm
EST
Administrative Offices
Woodland Hills School District 2430 Greensburg Pike Pittsburgh, PA. 15221
Contact: Steve Muiter – Technology Administrator muitst@whsd.net
TABLE OF CONTENTS
3 SUBJECT3 OVERVIEW
3 CORE PROJECT COMPONENTS 3 VENDOR GUIDELINES
4 SCHEDULE
4 EVALUATION PROCESS 5 EVALUATION CRITERIA
5 RIGHT OF SELECTION AND REJECTION 5 COMPANY INFORMATION
5 COMPENSATION 6 COMMITMENTS
6 FINANCIAL TERMS AND CONDITIONS 6 EXCEPTIONS
7 SCOPE OF WORK OVERVIEW 8 WIRELESS NETWORK SYSTEM
8 FORMAT
8 SPECIFICATIONS 9 QUANTITIES
10 ACCESS MANAGEMENT SYSTEM
10 FORMAT
10 SPECIFICATIONS 11 QUANTITIES
SUBJECT
The Woodland Hills School District seeks proposals to provide increased access to mobility for students and staff in support of academic and operational endeavors.
OVERVIEW
This project shall provide for delivery of wireless access points, Access Management System and Web filtering. Initial implementation support and licenses for associated systems and options, subscription to support and maintenance.
CORE PROJECT COMPONENTS • Wireless Access Points • Access Management System • Web Filtering
VENDOR GUIDELINES
• All bids must be clearly identified by the title “Wireless Network and Filtering System”.
• The district reserves the right to make multiple awards.
• Awards will be announced before the end of March 2014
• All responses are due by 1:00pm on March 6th and will be accepted via email only to technet@whsd.net. A confirmation of receipt will be sent within 24 hours. If no
confirmation is received, please call 412-731-1300
• A copy of this RFP may be obtained from the District’s website at:
http://tinyurl.com/lu8nagw
SCHEDULE
Questions with regard to the RFP may be asked via e-mail to muitst@whsd.net until 1:00pm EST on March, 06, 2013.
EVALUATION PROCESS
The Technology Dept. will consider how well the vendor's proposed solution meets the need of the District as described in the vendor's response to each requirement and form. It is important that the responses be clear, concise, and complete so that the evaluators can adequately understand all aspects of the proposal in a succinct fashion. The evaluation process is not designed to simply award the
contract to the lowest cost vendor. Rather, it is intended to help the District select the right vendor with the best combination of professional attributes, experience, and relevant skill-sets, including that of price, based on the evaluation factors.
This RFP provides general and technical information as well as the required format for responses. Your submitted responses will be the primary source of information used for the system evaluation and selection. Please include all required and appropriate information with your proposal. No other source of information submitted, either written or verbal, will be considered part of your proposal.
At the completion of the RFP process, the Woodland Hills School District will determine the viability of moving forward and complete negotiations with the chosen vendor to provide equipment and services, representing, but not limited to, solutions that best meet the need of the District's criteria in design, cost, vendor requirements, and references.
EVALUATION CRITERIA
Cost of eligible products and services 25% Integration and compatibility with current infrastructure 20% Vendor expertise and commitment to support 20% Vendor experience with similar organizations 20% Prior experience with vendor and/or reference quality 15%
RIGHT OF SELECTION AND REJECTION
The District reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the District. Selection of a vendor solution shall not be construed as an award of contract, but as a commencement of contract negotiation, including but not limited to the contract price proposed.
Basis of Award
Woodland Hills will award a contract based on the following terms: 1. Approval by the districts school board.
2. References of at least three (3) installations of similar application size and complexity. (All references should include: a contact person, dates of work, mailing address and telephone numbers.)
3. Proof of certifications and qualifications for all engineers and installers associated with this project.
COMPANY INFORMATION
Please include in the proposal:
1. A brief history of your organization and describe its ownership. 2. A description of your experience with K-12 clients.
3. A list of K-12 institutions that use your solution.
COMPENSATION
No payment of any kind will be provided to the submitting vendor, or parties they represent, for obtaining any of the information solicited. Procurement of all equipment and services will be in accordance with subsequent contractual action.
COMMITMENTS
All proposals should be submitted initially on the most complete basis and with the most favorable financial terms available. The selected vendor's proposal may, at the District’s option, be made part of the final purchase contract and all representations in the vendor's proposal may be considered commitments to supply the system as described. Vendors may submit more than one proposal in response to this RFP. However, each proposal must be a separate, complete package, which can be considered independently of any other proposals from the same vendor.
FINANCIAL TERMS AND CONDITIONS
The proposal must contain a fee schedule that includes line items for any equipment, software, licenses, professional services, warranties, project management, installation, and training fees. The selected vendor agrees to honor quoted equipment prices for any orders placed outside the scope of this proposal for a period of 6 months
EXCEPTIONS
Respondents may take exception to any of the stated requirements so long as all such exceptions are expressly noted and clarified in the response. Alternatives may be shown and quoted as options.
SCOPE OF WORK OVERVIEW • Wireless Access Points
o Vendor
Delivery of Access Points Delivery of Licenses
Access to Software Downloads o School District
Installation of All Access Points Configuration of All Access Points
• Access Management System
o Vendor
Delivery of Access Management System Delivery of Licenses
Implementation, and Configuration Support o School District
Physical Install of Management System
• Web Filtering
o Vendor
Delivery of Web Filter Device Delivery of Licenses
Implementation, and Configuration Support
o School District
WIRELESS ACCESS POINTS
The prospective vendor will provide the cost of access points and and/or licenses with the below specifications in the indicated format.
FORMAT
The bid should be submitted on a spreadsheet containing the following information, with a line for each unique Entity Number.
•
o Per Unit Cost
o Quantity
o Description of the Equipment or License Make
Model
Specifications / Functionality
o Total Cost
SPECIFICATIONS
Access points must:
• must meet or exceed specifications of the Aruba AP 225
• Function as part of a controller-less or controller architecture
• Be configured and managed through a centralized web based interface
• Support dual-band indoor operation (2.4GHz and 5GHz)
• Support 2x2 MIMO with two spatial streams (minimum)
• Support 802.11a/b/g/n/ac
• Support 802.3af PoE and 802.3at PoE+
• Include 100/1000Base-T Ethernet Interface (RJ-45)
• Include standard T-bar ceiling grid mounting design or hardware
ACCESS POINT QUANTITIES
Name Description Quantity
IAP-225-US Aruba Instant IAP-225 AP 32
Please include:
• Optional per-unit costs for upgraded access point models (3x3 MIMO, faster proc., etc.)
• Recurring annual license fees and multi-year options
• Optional management system license fees and multi-year options
• Annual support fees and multi-year options, with complete terms
• Manufacturer data sheets
• Advantages of this architecture
• Disadvantages or limitations of this architecture
• Advantages or disadvantages of various architecture configurations
• Description of all relevant optional management tools or separately licensed functionality
• Warranty information
ACCESS MANAGEMENT SYSTEM
The prospective vendor will provide the cost of an Access Management System and any associated licenses with the below specifications in the indicated format.
FORMAT
The bid should be submitted on a spreadsheet containing the following information, with a line for each item.
• Items
o Per Unit Cost
o Quantity
o Licenses, endpoint, devices, guests
o Theme Creation, Professional services
o Configuration, Implementation, Customer Training
o Description of the Equipment or License Make
Model
Specifications / Functionality
o Total Cost
• Total Cost Summary
SPECIFICATIONS
• Access Management System must meet or exceed specifications of the Aruba Clearpass 5K Hardware Appliance
• Licenses for 500 endpoints, 1100 devices, 100 guest endpoints • All equipment must be new product in unopened boxes
ACCESS MANAGEMENT SYSTEM
Name Description Quantity
CP-HW-5K Aruba Clearpass 5K Hardware
Appliance
1
SA1-CP-HW-5K Support for CP-HW-5K 1
SUB1-CP-OG-500 OnGuard Sub 500 Endpoints 1
SUB1-CP-OB-1K OnBoard Sub 1,000 Devices 1
SUB1-CP-OB-100 OnBoard Sub 100 Devices 1
SUB1-CP-GM-100 Guest Sub 100 Endpoints, 1
AMG-SKIN-PS Theme Creation Service 1
Please include:
• Recurring annual license fees and multi-year options
• Optional management system license fees and multi-year options
• Annual support fees and multi-year options, with complete terms
• Manufacturer data sheets
• Description of all relevant optional management tools or separately licensed functionality
• Warranty information
WEB FILTERING SYSTEM
The prospective vendor will provide the complete cost associated to a district wide web filtering system
FORMAT
The bid should be submitted on a spreadsheet containing the following information, with a line for each item.
• Items
o Per Unit Cost
o Quantity
o Description of the Materials Make
Model
Specifications / Functionality Licensing
o Total Cost
• Total Cost Summary
SPECIFICATIONS
This filter will meet the following specifications:
• Web Filter must meet or exceed specifications of the iBoss 10600-A • Bandwidth Management
• BYOD Management
• URL Filtering (CIPA Compliant) • HTTPS/SSL Filtering
• File Extension Protection • Advanced Content Filtering
WEB FILTER ITEMS
Name Description Quantity
IWF-10600-A iBoss Web filter 10600 1
IWF-10600-S 1Year Activation (3000 total)
Devices)
1
IWF-10600-1R Replacement Warranty 1
IWR-3960-A External Reporter 1
Mobile Filtering (100) Mobile filter licenses 1
Please include:
• Recurring annual license fees and multi-year options
• Optional add-on license fees and multi-year options
• Annual support fees and multi-year options, with complete terms
• Manufacturer data sheets
• Warranty information