O
NE
D
RIVE FOR
B
USINESS
&
Expedition
Tech
is a
multi-year initiative
of VUMC IT that supports
on-going efforts to
create
secure and modern technology
environments
.
Improved flexibility through real-time
collaboration
Easier, more secure access to systems,
applications, & documents
Enhanced productivity with new,
modernized tools
Full migration away from information
technology still shared with University
Expansion of Microsoft program
Secure & productive systems,
applications, and data entrusted to VUMC
What are we focused on in 2021?
Full migration away from
information technology still
shared with University
Expansion of Microsoft program
Secure & productive systems,
applications, and data
entrusted to VUMC
▪
Move our application & device management tools to one platform, leveraging Microsoft
Applications: Mobile Application Mgmt. (MAM), Mobile Device Management (MDM)
▪
Standardize OneDrive as our individual file-sharing, cloud storage, and collaboration solution
▪
Rollout Multi-Factor Authentication (MFA) to protect Microsoft applications
▪
Modernize all workstations to support new technology (dedicated, shared, clinical)
▪
Standardize SharePoint Online as our department file share solution
▪
Implement new Group ID management tool for IT administrators
▪
Initiate application migration
Objective
Expectations
Timeline
Impacted Groups
• Allow staff to work more effectively from anywhere while keeping VUMC content secure.
• Standardize individual user file storage using OneDrive for
Business for VUMC.
• VUMC IT will coordinate and move all individual user files (from home drives and network drives) to OneDrive for Business with minimal disruption to workforce members.
• Find information on impacted files here.
• This effort will be deployed by
active directory organizational units.
Workforce members receive: • A cycle of four
communications beginning
two weeks prior to expected migration date, and one communication upon completion.
• Support to guide them through the process in the form of; a website, virtual training sessions, and Microsoft resources.
• Pilots are underway. • Final departmental
migration is expected to
begin June/July 2021 and will run through the end of this
calendar year.
• This effort will be implemented
alongside the Microsoft Multi Factor Authentication (MFA).
• See the Roll Out Schedule.
• This is focused on all users
who have an individual folder in the department share.
( e.g.,
K:\ drive
mapped on your computer in a department share)
• Our next phase, after we complete the 2021 migration, will be persons who have a
HOME folder also known commonly as the V:\ drive.
OneDrive Overview
OneDrive Pilot Rollout Schedule
NEXT:
SharePoint Online later this year for departmental files.
Communication Series
Individuals in each group will receive a series of informational /instructional emails: • 2 weeks Prior • 1 week Prior • 1 day Prior • 1 day After
Schedule Determinants
• Department dependencies andrelationships • File volume and size
NOTE: Sequence is subject to change at leadership discretion
Every VUMC workforce member has secure access to their
individual user files and the ability to create, store and share
files for secure collaboration in real time.
Anywhere access
to your files - on your desktop - from a browser
- or on-the-go with mobile apps
Share easily for real time collaboration
Coauthor documents in real time
Easy
file recovery
of previous versions
Find out more at
www.vumc.org/it/onedrive
.
What about Box?
At this time, VUMC remains
committed to Box
as an
enterprise collaboration
platform.
Through our ExpeditionTech
program efforts we will be
systematically moving
content to Microsoft's
cloud services
, however we
have no near-term plans for
a managed migration to
those services from Box.
Microsoft Multi-Factor Authentication
•
Find out more at
www.vumc.org/enterprisecybersecurity/mfa-vumc
Objective
Expectations
Timeline
Impacted Groups
• Implement Microsoft MFA tool to secure access to data on Microsoft 365 Applications such as OneDrive for Business, Teams and Outlook Email.
After initial communication: • Workforce members have two
weeks to enroll voluntarily. • At the end of two weeks,
workforce members will be auto-enrolled/forced to enroll. Enrollment is quick and intuitive for most. Documentation and support plan are available, and pilots are ongoing.
• This effort will be implemented by department alongside the OneDrive File Migration Effort.
• All VUMC workforce members
VUMC has a responsibility to protect our data and multi-factor authentication (MFA), two-factor
authentication, is now a necessity. We will continue to use the MobilePASS+ solution you are used to
until we fully implement the new Microsoft MFA solution across all VUMC resources.
•
•
Windows
Macintosh
.
•
•
•
•
MigratedMigrated Date Moved Your Name
Program Timeline
• Apr – Jun
• 2019
• Jul – Sept
• 2019
• Oct – Dec
• 2019
• Jan – Mar
• 2020
• Apr – Jun
• 2020
Q1
Q2
Q3
Q4
Q1 ‘22
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
APPLICATIONS Migration Begin
DATA
OneDrive Migration
PST Remediation
DEVICES
Microsoft Mobile (BYOD)
Modernized workstations
IDENTITY & SECURITY
Groups
Identity & Access Management Security Certificate Based Auth Assessment
Ongoing
General Release
✓ ✓ ✓ • • • -• -• • • • • •
