Request for Access Form
SITS Student Administration System
1) Personal details of the person requiring access (block capitals please)
Surname First Name Title
Faculty/Department
Employee Id (PeopleSoft Number) This is a 7 digit number, starting with 9. It can be
found on payslips, for example.
Please record below the usual University username of the person above which is used when connecting to other university systems. This will consist of 6 characters.
Regulations
You are reminded that the use of University computing facilities is subject to a set of Regulations. These regulations include a warning that usernames and passwords are issued for your personal use ONLY and that you should NEVER tell anyone your password or use another person’s username. Failure to comply with the University’s regulations is a disciplinary offence.
Data Protection
The University has registered with the Office of the Information Commissioner as required under the Data Protection Act 1998. Data stored on the student administration system must be processed fairly and lawfully in accordance with the University's registration and with current Data Protection legislation.
Further information in connection with Data Protection may be obtained from the Data Protection website: http://www.surrey.ac.uk/information-management/dataprotection
Password
Please note that the following characters cannot be used in your password: | : space (bar, colon and spaces)
If your current password contains any of these characters, please change it. More information about changing your password can be found at:
https://adpasswd.surrey.ac.uk/iisadmpwd/aexp2b.asp
2) Facilities Required
STUDENT SERVICES and ADMINISTRATION - CENTRAL
Application
(block capitals please) Authorisation (see note below §)
IT Services use only Student Services and Administration- Fees &
Funding - Manager
Authorisation – Head of Student Records and Data – Wendy Ross
SIGN
Client Server: Yes USR Group: REG-FEES-MAN
INT* grant group: SITSSIPR & SITSCOREDATA LAG: REG-FEES-MAN
Student Services and Administration – Fees & Funding
This user group has access to process student fees data. Authorisation: Head of Student Fees and Funding - Kate Hedley-Boxall
SIGN
Client Server: Yes USR Group: REG-FEES-MAN
LAG: REG-FEES-MAN
Student Services and Administration -Programmes – Manager
Authorisation – Head of Student Administration (Programmes) – James Birkett
SIGN
Client Server: Yes USR Group: REG-PROG-MAN
INT* grant group: SITSSIPR & SITSCOREDATA LAG: REG-PROG-MAN
Student Services and Administration – Programmes
Authorisation – Head of Student Administration (Programmes) – James Birkett
SIGN
Client Server: Yes USR Group: FAC-USER
LAG: FAC-USER
Student Services and Administration – Timetabling – Manager
This user group has access to process student module and assessment data and to admissions
Authorisation: Head of Student Administration (Programmes) - James Birkett
SIGN
Client Server: Yes USR Group: REG-PROG-MAN
INT* grant group: SITSSIPR & SITSCOREDATA LAG: REG-PROG-MAN
Student Services and Administration – Timetabling
This user group has access to process student module and assessment data and to admissions
Authorisation: Head of Student Administration (Programmes) - James Birkett
SIGN
Client Server: Yes USR Group: FAC-USER
LAG: FAC-USER
Authorisation: Head of Admissions - Samantha Matthews
USR Group: REG-ADMISS
INT* grant group: SITSSIPR & SITSCOREDATA LAG:ADMREG
Admissions Office
Authorisation: Head of Admissions - Samantha Matthews
SIGN
Client Server: Yes USR Group: REG-ADMISS
INT* grant group: SITSSIPR & SITSCOREDATA LAG:ADMREG
Student Records – Manager
Authorisation: Head of Student Records and Data – Wendy Ross
SIGN
Client Server: Yes USR Group: REG-DATA INT* grant group: SITSSIPR & SITSCOREDATA LAG: REG-STU-MAN
Student Records
Authorisation: Student Records Manager – Melissa Cadby
SIGN
Client Server: Yes USR Group: REG-DATA INT* grant group: SITSSIPR & SITSCOREDATA
LAG: REG-STU-MAN
Student Services and Administration – Assessment and Awards
This user group has access to process student module and assessment data and to admissions (including entry of decisions).
Authorisation: Head of Student Administration (Assessment and Awards) - Beth Beasant
SIGN
Client Server: Yes USR Group: REG-PROG-MAN
LAG: FAC-USER REG-PROG-MAN
OSCAR - Manager
Authorisation – Head of Student Records and Data – Wendy Ross
SIGN
Client Server: Yes USR Group: REG-PROG-MAN
LAG: REG-PROG-MAN
OSCAR
Authorisation – OSCAR Manager – Glenn Moulton
SIGN
Client Server: Yes USR Group: REG-PROG-MAN
LAG: REG-PROG-MAN
Student Recruitment SIGN Client Server: Yes
Allows staff in the Recruitment team to view applications via a Web browser. Also allows staff to record visa details and create letters in client server. Authorisation: Lucy Thomas, Head of Student Recruitment
LAG: SRO
INT* grant group: SITSSIPR & SITSCOREDATA
Student Ambassador
This user group has read access to client server only. Authorisation: Head of Admissions – Samantha Matthews
SIGN
Client Server: Yes USR Group:
AMBASSADORS
LAG: NA
*Integration
§ Access to any senior managerial roles can only be authorised by one of the following:
VP & University Registrar: David Ashton
Director of Student Services and Administration/ Deputy Registrar: Harri ap Rees Certain data is confidential. Access should only be given to those rightly requiring access.
If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web.
3) Facilities Required
STUDENT SERVICES and ADMINISTRATION - FACULTY HUB
Application (block capitals please)
Head of Department authorisation (see note below §)
IT Services use only Academic
This user group has the ability to look up applicant details, admissions statistics and student details from a web browser. This group can also enter assessment marks, if registered to do so by the Faculty. This user group has read-only access to client server. Most suitable for academic staff.
Authorisation: Student Services Manager – Faculty Hub (Erin McLeod (FASS) / Lynette Enticknap (FEPS) / Sam Hillage FHMS)
SIGN
Client Server: Yes USR Group: FAC-ACAD
LAG:FAC-ACAD
Student Services and Administration – Programmes
Authorisation: Head of Student Administration (Programmes) - James Birkett
SIGN
Client Server: Yes USR Group: FAC-USER
LAG: FAC-USER
Student Services and Administration – Assessment and Awards
This user group has access to process student module and assessment data and to admissions (including entry of decisions). Authorisation: Head of Student Administration (Assessment and Awards) - Beth Beasant
SIGN
Client Server: Yes USR Group: FAC-USER
LAG: FAC-USER
Student Services and Administration – Placements/Short Courses/MBA/Research
Authorisation: Head of Student Administration (Programmes) - James Birkett
SIGN
Client Server: Yes
USR Group: FAC-USER
LAG: FAC-USER
Read-Only
This user group has read only access to client server and e:Vision. This user group is suitable for non-academic staff requiring read only access.
SIGN
Client Server: Yes USR Group: READ-ONLY
LAG: NA
§ Notes to Head of Department/Managers:
Certain data is confidential. Head of Department/Managers should ensure they authorise only those rightly requiring access.
If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web.
4) Facilities Required
CENTRAL ADMINISTRATION STAFF
Application (block capitals please)
Head of Department authorisation (see note below §)
IT Services use only Accommodation
Allows staff in the accommodation office to view applications and current student details from a Web browser.
Authorisation: Director Accomm. & Conf - Tracy Smith
SIGN PRINT Client Server: No USR Group: ACCOMM LAG: ACCOM
Additional Learning Support
Allows staff in ALS to view applications (including reports on disability) and update disability code from a web browser. Also gives access to run certain reports and update data in client server. Authorisation: Disability Coordinator - John Beaumont
SIGN
Client Server: Yes USR Group: ALS
LAG:ALS
Careers
Allows staff to view details of current students and recent leavers from a Web browser. Also allows staff to enter results from the DLHE survey
Authorisation: Head of Department
SIGN PRINT
Client Server: Yes USR Group: CAREERS
LAG: CAREERS
Cashiers
Allows staff in the Cashiers Office to enter receipts, pre-payments, journals into the Student Account Management module and to run reconciliation reports in client server.
Authorisation: Credit Manager - Sue Owen
SIGN
Client Server: Yes USR Group: CASHIERS
LAG: CASHIERS Finance
Allows staff in the Finance Department to initiate tuition fee refund payments, and to enter write-offs and journals in the Student Account Management module in client server.
Authorisation: Credit Manager - Sue Owen
SIGN
Client Server: Yes USR Group: FINANCE
LAG: FINANCE IT Services
Allows staff a high level of general access
Authorisation: Deputy Director IT – Graeme Wilford
SIGN
Client Server: Yes USR Group: ITSERVICES LAG: NA IT Front Line
Allows IT Support staff to register SITS users Authorisation: Team Leader Maxine Henwood
SIGN
Client Server: Yes USR Group: FRONTLINE LAG: NA IT Operations
Allows staff basic access to test functionality Authorisation: Leigh Jones
SIGN
Client Server: Yes USR Group: OPERATIONS LAG: NA
Library
Allows Library staff to view student enrolment status via a Web browser when issuing campus cards. Also gives access to run Library-specific reports (forthcoming).
Authorisation: Customer Experience Manager - Clare West
SIGN PRINT Client Server: No USR Group: LIBRARY LAG: LIBRARY Planning
Allows staff in Planning to view applications from a Web browser. Also gives view only access to student data in client server (including data required for HESA/HESES).
Authorisation: Director of Planning - Martine Carter
SIGN
Client Server: Yes USR Group: PLANNING LAG:PLANNING INT* grant group: SITSSIPR & SITSCOREDATA Security
Allows staff in the Security team to view student data via Client and a Web browser.
Authorisation: Head of Security – Peter Brinkley
SIGN
Client Server: Yes USR Group: SECURITY
LAG: SECURITY Other Central Administration department
Allows staff to view details of current students and recent leavers
Authorisation: Head of Department
Client Server :No USR Group: GEN-VIEW
LAG:GEN-VIEW
*Integration
§ Note to Head of Department: Certain data is confidential. Heads of Department should ensure they authorise only those rightly requiring access.
If you give access to a temporary member of staff you must change their password when they leave your department or the University or they could continue to access student or module data through the Web.
