Washington State Title I Part C Migrant Education Program

(1)

Chris Reykdal, State Superintendent

Office of Superintendent of Public Instruction

Washington State Title I Part C

Migrant Education Program

Quarterly Webinar

January 22, 2021

(2)

Vision

All students prepared for post-secondary pathways, careers, and

civic engagement.

Mission

Transform K–12 education to a system that is centered on closing

opportunity gaps and is characterized by high expectations for all

students and educators. We achieve this by developing

equity-based policies and supports that empower educators, families,

and communities.

Values

• Ensuring Equity

• Collaboration and Service

• Achieving Excellence through Continuous Improvement

• Focus on the Whole Child

(3)

Equity Statement

Each student, family, and community possesses strengths and

cultural knowledge that benefits their peers, educators, and

schools.

Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine

the ways current policies and practices result in disparate

outcomes for our students of color, students living in poverty,

students receiving special education and English Learner

services, students who identify as LGBTQ+, and highly mobile

student populations.

• Requires education leaders to develop an understanding of

historical contexts; engage students, families, and community

representatives as partners in decision-making; and actively

dismantle systemic barriers, replacing them with policies and

practices that ensure all students have access to the instruction

and support they need to succeed in our schools.

(4)

Tips for Participating

• Share comments and ideas in the

Chat panel (send to “All”)

• PowerPoint posted on OSPI

(5)

Things to Consider

Our goal is to provide relevant and timely information

Keep distractions to a minimum

Provide us your feedback

Consider different viewpoints

(6)

WELCOME!!

• Program Updates

• Summer Programs 2021

• Identification and Recruitment (ID&R)

• CARES Act Funding

• Graduation Specialist and Student Advocate Reporting

Tool

• Parent Advisory Council State Initiative

• Serving Out-of-School Youth

| 1/22/2021 | 6 Title I Part C Migrant Education Program

(7)

| 9/11/2020 | Title I Part C Migrant Education Program

(8)

Veronica Gallardo

Assistant Superintendent

Office of Systems and School Improvement

[email protected]

(9)

Armando Isais-Garcia Health Program Supervisor

360-725-6159

[email protected]

Carlos Gonzalez

ID&R Program Supervisor 360-725-6179

[email protected]

Lupe Echartea Ledesma Program Supervisor 360-725-4464 [email protected] Sylvia Reyna Assistant Director 360-725-4474 [email protected] To Be Hired

Student Event Program Supervisor

Office of the Superintendent of Public Instruction 600 Washington St. SE | Olympia, WA 98504-7200

P.O. Box 47200 | Olympia, WA 98504-7200 360-725-6147

(10)

Priority for Service

• Qualifying Move within Previous

1-Year (12-month) period AND

• Are failing, or most at risk of

failing, to meet the State’s

challenging academic standards

OR

• Dropped out of school

Proxy Factors when assessment data is not

available:

a. Enrolled in State Bilingual Program

b. Retained – enrolled in same grade level

c. Grade Age Compatible is over 2 years

d. Credit Deficient for expected year of

graduation

e. Attendance is less than 90% of time enrolled

f. Enrolled in Special Education

g. Homeless as defined under

McKinney-Vento

h. Enrolled in WA schools less than 90-days

i. Qualifying move during COVID-19 (March

15 – August 31, 2021)

| 1/22/2021 | 10

Section 1304(d) PRIORITY FOR SERVICES.—In providing services with funds received under this part, each recipient of such funds shall give priority to migratory children who have made a qualifying move within the previous 1-year period and who—

(1) are failing, or most at risk of failing, to meet the challenging State academic standards; or (2) have dropped out of school.

New

(11)

Carryover 2019-2020

• PAC consultation should be involved in how the funds will be

spent

• iGrants FP206, fiscal period 2020-21

• Create A Budget Revision and Submit

• If services change, program application should be updated

• Consider how additional supports can be provided during

Spring quarter/semester especially for 12

th

grade, such as

tutorial support

(12)

Program Check-In

• MEP Webpage Updates

(13)

Program Check-In

• Mid-year program and budget revisions for FP206

• MEP reported services (first semester/quarter)

• Pre/post assessments demonstrating growth

• Family literacy surveys for ELA, Math, K-readiness in the home

• Allowable activities – third party partnerships

• Coordinated services with Boys/Girls Club – pay a fee for services and

it needs to be aligned to local grant application with growth

measurements

(14)

State Service Delivery Plan

Goal Areas:

• English Language Arts

• Mathematics

• Preschool/K-Readiness

• Graduation/Out-of-School

Youth

• Eliminating Educational

Barriers

• Measurable Program

Outcomes

• Suggested strategies for goal

implementation

| 1/22/2021 | 14

Services should begin with:

1. A Needs Assessment

analysis

2. Parent/Family input and

feedback

(15)

2021-2022

(16)

21-22 Health Allocation

MEP is restructuring the grant formula to include health funds

as apart of the regular allocation.

• All accepting MEP districts eligible;

• Additional funding dependent on enrollment count

• 100 or less eligible students = $1500

• 100-400 eligible students = $2500

• 400 or more eligible students = $4000

• Unused funds will be carried over and renewed annually there after.

• Additional health funds currently available throughout 2020-2021.

(17)

Grant Application (Health)

To receive additional health funds, complete the MEP grant application

and include the following:

• Detailed plan for coordination of health services- including:

1. Planned or possible services offered- e.g., sports physicals;

2. Coordinating staff- e.g., school nurse/ student support;

3. And partnering organizations, to help resolve newly

identified or existing heath or social barriers experienced

by eligible youth- e.g., Sea Mar, YVFWC, etc.

Be specific as this section will be reviewed for final approval.

(18)

Considerations for 2021-2022 (Health)

In preparation for the additional funding, consider working with

your fiscal department, local providers, and ESD to:

• Establish a direct partnership to ensure the delivery of

services as quickly as possible- contract, MOU, etc.;

• Determine the best way to take immediate fiscal action

to help address needs- e.g., invoice, credit card, etc.;

• Think about expanding the menu of services available.

(19)

Please connect with your regional ESD OSY/Health Coordinators:

• Cindy Cholico, ESD 105, 509-834-6828, [email protected]

• Juan Hurtado, ESD 123, 509-544-5721, [email protected]

• Tanya Rojas, NWESD, 360-299-4719, [email protected]

• Ric Escobedo, NCESD, 509-888-7040, [email protected]

Need help accessing health and social

resources?

(20)

1 1 1 1 1 1

Educational Service District 189

Tanya Rojas

1601 R Avenue Anacortes WA 98221 Office: 360-299-4719

[email protected]

2 Educational Service District 171_{Ric Escobedo}

430 Olds Station Road Wenatchee WA 98801 Office: 509.888.7040 [email protected] 2 2 2 2 2 3 3 2 3 2 3

3 Educational Service District 123_{Juan Hurtado}

3924 West Court Street Pasco WA 99301 Office: 509-537-1706 [email protected] 3 _othell o 3 3 3 3 3 3

Cindy Cholico

33 South Second Ave Yakima WA 98902 Office: 509-834-6828 [email protected] 4 4 4 4 1 1 1 1 1 1 5

Migrant Education Health Program Supervisor

Armando Isais-Garcia 600 Washington St. SE | Olympia, WA 98504-7200 office: 360-725-6159 [email protected] 1 1 1 1 1 1 1 ₁ Bainbridge Island 5 4

MEHP Team:

(21)

Questions?

Armando Isais-Garcia, MPH

Program Supervisor

Migrant Education Health Program, OSPI

360-725-6159

[email protected]

(22)

| 1/22/2021 |

(23)

Summer Programs 2021

• Preliminary Allocations

• Notice of Intent to Apply

• Survey Gizmo link to respond by February 5, 2021

• Final allocations posted in iGrants

• FP560, iGrants Fiscal Period 2020-21 (launch mid-February)

• Due March 15, 2021

• May be submitted at a later date, should have an application

submitted prior to implementing program activities for

summer.

1/20/2021 23 Title I Part C Migrant Education Program

(24)

1/20/2021 24

(25)

Dare to Dream Academy 2021

• Partnership with UW, WWU, CWU, EWU, WSU (Pullman), WSU

(Spokane), and AWSP

• On-line Program (limited space)

• End of Regular School Year (June 20-July 9, tentative dates)

• Looking at needs of students for access and supports

• ACTION – please make sure student’s mailing address information

is updated to ensure successful delivery of mailing materials.

• Classes will be held via Zoom and Canvas – please ensure students

using school issued laptops/Chromebooks will have access to these

platforms.

• Universities will be hosting orientations and log-in practice session

to problem solve any tech issues before courses begin. (May)

(26)

Identification and Recruitment(ID&R)

1/20/2021

(27)

ID&R Topics

• ID&R Assistance

• Eastmont PPE

• ID&R School District &

Recruiter Plans

(28)

ID&R Assistance

When to ask for assistance:

• Falling behind on ID&R • Recruiter on extended leave • A high influx of students • Transitioning recruiter

Consider the following:

• Identification means actively looking for and finding migratory children and youth.

• The longer it takes a state to find a migratory child, the more time passes before the child receives the extra services he or she needs to succeed.

Contact

Israel Hernandez (MSDRS)

[email protected]

Carlos Gonzalez (OSPI-MEP)

[email protected]

https://results.ed.gov/idr-manual

(29)

Eastmont School District PPE

Why did you procure your PPE? What is in your PPE Kit?

What were the steps taken with OSPI-MEP and your school district to obtain funding?

What activity are you conducting to get the PPE Kits to migrant families?

What would you advise other school districts?

(30)

School District & Recruiter

ID&R Plan

ID&R District Plan*

*The following snip is from the

MEP Grant Application. Section

6 of the ID&R Handbook

provides more information

(31)

ID&R Plan

Purpose of an ID&R Plan per National ID&R Manual

• The process of creating a School District ID&R Plan forces the recruiter and MEP staff to think about what should be

accomplished, to establish recruitment objectives, to decide the best way to attain these objectives, and to develop specific action steps and timelines for their completion.

• An ID&R Plan encourages the recruiter to be efficient and to use time wisely.

• An ID&R Plan keeps the recruiter focused and on task. Recruiters will face many different situations in the field and on the job; a plan focuses the recruiter on a specific set of tasks.

• The completed ID&R Plan can serve as the basis for evaluating the recruiter’s efforts and continually adjusting and improving the recruiter’s strategies for finding migratory children.

• If the recruiter leaves the job (e.g., retires moves), the new recruiter has a clear blueprint of recruiting in the local area.

https://results.ed.gov/idr-manual

(32)

ID&R Plan

ID&R District Plan Checklist

• The Cover and MEP Staff Sheets can be on one sheet. Some of you have school district letterhead templates. Be detailed on the contact information for the staff.

• ID&R Plan(s)- if you have more than one recruiter, you will need to turn in an ID&R Plan for each recruiter. Along with the SD ID&R Plan. For those with one recruiter, the SD ID&R Plan is sufficient

• Create a detailed ID&R Plan, and it will make it easier to create ID&R Plans for each recruiter.

• Having a detailed directory will allow you to develop maps via google maps.

• Please submit all your documents as one pdf attachment to [email protected]. If you have images, then paste them in a word document. There are free YouTube and pdf mergers that will help you accomplish one PDF document.

(33)

ID&R Plan

ID&R District and Recruiter Plan

• Utilize this form as an example. • DO NOT FILL OUT AND SUBMIT • Create your own version. It can

resemble this example but do not use it.

• Your version should include the following:

1. District or Recruiter ID&R Plan 2. Date(s)

3. Conducted by 4. Activity

5. Comments/Notes

(34)

ID&R Plan

Directory

• This example directory is in an excel format. I recommend using excel over over a word document. It will be easier to create maps via goog maps. • Be detailed, especially in the notes.

• Have a section for Employers, Businesses, CBOs, SD contacts, etc.

• Make sure you update it when needed and feel free to add more columns.

• The excel template will be available on the MSDRS website under the Resources section.

(35)

ID&R Plan

Mapping

• Please provide a map if you can.

(Will be required for next year, fall 2021).

• If you have a link to your map,

please save it as a pdf and include it with your ID&R Plan(s).

• See resources slide for mapping resources.

(36)

ID&R Plan

Training

• List all training through MEP and School District.

• In the comments, please provide details such as when to register, where, and what to expect.

• This ID&R session is a form of training.

• Those of you having regional recruiter meetings, those are training.

(37)

ID&R Plan

Deploying

(38)

ID&R Plan

Deploying examples

1. District or Recruiter ID&R Plan 2. Date(s)

3. Conducted by 4. Activity

5. Comments/Notes

(39)

ID&R Plan

Deploying examples

(40)

Migrant Graduation Specialist

and Migrant Student Advocate

(41)

Purpose

Intended to:

• Streamline reporting onto

Migrant Student Information

System

• Ensure staff trained on

definitions of Services/Activities

is entering data

• Eliminate duplication of efforts

(Advocate log by MGS or

MSA>>RC>>MSIS reporting)

Not Intended to:

• Be used as a monitoring or

evaluation tool

(42)

Management System: what does it look like?

Starting point:

Accessing student list:

(43)

Entering Data:

(44)

MGS and MSA Online Services Exported

Report

(45)

Student Selection

• Access Priority for Service (PFS) Report on MSIS

• The PFS definition considers the most recent enrollment date, most recent

qualifying move date, and state assessment scores administered in the

2017-2019 school year. For Students with no test scores last school year the

following proxy factors Will be used to determine their status:

• Student scores on ELA assessment for the 21

st

Century (ELPA21)

• Grade Level retained from previous school year

• Grade Age Compatibility

• Secondary Credit Deficiency

• Dropout/Homeless Indicator

• Attendance

(46)

Training provided by ESDs

ESD 105

Donald Bender

[email protected]

ESD 123

Viviana Magallon

[email protected]

NCESD

Gaby Fernandez

[email protected]

NWESD

Enrique Lopez

[email protected]

(47)

Q & A

• Why is this considered a “pilot year”?

• The pilot year of online reporting is designed to help OSPI, ESD and

MSDRS staff assess reporting, develop/adjust training and identify

issues with system by receving and vetting input from MGS and MSA.

• Why is online reporting happening?

• This function was requested by MGS and MSA in seeking to improve

reporting practices

• Is online reporting required for all MGS and MSA?

• Yes, this will allow for MGS and MSA to acquire a comfort level with

the online tool and provide feedback to OSPI and MSDRS if any issues

arise as data is being inputted.

(48)

(49)

Parent Advisory Council State Initiative

Goals:

-Train all PACs statewide in 2020-21

School District Teams

Elected/Selected PAC Officers

Team Representative(s)

-Roles and Responsibilities

Resources:

PAC Guide

Grant Application, Page 3: PAC/Family Engagement

(50)

ESD Upcoming Regional Workshops

NWESD

• January 27

th

- 10:30am-12pm

• February 24

th

-10:30am-12pm

ESD 123

• February 3

rd

- 10:30am-12pm

• March 3

rd

-10:30am-12pm

ESD 105

• Feb 10

th

- 10:30am-12pm

• March 9

th

-10:30am-12pm

(51)

(52)

Out-of-School Youth

• MEP identifies Out-of-School Youth (OSY) as:

• Migrant eligible youth between the ages of 16-21;

• Who are not enrolled in school;

• And have not received a high school diploma or its equivalent.

• The MEP's State Service Delivery Plan calls for the continued

increase in the services provided to OSY as a priority.

• OSY who meet the definition of a "migratory child" are entitled to

free and public education just like any other migrant student.

(53)

4. Once we have provided services how are we capturing them in MSIS?

3. Once we know the goals of each OSY how do we respond with services to meet those needs?

2. Once we connect with OSY how do we learn about their unique story, current priorities and goals?

1. How does my District successfully find and connect with Out of School Youth?

Building a Plan for OSY

(54)

My District’s Outreach Description

according to 2020-2021 iGrants

•

• Service Plan

(55)

Consolidated Program Review (CPR)?

(56)

OSY Planning & Support

Districts should provide educational and/or support services to as

needed.

• Support from ESD OSY/ Health Coordinators is available (free of

charge) to support migrant funded and non-migrant funded school

districts.

• May assist with answering questions regarding OSY eligibility, allowable

services, or to provide technical assistance- such as developing a plan to serve

OSY in iGrants or prepare for CPR.

• ESD OSY/ Health Coordinators will not be providing direct

services to OSY students in district boundaries that receive Title I.,

Part C funds.

(57)

Please connect with your regional ESD OSY/Health Coordinators:

• Cindy Cholico, ESD 105, 509-834-6828, [email protected]

• Juan Hurtado, ESD 123, 509-544-5721, [email protected]

• Tanya Rojas, NWESD, 360-299-4719, [email protected]

• Ric Escobedo, NCESD, 509-888-7040, [email protected]

Need help accessing health and social

resources?

(58)

1 1 1 1 1 1

Tanya Rojas

1601 R Avenue Anacortes WA 98221 Office: 360-299-4719

[email protected]

2 Educational Service District 171_{Ric Escobedo}

430 Olds Station Road Wenatchee WA 98801 Office: 509.888.7040 [email protected] 2 2 2 2 2 3 3 2 3 2 3

3 Educational Service District 123_{Juan Hurtado}

3924 West Court Street Pasco WA 99301 Office: 509-537-1706 [email protected] 3 _othell o 3 3 3 3 3 3

Cindy Cholico

33 South Second Ave Yakima WA 98902 Office: 509-834-6828 [email protected] 4 4 4 4 1 1 1 1 1 1 5

Migrant Education Health Program Supervisor

Armando Isais-Garcia 600 Washington St. SE | Olympia, WA 98504-7200 office: 360-725-6159 [email protected] 1 1 1 1 1 1 1 ₁ Bainbridge Island 5 4

MEHP Team:

(59)

Questions?

Armando Isais-Garcia, MPH

Program Supervisor

Migrant Education Health Program, OSPI

360-725-6159

[email protected]

(60)

Connect with us!

facebook.com/waospi

twitter.com/waospi

youtube.com/waospi

medium.com/waospi

linkedin.com/company/waospi

k12.wa.us

(61)