PRE BID MEETING AGENDA
Project Name: UCHC Academic Bldg. Addition & Renovation Meeting Location: UCHC, Farmington, CT Campus
Project #: 901729 Meeting Date: December 10, 2014
1. Team Introductions:
Construction Manager Skanska USA Building, Inc.
Henry Cence Project Manager
Bruce Laudone Project Superintendent
Bethel Hairston Administrative Assistant
Owner University of Connecticut Health
Owner’s Representative Jacobs Engineering
Richard Carey Senior Program Manager
Architect Centerbrook
M/E/P, Civil, Structural BVH Integrated Services
Geotech . Haley & Aldrich
Landscape Architect Towers Gould
2. Agenda:
Project Description Project Schedule Project Requirements Bid Package Breakdown Bid Documents
Division 0 – Instructions to Bidders Bid Proposal / Submission Requirements Bid Opening
Post Bid Interviews Bid Schedule Milestones Questions / Answers
3. Project Description:
The Project consists of isolated renovations to the two story Academic Building, the Clinical Building and L Building of the existing UCHC as well as a new three story addition. The existing buildings are cast-in-place concrete and steel structures that currently hold administrative and educational spaces for the Schools of Medicine and Dental Medicine, administrative offices for the Health Center, research labs with associated mechanical facilities in the basement and sub-basement. Approximately 66,000SF of program will be
accommodated in the existing building through a combination of renovation, relocations, and reassignment of spaces. The new addition will consist of a new 28,000SF structure primarily built on piers, one story above grade to align with the existing building’s main floor. LEED Silver certification and compliance with the CT Higher Performance Building Standard’s Mandatory Requirements will be sought for the new addition only. The total estimated direct cost value of the project is +/- $19,500,000.
4. Project Schedule:
Bid Period December 4, 2014 – January 7, 2015
Scope Reviews January 2015
Awards/Notice to Proceed Late January 2015
Construction Commencement on Site March 20, 2015
Project Complete December 2016
5. Project Requirements:
Skanska Subcontractor Prequalification
a. All subcontractors interested in bidding on this project must be prequalified by Skanska.
b. Bids received from Subcontractors who have not been Skanska prequalified will not be accepted and
will be returned to the contractor unopened.
c. All Skanska “Subcontractor Prequalification Applications” must be submitted no later than December
19, 2014
DAS Prequalification
a. In addition to Skanska Prequalification, The DAS Contractor Prequalification Program (C.G.S §4a-100)
requires all bidders to prequalify before they can bid on a contract or perform work pursuant to a contract for the construction, reconstruction, alteration, remodeling, repair or demolition of any public building or any other public work by the state or a municipality, estimated to cost more than $500,000 and which is funded in whole or in part with state funds, except a public highway or bridge project or any other construction project administered by the Department of Transportation.
b. DAS prequalification is required for all work in excess of $500,000 regardless of tier. A prospective
bidder whose bid does not exceed $500,000 is not required to be pre-qualified by the State of
Connecticut Department of Administrative Services for the classification of work that they are bidding. For additional information on becoming a DAS prequalified contractor in the State of Connecticut, please visit the following link: www.das.ct.gov
Bid Securities
a. Bidders shall note that bid securities will be required for all bid packages over $50,000 in value.
b. Bid securities shall be in the amount of ten (10%) percent of the bid proposal following the
requirements set forth in the Instructions to Bidders.
c. In the event that the Small and Minority business enterprise S/MBE contractor cannot supply a Labor,
Material and Performance Bond, Skanska will accept a letter of credit following the requirements set forth in the Instructions to Bidders.
Labor, Material, and Performance Bonds
a. Bidders shall note that Labor, Material and Performance Bonds will be required for all contracts over
$100,000 in value.
b. Labor, Material and Performance Bonds will meet the requirements set forth in the Instructions to
Bidders.
c. In the event that the Small and Minority business enterprise S/MBE contractor cannot supply a Labor,
Material and Performance Bond, Skanska will accept a letter of credit following the requirements set forth in the Instructions to Bidders.
Commission on Human Rights and Opportunities (CHRO)
a. Brief Summary on the CHRO program:
i. Programs are intended to remedy prior underrepresentation and assure inclusion of diverse
workforce and contractor representation on state-funded projects.
ii. UCONN Goal is 32% Small Business Enterprise (SBE) participation; including 12% of that
participation by DAS certified MBE contractors.
1. SBE are defined as firms with a gross annual revenue less than $15 million
2. MBE Contractors include Women-Owned, ethnic, and Disadvantage contractor
Business Enterprises
iii. Skanska wants to see a diverse Set-Aside contractor representation and encourages all
contractors to work toward inclusion of not only women but ethnic MBEs on this project.
b. Who is responsible for participating in the program:
i. Skanska and all subcontractors are responsible for participating in the program at varying
levels.
ii. Skanska has created Set-Aside packages specifically for S/MBEs
iii. Set Aside Contractors:
1. Set Aside Bid Packages may only be bid by DAS certified contractors.
2. Maintain S/MBE certification throughout the duration of the project and must:
a. Provide a letter with their contract stating they will maintain such certification and apply for recertification at least 90 days prior to its expiration.
3. S/MBEs must be mindful of the Set Aside Program threshold as it relates to their
company’s continued certification, as Skanska has an expectation that certification will be current throughout the completion of the project.
iv. Non-Set Aside Bid Packages:
1. Required participation of 32% SBE, 12% MBE.
1. Non Set Asides are responsible to submit payment reports and monthly utilization
report for their second tier S/M/WBE contractors within the 1st 10 days of each month
2. Non Set Asides are responsible to submit certified payroll for their second tier
S/M/WBE contractors.
v. All project contractors must submit CHRO reports, including monthly utilization report and
those who have Set Aside contractors must provide monthly payment status reports both within the 1st 10 days of each month,
vi. All project contractors must submit certified payroll reports.
6. Bid Package Breakdown:
a. There are currently thirty-eight (38) bid packages for this project.
b. All Subcontractors, other than those specifically designated as “Set-Aside” OR “Excluded”, will be
required to award a minimum of 32% percent or more of the value of their Subcontract to DAS-Certified S/MBE contractors/vendors, of which a minimum of 20% percent of the value of their subcontract must be awarded to DAS-Certified SBE contractors/vendors and a minimum of 12% percent or more of the value of their subcontract must be awarded to DAS-Certified SBE’s that are also DAS-Certified MBE contractors/vendors (this includes ethnic minorities, disabled, and women-owned businesses).
c. All subcontractors interested in bidding on the following packages will be required to self-perform a
DESCRIPTION DAS Prequalification Required Set-Aside 32/12 APPROX. VALUE (based on 50%CD est.) DESCRIPTION DAS Prequalificati on Required Set-Aside 30/12 APPROX. VALUE (based on 50%CD est.)
BP-01A Demolition Yes Set-Aside
S/MBE $445,564 BP-10 Toilet Partitions /Accessories (Supply Only) No Excluded $37,427
BP-02 Sitework Yes 32/12 $1,717,377 BP-10A Signage No Set-Aside
S/MBE $10,975
BP-02A Landscaping No Set-Aside
S/MBE $179,075 BP-10B Visual Display Units No Set-Aside S/MBE $63,856
BP-02B Site Concrete No Set-Aside
S/MBE $163,302 BP-10C Lockers No Set-Aside S/MBE $32,114 BP-02C Paving No 32/12 $179,283 BP-10D Operable Partitions No Excluded $13,674
BP-03 Concrete Yes 32/12 $473,074 BP-11 Fixed Seating No Excluded $24,384
BP-03A Piling Yes Excluded $682,125 BP-12 Window Shades No Set-Aside
S/MBE $70,844
BP-04 Masonry No 32/12 $158,573 BP-13 Fire Protection Yes 32/12 $515,211
BP-05 Structural Steel Yes 32/12 $1,320,591 BP-13A Security No Set-Aside
MBE $136,496
BP-05A Miscellaneous Metals Yes Set-Aside
S/MBE $439,397 BP-13B Fire Alarm No
Set-Aside
MBE $100,373
BP-06 Millwork Yes 32/12 $568,515 BP-13C Structured Cabling
No Set-Aside
MBE $205,343
BP-07 Roofing Yes 32/12 $485,948
BP-07A Fire Stopping & Joint Protection
No Set-Aside
S/MBE $37,188 BP-15 Plumbing Installation of Toilet &
Accessories
Yes 32/12 $483,594
BP-07E Fire Proofing No Excluded $212,102 BP-15A HVAC & Controls Yes 32/12 $5,174,637
BP-08 Curtain Wall / Storefront
No 32/12 $319,724 BP-16 Electrical Yes 32/12 $1,642,790
BP-08A Doors, Frames, and Hardware
No Excluded $148,538 BP-17 Final Cleaning No Set-Aside
MBE $100,261
BP-08C Metal Wall Panels Yes 32/12 $1,499,878
BP-09 Gypsum Board Assemblies
Yes 32/12 $2,211,925
BP-09A Acoustical Ceilings No Set-Aside
S/MBE $209,749
BP-09B Painting No Set-Aside
S/MBE $140,351
BP-09C Resilient / Carpet No Set-Aside
S/MBE $362,545
BP-09D Tile No Set-Aside
S/MBE $17,636
7. Bid Documents:
a. Hardcopies and/or CD available via BL Graphics in Meriden, CT (203.630.2671)
b. Digital Documents available via our online Plan Room.
c. Contract Documents (Not Including Pending Addenda):
Division 0, Instructions to Bidders, dated December 3, 2014.
Issued for Bid Documents, Specification Volumes 1, 2, and 3, dated November 21, 2014 Bid Document Drawings, Volumes I and II, dated November 21, 2014
d. If you have ordered documents directly from our reproduction company (BL Graphics), you will receive
a hardcopy of all Addenda sent to you directly.
e. If you are viewing the bid documents online, it will be your responsibility to return to the website and
f. Bidders are reminded that they will be held accountable for the requirements of all published
documents and will not be relieved of their responsibility for requirements indicated in any document not purchased or viewed.
8. Division 0 – Instructions to Bidders:
a. Review of the sections included in this document.
b. All bidders shall review this document in its entirety
c. This document will affect the bidder pricing.
9. Bid Proposal / Submission Requirements:
a. Must submit a separate bid proposal for each bid package.
b. Bid qualifications and exclusions will not be accepted.
c. Must submit a complete Bid Proposal Form, completed in its entirety:
i. All acknowledgements must be checked
ii. All sections must be completed
iii. All attachments must be included
1. Skanska subcontractor prequalification approval letter
2. DAS business classification certificate (SBE or W/MBE)
Required if Bid Package is designated as a Set Aside Package 3. DAS prequalification certificate (if bid in excess of $500,000)
Required for all primary and sub-tier contractors that are providing work over $500,000
4. Bid bond (or approved alternate security) for all bid packages over $50,000
5. Consent of Surety
6. Non-collusion affidavit
7. Contractors wage certificate form
8. OPM Ethics Form 6- Affirmation of Receipt of State Ethics Laws Summary
d. All bidders must price project alternates as they pertain to their respective scope of work. This includes
both design add alternates and deduct alternate for CCIP Enrollment.
e. Two (2) original bid proposal forms & one (1) original bond.
f. Seal in labeled package following requirements in Instructions to Bidders.
g. Proposals that do not include all of the required documentation will be considered non-responsive and
will be rejected.
10. Bid Opening:
a. All Subcontractor proposals will be due on Wednesday, January 7, 2014 @ 10 a.m.
b. Bids will be received by Skanska USA Building, Inc.
c. Bids will be received at 545 Long Wharf Drive, New Haven, 1st Flr Conference Rm.
d. Bids will be opened publicly.
e. Base Bid and Alternates (Supplements) will be read out loud.
f. Within seven (7) business days after award of subcontracts, all accepted bid results will be made
available for viewing by written request.
11. Post Bid Interviews:
a. Apparent low bidder (only) for each bid package will be interviewed.
b. Apparent low bidder will be determined by taking Base Proposal plus Owner-decided alternates.
c. It is Skanska’s intent to award contracts to the low bidder provided that they have met all bidding
requirements and have confirmed a complete scope of work in accordance with Bid Package Exhibit A’s.
d. Bidders are advised that post bid interviews are for confirmation of scope only. Bids will be taken at
e. If there is a scope item that was missed by the bidder and they are willing to absorb the cost in their original bid, that is acceptable.
f. If the bidder is not able to absorb the cost of a missed scope item, that firm will withdraw their bid and the next lowest contractor will be chosen for the project.
12. Bid Schedule Milestones:
Subcontractor Prequalification Forms Due: December 19, 2014 by 5 p.m.
(Mandatory)
Subcontractor Acknowledgement to Bid Due: December 19, 2014 by 5 p.m.
(Mandatory)
Last Day for Subcontractor’s to Submit RFI’s: December 24, 2014 by 5 p.m.
Bid Submission/Opening: January 7, 2015 at 10 a.m.
Anticipated Scope Review Schedule: January 12 - 23, 2015
13. Questions:
Questions answered at this pre-bid will need to be submitted by the subcontractor for a formal written response.
