Athletic Trainer System

These include some US National

Teams & Professional Leagues

100s of Clients in the U.S. and Canada

Use ATS for:

The

Athletic Trainer System

®

Access

LIVE

data from your …

ATS is the industry leading electronic

medical records software for athletic trainers.

ATS is a comprehensive multi-level

system used by the medical staff in

high schools

,

colleges

,

professional

ATS Key Features

ATS HIPAA Statement

Keffer Development Services certifies that to the best of our ability and understanding, our (ATS) Athletic Trainer System© _{has been}

designed to meet or exceed the guidelines set forth by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Keffer Development Services, is not responsible for nor will assume any liability for direct or indirect cause by a Keffer Develop-ment Services, business partner, client, or otherwise covered entity’s understanding and timeliness of compliance, compliance defi-ciency or any compliance limitation.

ATS Program Features

The following HIPAA-related features are available in ATS:

User Accounts - ar e r equir ed and consist of a user name and str ong passwor d to gain entr y to the application. Each account must be configured with access to organizations and teams. Access to different modules may be restricted by level of access.

User Logins - ar e r ecor ded each time a user logs in. Each athlete r ecor d viewed, added, updated or deleted is r ecor ded.

SSL Encryption - All modules use an encr ypted connection between whatever device is being used and the database. This encryption is 256-bit and uses the TLS 1.2 protocol.

You can learn more about HIPAA by visiting the government web site: http://www.hhs.gov/ocr/privacy

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Try Before You Buy...

* Participate in one of our “Demo Days”

A one-hour web meeting giving an overview of our entire system; allowing time for Q & A. Each module is discussed as well as the interaction between them.

Note: Email [email protected] for more infor mation

* Make use of one of our “Regular” demos

We set up a login for you in our demo system and database. This offers all the features of a “live” installation.

* Do a 120-day evaluation

We set up a database for you to use “for real” for 120 days. You may use all of the available modules.

 If you decide to make a purchases at the end of 120-days (or before) we “do the paperwork” and there if no interruption of your work.

 If you decide not to make a purchase we delete the database and part on good terms.

Note

and answer sessions with individual schools or organizations.

ATS can be used...

...where you need it and are connected

In your office

At the stadium

At the field house

In a Hotel

On campus

On your phone

With family

At home

Current Pricing

One-Time Cost(s)

ATS Suite

1 User

$ 695.00

2+ Users

$ 995.00

Includes All Current Modules

Hosting/Support/Maintenance

Number of Users*

Annual Fees

Single

$ 300.00

2-8

$ 640.00

9-15

$ 900.00

16-25

$ 1,500.00

26 or more

$ Call

* For ATS purposes; a "user" is defined as someone entering or

updat-ing information. It does not include students or anyone with read-only

access rights.

Notes:

* Annual support is included in the hosting fee

* On-site installation is not included

* Initial purchase includes 2 hours of training via a GoTo meeting

* One-time purchase price is non-refundable

Example Startup Costs (2-8 Users)

One-Time Purchase

$ 995.00

Includes All Current Modules

1st Year Hosting or Support (2-8 users)

$ 640.00

Total startup cost

$ 1,635.00

Prices are in US Dollars and are subject to change



Startup costs include the one-time costs plus the annual fees.

Orders are accepted by phone, fax, email, or regular mail.

Payments are accepted by check or credit card.



For ATS purposes; a "

user

" is defined as someone entering or

updating information. It does not include students or anyone

with read-only access rights.

ATS Module Overview

Installs on a laptop/pc and provides a windows

interface to your data via an internet connection. An internet web portal for staff to do many of the day-to-day functions, and more, that they can do with the ATS Core.

Works with cell phones capable of running an internet browser giving staff the ability to do many daily functions without having to re-turn to the office.

Installs on a laptop/pc and provides a “quick entry” interface to your data via an internet connection. A browser version is available as well

ATS Module Overview

An internet web portal for athletes and/or parents to update information; demographics, medical history, pre-participation and more…

saving time for your staff.

Works with cell phones capable of running an internet browser giving

athletes the ability to report an injury, check rehabs schedules,

contact staff and more. A check-in station allowing athletes to view

treatments and exercises for a given date.

Ask about our free demo &

free 120-day trial

Keffer Development Services 24 Village Park Drive Grove City, PA 16127

1-888-328-2577 [email protected]

www.athletictrainersystem.com www.facebook.com/athletictrainersystem

Contact us

Team schedules entered via the appointment screen will be shown on the internet for

Save Time and Money

Save Time:

 Generate year-end reports in minutes.

 Have access to your information wherever you go without having to carry a file cabinet.

 We estimate that it takes 5-10 minutes to enter the basic athlete information. Using the ATS Web Portal lets athletes or their families do the data entry, saving significant amounts of time.

 Save time searching for information by a number of electronic methods rather than thumbing through paper files.

 Entering information via computer is faster and more accurate than hand-writing.

 Reports may be exported to MS-Excel for budget work.

 Reports maybe exported to MS-Word or Adobe PDF for other work or emailing.

Return on Investment:

Based on the cost saving discussed above vs. the purchase price of ATS it is entirely possible to have an ROI in 1 year or less. While each organization makes its own decision on what is a good time period, this is usually 2 or 3 times the accepted period.

 Can you put a price on being able to have the necessary information when you have to take an athlete to the hospital? In the unfortunate event this happens you may retrieve this information using the ATS

Smartphone rather than hoping you have a report or notebook with you.

 Can you put a price on your files if disaster (fire, flood or theft) occurs? Paper files are easily destroyed or removed.

Save Money:

 No risk of files getting damaged like paper files, e.g. spill something on it or lose it.

 Files are backed up regularly.

 Generating statistics to justify new staff or equipment.

 Notes and other information are easily read because there is no handwriting involved.

 Information may be shared easily.

 Information is secured easily; with software you can control who sees what whether you are in the room or not. With paper files access is controlled by locks and keys.

 Save physical space by not having to store paper.

 Information does not get left behind or misfiled.

 ATS is eco-friendly by saving paper; can help you “go green”.

 Cost of paper; ream of paper is approximately $4.

 Cost of space for storage; new file cabinet is approximately $175.

 Time is money; saving 15 minutes a day amounts to saving 60+ hours over the course of a single year.

 If someone spends 15 minutes retrieving/returning a file 3 times a week they spend about 1 week each year in this activity that can be cut to seconds using a software system.

ATS on a Mac

 Running boot camp you may also partition the hard drive, install Windows XP* or newer, then install/run the ATS Core.

The ATS Core Portal may be run on any machine using an internet browser. This

includes running Safari on a MAC.

Note: At least one user must run the ATS Core to perfor m Admin functions. We do not support the MAC environment, VMWare or Parallels, but will do our best to help as we are able if an issue

oc-Customization

One of the biggest parts of our ATS Software’s flexibility is the

ability to customize the various modules used/available in the

system and also the 130+ drop-down lists used for data entry and

reports.

A wide variety of drop-down lists

are defined & updated by your

ad-ministrator. Information from these

is used to make data entry faster &

reporting more accurate.

130+ lists are available.

A partial list is shown

below...

Your administrator starts

by selecting, or

unselect-ing, the modules in ATS

to be used. These can be

turned on/off at any given

time; allowing you to

grow into parts of the

sys-tem as your needs change.

Concussion Information

We believe that there is no such thing as “too much”

information for evaluating and treating concussions.

To that end we have a variety of information

availa-ble in ATS, including the

SCAT3

, BESS, SAC and

more. Electronic docs & files may also be scanned

or imported.

Evaluation Types Include:



Balance

Coordination

Maddocks

Exertion

Electronic Files

Sensor/Device

Neck Exam

Symptoms

Glasgow Coma

Neurological

Orientation

Concentration

Immediate Recall

Delayed Recall

Key Features & Functionality:



Easy data entry



Notes for each section

Automatic score calculation

Available where you need it

Reports of results



Electronic files including pdf, audio, video, more

Enter & View Evaluations:

On your computer

On your tablet

On your smart phone

Custom-Defined Dual Evaluation Types…

...choose the evaluation parts to be include for a

“full” evaluation or a “quick” evaluation

Concussion Information

Shown here are a two

examples of the variety

of concussion reports

available in ATS.

Other reports available

include a variety for:



An athlete

A team



A time period

An evaluation type

In addition to the variety of concussion reports available; our “

Data Miner

”

may also be used to export data to an Excel spreadsheet for further analysis

How things work

Rehabs & Modalities are



Claims are created



Claims are submitted for

payment



Payments are logged

Like other parts of ATS we have tried

to make the billing process flexible

and user-friendly while making data

entry as quick & easy as possible.

Ask about our Free trial

Our EDI submissions use the HL7 format

standard

3rd Party Billing

In-On-Line Forms for Athletes/Parent & Staff

Athlete/Parent Forms

As part of our ongoing support for research; in

addition to maintaining our certification for

NCAA & High School research we have

established our own research module.

This requires no extra data entry and is

“automatic” once configured. This overview

gives you a general idea of how it works.

This module is available to all ATS clients who

choose to participate.

As injury information is entered de-identified information

is dynamically

added to the research area

;

no extra data entry is required

.

Ask about our Free trial

Keffer Development Services 24 Village Park Drive Grove City, PA 16127

1-888-328-2577 [email protected]

www.athletictrainersystem.com

www.facebook.com/athletictrainersystem

De-identified data is

gathered

“

live

”

into our

research database

…

ATC Client

ATC Client

ATC Client

ATC Client

ATC Client

ATC Research

Database

No extra data entry

is required by the

medical staff...

How things work

Injury information is entered by all of the

participating ATS clients

…

Once data is entered

you have 3 options:



Viewed via a report

“

data mine

”

using

the field choices

and drop-down lists



“

data mine

”

using

your own query

string

Sample

Below are the fields currently included in the research module.

Team gender Competitive level

From team definition

Athlete birth month Athlete birth year Athlete year Athlete state Athlete age Athlete gender Athlete position