Council/Staff Planning Session

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Council/Staff Planning Session

Meeting Date And Time

September 28, 2020 6:00 P.m. This Meeting Will Convene Immediately Upon

Adjournment Of A Special Meeting At 6:00 P.m. These Meetings Will Be Held Remotely Utilizing Zoom.com. Some City Staff Will Be In The Council Chambers And The Public Can Attend In Person And Listen To The Meeting Discussion While Complying With The 6’ Social Distance Protocol Or They Can Attend The Meeting On Their Own Computer Via Zoom.com: Meeting ID 787 065 0866 Phone Number To Call To Participate Vie Telephone: 312-626-6799

Call To Order Mayor's Comments

Library - Permanent Story Walk Proposal

AIS 4 - LIBRARY STORY WALK.PDF

Discussion On Purchase Of Police Squad Car

CHARLES CITY PD.PDF

Agreement For Extension For Disconnection Of Water/Sewer Service Lines

AIS SEPT 2020 DISCUSS AGREEMENT TO DELAY SEWER AND WATER DISCONNECTIONS PLANNING SESSIONPDF.PDF

City Administrator Report Adjourn 1. 1.I. 2. 3. 4. Documents: 5. Documents: 6. Documents: 7. 8.

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MEETING DATE: 09/28/20 ITEM: 4

_________________________________________________________________

AGENDA ITEM SUMMARY

Subject: Library Permanent Story Walk Discussion

__________________________________________________________________

__________________________________________________________________

Background Summary:

Due to the recent and ongoing restrictions due to Covid-19 conducting children’s programming has become increasingly challenging. The library would like to install a permanent “Story Walk” on City property. Below are some of Annette’s comments.

We've been doing a lot of book walks this summer, and unfortunately I don't think we will be able to do much traditional children's programming in the coming year. The youth librarian and I have been talking about possibly trying to raise funds (through grants and our friends and foundation) to put in a permanent Story Walk.Is this something the city would be interested in? It would obviously have to go into a city park and would mean more trimming for park staff. Library staff would change out the books.

Newton Iowa has done this and that will give a better idea of what we have in mind. I talked to the Newton librarian and it sounds like the one in their town featured in the article was about $7,000 to install. https://www.newtondailynews.com/2020/07/08/the-storywalk-is-ready-at-agnes-patterson-park/asgxfzy/

Annette has discussed with Park & Recreation Superintendent Tyler Mitchell and he has also been supportive. Annette will be present Monday night to discuss.

Attached are some samples and potential locations for the Story Walk.

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Charles City

Story Walk

_{Public Library}

A StoryWalk is a permanent display for a book walk. A book is dismembered and presented page by page on a trail, bike path, or in store windows. Charles City Public Library and the Friends of the Charles City Public Library have been doing book walks and "tail tales" for many years. They are well re- ceived by our patrons as a great way to enjoy nature and reading while maintaining social distance. We would like to install permanent posts and cement pads in a city park to make this a lasting attraction for Charles City and Floyd County residents to enjoy.

Photo credit Newton Daily News

Estimated Costs

Aluminum post mounts (21 $6311.34

Labor for installation ??

Costs for each book present- $100 ed

Copies of books, lamination,

FOr a 18"h x 24"w page, with a viewable area of17"hx23"w.

45 degree display angle.

Standard post length is 60", for in ground installation

Longer posts and surface mounted posts are

available. •

Installed height 28"to 32" ... , , ,, .. ,

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Ensure post is plumb and level while back ₁ 1 _filling_with_{appropriate material.} _:

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Removable bottom rail for page insertion.

The 2 sheets of acrylic - with the

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laminated page between them - slide up into the exposed channel on the bottom of the frame .

The powder coated aluminum frame has a 1 year warranty. Made in the USA!

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The StoryWalk® Project was created by Anne Ferguson of Montpelier, VT and developed in collabora- tion with the Kellogg-Hubbard Library.Storywalk® is a registered service mark owned by Ms. Ferguson

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This area has two paths. Storywalk would be on the upper one, not the one closest to the river. Book pages spaced 12 feet apart.

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Prepared for:, City of Charles City

2021 Police Interceptor Utility AWD Base (K8A)

Price Level: 120 Client Proposal Prepared by: Ron Reese Office: 515-987-3697 Quote ID: 082520 Date: 08/25/2020

Stivers Ford | 1450 East Highway 6, Waukee, Iowa, 502638310 Office: 515-987-3697 | Fax: 515-987-0163

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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.

Prepared for:

City of Charles City Prepared by: Ron Reese

08/25/2020 Stivers Ford | 1450 East Highway 6 Waukee Iowa | 502638310

2021 Police Interceptor Utility AWD Base (K8A)

Price Level: 120 | Quote ID: 082520

Pricing Summary - Single Vehicle

MSRP

Vehicle Pricing

Base Vehicle Price $40,630.00

Options & Colors -$645.00

Upfitting $0.00

Destination Charge $1,245.00

Subtotal $41,230.00

Pre-Tax Adjustments

Code Description

GPC Government Concession & Discounts -$6,285.00

Total $34,945.00

Customer Signature Acceptance Date

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Prepared for:

As Configured Vehicle

Description

Base Vehicle

Base Vehicle Price (K8A)

Packages

Order Code 500A

Includes: - 3.73 Axle Ratio

- GVWR: 6,840 lbs (3,103 kgs) - Tires: 255/60R18 AS BSW

- Wheels: 18" x 8" 5-Spoke Painted Black Steel

Includes polished stainless steel hub cover and center caps. - Unique HD Cloth Front Bucket Seats w/Vinyl Rear

Includes reduced bolsters, driver 6-way power track (fore/aft. up/down, tilt with manual recline, 2-way manual lumbar), passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in both driver/passenger seatbacks.

- Radio: AM/FM/MP3 Capable

Includes clock, 4-speakers, Bluetooth interface with hands-free voice command support (compatible with most Bluetooth connected mobile devices), 1 USB port and 4.2" color LCD screen center stack smart display.

Powertrain

Engine: 3.3L V6 Direct-Injection (FFV)

(136-MPH top speed). Note: Deletes regenerative braking and lithium-ion battery pack; adds 250-Amp alternator, replaces H7 AGM battery (800 CCA/80-amp) with H7 SLI battery (730 CCA/80-amp) and replaces 19-gallon tank with 21.4-gallon.

Transmission: 10-Speed Automatic (44U)

3.73 Axle Ratio

GVWR: 6,840 lbs (3,103 kgs)

Wheels & Tires

Tires: 255/60R18 AS BSW

Wheels: 18" x 8" 5-Spoke Painted Black Steel

Includes polished stainless steel hub cover and center caps.

Seats & Seat Trim

Unique HD Cloth Front Bucket Seats w/Vinyl Rear

Includes reduced bolsters, driver 6-way power track (fore/aft. up/down, tilt with manual recline, 2-way manual lumbar), passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in both driver/passenger seatbacks.

Other Options

Monotone Paint Application

119" Wheelbase

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Prepared for:

As Configured Vehicle (cont'd)

Description

Radio: AM/FM/MP3 Capable

Includes clock, 4-speakers, Bluetooth interface with hands-free voice command support (compatible with most Bluetooth connected mobile devices), 1 USB port and 4.2" color LCD screen center stack smart display.

Tail Lamp/Police Interceptor Housing Only

Pre-existing holes with standard twist lock sealed capability (does not include LED strobe) (eliminates need to drill housing assemblies).

Dark Car Feature

Courtesy lamps disabled when any door is opened.

Switchable Red/White Lighting in Cargo Area

Deletes 3rd row overhead map light.

Grille LED Lights, Siren & Speaker Pre-Wiring

Side Marker LED Sideview Mirrors

Recommend using ready for the road package (67H) or ultimate wiring package (67U).

Includes driver side - red/passenger side - blue. Located on exterior mirror housing. LED lights only. Wiring and controller not included.

Driver Only LED Spot Lamp (Whelen)

Underbody Deflector Plate

Engine and transmission shield.

Hidden Door-Lock Plunger

Includes rear-door controls inoperable (locks, handles and windows). Note: Can manually remove window or door disable plate with special tool. Note: Locks/windows operable from driver's door switches.

Global Lock/Unlock Feature

Door-panel switches will lock/unlock all doors and rear liftgate. Eliminates overhead console liftgate unlock switch and 45-second timer. Also eliminates the blue liftgate release button if ordered with remote keyless entry.

Remote Keyless Entry Key Fob w/o Key Pad

Does not include PATS. Includes 4-key fobs. Key fobs are not fobbed alike when ordered with keyed-alike.

Keyed Alike - 0135x

Rear Console Plate

Contours through 2nd row; channel for wiring.

Pre-Collision Assist w/Pedestrian Detection

Includes forward collision warning and Automatic Emergency Braking and unique one-touch temporary disable switch for law enforcement use.

Heated Sideview Mirrors

Reverse Sensing System

H8 AGM Battery (850 CCA/92-amp)

Noise Suppression Bonds (Ground Straps)

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Prepared for:

As Configured Vehicle (cont'd)

Description

100 Watt Siren/Speaker w/Bracket & Pigtail

OBD-II Split Connector

Allows up to 2 devices to be connected to the vehicle's OBD-II port.

Emissions

50 State Emission System

Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles equipped with the 3.3L V6 Direct-Injection engine.

Interior Colors

Charcoal Black

Primary Colors

Agate Black

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Prepared for:

Warranty

Standard Warranty

Basic

Distance 36,000 miles Months 36 months

Powertrain

Corrosion Perforation

Distance Unlimited miles Months 60 months

Roadside Assistance

Hybrid Electrical Components

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MEETING DATE: 09/28/20 ITEM: 6

____________________________________________________________________

AGENDA ITEM SUMMARY

Subject: Discuss proposed agreement to provide time extensions for disconnecting sanitary sewer and water service lines from their

respective mains

____________________________________________________________________ Background Summary:

When sanitary sewer and water service lines are abandoned and no longer used, the City Code requires the termination of these lines from the sewer and water mains. The sanitary sewer service line shall be disconnected and the connection capped (plugged) at the main. The water service line connection shall be removed from the main and replaced with a brass plug to provide for a watertight repair. Without proper termination, sanitary sewer services abandoned in place provide a route for ground water to infiltrate into the sanitary sewer system, and water services abandoned in place have the possibility to leak and may go undetected for a considerable length of time.

The disconnections are to occur at the time the service lines are abandoned and no longer used. We have had requests from property owners demolishing houses to delay disconnecting the service lines until they decide how to reuse the property. The staff understands the request for additional time, but we would like to have a mechanism in place to set a time parameter and ensure the work is completed. We have worked with Brad to prepare an agreement to address these concerns. A copy of the proposed agreement is attached for your review. The agreement provides for a specified time extension. The agreement also allows the City to complete the work if the property owner fails to comply with the agreement and code. The costs incurred by the City to disconnect the service lines are recovered through the assessment process.

The agreement will be modified for each specific site. Following the property owner’s approval, the City Council will execute the agreement, and the agreement will be recorded at the Floyd County’s Recorder’s Office.

We will discuss this agreement template at Monday’s planning session for the

Council’s information and receive any comments. Specific agreements will then be placed on future Council meeting agendas for approval as needed.

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1

Prepared by and Return to: Brad Sloter, 200 N. Johnson St., Charles City, IA 50616, 641-228-4533

AGREEMENT RE: (Legal Description of Property)

This Agreement (“Agreement”) is made this ____ day of _________________, 2020, by and between the City of Charles City, Iowa (“the City”) and Property Owners’ Names, (“Owners”).

RECITALS

A. Owners own real property located at (Street Address), Charles City, Floyd County, Iowa,

as legally described in the caption hereof (“the Property”).

B. The structure on the Property is currently in poor condition. Owners intend to demolish

the structure located on the Property.

C. Upon demolition of the structure on the Property, the City will require that the sanitary

sewer and water service lines servicing the structure be terminated and disconnected at the sanitary sewer main and water main in accordance with the City Code of Ordinances.

D. The Owners have requested that the City provide them ______ months after completion

of demolition of the structure at the Property to terminate and disconnect the sanitary sewer line and water line at the sanitary sewer main and water main.

E. Subject to the terms and conditions set forth herein, the City has agreed to provide the

Owners with ______ months after completion of demolition of the structure at the Property to terminate and disconnect the sanitary sewer line and water line at the sanitary sewer main and water main.

NOW THEREFORE in consideration of the mutual covenants herein contained be it agreed by the undersigned parties as follows:

1. Demolition. The Owners shall complete demolition of the structure on the Property on or

before _______________, 2020.

2. Timeline for Termination of Utility Lines. The Owners shall have ______ months from

issuance of a certificate of completion of demolition of the structure on the Property to terminate and disconnect the sanitary sewer and water lines at the main.

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2

3. Termination of Utility Lines by City. If the Owners have not terminated and

disconnected the sanitary sewer and water lines at the main within _______ months of issuance of a certificate of completion of demolition of the structure on the Property, then the Owners hereby authorize and request the City and its agents, contractors, and employees, to enter upon the Property for the purpose of removing, disconnecting, and terminating the sanity sewer line and water line at the sanitary sewer main and water main. In such case, the City shall be responsible for supervising the disconnection and termination of the utility lines.

4. Waiver of Notices and Hearings. The Owners hereby waive any and all notices,

hearings, and rights that they may be entitled to under the Charles City Code of Ordinances and/or Iowa law regarding the ordering of the construction/removal of the utility lines, and the subsequent assessment of costs thereof to the Property. Such waiver includes, but is not limited to, the requirement of a prior finding by the City Council that the utility lines constitute a nuisance and/or violation of the City Code of Ordinances, and the requirement of prior notice to the Owners of their obligation to disconnect the utility lines at the main.

5. Assessment for Costs and Billing and Certifying to the County. Upon completion of the

termination and disconnection of the utility lines by the City as set forth herein, the City Engineer shall submit to the City Council an itemized and verified statement of expenditures for material and labor and the legal description of the Property on which work has been performed. The costs shall be assessed to the Property, shall constitute a lien against the property, and shall be collected as set forth in the Charles City Code of Ordinances and in Iowa Code Section 364.12.

6. Consent of Owner. The Owners expressly consent to the City undertaking the

disconnection and termination of the utility lines as set forth herein and consent to all reasonable and appropriate costs for material and labor for the disconnection and termination of the utility lines being assessed to the Property as set forth herein.

7. Temporary Construction Easement. The Owners hereby grants to the City and its agents,

contractors, and employees, a temporary easement to enter upon the Property for the purpose completing construction of the Improvements as set forth herein.

8. Indemnification and Hold Harmless. The Owners agree to hold the City harmless from

and indemnify the City for any claims for damages to persons or property asserted against the City and arising from the work performed by the City for the termination of the service lines.

9. Binding Effect. The terms of this Agreement shall be binding on the undersigned parties,

together with their heirs, successors, and assigns.

10.Approval of City Council. This agreement is subject to approval by the City Council of

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3

CITY OF CHARLES CITY, IOWA OWNERS

105 Milwaukee Mall (street address)

Charles City, IA 50616 Charles City, IA 50616

BY: ______________________________ _______________________________

Dean Andrews, Mayor (Property Owner Name)

Date: __________________________ _______________________________

(Property Owner Name)

Attest: Date: ________________________

___________________________ Trudy O’Donnell, City Clerk

STATE OF IOWA, COUNTY OF FLOYD )ss

On this ______ day of ______________, 2020, before me, a notary public in and for the state of Iowa, personally appeared Dean Andrews and Trudy O’Donnell, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Charles City, Iowa; that the seal affixed to the foregoing instrument is the seal of said municipality of Charles City, Iowa, and that the instrument was signed and sealed on behalf of said City by authority of its City Council, and that Dean Andrews and Trudy O’Donnell acknowledged the execution of the instrument to be the voluntary act and deed of said municipal corporation, by it and by them voluntarily executed.

__________________________________________ Notary Public in and for the State of Iowa

STATE OF IOWA, COUNTY OF FLOYD )ss

On this ______ day of _________________, 2020, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared (Property Owners’ Names), to me known to be the identical persons named in and who executed the foregoing instrument, and acknowledged that they executed the same as their voluntary act and deed.

_________________________________ Notary Public in and for the State of Iowa