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(1)

Working to preserve and enhance the quality of life in northwest Florida

Staff to Florida-Alabama TPO

Mailing: P.O. Box 11399; Pensacola, FL 32524-1399 Dave Piech

Street: 4081 E. Olive Rd., Ste. A; Pensacola, FL 32514 Chairman

(850) 332-7976 Fax: 637-1923 Toll Free: 1-800-226-8914

Web Site: www.ECRC.org Amber McCool

Vice-Chair MEMORANDUM

The Santa Rosa County Transportation Disadvantaged Coordinating Board will meet: When: Tuesday, December 15, 2020 at 2:00 p.m.

Where: Milton City Hall, 6738 Dixon Street, Milton FL.

This is an in-person meeting; board members must be physically present to establish a quorum

All in-person participants are strongly encouraged to wear appropriate person protective equipment and will be required to comply with social distancing recommendations.

The meeting will also be accessible from your computer, tablet or smartphone;

https://global.gotomeeting.com/join/429261909.

You can also dial in using your phone. United States: +1 (646) 749-3122

Access Code: 429-261-909. Those participating via GoToMeeting or by phone will be muted. BOARD AGENDA

I. A. Call to order / Pledge / Invocation – Board Chair

B. House Keeping – TPO Staff

C. Approval of the Agenda – Board Chair

D. Public Comments: Any individual who wishes to address the Board in person is

requested to fill out a Speaker Request Form obtained from TPO staff and comments can be provided in the GoToMeetings chat box; Comments may also be submitted via phone, eComment Card, or email (24hrs in advance).

Learn how to submit comments at www.ecrc.org/TDPublicForum

E. Approval of August 26, 2020 Board meeting minutes

For Action Presentation: Board Chair (Agenda Item I-E)

S

ANTA

R

OSA

C

OUNTY

T

RANSPORTATION

D

ISADVANTAGED

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Working to preserve and enhance the quality of life in northwest Florida

II. Old Business:

III. New Business:

A. CTC Evaluation Committee

For Action Presentation: TPO Staff (Agenda Item III-A)

B. Annual Operations Report

For Action Presentation: TPO/CTC Staff (Agenda Item III-B)

C. Election of Vice-Chair

For Action Presentation: TPO Staff (Agenda Item III-C)

D. Community Transportation Coordinator Report and Information

For Information Presentation: CTC Staff (Agenda Item III-D)

E. Transportation Planning Organization Quarterly Report

For Information Presentation: TPO Staff (Agenda Item III-E)

F. Commission for the Transportation Disadvantaged Correspondence

For Information Presentation: CTC/TPO Staff (Agenda Item III-F)

G. Grant Review

For Information Presentation: CTC Staff (Agenda Item III-G)

IV. Other Business

V. Adjourn

Next Board meeting date:

Tuesday, February 23, 2021 at 2:00 p.m. VISIT OUR WEB SITE AT: WWW.ECRC.ORG

FOR FULL AGENDA PACKETS AND ADDITIONAL

E

MERALD

C

OAST

R

EGIONAL

C

OUNCIL INFORMATION

In compliance with the Americans with Disabilities Act, reasonable accommodations to access meeting, and for limited English proficiency, are available upon request. Persons who require special

accommodations under the Americans with Disabilities Act or persons who require translation services should contact Public Involvement toll-free at 800-226-8914 or TTY 711, at least 48 hours in advance. Parainformacion en espanol, puede llamar a Ada Clark al 850-332-7976, ext. 278 o TTY 711. Sinecesita acomodaciones especiales, por favor llame 48 horas de antemanos.

Participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who believe they have been discriminated against on these conditions may file a complaint with the Title VI Coordinator, 850-332-7976, ext. 220.

(3)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM I-E

SUBJECT: Approval of minutes

BACKGROUND: The minutes from August 26, 2020 Board meeting will be

reviewed and approved by the Local Coordinating Board.

REQUESTED

ACTION: A motion and vote to approve the August 26, 2020 Board meeting

minutes.

(4)

DRAFT

Santa Rosa County TD Minutes Page 1

SANTA ROSA TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES 8/26/20

Emerald Coast Regional Council (Designated Staff)

Virtual Meeting

Date of Meeting 12/3/19 2/25/20 6/17/20 8/26/20

Agency for Health Care Admin.

John Vinski/Alt AHCA Staff P P Wallace P Marshall P

Agency for Persons W/Disabilities

Annette Zeeb/Alt Agency Staff P P P P

Children at Risk

Melissa Stuckey/Alt Sandy Peloke P S. Peloke P P P

Citizen

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Citizen User of Transportation

Cassandra Buchanant/Alt Vacant P A A A

Community Action

Laura Gilliam/Alt Vacant P P P A

Department of Education

Catherine Casler/Alt Vacant P P P P

Department of Elder Affairs

Amber McCool/Alt Sharon Searcy P P P A

Disabled

Ralph Nesenson/Alt Vacant A A A A

Elderly

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Elected Official-Chair

Dave Piech/Alt Amber McCool P A.McCool P P A.McCool P

FL Dept. of Children & Families

Randy Fleming/Alt Susan King P A P A

FL Dept of Transportation

Toni Prough/Alt Zachary Balassone A Z.Balassone P A P

Local Medical Community

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Mass Transit

Vacant/Alt Vacant Vacant Vacant Vacant Vacant

Private Transportation Industry

Michelle Apperson/Alt Vacant A A P A

Public Education

Karen Barber/Alt Vacant P P P A

Veterans

Karen Haworth/Alt Laurie Schulze P A P P

Workforce Development Board Marcus McBride/Alt Eric Flora

E. Flora

P P A P

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DRAFT

Santa Rosa County TD Minutes Page 2

Quorum Present

I. Call to Order and Approval of the Agenda

Vice Chairwoman McCool called the meeting to order and for approval of the agenda.

Action: Ms. Stuckey moved to approve the agenda. Ms. Prough seconded the

motion and it was passed unanimously.

II. Public Comments – There were no comments from the public.

III. Approval of the June 17, 2020 Board Meeting Minutes and Public Workshop Minutes.

Vice Chairwoman McCool called for approval of the agenda.

Action: Ms. Casler moved to approve the June 17, 2020 board meeting minutes. Ms.

Prough seconded the motion and it was passed unanimously.

Action: Ms. Casler moved to approve the June 17, 2020 public workshop minutes.

Ms. Stuckey seconded the motion and it was passed unanimously.

IV. Old Business – There was no old business to report.

V. New Business:

A. Election of Vice-Chair

Ms. Stuckey nominated Ms. McCool to remain the vice-chair until her retirement.

Action: Ms. Stuckey made a motion to approve; Ms. Casler seconded the motion and

it was passed unanimously.

B. Bylaws

Mr. Vanselow stated that there were no changes to the bylaws. He noted that a statement was added about having virtual meetings if it is approved by the state.

Action: Mr. Vinski made a motion to approve; Ms. Prough seconded the motion

and it was passed unanimously. C. Grievance Process

Mr. Vanselow reviewed the grievance process. There is a Community Transportation Coordinator process with Tri-County Community Council, Inc. Grievances may be submitted by phone or in writing. Grievances may be submitted to the Local Coordinating Board. Also, grievances may be submitted to the Commission for the Transportation Disadvantaged by calling directly to the state.

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DRAFT

Santa Rosa County TD Minutes Page 3

Action: Vice Chairwoman McCool made a motion to approve; Mr. Fleming

seconded the motion and it was passed unanimously. D. Transportation Disadvantage Service Plan (TDSP)

Mr. Vanselow reported on the changes that were made to the plan.

Action: Vice Chairwoman McCool made a motion to approve; Ms. Casler seconded

the motion and it was passed unanimously.

E. Community Transportation Coordinator (CTC) Report

Mr. Vanselow reviewed the CTC quarterly report. He stated that there were 2,998 trips provided during the quarter. There were 0 unmet trip requests for the quarter, and 26 unmet trip requests during the year. Trips were 99% on time for the quarter. There were 22 no shows for the quarter, and 93 no shows during the year.

Action: Information Only

F. Planning Grant Agreement Tasks

Mr. Vanselow presented. There were no questions or comments.

Action: Information Only

G. Commission for the Transportation Disadvantaged (CTD) Correspondence

Mr. Vanselow stated that there are virtual webinars and meetings along with telephone conferences being scheduled to discuss trip and equipment funding allocation methodology.

Action: Information Only

H. Grant Review

Ms. Osigwe reported that Santa Rosa Transportation has received $676,000 of the CARES Act grant. She stated that these funds need to be spent before February 23, 2023 as it retakes to COVID-19. She reported that safety measures are being implement for the Santa Rosa Transportation.

Mr. Vanselow asked if these funds could be utilized to purchase vehicles in response to social distancing. Ms. Osigwe stated that the funds can be used to charter a bus for 30-days but an amendment would need to be made to utilize funds to actually

purchase a new vehicle.

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DRAFT

Santa Rosa County TD Minutes Page 4

VI. Other Business – There being no further busines the meeting was adjourned.

VII. Adjourn – The next meeting will be December 15, 2020.

(8)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-A

SUBJECT: CTC Evaluation Committee

BACKGROUND: The designated planning agency and the local coordinating board

conduct an annual evaluation of the Community Transportation Coordinator (CTC), as required by Florida Administrative Code 41-2.012 (5) (b). The Evaluation Committee will also review the Transportation Disadvantaged Service Plan (TDSP) as part of the process.

ECRC staff, a committee of board members, and the Community Transportation Coordinator (CTC) jointly develop the TDSP every five years and a Minor Update is completed annually, as required by Rule 41-2.009 (4), Florida Administrative Code. Several Federal Transit Administration (FTA) grants require Human Services Coordinated Transportation Plans. The TDSP will serve as the Human Services Coordinated Transportation Plan for Escambia County. Services approved for funding must be identified in the TDSP as a need and included in the goals and objectives.

Board members are asked to volunteer for the Committee and/or to complete the ride along trip observation.

Evaluation Date: January 21, 2021 at 10:00 am

*Ride along can be coordinated and scheduled before 1/31/2021

REQUESTED

ACTION: A motion and vote to appoint Board members for CTC Evaluation

(9)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-B

SUBJECT: Annual Operations Report (AOR) Review

BACKGROUND: Each Community Transportation Coordinator submits an Annual

Operations Report to the Commission for Transportation Disadvantaged each September, covering the fiscal year July 1st through June 30th. The Board is asked to review the Annual

Operations Report and authorize the Chair to sign the document. The Annual Operations Report provides information used for the annual CTC Evaluation.

The CTC staff will review the AOR with the Board.

REQUESTED

ACTION: A motion and vote for the Chair to sign the Reviewed Annual

Operations Report.

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CTC Organization

County: Santa Rosa CTC Status: Complete

Fiscal Year: 7/1/2019 - 6/30/2020 CTD Status: Complete Date Initiated: 9/10/2020

CTC Organization Name: Tri-County Community Council, Inc.

Address: 302 N Oklahoma ST

City: Bonifay

State: FL

Zip Code: 32425

Organization Type: Private Non Profit

Network Type: Partial Brokerage

Operating Environment: Rural

Transportation Operators: No

Number of Transportation Operators: 0

Coordination Contractors: No

Number of Coordination Contractors: 0

Provide Out of County Trips: No

Local Coordinating Board (LCB) Chairperson: Dave Piech

CTC Contact: Joel Paul

CTC Contact Title: Executive Director

CTC Contact Email: joelpaul.tccc@mchi.com

Phone: (850) 547-3689

CTC Certification

I, Joel Paul, as the authorized Community Transportation Coordinator (CTC) Representative, hereby certify, under the penalties of perjury as stated in Chapter 837.06, F.S., that the information contained in this report is true, accurate, and in accordance with the accompanying instructions.

CTC Representative (signature):

LCB Certification

I, Dave Piech, as the Local Coordinating Board Chairperson, hereby, certify in accordance with Rule 41-2.007(7) F.S. that the Local Coordinating Board has reviewed this report and the Planning Agency has received a copy.

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County: Santa Rosa Demographics Number

CTC: Tri-County Community Council, Inc.

Contact: Joel Paul Total County Population 455,086

302 N Oklahoma ST

Bonifay, FL 32425 Unduplicated Head Count 249

850-547-3689

Email: joelpaul.tccc@mchi.com

Trips By Type of Service 2018 2019 2020 Vehicle Data 2018 2019 2020

Fixed Route (FR) 0 0 0 Vehicle Miles 410,250 249,869 202,879

Deviated FR 0 0 0 Roadcalls 5 0 2

Complementary ADA 0 0 0 Accidents 1 1 0

Paratransit 25,318 22,534 16,890 Vehicles 15 14 13

TNC 0 0 0 Drivers 19 8 12

Taxi 0 0 0

School Board (School Bus) 0 0 0

Volunteers 0 0 0

TOTAL TRIPS 25,318 22,534 16,890

Passenger Trips By Trip Purpose Financial and General Data

Medical 15,251 12,002 7,753 Expenses $844,389 $739,161 $616,676

Employment 5,202 5,893 6,204 Revenues $801,937 $749,809 $607,020

Ed/Train/DayCare 491 3,163 40 Commendations 0 0 0

Nutritional 319 556 367 Complaints 0 0 0

Life-Sustaining/Other 4,055 920 2,526 Passenger No-Shows 663 320 93

TOTAL TRIPS 25,318 22,534 16,890 Unmet Trip Requests 108 369 26

Passenger Trips By Revenue Source Performance Measures

CTD 12,143 12,224 10,846 Accidents per 100,000 Miles 0.24 0.40 0

AHCA 7,404 1,689 0 Miles between Roadcalls 82,050 0 101,440

APD 5,399 2,222 3,035 Avg. Trips per Passenger 39.01 60.58 67.83

DOEA 0 0 0 Cost per Trip $33.35 $32.80 $36.51

DOE 10 0 0 Cost per Paratransit Trip $33.35 $32.80 $36.51

Other 362 6,399 3,009 Cost per Total Mile $2.06 $2.96 $3.04

TOTAL TRIPS 25,318 22,534 16,890 Cost per Paratransit Mile $2.06 $2.96 $3.04

Trips by Provider Type

CTC 25,318 22,534 16,890

Transportation Operator 0 0 0

Coordination Contractor 0 0 0

TOTAL TRIPS 25,318 22,534 16,890

(12)

CTC Trips

County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Service Type - One Way Fixed Route/Fixed Schedule

Daily Pass Trips 0 N/A 0 0 N/A 0

Weekly Pass Trips 0 N/A 0 0 N/A 0

Monthly Pass Trips 0 N/A 0 0 N/A 0

Deviated Fixed Route Service 0 N/A 0 0 N/A 0

Complementary ADA Service 0 N/A 0 0 N/A 0

Paratransit

Ambulatory 13,134 0 13,134 16,194 0 16,194

Non-Ambulatory 3,756 0 3,756 6,340 0 6,340

Stretcher 0 0 0 0 0 0

Transportation Network Companies 0 N/A 0 0 N/A 0

Taxi 0 N/A 0 0 N/A 0

School Board (School Bus) 0 N/A 0 0 N/A 0

Volunteers 0 N/A 0 0 N/A 0

Total - Service Type 16,890 0 16,890 22,534 0 22,534

Contracted Transportation Operator How many of the total trips were provided by Contracted Transportation Operators? (If the CTC provides transportation services, do not include the CTC

0 N/A 0 0 N/A 0

Total - Contracted Transportation Operator Trips 0 0 0 0 0 0

Revenue Source - One Way

Agency for Health Care Administration (AHCA) 0 0 0 1,689 0 1,689

Agency for Persons with Disabilities (APD) 3,035 0 3,035 2,222 0 2,222

Comm for the Transportation Disadvantaged (CTD) 10,846 N/A 10,846 12,224 N/A 12,224

Dept of Economic Opportunity (DEO) 0 0 0 0 0 0

Dept of Children and Families (DCF) 0 0 0 0 0 0

Dept of Education (DOE) 0 0 0 0 0 0

Dept of Elder Affairs (DOEA) 0 0 0 0 0 0

Dept of Health (DOH) 0 0 0 0 0 0

Dept of Juvenile Justice (DJJ) 0 0 0 0 0 0

Dept of Transportation (DOT) 2,978 0 2,978 6,368 0 6,368

Local Government 1 0 1 1 0 1

Local Non-Government 20 0 20 30 0 30

Other Federal & State Programs 10 0 10 0 0 0

(13)

CTC Trips (cont'd)

County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Passenger Type - One Way

Older Adults 8,344 0 8,344 8,727 0 8,727

Children At Risk 0 0 0 6 0 6

Persons With Disabilities 6,817 0 6,817 11,165 0 11,165

Low Income 1,729 0 1,729 2,636 0 2,636

Other 0 0 0 0 0 0

Total - Passenger Type 16,890 0 16,890 22,534 0 22,534

Trip Purpose - One Way

Medical 7,753 0 7,753 12,002 0 12,002

Employment 6,204 0 6,204 5,893 0 5,893

Education/Training/Daycare 40 0 40 3,163 0 3,163

Nutritional 367 0 367 556 0 556

Life-Sustaining/Other 2,526 0 2,526 920 0 920

Total - Trip Purpose 16,890 0 16,890 22,534 0 22,534

Unduplicated Passenger Head Count (UDPHC)

UDPHC 249 0 249 372 0 372

Total - UDPHC 249 0 249 372 0 372

Unmet & No Shows

Unmet Trip Requests 26 N/A 26 369 N/A 369

No Shows 93 N/A 93 320 N/A 320

Customer Feedback

Complaints 0 N/A 0 0 N/A 0

Commendations 0 N/A 0 0 N/A 0

(14)

CTC Vehicles & Drivers

County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Vehicle Miles

Deviated Fixed Route Miles 0 N/A 0 0 N/A 0

Complementary ADA Service Miles 0 N/A 0 0 N/A 0

Paratransit Miles 202,879 0 202,879 249,869 0 249,869

Transportation Network Companies (TNC) Miles 0 N/A 0 0 N/A 0

Taxi Miles 0 N/A 0 0 N/A 0

School Board (School Bus) Miles 0 N/A 0 0 N/A 0

Volunteers Miles 0 N/A 0 0 N/A 0

Total - Vehicle Miles 202,879 0 202,879 249,869 0 249,869

Roadcalls & Accidents

Roadcalls 2 0 2 0 0 0

Chargeable Accidents 0 0 0 1 0 1

Vehicle Inventory

Total Number of Vehicles 13 0 13 14 0 14

Number of Wheelchair Accessible Vehicles 10 0 10 9 0 9

Drivers

Number of Full Time & Part Time Drivers 12 0 12 8 0 8

(15)

CTC Revenue Sources

County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators

Coordination

Contractors Total

Revenue Sources

Agency for Health Care Administration (AHCA) $ 0 $ 0 $ 0 $ 17,112 $ 0 $ 17,112

Agency for Persons with Disabilities (APD) $ 81,368 $ 0 $ 81,368 $ 103,493 $ 0 $ 103,493

Dept of Economic Opportunity (DEO) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Children and Families (DCF) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Education (DOE) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Elder Affairs (DOEA) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Health (DOH) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Dept of Juvenile Justice (DJJ) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Commission for the Transportation Disadvantaged (CTD)

Non-Sponsored Trip Program $ 363,663 N/A $ 363,663 $ 439,141 N/A $ 439,141

Non-Sponsored Capital Equipment $ 0 N/A $ 0 $ 11,295 N/A $ 11,295

Rural Capital Equipment $ 0 N/A $ 0 $ 0 N/A $ 0

TD Other $ 0 N/A $ 0 $ 22,956 N/A $ 22,956

Department of Transportation (DOT)

49 USC 5307 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5310 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5311 $ 120,582 $ 0 $ 120,582 $ 113,892 $ 0 $ 113,892 49 USC 5311 (f) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Block Grant $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Service Development $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Commuter Assistance Program $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Other DOT $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Local Government

School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0

County Cash $ 18,000 $ 0 $ 18,000 $ 18,000 $ 0 $ 18,000 County In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Local Non-Government Farebox $ 13,472 $ 0 $ 13,472 $ 15,488 $ 0 $ 15,488 Donations/Contributions $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 In-Kind Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Non-Government $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Other Federal & State Programs

Other Federal Programs $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Other State Programs $ 9,935 $ 0 $ 9,935 $ 8,432 $ 0 $ 8,432

Total - Revenue Sources $ 607,020 $ 0 $ 607,020 $ 749,809 $ 0 $ 749,809

(16)

CTC Expense Sources

County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County

Community Council, Inc.

Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete

Selected Reporting Period Previous Reporting Period

CTC & Transportation

Operators

Coordination

Contractors Total Transportation CTC & Operators Coordination Contractors Total Expense Sources Labor $ 297,844 $ 0 $ 297,844 $ 340,953 $ 0 $ 340,953 Fringe Benefits $ 71,042 $ 0 $ 71,042 $ 84,688 $ 0 $ 84,688 Services $ 8,122 $ 0 $ 8,122 $ 32,258 $ 0 $ 32,258

Materials & Supplies Consumed $ 134,594 $ 0 $ 134,594 $ 155,027 $ 0 $ 155,027

Utilities $ 20,718 $ 0 $ 20,718 $ 19,120 $ 0 $ 19,120

Casualty & Liability $ 84,332 $ 0 $ 84,332 $ 72,892 $ 0 $ 72,892

Taxes $ 24 $ 0 $ 24 $ 60 $ 0 $ 60

Miscellaneous $ 0 $ 0 $ 0 $ 13,073 $ 0 $ 13,073

Interest $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Leases & Rentals $ 0 $ 0 $ 0 $ 9,795 $ 0 $ 9,795

Capital Purchases $ 0 $ 0 $ 0 $ 11,295 $ 0 $ 11,295

Contributed Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Allocated Indirect Expenses $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

Purchased Transportation Services

Bus Pass $ 0 N/A $ 0 $ 0 N/A $ 0

School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0

Transportation Network Companies (TNC) $ 0 N/A $ 0 $ 0 N/A $ 0

Taxi $ 0 N/A $ 0 $ 0 N/A $ 0

Contracted Operator $ 0 N/A $ 0 $ 0 N/A $ 0

(17)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-C

SUBJECT: Election of Vice Chair

BACKGROUND: The designated planning agency, the Florida-Alabama

Transportation Planning Organization, appoints an elected official from Santa Rosa County to serve as the official Chairperson to preside at all Santa Rosa County Coordinating Board meetings.

Ms. Amber McCool has served as the Vice-Chair but is retiring. The Board shall elect Chair to replace Ms. McCool. The Vice-Chair shall be elected by a majority vote of a quorum of the members of the Board present.

REQUESTED

ACTION: A motion and vote to elect the Vice Chair for the remainder

FY 2020-2021.

(18)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-D

SUBJECT: Community Transportation Coordinator (CTC) Report

BACKGROUND: The Local Coordinating Board shall evaluate services provided by

the CTC and seek innovative ways to improve cost-effectiveness, efficiency, and safety. In order to fulfill this requirement, the board has requested that the CTC provide a quarterly summary of coordination activities and a financial report of sponsored and non-sponsored trip costs in the Escambia County service area. CTC staff may also provide any additional information in an effort to keep the Local Coordinating Board informed of the progress being made in Community Transportation.

• Quarterly Report

• COVID 19 service updates

• CARES ACT update

REQUESTED

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Santa Rosa County Coordinated Transportation Report

CTC:

Tri-County Community Council, Inc

Operated as

Santa Rosa Transportation (SRT)

1st Quarter

Trips

Jul

Aug

Sep

Total

Jul - Sep

Ambulatory

829

833

830

2,492

FY 2020-2021

Non-Ambulatory

369

387

330

1,086

Stretcher

0

0

0

0

Total

1,198

1,220

1,160

Trip by Purchaser

CTD/

Non-Sponsored

847

950

823

2,620

APD / Med Wavier

157

148

151

456

MMA / Logisticare

0

0

0

0

DCF/DS

0

0

0

0

Dept of Ed / VR

0

0

0

0

Dept of Elder Affairs

0

0

0

0

FDOT / 5311

192

121

186

499

Local Govern

2

1

0

3

Other

0

0

0

0

Total

1,198

1,220

1,160

3,578

Trip by Purpose

Medical

669

716

648

2,033

Employment

465

431

457

1,353

Education/Training

0

0

0

0

Shopping

16

30

17

63

Nutrition

0

0

0

0

Other

48

43

38

129

Total

1,198

1,220

1,160

3,578

FY 2020-2021

Q1

Q2

Q3

Q4

3,578

Previous Year

Q1

Q2

Q3

Q4

FY2019-2020

4,687

4,557

4,649

2,998

Jul

Aug

Sep

Total

Vehicles in Service

13

13

13

N/A

Revenue Miles

14,005

13,341

11,435

38,781

FY 2020-2021

Q1

Q2

Q3

Q4

38,781

Previous Year

Q1

Q2

Q3

Q4

FY2019-2020

48,560

47,813

47,301

30,818

Previous Yr Total

174,492

3,578

Total Trips Provided Comparison by Quarter

Year to Date

3,578

Previous Yr Total

16,891

Revenue Miles Comparison by Quarter

Year to Date

38,781

(20)

Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

Unmet Request

2

2

3

Unduplicated Riders

80

95

86

Average

FY 2020-2021

Q1

Q2

Q3

Q4

Unmet Request

7

Aver Undup Riders

87

FY 2019-2020

Q1

Q2

Q3

Q4

Unmet Request

10

12

4

0

Aver Undup Riders

105

108

110

72

Jul

Aug

Sep

Cost per Trip

$28.45

$27.64

$25.56

$27.22

Average

Cost/Expenses

34,086

33,719

29,649

$97,454

Total

FY 2020-2021

Q1

Q2

Q3

Q4

Cost per Trip

$27.24

Cost/Expenses

97,454

FY 2019-2020

Q1

Q2

Q3

Q4

Cost per Trip

$27.69

$29.37

$26.63

$25.35

Cost/Expenses

129,801

133,825

123,796

75,992

Jul

Aug

Sep

On Time Percentage

96%

96%

96%

96% Average

# of Calls Received

NA

NA

NA

0 Total

Call Hold Time

NA

NA

NA

0:00 Average

FY 2020-2021

Q1

Q2

Q3

Q4

On Time Percentage

96%

# of Calls Received

NA

Call Hold Time

NA

FY 2019-2020

Q1

Q2

Q3

Q4

On Time Percentage

95%

95%

96%

99%

# of Calls Received

Not tracked Not tracked Not tracked Not tracked

Call Hold Time

Not tracked Not tracked Not tracked Not tracked

Page 2

0:00

Average/Total

$27.44

463,414

Revenue Miles Comparison by Quarter

Average/Total

96%

0

#DIV/0!

Average/Total

96%

0

$97,454

Unmet Request Comparison by Quarter

Year to Date

7

87.00

Total

26

99

Average/Total

$27.24

(21)

Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

CTD/Non-Sponsored

3

6

6

15

APD / Med Wavier

0

MMA / Logisticare

0

DCF/DS

0

Dept of Ed / VR

0

Dept of Elder Affairs

0

FDOT / 5311

0

Local Govern

0

Other

0

Total

3

6

6

15

Percentage of Trips

0.25%

0.49%

0.52%

0.42%

FY 2020-2021

Q1

Q2

Q3

Q4

No-Shows

15

Percentage of Trips

0.42%

FY 2019-2020

Q1

Q2

Q3

Q4

No-Shows

17

24

30

22

Percentage of Trips

0.36%

0.53%

0.65%

0.73%

Jul

Aug

Sep

Total

Commendations

0

0

0

0

Complaints/Concerns

0

0

0

0

FY 2020-2021

Q1

Q2

Q3

Q4

Commendations

0

Complaints/Concerns

0

FY 2019-2020

Q1

Q2

Q3

Q4

Commendations

0

0

0

0

Complaints/Concerns

0

0

0

0

Comments

Page 3

0

0

Year to Date

No-Shows

No-Show Comparison by Quarter

Year to Date

15

0.42%

Total/Average

93

0.55%

Year to Date

0

0

(22)

Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter

Jul

Aug

Sep

Total

Accidents

0

0

0

0

Incident

0

0

0

0

Roadcalls

0

0

0

0

Total

0

0

0

0

FY 2020-2021

Q1

Q2

Q3

Q4

Accident

0

Incident

0

Roadcalls

0

FY 2019-2020

Q1

Q2

Q3

Q4

Accident

0

0

0

1

Incident

0

0

0

0

Roadcalls

0

0

1

1

Accident Comments

Operator Payments

Jul

Aug

Sep

Total

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Total

$0.00

$0.00

$0.00

$0.00

FY 2020-2021

Q1

Q2

Q3

Q4

$0.00

FY 2019-2020

Q1

Q2

Q3

Q4

$0.00

$0.00

$0.00

$0.00

Page 4

0

Operator Payments Comparison by Quarter

Year to Date

$0.00

$0.00

$0.00

Total

0

0

0

0

0

Total

1

0

2

Year to Date

(23)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-E

SUBJECT: Planning Grant Agreement Tasks

Quarterly Progress Report

BACKGROUND: Emerald Coast Regional Council as designated staff to the

Escambia County Transportation Planning Organization (TPO) submits a quarterly report to the Commission for the Transportation Disadvantaged on planning grant tasks. The first quarter report is enclosed for board review.

REQUESTED

ACTION: For information.

(24)

Planning Grant Quarterly Progress Report (07/01/19) Page 1 of 3

Planning Grant Agreement Tasks

Quarterly Progress Report

Planning Agency dba: Emerald Coast Regional Council County

Santa Rosa

West FL Regional Planning Council (FL-AL TPO) Invoice #

Q1

Reporting Period

Q1 July 1 – September 30, 2020

Grant #

G1N82

I

PROGRAM MANAGEMENT

PROGRESS

A. When necessary and in cooperation with the LCB, solicit and

recommend a CTC. The selection will be accomplished, to the

maximum extent feasible, through public competitive bidding or proposals in accordance with applicable laws and rules. Such recommendation shall be presented to the Commission by Planning Agency staff or their designee as needed. (Tasks 2A)

No activity to report:

B. Develop and maintain a process for the appointment and

reappointment of voting and non-voting members to the local

coordinating board. (41-2.012, FAC)

No activity to report: The process is in place and a current roster is sent with each invoice. The annual membership certification is scheduled for May 2021. C. Prepare agendas for local coordinating board meetings consistent with

the Local Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

The agenda for the August LCB meeting was prepared and was consistent with the Guidelines. D. Prepare official minutes of local coordinating board meetings regardless

of a quorum) and submit a copy along with the quarterly report to the Commission. For committee meetings, prepare minutes in the form of a brief summary of basic points, discussions, decisions, and

recommendations to the full board. Keep records of all meetings for at least five years. (Task 3)

The approved minutes of the May 2020 LCB & Public Workshop, and the draft minutes of the August 2020 LCB meetings are included with the invoice

E. Provide at least one public workshop annually by each local coordinating board, and assist the Commission, as requested, in co-sponsoring public workshops. This public workshop must be in addition to the local coordinating board meetings. It may, however, be held in conjunction with the scheduled local coordinating board meeting (immediately following or prior to the local coordinating board meeting). (Task 4)

No activity to report: The Public Workshop is scheduled for May 2021.

F. Provide staff support for committees of the local coordinating board.

(Task 3) No activity to report: Staff supports committees and assist with the TDSP development when needed.

G. Develop and update annually by-laws for local coordinating board approval. Approved by-laws shall be submitted to the Commission. (Task 5)

Annual by-laws were approved at the August 2020 LCB meeting and are included in the invoice.

TASK COMPLETE

H. Develop, annually update, and implement local coordinating board

grievance procedures in accordance with the Commission guidelines.

Procedures shall include a step within the local complaint and/or grievance procedure that advises a dissatisfied person about the Commission’s Ombudsman Program. A copy of the approved procedures shall be submitted to the Commission. (Task 6)

Local coordinating board grievance procedures were approved at the August 2020 LCB meeting and are included in the invoice. TASK COMPLETE

I. Provide the Commission with a current membership roster and mailing

list of local coordinating board members. The membership roster shall

be submitted with the first quarterly report and when there is a change in membership. (Task 3)

The current roster and mailing list are included with the invoice. The annual LCB certification is

(25)

Planning Grant Quarterly Progress Report (07/01/19) Page 2 of 3 J. Provide public notice of local coordinating board meetings and local

public workshops in accordance with the Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

Public notice was given in the local paper and on the ECRC webpage. A copy of the advertisement for the meeting is included with the invoice.

K. Review and comment on the Annual Operating Report for submittal to the local coordinating board, and forward comments/concerns to the Commission for the Transportation Disadvantaged. (Task 7)

No activity to report: The Annual Operating Report is scheduled to be reviewed at the December 2020 LCB meeting for approval and signature.

L. Report the actual expenditures (AER) of direct federal and local government transportation funds to the Commission for the

Transportation Disadvantaged no later than September 15th. (Deadline extended to September 30th) (Task 8)

The Actual Expenditures Report was submitted to the CTD on Sept 30, 2020. TASK COMPLETE

II.

SERVICE DEVELOPMENT

PROGRESS

A. Jointly, with the community transportation coordinator and the local coordinating board, develop the Transportation Disadvantaged

Service Plan (TDSP) following CTD guidelines. (Task 1)

No activity to report: The annual TDSP update is scheduled for May 2021 LCB meeting.

B. Encourage integration of “transportation disadvantaged” issues into

local and regional comprehensive plans. Ensure activities of the local

coordinating board and community transportation coordinator are consistent with local and state comprehensive planning activities including the Florida Transportation Plan. (427.015, FS)

The Transportation Disadvantaged program is included in the FL-AL TPO Public Transportation Priorities.

C. Encourage the local community transportation coordinator to work cooperatively with regional workforce boards established in Chapter 445, F.S., and provide assistance in the development of innovative transportation services for participants in the welfare transition program. (427.0157, FS)

No activity to report: The regional Workforce Board is represented on the LCB.

III.

TECHNICAL ASSISTANCE, TRAINING, AND EVALUATION

PROGRESS

A. Provide the LCB with quarterly reports of local TD program administrative support accomplishments as outlined in the grant agreement and any other activities related to the TD program. (Task 9)

The quarterly report was included in the August 2020 Agenda.

B. Attend at least one Commission-sponsored training, including but not limited to, the CTD’s regional meetings, the CTD’s annual training workshop, or other sponsored training. (Task 10)

No activity to report.

C. Attend at least one CTD meeting each year within

budget/staff/schedule availability. Staff attended the CTD virtual meeting on August 26, 2020. TASK COMPLETE

D. Notify CTD staff of local TD concerns that may require special

investigations. No activity to report.

E. Provide training for newly-appointed LCB members. (Task 3) No activity to report: Annual board training is scheduled at the Feb 2021 LCB meeting and is also provided as needed.

F. Provide assistance to the CTC, purchasing agencies, and others, as needed, which may include participation in, and initiating when necessary, local or regional meetings to discuss TD needs, service evaluation and opportunities for service improvement.

No activity to report.

G. To the extent feasible, collect and review proposed funding

applications involving “TD” funds consistent with Chapter 427, F.S.,

and Rule 41-2, F.A.C., and provide recommendations to the LCB. (427.0157, FS)

No activity to report.

(26)

Planning Grant Quarterly Progress Report (07/01/19) Page 3 of 3 H. Ensure the local coordinating board conducts, as a minimum, an

annual evaluation of the community transportation coordinator. The

local coordinating board shall evaluate the coordinator using the Commission’s Evaluation Workbook for Community Transportation Coordinators and Providers in Florida (at a minimum using the modules concerning Competition In Use of Operators, Cost-Effectiveness and Efficiency, and Availability of Service) and local standards as defined in the Transportation Disadvantaged Service Plan. (Task 2B)

No activity to report.

I. Assist the CTD in joint reviews of the CTC. No activity to report. J. Ensure the LCB annually reviews coordination contracts to advise the

CTC whether the continuation of said contract provides the most cost effective and efficient transportation available, consistent with Rule 41-2, F.A.C.

Coordination contracts are reviewed as needed.

K. Implement recommendations identified in the CTD’s QAPE reviews. No activity to report.

Other Items of Development and Update in accordance with Laws, Rules, and Commission policy:

No activity to report.

By submission of this Quarterly Report, the information provided is accurate and accountable and corresponds with the activities for this quarter.

___________________________________________________________ Representative – Howard K. Vanselow

_ 7 Oct 2020 _ Date

(27)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-F

SUBJECT: Commission for Transportation Disadvantaged Correspondence

BACKGROUND: In order to keep the Board informed, selected information

available from the Commission for Transportation Disadvantaged (CTD) is enclosed for Board review.

2020-21 Scheduled Events

Date

Time

Event

Location

Dial-In Number &

Conference Code

10-12-2020 3:00PM - 5:00PM 2nd Public Rules Workshop Tallahassee, FL Virtual Public Meeting 10-28-2020 1:00PM - 5:00PM CTD Business Meeting Tallahassee, FL Virtual Public Meeting 12-2020 TBA Business Meeting Conference Call

Tallahassee, FL Please join the meeting from your computer, tablet or smart phone by using the link below:

https://global.gotomeeting.com/join/709216101

Join the conference call:

Toll Free Number: 888-585-9008 Conference Room: 837-653-349

03-29-2021 TBA CTD Business

Meeting TBA TBA

03-30-2021 TBA TD Legislative

Day State Capitol Courtyard Tallahassee, FL

TBA

REQUESTED

ACTION: For information.

(28)

Working to preserve and enhance the quality of life in northwest Florida

AGENDA ITEM III-G

SUBJECT: Grant Review

BACKGROUND: Any grants for TD funds may be reviewed by the LCB. Any grant

application received will be presented to the Board for review and comment.

REQUESTED

References

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