Working to preserve and enhance the quality of life in northwest Florida
Staff to Florida-Alabama TPO
Mailing: P.O. Box 11399; Pensacola, FL 32524-1399 Dave Piech
Street: 4081 E. Olive Rd., Ste. A; Pensacola, FL 32514 Chairman
(850) 332-7976 Fax: 637-1923 Toll Free: 1-800-226-8914
Web Site: www.ECRC.org Amber McCool
Vice-Chair MEMORANDUM
The Santa Rosa County Transportation Disadvantaged Coordinating Board will meet: When: Tuesday, December 15, 2020 at 2:00 p.m.
Where: Milton City Hall, 6738 Dixon Street, Milton FL.
This is an in-person meeting; board members must be physically present to establish a quorum
All in-person participants are strongly encouraged to wear appropriate person protective equipment and will be required to comply with social distancing recommendations.
The meeting will also be accessible from your computer, tablet or smartphone;
https://global.gotomeeting.com/join/429261909.
You can also dial in using your phone. United States: +1 (646) 749-3122
Access Code: 429-261-909. Those participating via GoToMeeting or by phone will be muted. BOARD AGENDA
I. A. Call to order / Pledge / Invocation – Board Chair
B. House Keeping – TPO Staff
C. Approval of the Agenda – Board Chair
D. Public Comments: Any individual who wishes to address the Board in person is
requested to fill out a Speaker Request Form obtained from TPO staff and comments can be provided in the GoToMeetings chat box; Comments may also be submitted via phone, eComment Card, or email (24hrs in advance).
Learn how to submit comments at www.ecrc.org/TDPublicForum
E. Approval of August 26, 2020 Board meeting minutes
For Action Presentation: Board Chair (Agenda Item I-E)
S
ANTA
R
OSA
C
OUNTY
T
RANSPORTATION
D
ISADVANTAGED
Working to preserve and enhance the quality of life in northwest Florida
II. Old Business:
III. New Business:
A. CTC Evaluation Committee
For Action Presentation: TPO Staff (Agenda Item III-A)
B. Annual Operations Report
For Action Presentation: TPO/CTC Staff (Agenda Item III-B)
C. Election of Vice-Chair
For Action Presentation: TPO Staff (Agenda Item III-C)
D. Community Transportation Coordinator Report and Information
For Information Presentation: CTC Staff (Agenda Item III-D)
E. Transportation Planning Organization Quarterly Report
For Information Presentation: TPO Staff (Agenda Item III-E)
F. Commission for the Transportation Disadvantaged Correspondence
For Information Presentation: CTC/TPO Staff (Agenda Item III-F)
G. Grant Review
For Information Presentation: CTC Staff (Agenda Item III-G)
IV. Other Business
V. Adjourn
Next Board meeting date:
Tuesday, February 23, 2021 at 2:00 p.m. VISIT OUR WEB SITE AT: WWW.ECRC.ORG
FOR FULL AGENDA PACKETS AND ADDITIONAL
E
MERALDC
OASTR
EGIONALC
OUNCIL INFORMATION
In compliance with the Americans with Disabilities Act, reasonable accommodations to access meeting, and for limited English proficiency, are available upon request. Persons who require special
accommodations under the Americans with Disabilities Act or persons who require translation services should contact Public Involvement toll-free at 800-226-8914 or TTY 711, at least 48 hours in advance. Parainformacion en espanol, puede llamar a Ada Clark al 850-332-7976, ext. 278 o TTY 711. Sinecesita acomodaciones especiales, por favor llame 48 horas de antemanos.
Participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who believe they have been discriminated against on these conditions may file a complaint with the Title VI Coordinator, 850-332-7976, ext. 220.
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM I-E
SUBJECT: Approval of minutes
BACKGROUND: The minutes from August 26, 2020 Board meeting will be
reviewed and approved by the Local Coordinating Board.
REQUESTED
ACTION: A motion and vote to approve the August 26, 2020 Board meeting
minutes.
DRAFT
Santa Rosa County TD Minutes Page 1
SANTA ROSA TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES 8/26/20
Emerald Coast Regional Council (Designated Staff)
Virtual Meeting
Date of Meeting 12/3/19 2/25/20 6/17/20 8/26/20
Agency for Health Care Admin.
John Vinski/Alt AHCA Staff P P Wallace P Marshall P
Agency for Persons W/Disabilities
Annette Zeeb/Alt Agency Staff P P P P
Children at Risk
Melissa Stuckey/Alt Sandy Peloke P S. Peloke P P P
Citizen
Vacant/Alt Vacant Vacant Vacant Vacant Vacant
Citizen User of Transportation
Cassandra Buchanant/Alt Vacant P A A A
Community Action
Laura Gilliam/Alt Vacant P P P A
Department of Education
Catherine Casler/Alt Vacant P P P P
Department of Elder Affairs
Amber McCool/Alt Sharon Searcy P P P A
Disabled
Ralph Nesenson/Alt Vacant A A A A
Elderly
Vacant/Alt Vacant Vacant Vacant Vacant Vacant
Elected Official-Chair
Dave Piech/Alt Amber McCool P A.McCool P P A.McCool P
FL Dept. of Children & Families
Randy Fleming/Alt Susan King P A P A
FL Dept of Transportation
Toni Prough/Alt Zachary Balassone A Z.Balassone P A P
Local Medical Community
Vacant/Alt Vacant Vacant Vacant Vacant Vacant
Mass Transit
Vacant/Alt Vacant Vacant Vacant Vacant Vacant
Private Transportation Industry
Michelle Apperson/Alt Vacant A A P A
Public Education
Karen Barber/Alt Vacant P P P A
Veterans
Karen Haworth/Alt Laurie Schulze P A P P
Workforce Development Board Marcus McBride/Alt Eric Flora
E. Flora
P P A P
DRAFT
Santa Rosa County TD Minutes Page 2
Quorum Present
I. Call to Order and Approval of the Agenda
Vice Chairwoman McCool called the meeting to order and for approval of the agenda.
Action: Ms. Stuckey moved to approve the agenda. Ms. Prough seconded the
motion and it was passed unanimously.
II. Public Comments – There were no comments from the public.
III. Approval of the June 17, 2020 Board Meeting Minutes and Public Workshop Minutes.
Vice Chairwoman McCool called for approval of the agenda.
Action: Ms. Casler moved to approve the June 17, 2020 board meeting minutes. Ms.
Prough seconded the motion and it was passed unanimously.
Action: Ms. Casler moved to approve the June 17, 2020 public workshop minutes.
Ms. Stuckey seconded the motion and it was passed unanimously.
IV. Old Business – There was no old business to report.
V. New Business:
A. Election of Vice-Chair
Ms. Stuckey nominated Ms. McCool to remain the vice-chair until her retirement.
Action: Ms. Stuckey made a motion to approve; Ms. Casler seconded the motion and
it was passed unanimously.
B. Bylaws
Mr. Vanselow stated that there were no changes to the bylaws. He noted that a statement was added about having virtual meetings if it is approved by the state.
Action: Mr. Vinski made a motion to approve; Ms. Prough seconded the motion
and it was passed unanimously. C. Grievance Process
Mr. Vanselow reviewed the grievance process. There is a Community Transportation Coordinator process with Tri-County Community Council, Inc. Grievances may be submitted by phone or in writing. Grievances may be submitted to the Local Coordinating Board. Also, grievances may be submitted to the Commission for the Transportation Disadvantaged by calling directly to the state.
DRAFT
Santa Rosa County TD Minutes Page 3
Action: Vice Chairwoman McCool made a motion to approve; Mr. Fleming
seconded the motion and it was passed unanimously. D. Transportation Disadvantage Service Plan (TDSP)
Mr. Vanselow reported on the changes that were made to the plan.
Action: Vice Chairwoman McCool made a motion to approve; Ms. Casler seconded
the motion and it was passed unanimously.
E. Community Transportation Coordinator (CTC) Report
Mr. Vanselow reviewed the CTC quarterly report. He stated that there were 2,998 trips provided during the quarter. There were 0 unmet trip requests for the quarter, and 26 unmet trip requests during the year. Trips were 99% on time for the quarter. There were 22 no shows for the quarter, and 93 no shows during the year.
Action: Information Only
F. Planning Grant Agreement Tasks
Mr. Vanselow presented. There were no questions or comments.
Action: Information Only
G. Commission for the Transportation Disadvantaged (CTD) Correspondence
Mr. Vanselow stated that there are virtual webinars and meetings along with telephone conferences being scheduled to discuss trip and equipment funding allocation methodology.
Action: Information Only
H. Grant Review
Ms. Osigwe reported that Santa Rosa Transportation has received $676,000 of the CARES Act grant. She stated that these funds need to be spent before February 23, 2023 as it retakes to COVID-19. She reported that safety measures are being implement for the Santa Rosa Transportation.
Mr. Vanselow asked if these funds could be utilized to purchase vehicles in response to social distancing. Ms. Osigwe stated that the funds can be used to charter a bus for 30-days but an amendment would need to be made to utilize funds to actually
purchase a new vehicle.
DRAFT
Santa Rosa County TD Minutes Page 4
VI. Other Business – There being no further busines the meeting was adjourned.
VII. Adjourn – The next meeting will be December 15, 2020.
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-A
SUBJECT: CTC Evaluation Committee
BACKGROUND: The designated planning agency and the local coordinating board
conduct an annual evaluation of the Community Transportation Coordinator (CTC), as required by Florida Administrative Code 41-2.012 (5) (b). The Evaluation Committee will also review the Transportation Disadvantaged Service Plan (TDSP) as part of the process.
ECRC staff, a committee of board members, and the Community Transportation Coordinator (CTC) jointly develop the TDSP every five years and a Minor Update is completed annually, as required by Rule 41-2.009 (4), Florida Administrative Code. Several Federal Transit Administration (FTA) grants require Human Services Coordinated Transportation Plans. The TDSP will serve as the Human Services Coordinated Transportation Plan for Escambia County. Services approved for funding must be identified in the TDSP as a need and included in the goals and objectives.
Board members are asked to volunteer for the Committee and/or to complete the ride along trip observation.
Evaluation Date: January 21, 2021 at 10:00 am
*Ride along can be coordinated and scheduled before 1/31/2021
REQUESTED
ACTION: A motion and vote to appoint Board members for CTC Evaluation
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-B
SUBJECT: Annual Operations Report (AOR) Review
BACKGROUND: Each Community Transportation Coordinator submits an Annual
Operations Report to the Commission for Transportation Disadvantaged each September, covering the fiscal year July 1st through June 30th. The Board is asked to review the Annual
Operations Report and authorize the Chair to sign the document. The Annual Operations Report provides information used for the annual CTC Evaluation.
The CTC staff will review the AOR with the Board.
REQUESTED
ACTION: A motion and vote for the Chair to sign the Reviewed Annual
Operations Report.
CTC Organization
County: Santa Rosa CTC Status: Complete
Fiscal Year: 7/1/2019 - 6/30/2020 CTD Status: Complete Date Initiated: 9/10/2020
CTC Organization Name: Tri-County Community Council, Inc.
Address: 302 N Oklahoma ST
City: Bonifay
State: FL
Zip Code: 32425
Organization Type: Private Non Profit
Network Type: Partial Brokerage
Operating Environment: Rural
Transportation Operators: No
Number of Transportation Operators: 0
Coordination Contractors: No
Number of Coordination Contractors: 0
Provide Out of County Trips: No
Local Coordinating Board (LCB) Chairperson: Dave Piech
CTC Contact: Joel Paul
CTC Contact Title: Executive Director
CTC Contact Email: joelpaul.tccc@mchi.com
Phone: (850) 547-3689
CTC Certification
I, Joel Paul, as the authorized Community Transportation Coordinator (CTC) Representative, hereby certify, under the penalties of perjury as stated in Chapter 837.06, F.S., that the information contained in this report is true, accurate, and in accordance with the accompanying instructions.
CTC Representative (signature):
LCB Certification
I, Dave Piech, as the Local Coordinating Board Chairperson, hereby, certify in accordance with Rule 41-2.007(7) F.S. that the Local Coordinating Board has reviewed this report and the Planning Agency has received a copy.
County: Santa Rosa Demographics Number
CTC: Tri-County Community Council, Inc.
Contact: Joel Paul Total County Population 455,086
302 N Oklahoma ST
Bonifay, FL 32425 Unduplicated Head Count 249
850-547-3689
Email: joelpaul.tccc@mchi.com
Trips By Type of Service 2018 2019 2020 Vehicle Data 2018 2019 2020
Fixed Route (FR) 0 0 0 Vehicle Miles 410,250 249,869 202,879
Deviated FR 0 0 0 Roadcalls 5 0 2
Complementary ADA 0 0 0 Accidents 1 1 0
Paratransit 25,318 22,534 16,890 Vehicles 15 14 13
TNC 0 0 0 Drivers 19 8 12
Taxi 0 0 0
School Board (School Bus) 0 0 0
Volunteers 0 0 0
TOTAL TRIPS 25,318 22,534 16,890
Passenger Trips By Trip Purpose Financial and General Data
Medical 15,251 12,002 7,753 Expenses $844,389 $739,161 $616,676
Employment 5,202 5,893 6,204 Revenues $801,937 $749,809 $607,020
Ed/Train/DayCare 491 3,163 40 Commendations 0 0 0
Nutritional 319 556 367 Complaints 0 0 0
Life-Sustaining/Other 4,055 920 2,526 Passenger No-Shows 663 320 93
TOTAL TRIPS 25,318 22,534 16,890 Unmet Trip Requests 108 369 26
Passenger Trips By Revenue Source Performance Measures
CTD 12,143 12,224 10,846 Accidents per 100,000 Miles 0.24 0.40 0
AHCA 7,404 1,689 0 Miles between Roadcalls 82,050 0 101,440
APD 5,399 2,222 3,035 Avg. Trips per Passenger 39.01 60.58 67.83
DOEA 0 0 0 Cost per Trip $33.35 $32.80 $36.51
DOE 10 0 0 Cost per Paratransit Trip $33.35 $32.80 $36.51
Other 362 6,399 3,009 Cost per Total Mile $2.06 $2.96 $3.04
TOTAL TRIPS 25,318 22,534 16,890 Cost per Paratransit Mile $2.06 $2.96 $3.04
Trips by Provider Type
CTC 25,318 22,534 16,890
Transportation Operator 0 0 0
Coordination Contractor 0 0 0
TOTAL TRIPS 25,318 22,534 16,890
CTC Trips
County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County
Community Council, Inc.
Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete
Selected Reporting Period Previous Reporting Period
CTC & Transportation
Operators
Coordination
Contractors Total Transportation CTC & Operators
Coordination
Contractors Total
Service Type - One Way Fixed Route/Fixed Schedule
Daily Pass Trips 0 N/A 0 0 N/A 0
Weekly Pass Trips 0 N/A 0 0 N/A 0
Monthly Pass Trips 0 N/A 0 0 N/A 0
Deviated Fixed Route Service 0 N/A 0 0 N/A 0
Complementary ADA Service 0 N/A 0 0 N/A 0
Paratransit
Ambulatory 13,134 0 13,134 16,194 0 16,194
Non-Ambulatory 3,756 0 3,756 6,340 0 6,340
Stretcher 0 0 0 0 0 0
Transportation Network Companies 0 N/A 0 0 N/A 0
Taxi 0 N/A 0 0 N/A 0
School Board (School Bus) 0 N/A 0 0 N/A 0
Volunteers 0 N/A 0 0 N/A 0
Total - Service Type 16,890 0 16,890 22,534 0 22,534
Contracted Transportation Operator How many of the total trips were provided by Contracted Transportation Operators? (If the CTC provides transportation services, do not include the CTC
0 N/A 0 0 N/A 0
Total - Contracted Transportation Operator Trips 0 0 0 0 0 0
Revenue Source - One Way
Agency for Health Care Administration (AHCA) 0 0 0 1,689 0 1,689
Agency for Persons with Disabilities (APD) 3,035 0 3,035 2,222 0 2,222
Comm for the Transportation Disadvantaged (CTD) 10,846 N/A 10,846 12,224 N/A 12,224
Dept of Economic Opportunity (DEO) 0 0 0 0 0 0
Dept of Children and Families (DCF) 0 0 0 0 0 0
Dept of Education (DOE) 0 0 0 0 0 0
Dept of Elder Affairs (DOEA) 0 0 0 0 0 0
Dept of Health (DOH) 0 0 0 0 0 0
Dept of Juvenile Justice (DJJ) 0 0 0 0 0 0
Dept of Transportation (DOT) 2,978 0 2,978 6,368 0 6,368
Local Government 1 0 1 1 0 1
Local Non-Government 20 0 20 30 0 30
Other Federal & State Programs 10 0 10 0 0 0
CTC Trips (cont'd)
County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County
Community Council, Inc.
Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete
Selected Reporting Period Previous Reporting Period
CTC & Transportation
Operators
Coordination
Contractors Total Transportation CTC & Operators
Coordination
Contractors Total
Passenger Type - One Way
Older Adults 8,344 0 8,344 8,727 0 8,727
Children At Risk 0 0 0 6 0 6
Persons With Disabilities 6,817 0 6,817 11,165 0 11,165
Low Income 1,729 0 1,729 2,636 0 2,636
Other 0 0 0 0 0 0
Total - Passenger Type 16,890 0 16,890 22,534 0 22,534
Trip Purpose - One Way
Medical 7,753 0 7,753 12,002 0 12,002
Employment 6,204 0 6,204 5,893 0 5,893
Education/Training/Daycare 40 0 40 3,163 0 3,163
Nutritional 367 0 367 556 0 556
Life-Sustaining/Other 2,526 0 2,526 920 0 920
Total - Trip Purpose 16,890 0 16,890 22,534 0 22,534
Unduplicated Passenger Head Count (UDPHC)
UDPHC 249 0 249 372 0 372
Total - UDPHC 249 0 249 372 0 372
Unmet & No Shows
Unmet Trip Requests 26 N/A 26 369 N/A 369
No Shows 93 N/A 93 320 N/A 320
Customer Feedback
Complaints 0 N/A 0 0 N/A 0
Commendations 0 N/A 0 0 N/A 0
CTC Vehicles & Drivers
County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County
Community Council, Inc.
Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete
Selected Reporting Period Previous Reporting Period
CTC & Transportation
Operators
Coordination
Contractors Total Transportation CTC & Operators
Coordination
Contractors Total
Vehicle Miles
Deviated Fixed Route Miles 0 N/A 0 0 N/A 0
Complementary ADA Service Miles 0 N/A 0 0 N/A 0
Paratransit Miles 202,879 0 202,879 249,869 0 249,869
Transportation Network Companies (TNC) Miles 0 N/A 0 0 N/A 0
Taxi Miles 0 N/A 0 0 N/A 0
School Board (School Bus) Miles 0 N/A 0 0 N/A 0
Volunteers Miles 0 N/A 0 0 N/A 0
Total - Vehicle Miles 202,879 0 202,879 249,869 0 249,869
Roadcalls & Accidents
Roadcalls 2 0 2 0 0 0
Chargeable Accidents 0 0 0 1 0 1
Vehicle Inventory
Total Number of Vehicles 13 0 13 14 0 14
Number of Wheelchair Accessible Vehicles 10 0 10 9 0 9
Drivers
Number of Full Time & Part Time Drivers 12 0 12 8 0 8
CTC Revenue Sources
County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County
Community Council, Inc.
Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete
Selected Reporting Period Previous Reporting Period
CTC & Transportation
Operators
Coordination
Contractors Total Transportation CTC & Operators
Coordination
Contractors Total
Revenue Sources
Agency for Health Care Administration (AHCA) $ 0 $ 0 $ 0 $ 17,112 $ 0 $ 17,112
Agency for Persons with Disabilities (APD) $ 81,368 $ 0 $ 81,368 $ 103,493 $ 0 $ 103,493
Dept of Economic Opportunity (DEO) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Dept of Children and Families (DCF) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Dept of Education (DOE) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Dept of Elder Affairs (DOEA) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Dept of Health (DOH) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Dept of Juvenile Justice (DJJ) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Commission for the Transportation Disadvantaged (CTD)
Non-Sponsored Trip Program $ 363,663 N/A $ 363,663 $ 439,141 N/A $ 439,141
Non-Sponsored Capital Equipment $ 0 N/A $ 0 $ 11,295 N/A $ 11,295
Rural Capital Equipment $ 0 N/A $ 0 $ 0 N/A $ 0
TD Other $ 0 N/A $ 0 $ 22,956 N/A $ 22,956
Department of Transportation (DOT)
49 USC 5307 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5310 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5311 $ 120,582 $ 0 $ 120,582 $ 113,892 $ 0 $ 113,892 49 USC 5311 (f) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Block Grant $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Service Development $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Commuter Assistance Program $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Other DOT $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Local Government
School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0
County Cash $ 18,000 $ 0 $ 18,000 $ 18,000 $ 0 $ 18,000 County In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Local Non-Government Farebox $ 13,472 $ 0 $ 13,472 $ 15,488 $ 0 $ 15,488 Donations/Contributions $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 In-Kind Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Non-Government $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Other Federal & State Programs
Other Federal Programs $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Other State Programs $ 9,935 $ 0 $ 9,935 $ 8,432 $ 0 $ 8,432
Total - Revenue Sources $ 607,020 $ 0 $ 607,020 $ 749,809 $ 0 $ 749,809
CTC Expense Sources
County: Santa Rosa CTC Status: Complete CTC Organization: Tri-County
Community Council, Inc.
Fiscal Year: 07/01/2019 - 06/30/2020 CTD Status: Complete
Selected Reporting Period Previous Reporting Period
CTC & Transportation
Operators
Coordination
Contractors Total Transportation CTC & Operators Coordination Contractors Total Expense Sources Labor $ 297,844 $ 0 $ 297,844 $ 340,953 $ 0 $ 340,953 Fringe Benefits $ 71,042 $ 0 $ 71,042 $ 84,688 $ 0 $ 84,688 Services $ 8,122 $ 0 $ 8,122 $ 32,258 $ 0 $ 32,258
Materials & Supplies Consumed $ 134,594 $ 0 $ 134,594 $ 155,027 $ 0 $ 155,027
Utilities $ 20,718 $ 0 $ 20,718 $ 19,120 $ 0 $ 19,120
Casualty & Liability $ 84,332 $ 0 $ 84,332 $ 72,892 $ 0 $ 72,892
Taxes $ 24 $ 0 $ 24 $ 60 $ 0 $ 60
Miscellaneous $ 0 $ 0 $ 0 $ 13,073 $ 0 $ 13,073
Interest $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Leases & Rentals $ 0 $ 0 $ 0 $ 9,795 $ 0 $ 9,795
Capital Purchases $ 0 $ 0 $ 0 $ 11,295 $ 0 $ 11,295
Contributed Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Allocated Indirect Expenses $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Purchased Transportation Services
Bus Pass $ 0 N/A $ 0 $ 0 N/A $ 0
School Board (School Bus) $ 0 N/A $ 0 $ 0 N/A $ 0
Transportation Network Companies (TNC) $ 0 N/A $ 0 $ 0 N/A $ 0
Taxi $ 0 N/A $ 0 $ 0 N/A $ 0
Contracted Operator $ 0 N/A $ 0 $ 0 N/A $ 0
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-C
SUBJECT: Election of Vice Chair
BACKGROUND: The designated planning agency, the Florida-Alabama
Transportation Planning Organization, appoints an elected official from Santa Rosa County to serve as the official Chairperson to preside at all Santa Rosa County Coordinating Board meetings.
Ms. Amber McCool has served as the Vice-Chair but is retiring. The Board shall elect Chair to replace Ms. McCool. The Vice-Chair shall be elected by a majority vote of a quorum of the members of the Board present.
REQUESTED
ACTION: A motion and vote to elect the Vice Chair for the remainder
FY 2020-2021.
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-D
SUBJECT: Community Transportation Coordinator (CTC) Report
BACKGROUND: The Local Coordinating Board shall evaluate services provided by
the CTC and seek innovative ways to improve cost-effectiveness, efficiency, and safety. In order to fulfill this requirement, the board has requested that the CTC provide a quarterly summary of coordination activities and a financial report of sponsored and non-sponsored trip costs in the Escambia County service area. CTC staff may also provide any additional information in an effort to keep the Local Coordinating Board informed of the progress being made in Community Transportation.
• Quarterly Report
• COVID 19 service updates
• CARES ACT update
REQUESTED
Santa Rosa County Coordinated Transportation Report
CTC:
Tri-County Community Council, Inc
Operated as
Santa Rosa Transportation (SRT)
1st Quarter
Trips
Jul
Aug
Sep
Total
Jul - Sep
Ambulatory
829
833
830
2,492
FY 2020-2021
Non-Ambulatory
369
387
330
1,086
Stretcher
0
0
0
0
Total
1,198
1,220
1,160
Trip by Purchaser
CTD/
Non-Sponsored
847
950
823
2,620
APD / Med Wavier
157
148
151
456
MMA / Logisticare
0
0
0
0
DCF/DS
0
0
0
0
Dept of Ed / VR
0
0
0
0
Dept of Elder Affairs
0
0
0
0
FDOT / 5311
192
121
186
499
Local Govern
2
1
0
3
Other
0
0
0
0
Total
1,198
1,220
1,160
3,578
Trip by Purpose
Medical
669
716
648
2,033
Employment
465
431
457
1,353
Education/Training
0
0
0
0
Shopping
16
30
17
63
Nutrition
0
0
0
0
Other
48
43
38
129
Total
1,198
1,220
1,160
3,578
FY 2020-2021
Q1
Q2
Q3
Q4
3,578
Previous Year
Q1
Q2
Q3
Q4
FY2019-2020
4,687
4,557
4,649
2,998
Jul
Aug
Sep
Total
Vehicles in Service
13
13
13
N/A
Revenue Miles
14,005
13,341
11,435
38,781
FY 2020-2021
Q1
Q2
Q3
Q4
38,781
Previous Year
Q1
Q2
Q3
Q4
FY2019-2020
48,560
47,813
47,301
30,818
Previous Yr Total
174,492
3,578
Total Trips Provided Comparison by Quarter
Year to Date
3,578
Previous Yr Total
16,891
Revenue Miles Comparison by Quarter
Year to Date
38,781
Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter
Jul
Aug
Sep
Total
Unmet Request
2
2
3
Unduplicated Riders
80
95
86
Average
FY 2020-2021
Q1
Q2
Q3
Q4
Unmet Request
7
Aver Undup Riders
87
FY 2019-2020
Q1
Q2
Q3
Q4
Unmet Request
10
12
4
0
Aver Undup Riders
105
108
110
72
Jul
Aug
Sep
Cost per Trip
$28.45
$27.64
$25.56
$27.22
Average
Cost/Expenses
34,086
33,719
29,649
$97,454
Total
FY 2020-2021
Q1
Q2
Q3
Q4
Cost per Trip
$27.24
Cost/Expenses
97,454
FY 2019-2020
Q1
Q2
Q3
Q4
Cost per Trip
$27.69
$29.37
$26.63
$25.35
Cost/Expenses
129,801
133,825
123,796
75,992
Jul
Aug
Sep
On Time Percentage
96%
96%
96%
96% Average
# of Calls Received
NA
NA
NA
0 Total
Call Hold Time
NA
NA
NA
0:00 Average
FY 2020-2021
Q1
Q2
Q3
Q4
On Time Percentage
96%
# of Calls Received
NA
Call Hold Time
NA
FY 2019-2020
Q1
Q2
Q3
Q4
On Time Percentage
95%
95%
96%
99%
# of Calls Received
Not tracked Not tracked Not tracked Not trackedCall Hold Time
Not tracked Not tracked Not tracked Not trackedPage 2
0:00
Average/Total
$27.44
463,414
Revenue Miles Comparison by Quarter
Average/Total
96%
0
#DIV/0!
Average/Total
96%
0
$97,454
Unmet Request Comparison by Quarter
Year to Date
7
87.00
Total
26
99
Average/Total
$27.24
Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter
Jul
Aug
Sep
Total
CTD/Non-Sponsored
3
6
6
15
APD / Med Wavier
0
MMA / Logisticare
0
DCF/DS
0
Dept of Ed / VR
0
Dept of Elder Affairs
0
FDOT / 5311
0
Local Govern
0
Other
0
Total
3
6
6
15
Percentage of Trips
0.25%
0.49%
0.52%
0.42%
FY 2020-2021
Q1
Q2
Q3
Q4
No-Shows
15
Percentage of Trips
0.42%
FY 2019-2020
Q1
Q2
Q3
Q4
No-Shows
17
24
30
22
Percentage of Trips
0.36%
0.53%
0.65%
0.73%
Jul
Aug
Sep
Total
Commendations
0
0
0
0
Complaints/Concerns
0
0
0
0
FY 2020-2021
Q1
Q2
Q3
Q4
Commendations
0
Complaints/Concerns
0
FY 2019-2020
Q1
Q2
Q3
Q4
Commendations
0
0
0
0
Complaints/Concerns
0
0
0
0
Comments
Page 3
0
0
Year to Date
No-Shows
No-Show Comparison by Quarter
Year to Date
15
0.42%
Total/Average
93
0.55%
Year to Date
0
0
Santa Rosa County Community Transportation Coordinator Report -- 1st Quarter
Jul
Aug
Sep
Total
Accidents
0
0
0
0
Incident
0
0
0
0
Roadcalls
0
0
0
0
Total
0
0
0
0
FY 2020-2021
Q1
Q2
Q3
Q4
Accident
0
Incident
0
Roadcalls
0
FY 2019-2020
Q1
Q2
Q3
Q4
Accident
0
0
0
1
Incident
0
0
0
0
Roadcalls
0
0
1
1
Accident Comments
Operator Payments
Jul
Aug
Sep
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$0.00
$0.00
$0.00
$0.00
FY 2020-2021
Q1
Q2
Q3
Q4
$0.00
FY 2019-2020
Q1
Q2
Q3
Q4
$0.00
$0.00
$0.00
$0.00
Page 4
0
Operator Payments Comparison by Quarter
Year to Date
$0.00
$0.00
$0.00
Total
0
0
0
0
0
Total
1
0
2
Year to Date
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-E
SUBJECT: Planning Grant Agreement Tasks
Quarterly Progress Report
BACKGROUND: Emerald Coast Regional Council as designated staff to the
Escambia County Transportation Planning Organization (TPO) submits a quarterly report to the Commission for the Transportation Disadvantaged on planning grant tasks. The first quarter report is enclosed for board review.
REQUESTED
ACTION: For information.
Planning Grant Quarterly Progress Report (07/01/19) Page 1 of 3
Planning Grant Agreement Tasks
Quarterly Progress Report
Planning Agency dba: Emerald Coast Regional Council County
Santa Rosa
West FL Regional Planning Council (FL-AL TPO) Invoice #
Q1
Reporting Period
Q1 July 1 – September 30, 2020
Grant #G1N82
I
PROGRAM MANAGEMENT
PROGRESS
A. When necessary and in cooperation with the LCB, solicit and
recommend a CTC. The selection will be accomplished, to the
maximum extent feasible, through public competitive bidding or proposals in accordance with applicable laws and rules. Such recommendation shall be presented to the Commission by Planning Agency staff or their designee as needed. (Tasks 2A)
No activity to report:
B. Develop and maintain a process for the appointment and
reappointment of voting and non-voting members to the local
coordinating board. (41-2.012, FAC)
No activity to report: The process is in place and a current roster is sent with each invoice. The annual membership certification is scheduled for May 2021. C. Prepare agendas for local coordinating board meetings consistent with
the Local Coordinating Board and Planning Agency Operating Guidelines. (Task 3)
The agenda for the August LCB meeting was prepared and was consistent with the Guidelines. D. Prepare official minutes of local coordinating board meetings regardless
of a quorum) and submit a copy along with the quarterly report to the Commission. For committee meetings, prepare minutes in the form of a brief summary of basic points, discussions, decisions, and
recommendations to the full board. Keep records of all meetings for at least five years. (Task 3)
The approved minutes of the May 2020 LCB & Public Workshop, and the draft minutes of the August 2020 LCB meetings are included with the invoice
E. Provide at least one public workshop annually by each local coordinating board, and assist the Commission, as requested, in co-sponsoring public workshops. This public workshop must be in addition to the local coordinating board meetings. It may, however, be held in conjunction with the scheduled local coordinating board meeting (immediately following or prior to the local coordinating board meeting). (Task 4)
No activity to report: The Public Workshop is scheduled for May 2021.
F. Provide staff support for committees of the local coordinating board.
(Task 3) No activity to report: Staff supports committees and assist with the TDSP development when needed.
G. Develop and update annually by-laws for local coordinating board approval. Approved by-laws shall be submitted to the Commission. (Task 5)
Annual by-laws were approved at the August 2020 LCB meeting and are included in the invoice.
TASK COMPLETE
H. Develop, annually update, and implement local coordinating board
grievance procedures in accordance with the Commission guidelines.
Procedures shall include a step within the local complaint and/or grievance procedure that advises a dissatisfied person about the Commission’s Ombudsman Program. A copy of the approved procedures shall be submitted to the Commission. (Task 6)
Local coordinating board grievance procedures were approved at the August 2020 LCB meeting and are included in the invoice. TASK COMPLETE
I. Provide the Commission with a current membership roster and mailing
list of local coordinating board members. The membership roster shall
be submitted with the first quarterly report and when there is a change in membership. (Task 3)
The current roster and mailing list are included with the invoice. The annual LCB certification is
Planning Grant Quarterly Progress Report (07/01/19) Page 2 of 3 J. Provide public notice of local coordinating board meetings and local
public workshops in accordance with the Coordinating Board and Planning Agency Operating Guidelines. (Task 3)
Public notice was given in the local paper and on the ECRC webpage. A copy of the advertisement for the meeting is included with the invoice.
K. Review and comment on the Annual Operating Report for submittal to the local coordinating board, and forward comments/concerns to the Commission for the Transportation Disadvantaged. (Task 7)
No activity to report: The Annual Operating Report is scheduled to be reviewed at the December 2020 LCB meeting for approval and signature.
L. Report the actual expenditures (AER) of direct federal and local government transportation funds to the Commission for the
Transportation Disadvantaged no later than September 15th. (Deadline extended to September 30th) (Task 8)
The Actual Expenditures Report was submitted to the CTD on Sept 30, 2020. TASK COMPLETE
II.
SERVICE DEVELOPMENT
PROGRESS
A. Jointly, with the community transportation coordinator and the local coordinating board, develop the Transportation Disadvantaged
Service Plan (TDSP) following CTD guidelines. (Task 1)
No activity to report: The annual TDSP update is scheduled for May 2021 LCB meeting.
B. Encourage integration of “transportation disadvantaged” issues into
local and regional comprehensive plans. Ensure activities of the local
coordinating board and community transportation coordinator are consistent with local and state comprehensive planning activities including the Florida Transportation Plan. (427.015, FS)
The Transportation Disadvantaged program is included in the FL-AL TPO Public Transportation Priorities.
C. Encourage the local community transportation coordinator to work cooperatively with regional workforce boards established in Chapter 445, F.S., and provide assistance in the development of innovative transportation services for participants in the welfare transition program. (427.0157, FS)
No activity to report: The regional Workforce Board is represented on the LCB.
III.
TECHNICAL ASSISTANCE, TRAINING, AND EVALUATION
PROGRESS
A. Provide the LCB with quarterly reports of local TD program administrative support accomplishments as outlined in the grant agreement and any other activities related to the TD program. (Task 9)
The quarterly report was included in the August 2020 Agenda.
B. Attend at least one Commission-sponsored training, including but not limited to, the CTD’s regional meetings, the CTD’s annual training workshop, or other sponsored training. (Task 10)
No activity to report.
C. Attend at least one CTD meeting each year within
budget/staff/schedule availability. Staff attended the CTD virtual meeting on August 26, 2020. TASK COMPLETE
D. Notify CTD staff of local TD concerns that may require special
investigations. No activity to report.
E. Provide training for newly-appointed LCB members. (Task 3) No activity to report: Annual board training is scheduled at the Feb 2021 LCB meeting and is also provided as needed.
F. Provide assistance to the CTC, purchasing agencies, and others, as needed, which may include participation in, and initiating when necessary, local or regional meetings to discuss TD needs, service evaluation and opportunities for service improvement.
No activity to report.
G. To the extent feasible, collect and review proposed funding
applications involving “TD” funds consistent with Chapter 427, F.S.,
and Rule 41-2, F.A.C., and provide recommendations to the LCB. (427.0157, FS)
No activity to report.
Planning Grant Quarterly Progress Report (07/01/19) Page 3 of 3 H. Ensure the local coordinating board conducts, as a minimum, an
annual evaluation of the community transportation coordinator. The
local coordinating board shall evaluate the coordinator using the Commission’s Evaluation Workbook for Community Transportation Coordinators and Providers in Florida (at a minimum using the modules concerning Competition In Use of Operators, Cost-Effectiveness and Efficiency, and Availability of Service) and local standards as defined in the Transportation Disadvantaged Service Plan. (Task 2B)
No activity to report.
I. Assist the CTD in joint reviews of the CTC. No activity to report. J. Ensure the LCB annually reviews coordination contracts to advise the
CTC whether the continuation of said contract provides the most cost effective and efficient transportation available, consistent with Rule 41-2, F.A.C.
Coordination contracts are reviewed as needed.
K. Implement recommendations identified in the CTD’s QAPE reviews. No activity to report.
Other Items of Development and Update in accordance with Laws, Rules, and Commission policy:
No activity to report.
By submission of this Quarterly Report, the information provided is accurate and accountable and corresponds with the activities for this quarter.
___________________________________________________________ Representative – Howard K. Vanselow
_ 7 Oct 2020 _ Date
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-F
SUBJECT: Commission for Transportation Disadvantaged Correspondence
BACKGROUND: In order to keep the Board informed, selected information
available from the Commission for Transportation Disadvantaged (CTD) is enclosed for Board review.
2020-21 Scheduled Events
Date
Time
Event
Location
Dial-In Number &
Conference Code
10-12-2020 3:00PM - 5:00PM 2nd Public Rules Workshop Tallahassee, FL Virtual Public Meeting 10-28-2020 1:00PM - 5:00PM CTD Business Meeting Tallahassee, FL Virtual Public Meeting 12-2020 TBA Business Meeting Conference Call
Tallahassee, FL Please join the meeting from your computer, tablet or smart phone by using the link below:
https://global.gotomeeting.com/join/709216101
Join the conference call:
Toll Free Number: 888-585-9008 Conference Room: 837-653-349
03-29-2021 TBA CTD Business
Meeting TBA TBA
03-30-2021 TBA TD Legislative
Day State Capitol Courtyard Tallahassee, FL
TBA
REQUESTED
ACTION: For information.
Working to preserve and enhance the quality of life in northwest Florida
AGENDA ITEM III-G
SUBJECT: Grant Review
BACKGROUND: Any grants for TD funds may be reviewed by the LCB. Any grant
application received will be presented to the Board for review and comment.
REQUESTED