OFFICIAL MINUTES
Minutes 5-8-07
LAST NAME FIRST NAME DIVISION TERM
A Asperen Bob Technology 2007
A Barot Alok Student Liaison (Non Voting) 2007
X Breit Craig Fine Arts/Communications 2008
X Ernest Roger Liberal Arts 2008
X Fernandez Walter Humanities/Social Sciences 2008
X Fobi Charlene Health Occupations 2008
X Gaik Frank CCFF Liaison (Non Voting) 2007
X Hallinger Don SEM 2007
A Holmes Carolyn Health Occupations 2007
X Horvath Ellen Liberal Arts 2007
X Hu Philip Liberal Arts 2007
A Jensen Debbie HPER/Athletics 2008
X Johnson Jeanne Technology 2008
X Juntilla Tim Liberal Arts 2007
A Lewandowski Tom SEM 2008
A Lopez Manuel SEM 2007
A McPherson Mike HPER/Athletics 2007
X Mellas Dean SEM 2008
X Moore Debra Library (Vice President) 2007
X Moriarty Cindy Business Education 2008
X Namala Solomon Humanities/Social Sciences 2007
X Obasohan Victor Humanities/Social Sciences 2007
X Page Elizabeth (Liz) Student Services 2008
X Reece Bryan Humanities/Social Sciences (President) 2008
X Soden Barbara Business Education 2007
X Soto Armando Counseling 2008
X Sparks Bill Liberal Arts 2008
X Trager Julie Fine Arts/Communications 2007
X Ukita Traci Counseling (Secretary) 2007
X Wedell Donna Health Occupations 2008
A White Brenda Technology 2008
X Wilson Jack SEM 2007
Guests: Sherill Moses Dr. David Young Chris Lopez de Gaines
Bob Chester Angela Hoppe-Nagao Ted Stolze
Dean Paige Nina Motruk Peter Nguyen
Dr. Bob Hughlett Farid Wissa Howard Ryan
Jo Ann Higden Jack Swanson Maria Boyol
David Fabish Kay Follett Kelly Kwan
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May 8, 2007 Cheryl A. Epple Board Room
MINUTES
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE (11:10 a.m.) The flag salute was led by Senator Wilson (SEM).
President Reece introduced special guests: former Faculty Senate Presidents Sherill Moses, Dean Paige, and Bob Chester; Board of Trustees member Bob Hughlett; Vice President of Business Services Jo Ann Higdon; former Faculty Senate secretary Maria Boyol; former CCFF President David Fabish; and current CCFF President Ted Stolze.
2. APPROVAL OF MINUTES (11:13 a.m.)
Motion:It was moved by Senator Hallinger (SEM) and seconded by Senator Namala (Humanities/Social Science) to approve the minutes of May 1, 2007.
Discussion: Senators Fernandez (Humanities/Social Sciences) and Trager (Fine Arts/Communications) asked that the following be added to item 8A in the minutes of May 1, 2007: “Appreciation was expressed for the Administration’s commitment to psychological services as well as hope they would support the faculty if ever presented with the kind of alarms sent by the faculty at Virginia Tech to their leadership. Faculty members have found Vice President Stephen Johnson to be attentive and responsive in addressing concerns over potentially dangerous students.”
Action: Minutes were approved unanimously with corrections. One abstention.
3. REPORTS (11:16 a.m.)
A. President
President Reece reminded Senators about the evaluation form that was previously distributed asking for feedback on the Senate.
B. Vice President
Vice President Moore reminded Senators that the Sabbatical Leave Orientation is scheduled for Thursday at 11:00 a.m. She also explained that examples of prior reports are available in PDF via the college’s “Forms and Documents” webpage.
C. Secretary No report.
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D. CCFF Liaison
Professor Gaik announced that the Community College Initiative qualified for the ballot in Spring 2008. He distributed informational postcards and provided the following information:
Under Prop 98, community college funding is tied to K-12 enrollments. This poses long-term funding problems for the community colleges since, in coming years, K-12 expects slowed enrollment while the community colleges expect growth of 2-3% per year. A huge funding shortfall is expected for the community colleges. The Community College Initiative decouples community college funding from K-12.
The CCs would have a separate funding stream based on enrollment growth factors and growth in the economy.
CCI would bring more monies to the community colleges without raising taxes and without taking money away from K-12 schools.
For Cerritos College, CCI will bring an estimated $18 million in new monies over a five-year period from 2008-2009 to 2012-2013.
Improves governance by establishing the community college system as a part of the state Constitution, putting it on equal footing with the UC and CSU systems. Reduces student fees to $15 per units, and then limits annual fee increases
depending on the growth in per capita income.
Sponsors include: California Federation of Teachers; Community College League of California; Faculty Association of California Community Colleges.
$1.6 million was raised during the signature-gathering phase to qualify the
measure for the ballot. To pass the measure, an additional $2.5 million will need to be raised.
In addition, Professor Gaik explained that the CCFF Executive Committee raised $1000 among themselves to donate to the initiative, and will approach the Board of Trustees to encourage members to make personal contributions as well. He also challenged the Senators to contribute as well. They will be happy to collect contributions through the fall semester.
Checks can be made out to:
Californians for Improving Community Colleges c/o Rix-Bradford Consultants
512 N. Larchmont Blvd. Los Angeles, CA 90004
E. Student Senate Liaison Not in attendance.
4. APPOINTMENTS AND NOMINATIONS (11:21a.m.)
A. Outstanding Faculty Senator(s) of the Year Presentation
There was a tie between the FERPA group (Senators Don Hallinger and Jack Wilson from SEM, and Bill Sparks from Liberal Arts) and Roger Ernest (Liberal Arts) for his work on the standards for instructional spaces. Senator Ernest did not attend the previous Senate meeting, so President Reece presented him with his plaque.
B. Career and Technical Education Teacher Pathways Grant Project Manager Hiring Committee
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Motion:It was moved by Senator Hallinger (SEM) and seconded by Senator Breit (Fine Arts/Communications) to approve Professor Parsons appointment to the committee.
Action: Motion was passed unanimously.
C. Coordinator of Student Health Services Screening Committee
Three faculty members are needed to sit on this screening committee. President Reece was not sure about the specific timeline, but suspects it will be a summer project. Interested faculty should let the Senate office know.
D. Outstanding Classified Awards Ceremony
The ceremony will take place on Thursday, May 17th at 11:00 a.m. President Reece
asked for eight faculty to volunteer to serve food to the classified staff. Senators Hu, Breit, Moore, Reece, Ukita, Trager and Fobi, and Bob Chester volunteered.
E. Grievance Officer
President Reece provided a brief synopsis of the previous meeting’s discussion and action on this matter. The crux of the situation is there is confusion over how to proceed on a particular grievance that a faculty member has against an administrator because the item is not in the contract negotiated by the Union, but is in the faculty handbook. Because the faculty member needs representation and the item is still in the faculty handbook, it was determined at the previous Senate meeting that the Senate’s grievance process needed to be reinvigorated, and a grievance officer was elected. However, there is still confusion over which body should appropriately handle this situation. While it is anticipated that grievances will ultimately be handled by the Union, this has not yet been negotiated, and it is unclear how to proceed in the meantime. President Reece asked for direction from the body to have Senate leadership meet with the Union on this matter. Lengthy discussion followed in which Senators and other faculty posed numerous questions. In response to these
questions, President Reece offered the following information:
Several grievances have been processed through the Union on contract items. The Senate does not offer legal representation. The Senate would oversee a
process that is done internally. Outside legal representation can be sought if not satisfied with that process.
He does not know of a reason the Union cannot be a part of this process.
Faculty who are aware of outstanding grievances and have not been contacted by the Senate or the Union may contact him.
The Union can be part of the process, but we still need to figure out how and be precise.
He believes that the administration is also confused about the process.
He believes it is possible to but together an agreement that the Union handle this if it is the faculty member’s preference, and that we may be able to point to some specific court cases that would guide us in terms of handling this situation. In addition to posing questions, faculty expressed concerns about making sure the faculty member with the grievance is afforded due process in a timely manner and that there not be a void. It was suggested that the Senate handle the grievance and other outstanding grievances until a process can be worked out. It was also requested that Senate leadership work with the Union to hammer out a process and report back to the Senate. It was noted that any actions we take could set precedence with respect to a process to follow if a faculty member grieves against something not currently in the contract. It was also made known that the Union is interested in handling this, but has been trying to determine if it can.
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Motion:It was moved by Senator Fobi (Health Occupations) and seconded by Senator Soden (Business Education) to direct Senate leadership to discuss with the Union a process for handling such grievances.
Action: Motion was passed unanimously.
5. ANNOUNCEMENTS (11:47 a.m.) No announcements.
6. STANDING COMMITTEE REPORTS (11:47 a.m.)
A. Instructional Technology Committee Update
The Chair of the Instructional Technology Committee, Angela Hoppe-Nagao (Liberal Arts), distributed a handout on the keys to student success in online classes as well as copies of the revised competencies for online instructors, which the committee hopes the Senate will approve in the fall, and provided the Senate with an update:
The committee successfully worked with the Union on helping to draft some of the language for the assignment article for online classes.
The committee also successfully worked with the Union and administration on drafting a compromise on administrator access to online classes. They are now asking that deans give 24-hour notice before accessing online classes.
Next fall, the committee would like to work with the Union and Senate on creating an evaluation measurement for online classes to go in addition to traditional peer review evaluation.
They also want to create a sample master class for online classes. It was brought to the committee’s attention that WASC created a distance
education manual in 2006 in which they have stipulated that programs that are entirely online fall under the substantive change in policy, which means they will have to go through a separate accreditation process. It is not something we have to address this round, but it will affect us the next time. The manual is available on the WASC website.
In reference to the competencies for online instructors document, Senator Mellas (SEM) suggested that proprietary technology not be mandated. He will forward suggested language.
It was also noted that MIT is now offering all of its online courses free of charge to anyone who wants to participate, though they will not get college credit.
B. Program Review Committee Update
The Chair of the Program Review Committee, Lynn Serwin (Liberal Arts), distributed copies of a summary report for the 2006-2007 academic year, and provided the Senate with an update:
The report provides an overview of instructional program needs and serves as a theme document, identifying overriding themes that exist in all programs as well as major issues that departments are having so they can use the self-study to do their unit plans, which informs the capital outlay requests.
They have changed standards to conform to WASC accreditation standards. Professor Serwin met with all departments that will be doing self-studies next year that will fit the new accreditation standards.
The Program Review website will offer better sample self-studies, resources for inquiry, a template program, and a series of questions departments can use to put together a thorough self-study.
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There were nine reports this year. Six self-study reports were received; two departments had outside accreditation requirements to meet and their reports were accepted; one department did not complete a self-study report.
Professor Serwin asked to read the following into the record:
The Electronics Department did not submit a self study report, nor did they submit any documentation that further clarified any compliance with the Program Review process. Several meetings with the department and the dean were held by the validation team and me. Numerous emails were sent requesting compliance, and responses were always made saying that the report was being worked on, but no report ever materialized. I reported this information to the Coordinating Committee as well. I believe this is now an administrative issue. The Program Review Committee feels that this non-compliance is not appropriate and sets a bad precedent for [the] future. We recommend that the Faculty Senate and the Administration follow through with intervention as necessary.
7. UPDATE ON SENATE PROGRAMS AND INITIATIVES (12:00 p.m.)
President Reece furnished hard copies of the weekly Senate Update, which offers updates on Agenda for Student Success initiatives, as well as other Senate projects and tasks. He called attention to the key accomplishments of the year.
8. SENATE DISCUSSION (12:01 p.m.)
A. Standards for Instructional Spaces
Senator Ernest (Liberal Arts) furnished copies of sections of the standards handbook in draft form and fielded general questions about standards. He selected sections of the handbook that could be used to inform thoughts on instructional space. Examples of layout, room arrangements, office arrangements, lab configurations, etc. were included. The handbook is an outgrowth of the work that VP Higdon, Robert Riffle and the Planning and Facilities Committee have done, was developed over one and a half to two years, and reflects a concerted effort to pay attention to the Master Plan and rethinking the entire plan to have more hospitable and functional space. Vice
President Higdon was also present and offered additional comments. She explained that there are still a couple of areas in the handbook that still need final touches, which is why it is still in draft form, but that the handbook will be the “Bible” that architects will be handed and must follow for new buildings. In response to a question one Senator posed, VP Higdon confirmed that there are no standards for student waiting areas, because flexibility is needed for those areas as each building will be unique with a different functional need. She also referenced a section of the Program Review summary report distributed by Lynn Serwin, and affirmed that Fine Arts will have the opportunity to work and help design the building that will replace the Burnight Center.
9. ADJOURNMENT (12:30 p.m.)
Prior to adjournment, President Reece acknowledged the former Senate Presidents who attended the meeting, and for the remainder of the meeting they shared memories and history of their time as leaders of the Faculty Senate.
Minutes respectfully submitted by Faculty Senate Secretary, Traci Ukita.
**OFFICIAL MINUTES APPROVED BY FACULTY SENATE 8-28-07
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For further details of the meeting, audio cassettes are available in the Faculty Senate
office located in the Office of Academic Affairs.
NEXT SENATE MEETING
TUESDAY, AUGUST 28, 2007
11:05 A.M.
BOARD ROOM
Faculty Senate Office Hours: 8:00 a.m. – 5:30 p.m. Monday through Thursday and 8:00 a.m. to 3:30 p.m. Friday. Dr. Bryan Reece President Ext. 2219 Debra Moore Vice President Ext. 2418 Dodie O’Donnell
Faculty Senate Clerk Ext. 2217
Traci Ukita Secretary Ext. 2592
Visit the Faculty Senate Web Page
www.cerritos.edu/faculty-senate
