Short tutorial for the JEP editorial platform

Short tutorial

for the JEP editorial platform

Claude Sabbah

Managing Editor

• This tutorial is intended for the Editors of the Journal de l’ ´Ecole polytechnique. • It explains the basic features of the editorial platform

http://jep.math.cnrs.fr

• The Editors (known as “Section Editors” on the platform) are not supposed to work much with this platform. They use it mainly for knowing the precise status of the submissions they have been assigned and for sending mails through the platform to the Chief Editor (known as “Editor” on the platform) in charge of a submission, so that the mails can be stored in the History of the submission. • The Chief Editor in charge of a submission will take care of the contacts with the

author and the referees, and will discuss each step of the editorial process with the Editor assigned. He (or the Managing Editor in his place) will have various actions on the platform. These actions are stored in the History section of a submission, so that the Editor can have a complete and precise view of the process.

• The selected Editor for a submission is made aware of it through an initial assign-ment mail sent by the Chief Editor.

• In the tutorial below, the Chief Editor is Charles Favre and the Editor is Jacques Hadamard. All email addresses are fake, and the test platform used to produce the tutorial is private, but mimics the true one.

• The tutorial is presented with the English version of the platform. A French version is also available.

After a submission, a Chief editor is in charge of the submitted article.

He selects an Editor (called Section Editor) in the

Editorial Board

and sends him an assignment mail

A direct link to the review page of the article is given

which leads to

This shows where you are

useful links

This page stores information concerning the review process.

It is quite empty at the first step.

Article to be downloaded by the (Section) Editor

This part is used only by

the Chief Editor.

Then send suggestions

of referees and comments

to the Chief Editor

You can mail to the Chief Editor

by clicking here.

1

2

3

You can also access to the previous page

by standard login on http://jep.math.cnrs.fr

and you reach your own Editor page

Where you are

Allows you to see the list of articles you are (were) in charge of.

In Editing: after acceptation

Archive: published or rejected.

In Review: still in the review process

click here to

access the review page

By clicking here you find the entire history of events and mails

concerning the article.

Here is the assignment mail

that you received

managing Editor

Chief Editor

You send a mail to the Chief Editor

After some time you want to check

the status of the submission. You log in

and reach your main page.

Two reviews have been asked

One reviewer already accepted

due: 10 weeks (standard)

The reviewer A already

accepted to do the review

The reviewer B did not answer yet

Review page at this step

You can check the Event log

The Chief Editor has activated "Will do the review" for Reviewer A

after receiving the acceptation mail.

This is the generic mail sent to the referee

with the article attached. It follows your requirements

The referee can access by

one click to the review page

and accept or decline.

The referee can also

download his report

or send it to the Chief Editor

who will download it to

the web site. You will

then be able to consult it

and discuss the editorial

Guidelines are appended

in the mail for referees.

This is what the author knows of the process

on his home page on the web site.

The author knows the Editors in charge of the submission