Recruiter
Guide
Contents
4
Recruiting Options
Online Job Board, OU Online Resume Books, Resume Referral, Career Fairs with Next Day Interviewing,
Traditional On-Campus Interviewing, Room-Only On-Campus Interviewing
5 Building Your Presence On Campus
Pre-Recruiting Meetings, Career Fairs, Mock Interviews, Student Organizations,
Job Search Workshops, Ad in Campus Newspaper, Lunch with Faculty and Staff
6 Arranging On-Campus Interviews and Selecting Interviewees
Schedule an On-Campus Interview Date, Cancellations or Changes of Schedules, Pre-Selection Process
7 Recruiting Planning Calendar
On-Campus Interview Timetable for Recruiters
8 Planning Your Recruiting Trip
The Day of the Interviews
9 Career Services Contacts
The University of Oklahoma welcomes your participation in our programs and events. We are eager to extend our hospitality and outstanding customer service to enhance your efforts to recruit and hire future employees. We pride our-selves on providing the kind of personalized service that ensures you will have an efficient, comfortable and productive visit. You will be pleased with the academic achievements, leadership potential and cultural diversity of our student body. Our centralized Career Services allows you the ease of coordinating all of your recruiting efforts through one office. Our experienced staff has specialized knowledge related to your industry and will assist you before you arrive to connect you to our extensive database of qualified applicants, assist you with recruiting strategies, and coordinate your on-campus interviews and pre-recruiting meetings. Since we invite all OU students to work through our office, regardless of their majors or degree levels, we can offer you hassle-free, one-stop shopping.
In addition to campus interviewing, our personalized services that assist you with identifying candidates include on-line resume books, onon-line job board and numerous career fairs. We can enhance your presence on campus by arranging luncheons with faculty, scheduling pre-recruiting meetings, facilitating contact with student organizations, and linking to your Web page from our home page. We are eager to assist you with recruiting for internships and co-ops as well as for full-time professional positions.
Our facilities are conveniently located on the third floor of the Oklahoma Memorial Union, which has an attached park-ing facility and is within walkpark-ing distance to numerous restaurants. Our offices include 13 spacious interview rooms, a recruiter lounge, telephone and fax access, and wireless internet access that allow you to stay in touch with your com-pany during your visit. Amenities include fresh coffee and hot tea; bottled water, soft drinks and snacks; a variety of fast food options below our office on the first floor; and plenty of room to accommodate tables for greeters. In addition, we can arrange for lunch reservations for you and your guests in our University Club, located on the second floor. We look forward to working with you as you recruit the best and the brightest from the University of Oklahoma!
Bette Scott Director Career Services
The University of Oklahoma 900 Asp Ave, Suite 323 Norman, OK 73019 telephone: (405) 325-1974 fax: (405) 325-3402 E-mail: [email protected]
On the Web: http://www.hiresooner.com
Career Services offers several options for recruiting University of Oklahoma students. Our Employer
Services Team can advise you on an option that will work best for your recruiting needs. Your options are described below.
Posting Jobs on Sooner Job Search
Our online program, Sooner Job Search contains a free online job board. You can self-register and select a password to access the system to post your own jobs or you can send the job descriptions to Career Services by mail, e-mail, fax or phone, where they will be posted by our staff.
To post your own job for the first time: Go to www.hiresooner.com Click on “Employer”
Click on “Sooner Job Search” button Click on “Register New Account” button Post your job You will be notified by email that your account has been activated within one business day.
OU Online Resume Books
Resumes of OU students and alumni who have a current account with Career Services are available through our online program Sooner Job Search.
To view online resumes:
Go to www.hiresooner.com Click on "Employer"
Click on "Sooner Job Search" Button Login with Username and Password
Once logged in, Select "Resume Books" button at the top of the page.
Resume Referral
If you do not have Internet access or would like the convenience of having the Career Services staff perform the resume search for you, we will search our resume database using criteria you provide. Resumes can be mailed, faxed, or e-mailed directly to you. You contact the student directly and determine the interview time and location.
On-Campus Interviewing
Traditional On-Campus Interviews
The traditional on-campus interviewing process (posting, screening, and interviewing) typically requires five to six weeks from start to finish and includes the following:
Job is posted
Resumes are collected online
Employer "pre-selects" interview candidates Selected students schedule an interview time. After scheduling interview dates with Career Services we will publicize the position you have available and collect resumes of interested students. You will have the opportunity to review all of the resumes and make your selections. The students will receive notification that they have been selected for an interview and will sign up for a time on the interview schedule. You will interview the candidates in the Career Services office. (See page 6 for instructions on arranging on campus interviews.)
Room-Only On-Campus Interviews
Room-only scheduling allows you to contact students directly and schedule interviews yourself. You will select your interview candidates from an available source, such as a career fair, resume book, or contact with student groups, and interview the candidates in the Career Services office. We recommend you reserve your interview date early as these requests will be filled on a first-come, first-served basis.
After Career Fair Interviews
Throughout the year Career Services hosts or co-hosts numerous career fairs that attract a large number of students from freshman to graduate student. For selected career fairs interviews may be scheduled for the following day. This is an excellent opportunity to meet students face to face and interview them the following day. Contact Brenda Peters at [email protected] for a list of Career Fairs offering interviews the following day.
We appreciate your interest in recruiting at the University of Oklahoma and we want to ensure that your recruiting efforts are successful. For employers seeking additional opportunities to reach out to students, we suggest you consider the following programs or services.
Information Sessions
Information Sessions are usually held the night before the interview for the students you have chosen to interview. They give you an opportunity to highlight your organization prior to the actual on-campus interview and provide details about the positions for which you are recruiting. They are optimally about an hour long with snack foods or pizza served. It is a good idea to bring employees who are recent OU graduates, if possible. Our Employers Relations Team maintains a calenedar of information sessions and can assist you in making the arrangements including publicizing your event on our Web page. If you have posters or fliers you would like us to post, please send them to our office and we will see that they are posted across campus. Ship any materials in advance and we will hold them for your meeting.
Career Fairs Throughout the year, Career Services hosts or co-hosts numerous career fairs that attract a large number of students from freshman to graduate students. This is an excellent opportunity to meet the students face-to-face. For detailed information on each career fair, please go to our Web site, www.hiresooner.com, and click on “employers” and then on “career fairs”.
Mock Interviews
Mock interviews are held early in the fall and spring semester and are a great way to build your organization’s reputation and presence on campus. Representatives from your organization interview students for “mock” positions, and then provide the students with valuable feedback. In addition to helping you build your presence on campus, mock interviews help our students refine their interviewing skills. To participate in mock interviews contact Brenda Peters at [email protected].
Student Organizations
Job Search Workshops
Early in the fall and spring semesters, the Career Services office schedules workshops designed to teach job search skills. These are often presented by employers and cover a variety of areas including:
- resume writing for technical and non- technical majors
- interviewing and behavioral interviewing - dress for success
- how to work a career fair - job search strategies - dining etiquette.
If you are interested in presenting a workshop in the fall or spring, contact Brenda Peters at [email protected].
Campus Newspaper The Oklahoma Daily is the official student newspaper
of the University of Oklahoma. Their staff can assist you with reaching the students in a variety of ways from classified line ads to large-format display advertising. For information on promotional opportunities through
The Oklahoma Daily, contact the advertising manager at
(405) 325-2521.
Lunch with Faculty and Staff
Each college at OU has opportunities for you to get involved with their faculty and staff. We can put you in touch with the appropriate person based on your recruiting needs.
If you are visiting our office to conduct on-campus interviews and would like for us to make arrangements for you to have lunch with our faculty or staff, indicate your interest on the Interview Arrangement Form and we will contact the individuals you wish to invite and have them meet you in the Career Services office on the day of your interviews.
Arranging On-Campus Interviews
Schedule a Recruiting VisitTo schedule a recruiting visit to the University of Oklahoma, the following steps will help ensure that all of the necessary arrangements have been made prior to your visit:
1 Schedule an Interview Date
Contact Brenda Peters, Assistant Director, at (405) 325-1974 as early as possible to secure your inter-view date.
2 Complete the Interview Arrangement Form
The Interview Arrangement Form may be completed and submitted online through Sooner Job Search, our Web-based on-campus recruiting program. Go to www.hiresooner.com and click on “employers”. Login to Sooner Job Search with your username and password. Complete a separate form for each schedule. Interview Arrangement Forms need to be received by our office a minimum of five weeks
prior to your recruiting date.
3 Make Information Session Arrangements
Plan to hold an information session to market your organization to individuals already on your schedule, as well as to those not able to schedule an interview. Use the Interview Arrangement Form to let us know what you would like. If you need to cancel your information session, cancellations must be made 48 hours in advance to avoid charges. Cancellations made 24 hours or less prior to the function will be charged 100 percent of the total. Cancellations made 25-47 hours prior to the function will result in a 30 percent cancellation fee.
4 Schedule Lunch With Faculty and Staff
Arrange lunch with faculty or staff by indicating on the Interview Arrangement Form the specific individ-uals you would like to invite. Lunch will be at your expense. Your guests will meet you in the Career Services lobby.
The Pre-Screen Process
The Timetable for Recruiters shows procedures and dates for both the students and employers in the pre-screen selection process.
Three Weeks Prior to the Interview Week
Using a Web-based on-campus recruiting program, Sooner Job Search, students will indicate their interest in interviewing with your organization.
Two Weeks Prior to the Interview Week
You will log into Sooner Job Search, view the resumes and make interview selections online, or fax your list of selected interviewees to (405) 325-3402, or e-mail selec-tions to [email protected] by the deadline.
One Week Prior to the Interview Week
The selected interviewees will sign up for interview ap-pointments.
Cancellations or Changes of Schedules
Students schedule interview appointments one week prior to the week of the interview. Once appointments are scheduled we feel the commitment to honor those arrangements rests equally with the candidate and em-ployer. Therefore, changes by the organization resulting in the cancellation of appointments should be followed by letters to those candidates who have had appointments cancelled.
If you cancel interviews within 24 hours of your re-cruiting date, you will be expected to notify candidates directly.
Intervicw Week Application Deadline Interview List Due Interview Week Application Deadline Interview List Due
Sep 24 - Sep 28 Sep 04 Sep 12 Feb 11 - Feb 15 Jan 22 Jan 30
Oct 02 - Oct 06 Sep 11 Sep 19 Feb 18 - Feb 22 Jan 29 Feb 06
Oct 09 - Oct 13 Sep 18 Sep 26 Feb 25 - Feb 29 Feb 05 Feb 13
Oct 16 - Oct 20 Sep 25 Oct 03 Mar 03 - Mar 07 Feb 12 Feb 20
Oct 23 - Oct 27 Oct 02 Oct 10 Mar 10 - Mar 14 Feb 19 Feb 27
Oct 30 - Nov 03 Oct 09 Oct 17 Mar 24 - Mar 28 Feb 26 Mar 05
Nov 06 - Nov 10 Oct 16 Oct 24 Mar 31 - Apr 04 Mar 04 Mar 12
Nov 13 - Nov 17 Oct 23 Oct 31 Apr 07 - Apr 11 Mar 11 Mar 19
Apr 14 - Apr 18 Mar 25 Apr 02
Fall 2007 Spring 2008
16 OU Job Expo - Corporate/Govt/ Social Science/
Non-Profit/Education Career Fair
27 On-Campus Interviewing Ends TBA MLK Multicultural Career Fair
7 - 8 Architecture Career Fair (7) Interviews (8) 11 On-Campus Interviewing Begins
21 - 22 Construction Science Career Fair (21) Interviews (22)
2 Last Day of Classes 5 - 9 Final Exams
9 Commencement
1 Office Closed
14 Classes begin
15 Martin Luther King Holiday (Office Closed) 23 Summer Camp Fair
5 OU/UT Football (no classes)
22 - 26 Graduate and Professional School Week 24 Graduate and Professional School Fair 3 Labor Day Holiday (Office Closed) 6 Accounting Career Fair
18 - 19 Construction Science Career Fair (18) Interviews (19) 20 - 21 Sooner Showcase Career Fair (20) Interviews (21) 20 - 21 Engineering Career Fair (20) Interviews (21) 24 On-Campus Interviewing Begins
19 - 23 Spring Vacation
Recruiting Planning Calendar
Fall 2007
August September
October
7 Last Day of Classes 10 - 14 Final Exams 24 - 28 Office Closed
Spring 2008
January February March April May20 Classes begin November December 7 JMC Career Fair
Planning Your Recruiting Trip
TransportationTravel by Air
Will Rogers World Airport in Oklahoma City, 20 miles away, is served by most airlines. When traveling from our office to the airport, you should allow one hour if you are returning a rental car. Please make certain that your travel plans do not conflict with your interview schedule. It is extremely difficult to reschedule inter-views at the last minute.
Car Rental
Most major car rental companies have offices at Will Rogers World Airport.
Shuttle Service
Several local hotels offer airport shuttle service. Airport Express offers a door to door -- to and from the airport -- shuttle service 24 hours a day. Look for the blue vans located on the lower level of the airport. For more infor-mation call (405) 681-3311.
Airport Limousine Service of Norman offers service to and from Norman to Will Rogers World Airport. Call (405) 321-6900 for information.
Lodging
The Norman Convention and Visitors Bureau Web page contains a complete listing of lodging in Norman includ-ing phone numbers and addresses. Our office is easy to reach from any of the hotels.
http//www.visitnorman.com/lodging.html Map
A map to the University of Oklahoma Career Services office from the airport is available on our Web page at www.hiresooner.com
The Day of the Interviews
Free parking for interviewers is available in the parking facility attached to Oklahoma Memorial Union.
Check in at our office on the third floor of Oklahoma Memorial Union, Suite 323. You will be shown to your room and given any changes that may have occurred on your interview schedule. If you have made any changes to your schedule, please let us know when you check in. Our office opens at 8 a.m. Interviews normally begin at 8:30 a.m. and end at 4:45 p.m., with lunch from 11:45 a.m. to 1 p.m. Our office closes at 5 p.m. Please let us know in advance if you need services before 8 a.m. or after 5 p.m.
Please remember to bring the resumes of the interviewees you pre-selected to the interview.
We also ask that you bring plenty of business cards. We will ask for a business card from each interviewer on each day of recruiting. Interviewees also appreciate being given a business card at the end of the interview.
Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma is a doctoral degree-granting research university serving the educational, cultural, economic and health care needs of the state, region and nation. The Norman campus serves as home to all of the university’s academic programs except health-related fields. Both the Norman and Health Sciences Center colleges offer programs at the Schusterman Center, the site of OU-Tulsa. The OU
Career Services Contacts
Director’s TeamBette Scott, Director
Cindy McCornack, Administrative Assistant
[email protected] Director’s Assistant
Tracy Curtis, Assistant Director
Career Fair Registration, Event Coordinator
Employer Services Team
Brenda Peters, Assistant Director
Employer Relations, Recruiting Coordinator, Office Manager
Stacy Bruce, Assistant Director
[email protected] Employer Relations
Robin Christian, Recruiting Assistant
[email protected] Recruiting Assistant
Kim Sherbon, Recruiting Assistant
[email protected] Recruiting Assistant Front Desk
Natalie Crabtree, Staff Assistant
[email protected] Student Registration
Contacts for Colleges and Students
Betsy Bishop, Assistant Director
[email protected] Internships and Co-ops
Tosha Halsted, Assistant Director
College of Arts & Sciences, Pre-Health
Jennifer Goodner, Assistant Director
College of Engineering, College of Architecture
Whitley Graham, Assistant Director
[email protected] Price College of Business
Dan Kemp, Assistant Director
College of Earth & Energy, College of Atmospheric &
Geo-graphic Sciences, Math, Physics, Economics, Religious Studies, Higher Education, Library and Information Studies
Brent Thompson, Assistant Director
College of Journalism and Mass Communication, College of Fine Arts, College of Education