APPLICATION INSTRUCTIONS Completing the Embark Online Application

APPLICATION INSTRUCTIONS

Completing the Embark Online Application

Instructions for Brazilian Applicants to the Doctoral Dissertation Research Award in

the United States.

THE FOLLOWING INSTRUCTIONS SUPERSEDE OR EXPAND UPON THE EMBARK INSTRUCTIONS

Please read all instructions carefully and follow the application guidelines below.

This online application (Embark) is designed in a way that allows Fulbright programs in various countries to use the same form. Please note that Brazilian applicants do not need to complete all of the fields in the Embark application.

In addition to providing guidelines and tips, this instruction package will identify those fields that Brazilian applicants do not need to complete. Please read these instructions carefully and follow the appropriate guidelines when filling out the application.

Note that the documents may not send by email, and may not mailed to the Fulbright Commission. All documents may be submitted only at the Embark Online Application. Candidates must submit their applications through the Embark online application system by the deadline, October 17, 2016. Candidates are responsible for ensuring that all supporting documents are attached to the online application, as outlined in the call for proposals section. The Fulbright Commission will exclude the candidate of the selection process or the program if the required documentation is presented with inaccurate, insufficient and inconsistentDatain any phase of the selection.

The application process has five steps:

Ø STEP 1: REVIEW ELIGIBILITY CRITERIA AND AWARD CONDITIONS; Ø STEP 2: REGISTERING ONLINE;

Ø STEP 3: ANSWER TO THE PRELIMINARY QUESTIONS; Ø STEP 4: COMPLETE THE APPLICATION FORM;

o 4.1: Creating Your Essay;

o 4.2: Upload Required Documents;

o 4.3: Supplemental Form – Signature Form;

Ø STEP 5: REVIEW AND SUBMIT THE ONLINE APPLICATION FORM; Please read carefullythe instructions bellow to fill the online application form.

STEP 1: REVIEW ELIGIBILITY CRITERIA AND AWARD CONDITIONS

A complete listing of eligibility criteria and award conditions is available on our website, http://fulbright.org.br/edital/doutorado-sanduiche-nos-eua-2/ . Key criteria for applicants are:

a) Brazilian citizen;

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- DO NOT use all capital letters and diacritical markings when answering items, e.g., name, address, etc. It is better to use upper and lower case without diacritical markings, e.g. Jose Maranhao.

1. Create an Account:.

STEP 3: ANSWER TO THE PRELIMINARY QUESTIONS

1. Through which program country are you applying? Select “Brazil”.

Selecting another country will send your application to the Fulbright Office in that country and Fulbright Brazil will not receive it. If our office does not receive your application, it cannot be reviewed or considered for an award.

2. To Which Program are you applying? Select “Fulbright Foreign Student Program”. 3. Have you checked with your Fulbright Program Office? Select “YES”.

4. For which academic level are you applying? Refer to the Graduate Study.

Your answers to the Preliminary Questions should be:

After answering the Preliminary Questions, you will be redirected to the Home screen. You can start your application by clicking on Application Form.

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- Family Name/Surname, First, Middle: it is very important that you list your name

exactly as it appears (or will appear) on your passport. Do not omit/neglect any of your names. Do not use diacritical markings;

- Permanent mailing address: it is very important that a mailing company can reach the informed address, so please use your address as stated in all your correspondence. e.g.: Rua Getulio Vargas, and not Getulio Vargas Street;

- Application Cycle: you are applying to the 2017-2018 cycle;

- Degree Objective: you are applying to the Visiting Student Researcher;

- Institutions Attended: list all post-secondary putting the most recently attended first, even those from which you did not obtain a degree from;

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! Helpful tips:

- You do not need to complete your application at one sitting. You can re-enter at anytime and edit your application. But once you submit your application, you can NO longer make changes to it;

- All forms in this application are to be completed in English. Items must be answered completely and carefully;

- You can copy and paste information into all text boxes;

- In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided would not display or print;

- You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner. Closing the PDF view will bring you back to your application;

- Avoid using all capital letters and diacritical markings when answering items, e.g., name, address, etc. It is better to use upper and lower case without diacritical markings;

Often specific instructions for completing a question or item is provided in the application, but please review the following important information:

4.1: CREATING YOUR ESSAY

1. You can upload a document. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again; or

2. You can compose your essay on-line. Please note there is a 40 minutes ‘time out’ function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay;

3. You can copy and paste text from another document and edit online. Again, you will have a 40 minutes “time-out” function. You will not be able to customize the formatting; - You should preview all of your essays to make sure the formatting is correct before submitting your application.

- When you preview an essay, you must use the “Back” browser button to return to your essay. Closing out of the HTML preview (i.e. clicking the X in the upper right-hand corner) will exit you from your application.

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- Attach a professional resume or curriculum vitae, maximum of three pages and provide the link of Lattes Platform of the:

1. Candidate; and

2. Brazilian Academic Advisor.

Attention to upload the 2 documents in just one file, otherwise the second file invalidates the first, and so on.

- Transcripts: upload all diplomas and academic transcripts of post-secondary studies, including the transcript of the current Doctorate degree in only one file. At this point the documents can be in Portuguese.

Attention to upload all documents in just one file, otherwise the second file invalidates the first, and so on.

- Personal Information: the information provided will only be used for internal purposes only by the Fulbright Commission and the Institute of International Education – IIE: • Address: it is very important that a mailing company can reach the informed address, so please use your address as stated in all your correspondence. e.g.: Rua Getulio Vargas, and not Getulio Vargas Street;

- Personal Financial Information: not applicable.

- University Preference: you should provide your preferences with as much information as possible. It is imperative that you review each school’s website for specific application requirements to get familiar with them.

- Study/Research Project: this is an essential and highly important part of your application. You should write in English a clear and detailed description of the program you want to pursue. If writing online, pay attention to the formatting information of margins; Write the Research Project in English at maximum of 10 pages, it should be prepared using 11 pt font, 1,5 line spaced and contain a clear and detailed description of your research proposal or proposed activity including the following items:

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- Report on Proficiency in English: not applicable;

- Transcript Release Form (for post-secondary U.S. transcripts only): not applicable; - Signature Form: You must download the PDF, print out, sign, scan and forward

it to Fulbright Commission at the Menu 2 > Application Form > Page 13 > Additional Upload Page. This MAY be submitted online.

- Academic Records Information: not applicable;

RECOMMENDATIONS - NOT REQUIRED

Often specific instructions for each of the Supplemental Forms is provided in the Application, but please review the following important information:

Fulbright Brazil does not require Recommendation Letters. You MAY NOT register recommenders for this application.

STEP 5: REVIEW AND SUBMIT THE ONLINE APPLICATION FORM

YOUR APPLICATION PROCESS WILL ONLY BE CONCLUDED AFTER YOU HAVE SUBMITED YOUR ONLINE APPLICATION FORM.

Before you can submit your online application electronically, your application will be reviewed for completeness. If there is missing information, you will be prompted to correct by the Application Inspector.

Note that the Application Inspector don’t show missing required documents, just not filled information. Candidates are responsible for ensuring that all required documents are attached to the online application.

After completing your online application and thoroughly reviewing it, you can submit it electronically to the Fulbright Commission. Please note that after submitting your application you will be able to access and print it, as well as the supplemental forms and documents, but you will not be able to make any changes to your application