ADDENDUM #3 - RFP 1651-12
SECURITY SYSTEMS, TURNKEY SOLUTION FOR MULTIPLE LOCATIONS
RFP Issued: August 31, 2012
Proposal Due Date: November 7, 2012
October 15, 2012
To all prospective bidders: The purpose of this addendum is to 1) change the technical requirements for
Enterprise Access Control 2) Clarify the Fire Alarm Monitoring Requirements and, along with that clarification 3)
change the Price Proposal Form to break-out Fire Alarm Monitoring and 4) provide a copy of the attendance
sheet for the second site inspection.
1) Change the Technical Requirements for the Enterprise Access Control System as follows:
Addendum#2, Attachment 2, Section A. Software:
Item 4. Change the number of holiday dates from at least 4000 to at least 100 per year.
Items 17, 22 and 23. Delete in their entirety
2) Clarification/Change. The furnishing of fire alarm systems is not part of this RFP; however, monitoring of all
equipment currently being monitored is a part of this RFP. In as much as currently monitored equipment includes
proprietary fire alarm systems, we are breaking out the monitoring of this equipment as a separate line item on the
price proposal form. Bidders are allowed to no-bid this item if they are not authorized dealers of the fire alarm
manufacturer. The Authority reserves the right to make award to more than one vendor on the basis of item, group
or total bid whichever is in its best interest.
3) Addendum #2, Attachment 4-Price Proposal Form is DELETED in its entirety and replaced with the attached
Price Proposal Form – REVISED 10-16-12. The price schedule has been changed to create a separate line item for
fire alarm monitoring (see 2 above). We are requesting separate unit prices for burglar and fire on a monthly basis to
be multiplied by 36 months for a total 3 year price at each location.
4) Site Inspection #2, held on October 11, 2012. A listing of attendees is attached.
All other terms and conditions of the original RFP remain unchanged. Questions concerning this RFP should be
put in writing to Linda Kennedy at
[email protected]
Issued By:
Jeff Seeley, Systems Administrator Housing Authority of the City of Hartford 180 Overlook Terrace, Hartford, CT 06106
Addendum #3
SECTION 5: PRICE PROPOSAL FORM - REVISED 10-16-12
All work shall be in strict accordance with the terms and conditions of the Contract Number
(1651-12), as supplemented by the information contained herein:
( ) Plans/drawings and specifications dated – (to be supplied by the successful Respondent)
( ) Statement of Work - (to be supplied by the successful Respondent)
PERFORMANCE PERIOD: Work shall be complete within 120 days after receipt of notice
to proceed, unless otherwise approved by the OITPM.
PERFORMANCE & PAYMENT BONDS: Payment and performance bonds in the amount
of 100% of the bid award are due within 10 days of award.
INSURANCE CERTIFICATE: Evidence of general liability, auto and workers
compensations in minimum limits of $1,000,000 will be due within 10 days of award. (See
Section 36 of HUD Form 5370)
DAVIS BACON WAGE DETERMINATION: The prevailing wage determination checked
below, in effect at the time of award of the Contract, is attached and applicable to the
Contract.
( X ) Wage Schedule for Residential Work (4 stories and under)
( X ) Wage Schedule for Building Work (over 4 stories)
Bidders are required to hold firm to their bid price for 120 days from the date of bid opening.
BID PRICE. Respondent agrees to provide for the furnishing of all design work, labor,
material, equipment, and supervision necessary to affect a turnkey solution for security
systems at multiple locations as described in this RFP
Bidder has attached the following pages which will be taken into consideration in evaluation,
award and negotiation of contract.
( )
Issues and Assumptions in accordance with Section 2, 3.1
( )
Add-ons, Options and Accessories in accordance with Section 2, 3.2
( )
Future Costs in accordance with Section 2, 3.3
ITEM DESCRIPTION
UNIT
UNIT
PRICE
QTY TOTAL
Design, Furnish, Install, Maintain and Monitor Systems
at the following locations in accordance with the
requirements of Request for Proposal #1651-12. All
monitoring and maintenance prices must be guaranteed
for a period of 3 years from the start of contract.
01 SMITH TOWER – TOTAL
JOB
LUMP SUM
Not Applicable JOB $_____________
01.1
01.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $___________ $___________ 36 36 $_____________ $_____________ 02 BETTY KNOX APARTMENTS – TOTAL JOB LUMP SUM
Not Applicable JOB $_____________
02.1
02.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $___________ $___________ 36 36 $_____________ $_____________ 03 MARY MAHONEY
VILLAGE – TOTAL JOB
LUMP SUM
Not Applicable JOB $_____________
03.1
03.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $____________ $____________ 36 36 $_____________ $______________ 04 KENT APARTMENTS – TOTAL JOB LUMP SUM
Not Applicable JOB $______________
04.1
04.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $_____________ $____________ 36 36 $______________ $______________
05 MARY SHEPARD PLACE – TOTAL JOB
LUMP SUM
Not Applicable JOB $________________
05.1
05.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $_____________ $_____________ 36 36 $________________ $________________
06 WAREHOUSE – TOTAL JOB LUMP
SUM
Not Applicable JOB $________________
06.1
06.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems Month Month $_____________ $____________ 36 36 $________________ $________________ 07 ADMINISTRATIVE
OFFICES – TOTAL JOB
LUMP SUM
Not Applicable JOB $________________
07.1
07.2
365, 24/7 Monitoring and Maintenance of Burglar Alarm Systems
365, 24/7 Monitoring and Maintenance of Fire Alarm Systems ANNUAL Month $_____________ $_____________ 36 36 $________________ $________________ 08 ENTERPRISE ACCESS
CONTROL SYSTEM. ALL
HARDWARE AND
SOFTWARE NECESSARY TO ACCOMMODATE 1000 USERS (excluding installation which should be built into the total job price at each location)
LUMP SUM
Not Applicable $________________
08.1 Annual Support to resolve problems, including 800 Hotline, as applicable. Annual Fee should be guaranteed for 3 years from the end of the first year.
ANNUAL $_____________ 3 $________________
08.2 Annual Fee for
Upgrades/Enhancements as necessary to stay current for annual support purposes. Annual Fee should be guaranteed for 3 years from the end of the first year.
9.0 ON-SITE TRAINING FOR ALL SYSTEMS (Use an extra sheet of paper to items costs per training session if necessary).
LUMP SUM $________________ TOTAL BID $
