Request for Quotes Conductor Heads / Downspout Replacement

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Maintenance Department 501 Newton Street, Danville, VA 24541 Tele: 434-799-6481 Fax: 434-799-6532

lramsey@mail.dps.k12.va.us February 8, 2016

RFP-1516-393

Request for Quotes – Conductor Heads / Downspout Replacement

The Danville Public Schools Maintenance Department is requesting quotes for Collector /

Downspout replacement as per attached specifications. Please return your quote in its entirety by person, mail or fax, on or before 11:00 a.m. on March 2, 2016.

SCOPE OF SERVICE:

This work involves the removal and replacement of 49 existing collection boxes and downspouts on E.A. Gibson Middle School, 1215 Industrial Drive, Danville, VA 24541. This project will include removal and disposal of existing material. No modular classrooms are included in this project.

E.A. Gibson Middle School

***Scuppers that go thru the parapet wall are not in this contract and care should be exercised to prevent and movement or disturbance to the scuppers. ***

Materials considered will be heavy gauge, 4” x 3”or 4”x4” aluminum metal with baked on finish. Minimum 0.125 wall thickness.

Collection boxes should closely resemble the existing style. (Example – BSD Collector style # 3)

Replace existing downspouts. No additional wall penetrations for new downspouts are included in this RFQ.

A number of the downspouts have a HVAC, ¾” copper drain pipe cut into the side of the downspout. These drain pipes should be reinstalled in the new downspouts if existing. Downspouts will be placed into the existing drain boots. Method of installing the downspout into the boot for a closed seal will be included in this project.

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lramsey@mail.dps.k12.va.us Color will be white.

Depending on the weather forecast, no downspouts are to be left off at the end of the day. Those interested in quoting this work can call this office and arrangements will be made for site visits. There are no measured drawings for this project.

Please call 434-799-6481 to make an appointment to visit the site.

INSURANCE REQUIREMENTS

By signing and submitting a bid or proposal under this solicitation, the bidder certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with 11-46.3 and 65.2-800 et seq. of the Code of Virginia. The bidder further certifies that the contractor and any subcontractors will maintain the insurance coverage during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

A. The contractor, prior to commencing work, shall provide at his own expense, the following insurance to the School Board evidenced by certificates of insurance. Each certificate shall require that notice be given, thirty (30) days prior to cancellation or material change in the policies, to the Director of Maintenance & Operations.

1. Virginia workers’ compensation including occupational disease and employer's liability insurance.

a. STATUTORY - Amount and coverage as required by workers’ compensation laws of the Commonwealth of Virginia.

b. EMPLOYER'S LIABILITY - $100,000 each accident, $100,000 each occurrence.

2. LIABILITY - The contractor shall maintain a general liability policy which includes the following coverage.

a. Premises – operations

b. Products/completed operation hazard c. Contractual insurance

d. Independent contractor

The comprehensive general liability policy shall have a bodily injury and property damage combined single limit of liability of $500,000 minimum, per occurrence.

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lramsey@mail.dps.k12.va.us

3. Automobile liability insurance with minimum combined single limits of $500,000 per occurrence. This insurance shall include bodily injury and property damage for the following coverages:

a. Owned b. Non-owned c. Hired vehicles

4. Professional liability insurance with minimum limits of $250,000 per claim and $250,000 aggregate limit of liability.

B. The contractor shall assume the defense of and indemnify and hold harmless the School Board, its officers and agents, and employees from and against any and all claims, demands, actions, suits, and proceedings by others arising out of the negligent acts, errors or omissions of the contractor in his performance of this contract.

C. The contractor shall add the Danville School Board as a rider on the above insurance policies for the duration of this contract.

A. The contractor must be bonded and insured and have a current City of Danville Business License. Contractor not already on our vendor list will be required to supply necessary information to Danville Public Schools in order to be placed on our listing prior to commencing work. Evidence of insurance will be required prior to contractor receiving award.

B. The contractor must sign a statement that no person will be used on this project that has a felony conviction or has been charged with a child molestation charge. C. The grounds and parking areas on this site are strictly NO SMOKING.

D. The contractor shall provide at his own expense, the following insurance to the school board evidenced by certificates of insurance. Each certificate shall require that notice be given, thirty (30) days prior to cancellation or material change in the policies, to the Director of Plant Operations and Maintenance.

1. Virginia workman's compensation including occupational disease and employer's liability insurance.

A. STATUTORY - Amount and coverage as required by workman's compensation laws of the Commonwealth of Virginia.

B. EMPLOYER'S LIABILITY - $100,000 each accident, $100,000 each occurrence. 2. LIABILITY - The contractor shall maintain a general liability policy which includes the

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lramsey@mail.dps.k12.va.us A. Premises - operations

B. Products/completed operation hazard C. Contractual insurance

D. Independent contractor

The comprehensive general liability policy shall have a bodily injury and property damage combined single limit of liability of $300,000 minimum, per occurrence.

3. Automobile liability insurance with minimum combined single limits of $300,000 per occurrence. This insurance shall include bodily injury and property damage for the following coverages:

A. Owned B. Non-owned C. Hired vehicles

4. Professional liability insurance with minimum limits of $250,000 per claim and $250,000 aggregate limit of liability.

B. The contractor shall assume the defense of and indemnify and hold harmless the school board, its officers and agents, and employees from and against any and all claims, demands, actions, suits, and proceedings by others arising out of the negligent acts, errors or omissions of the contractor in his performance of this contract.

C. The contractor shall add the Danville School Board as a rider on the above insurance policies for the duration of this contract.

SPECIAL CONDITIONS

A. Danville Public Schools is a No Smoking facility. Smoking is NOT allowed in the building, on school grounds or in vehicles located on school grounds.

B. Prior to awarding a contract for the provision of services that require the contractor or his/her employees to be in the presence of students during regular school hours or during

school-sponsored activities, the School Board will require the contractor, and when relevant, any employee who will have direct contact with students, to provide certification:

1. that he or she had not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and,

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2. whether he or she has been convicted of a crime of moral turpitude.

Legal Refs.: Code of Virginia, 1950, as amended, Sections 2.2-4300 et seq., 22.1-296.1.

CONTRACT CONDITIONS

NON-DISCRIMINATION CLAUSE

A. During the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in a conspicuous place, available to

employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

2. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

B. The contractor will include the provisions of the foregoing paragraphs A (1), (2), and (3) in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

BID EVALUATION

IN DETERMINING THE "LOWEST RESPONSIBLE BIDDER", IN ADDITION TO PRICE AND EQUALS, THE FOLLOWING FACTORS WILL BE CONSIDERED:

1. The ability, capacity and skill of the bidder to perform the contract or provide the service required.

2. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference.

3. The character, integrity, reputation, judgment, experience and efficiency of the bidder;

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5. The quality, availability and adaptability of the goods or services to the particular use required.

Thank you for your interest in our project.

Leon Ramsey

Director of Plant Operation and Maintenance Danville Public Schools

Quote Sheet

E.A. Gibson Middle School $ ________________