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GLENDALE COMMUNITY COLLEGE DISTRICT

1500 North Verdugo Road

Glendale. California 91208

BOARD OF TRUSTEES

Agenda

Reception at 4:30 p.m. Kreider Hall Lobby

Meeting No.8

Regular Meeting

December 13. 2010 at 5:00 p.m.

(2)

GLENDALE COMMUNITY COLLEGE DISTRICT 1500 North Verdugo Road

Glendale, California 91208 (818) 240-1000

BOARD OF TRUSTEES MEETING NO.8 Kreider Hall, San Rafael Building

December 13, 2010 at 5:00 p.m. AGENDA ITEM CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CERTIFICATION OF COMPLIANCE

To accommodate the requirement of Government Code §54954.2, it is hereby declared that the agenda for the meeting was posted 72 hours prior to this meeting at the following locations:

• At three locations in the Administration Building at Glendale Community College;

• On the bulletin board on the outside wall of the San Gabriel Building at Glendale Community College.

• On the bulletin board located on the outside wall of the second floor by the main office entrance on the Garfield Campus;

• On display inside the glass doors at the front entrance of the Professional Development Center; • On the college's website <hUp:llwww.glendale.edu/boardoftrustees>.

In accordance with the Brown Act revisions, any writings relating to open session agenda items and distributed to all or a majority of all Board Members within 72 hours prior to a regular meeting, or within 24 hours prior to a special meeting, shall be made available for inspection by the public in the Office of the SuperintendenUPresident, John A. Davitt Administration Building, AD 106,1500 N. Verdugo Road, Glendale, CA 91208 during regular business hours. When possible, such writings may also be posted on the District's website: <www.glendale.edu/boardoftrustees>.

Individuals who require disability related accommodations or modifications, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent/President's office by noon of the business day preceding the Board meeting. Please call (818) 551-5105.

COMMENTS FROM THE AUDIENCE - BOARD AGENDA ITEMS ONLY

(ADDRESSING THE BOARD OF TRUSTEES - An individual or group representative may address the Board of Trustees on any item on the agenda. A speaker must state his or her name and address prior to speaking to the Board. Not more than five minutes may be allotted to each speaker and no more than twenty minutes to each subject, except by unanimous consent of the Board of Trustees.)

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GLENDALE COLLEGE December 13, 2010 Page 2

SPECIAL PRESENTATIONS

1. Recognition of Mr. Russ Norman, Emeritus Professor, Glendale Community College 2. Recognition of GCC Men's and Women's Cross County Teams and Ms. Tammy Panich,

State Individual Golf Champion - Mr. Jon Gold, P.E. and Health Division Chair, Glendale Community College

3. Institutional Planning Coordination Committee (IPCC) Presentation - Dr. Edward Karpp, Dean Research, Planning and Grants, Glendale Community College

RESOLUTIONS

1. Resolution No. 19: Recognition of Mr. Russ Norman, Emeritus Professor, 1

Glendale Community College

It is recommended that the Board of Trustees adopt Resolution No. 19 in recognition of Mr. Russ Norman for his 55 years of teaching at Glendale Community College.

2. Resolution No. 20: Resolution in Support of a 2020 Vision for Student Success for 3 California Community Colleges

It is recommended that the Board of Trustees adopt Resolution No. 20.

INFORMATIONAL REPORTS

1. Accreditation Progress Report 7

This is an update on the college's progress in addressing the Accreditation recommendations.

2. Measure G Funds Balances and Schedule Update 9

This is a monthly report indicating changes made since it was last presented. A Project Schedule Update is included.

3. Glendale College Foundation Quarterly Donation/Expenses & Consolidated Balance 12 Sheet & General Fund Income Statement, September 30,2010

This is a quarterly update to the Board of Trustees on the donations and expenses of the Glendale College Foundation.

4. Middle College-High School Program 17

This informational report provides an update on a proposed Middle College­ High School program.

(4)

GLENDALE COLLEGE December 13, 2010 Page 3

UNFINISHED BUSINESS REPORTS

1. Human Resources - Board Policy 4312: Hiring of Administrative and Management 20 Personnel

It is recommended that the Board of Trustees conduct the second of two readings and adopt Board Policy 4312.

CONSENT CALENDAR

(All items under Consent Calendar are considered to be of a routine nature and are acted on with one motion. Any recommendation may be removed from the Consent Calendar at the request of any Board Member and placed under New Business Reports/Action.)

1. Approval of Minutes 24

a. Regular Board Meeting of November 15, 2010

2. Warrants - District Funds - November 1, 2010 through November 30, 2010 39 Approval is recommended.

3. Purchase Order Listing - November 1,2010 through November 30,2010 45 Approval is recommended.

4. Contract Listing - November 1,2010 through November 30, 2010 55 Approval is recommended.

5. Budget Revisions and Appropriation Transfers - General Fund Unrestricted (01) November 1,2010 through November 30,2010

63

Approval is recommended.

6. Budget Revisions and Appropriation Transfers - General Fund Restricted (03) 65

November 1, 2010 through November 30, 2010 Approval is recommended.

7. Proposed New Associate in Arts Majors 67

Approval is recommended for the following Associate in Arts majors:

Armenian; American Sign Language; Chinese; Italian; Japanese; Journalism; Korean; Public Relations; Speech Communication - Option A; Speech Communication - Option B

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GLENDALE COLLEGE December 13, 2010 Page 4

CONSENT CALENDAR continued

8. Proposed New Courses 73

Approval is recommended for the following new courses: ARCH 252 - Introduction to Revit MEP & Structure ART 166 - Figure Painting

ART 179 - Portfolio Presentation for Studio Artists ART 280 - Current Techniques and Trends in Studio Arts ART 268 - Game Play Mechanics and Prototyping

ART 269/CS/IS - Creative Studio: Practical Game Development ART 270 - 3D Game Level Design I

ART 271 - 3D Game Level Design II MEDIA 110 - Aesthetics of Cinema MUSIC 185 Pro Tools 101 MUSIC 186 Pro Tools 110

9. Academic Personnel Report NO.6 110

Approval is recommended.

10. Classified Personnel Report NO.6 123

Approval is recommended.

NEW BUSINESS REPORTS/ACTION

1. PeopleSoft Implementation Project 127

It is recommended that the Board of Trustees provide direction on additional information needed from the internal audit and/or the need for an external audit.

2. Amended 2010-11 Management Salary Proposal 140

It is recommended that the Board of Trustees approve the management group's amended salary proposal for 2010-11.

3. Addendum to Memorandum of Understanding of March 29, 2010 Between the 142 District and the California School Employees Association and Its Chapter 76 for the July 4,2010 Holiday

It is recommended that the Board of Trustees approve the addendum to the Memorandum of Understanding of March 29, 2010 between the District and the CSEA for the July 4,2010 holiday. The addendum is pending ratification by the CSEA membership.

4. Approval of Agreement for Special Legal Services 144

It is recommended that the Board of Trustees approve the agreement for special services with Liebert Cassidy Whitmore to be used only when necessary.

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GLENDALE COLLEGE December 13, 2010 Page 5

NEW BUSINESS REPORTS/ACTION· continued

5. Superintendent/President Goals - 2010-2011 151 It is recommended that the Board of Trustees approve the 2010-2011

Superintendent/President Goals.

REPORTS

1. Academic Senate Representative to the Board

2. Guild Representative to the Board

3. CSEA Representative to the Board 4. Vice Presidents

5. Superintendent/President 6. Board of Trustees

BOARD OF TRUSTEES REQUEST • INFORMATION AND/OR FUTURE AGENDA ITEMS (This is an opportunity for the Board of Trustees to place items on future board agendas.)

COMMENTS FROM THE AUDIENCE ON ANY SUBJECT

{ADDRESSING THE BOARD OF TRUSTEES--An individual or group representative may address the Board of Trustees on subjects within its jurisdiction. A speaker must state his or her name and address prior to speaking to the Board. Not more than five minutes may be allotted to each speaker and no more than twenty minutes to each subject, except by unanimous consent of the Board of Trustees.}

CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code §54957.6

a. Agency designated representative: Dr. Vicki Nicholson

Employee organization: California School Employees Association b. Agency designated representative: Dr. Ricardo Perez

Employee organization: Glendale College Guild

2. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code §54957{b)

RECONVENE IN PUBLIC SESSION

REPORT OF CLOSED SESSION ACTION (IF ANY)

(7)

GLENDALE COLLEGE Page 6 FUTURE DATES December 15, 2010 December 22 - January 2,2011 January 3, 2011 January 17, 2011 January 24,2011 February 14,2011 February 18, 2011 February 21, 2011 February 28, 2011 March 21,2011 December 13, 2010

CSEA Holiday Party Campus Closed

Winter Intersession Begins

Dr. Martin Luther King Jr. Day - Campus Closed Regular Board Meeting

Instruction for Spring Semester Begins Lincoln Day - Campus Closed

Washington Day - Campus Closed Regular Board Meeting

(8)

Glendale Community College District December 13, 2010

RESOLUTION NO. 19

REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President PREPARED BY: Wendy Grove, Public Information Officer

SUB..IECT: RECOGNITION OF MR. RUSS NORMAN,

EMERITUS PROFESSOR, GLENDALE COMMUNITY COLLEGE

DESCRIPTION OF HISTORY I BACKGROUND

Mr. Russ Norman was employed as a full-time faculty member in the Business Division at Glendale Community College from 1955 until his retirement in 1995 and continues to teach as an Emeritus Professor, his teaching service totaling 55 years.

Resolution No . .lL.. is being brought forth in recognition of Mr. Norman's

dedication and commitment to our students and to the entire college community. COMMITTEE HISTORY

Not applicable FISCAL IMPACT

None

PREPARER'S RECOMMENDATION

It is recommended that the Board of Trustees adopt Resolution No. 19 in recognition of Mr. Russ Norman for his 55 years of teaching at Glendale Community College.

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GLENDALE COMMUNITY COLLEGE DISTRICT RESOLUTION NO. 19

WHEREAS, Russ Norman was a full-time faculty member in the Business Division from 1955 until his retirement in 1995, and

WHEREAS, Professor Norman continues to teach as an Emeritus Professor, totaling 55 years as a Glendale Community College faculty member, and

WHEREAS, Professor Norman and his wife Marilyn have been Glendale residents since 1955,and

WHEREAS, in addition to teaching accounting and other business courses, Professor Norman coached the GCC judo club in his early years at the college as they won the first Southern California Kodokan Judo Association Collegiate Championship, and WHEREAS, Professor Norman served on the Board of Governors for the Institute of Internal Auditors, and

WHEREAS, Professor Norman is a military veteran having served in the U.S. Army during World War II,

THEREFORE, BE IT RESOLVED that the Board of Trustees of the Glendale

Community College District salutes Mr. Russ Norman for his 55 years of teaching at Glendale Community College.

Dated this 13th day of December, 2010

Mr. Anthony P. Tartaglia Mrs. Anita Quinonez Gabrielian

Dr. Armine G. Hacopian Ms. Ann H. Ransford

Dr. Vahe Peroomian

Dr. Dawn Lindsay, Superintendent/President

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Glendale Community College District December 13,2010

RESOLUTION NO. 20

REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, SuperintendenUPresident REVIEWED BY: Dawn Lindsay, SuperintendenUPresident

PREPARED BY: Ricardo Perez, Vice President, Student Services

SUBJECT: RESOLUTION IN SUPPORT OF A 2020 VISION FOR

STUDENT SUCCESS FOR CALIFORNIA COMMUNITY COLLEGES

DESCRIPTION OF HISTORY I BACKGROUND

President Barack Obama proposed that the United States regain the lead among developed nations by increasing the percentage of 25-34 year-olds with

associate degrees or higher from 40.4% to 60% by 2020. In an effort to address this initiative, the Community College League of California (CCLC) authorized a commission of community college leaders to write and disseminate a report­ 2020 Vision for Student Success:

A

Report of the Commission on the Future. The report outlines the Commission's goals and makes recommendations to guide California's community colleges to surpass the national average by 2020. One of the goals of the Glendale Community College's Board of Trustees is Student Success. The Board of Trustees wants Glendale Community College to rank above the California Community Colleges' average by 2020, with an

emphasis on closing the achievement gap among demographic and

socioeconomic student groups. Attached is the Glendale Community College District's resolution. The report can be viewed on the website:

http://www.cccvision2020.org/. A copy of the report is also on file in the Office of SuperintendenUPresident.

COMMITTEE HISTORY None

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FISCAL IMPACT Unknown

PREPARER'S RECOMMENDATION

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GLENDALE COMMUNITY COLLEGE DISTRICT

RESOLUTION NO. 20

Resolution in Support of a 2020 Vision for Student Success for California Community Colleges

WHEREAS, California's community colleges are serving 2.7 million students in 2009­ 2010, thus making it the nation's largest in total numbers and a constant leader in the nation in the percentage of the adult population in attendance;

WHEREAS, there has been a general decline in United States higher education attainment compared to other large industrialized nations;

WHEREAS, in 1960, California ranked eighth in the nation in the percentage of adults between the ages 25- to 34-year-olds holding at least a bachelor's degree; and by 2006, California ranked 23rd in its share of 25- to 34-year-olds holding at least that degree and 43rd among states in the ratio of bachelor's degrees awarded compared to high school diplomas awarded five years earlier;

WHEREAS, President Barack Obama has proposed that the United States reclaim the lead in the percentage of adults earning associates' degrees or higher among developed nations which would require increasing the percentage of25- to 34-year-olds with associate degrees or higher from 40.4% to 60% by 2020;

WHEREAS, the Public Policy Institute of California (PPIC) estimates that California needs one million more baccalaureate degree holders above the state's baseline projection in 2025 to meet the workforce needs of California employers;

WHEREAS, California's community colleges are uniquely positioned to make a major contribution to increasing the success and achievement of their students which will, in turn, help California to reclaim its former level of excellence in education and economic well-being;

WHEREAS, California's community colleges recognize the need for setting ambitious goals to enable students to increase completions - of both certificates and associate degrees -- which will lead to a significant increase in the number and percentage of Californians who hold an associate's degree or higher and once again exceed the national average by 2020;

THEREFORE, the Board of Trustees of the Glendale Community College District hereby endorses the "2020 Vision for Student Success" report published by the Community College League of California and its "Commission on the Future" in 2010 and pledges to engage its local college(s) in efforts aimed at improving the access and success of its students while also increasing equity by closing the achievement gap among various racial groups of students.

(13)

Adopted and signed this 13th day of December, 2010.

Mr. Anthony P. Tartaglia Mrs. Anita Quinonez Gabrielian

Dr. Armine G. Hacopian Ms. Ann H. Ransford

(14)

Glendale Community College District December 13,2010

INFORMATIONAL REPORT NO. 1

REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President

REVIEWED BY: Mary Mirch, Vice President, Instructional Services PREPARED BY: John Queen, Accreditation Coordinator

Edward Karpp, Dean, Research, Planning, and Grants

SUBJECT: ACCREDITATION PROGRESS REPORT

DESCRIPTION OF HISTORY I BACKGROUND

In June 2010, the Accrediting Commission for Community and Junior Colleges acted to place Glendale Community College on warning and to require follow-up reports due March 15,2011 and March 15,2012.

COMMITIEE HISTORY

The Institutional Planning Coordination Committee reviewed the Commission action letter at its July 12, 2010 meeting and began planning the college's response. The committee began meeting weekly on July 26 to coordinate the response to the first four recommendations, which must be resolved and reported in a follow-up report to the Commission due March 15, 2011.

FISCAL IMPACT None

PREPARER'S RECOMMENDATION

The college will continue to update the Board with the college's ongoing response.

(15)

Accreditation Monthly Update to Board of Trustees December 13, 2010

The following report lists accreditation-related activities by date.

Weekly Meetings Each Monday

• The Institutional Planning Coordination Committee (lPCC) met on November 15, 22, 29, and December 6 to continue discussing and recommending process revisions in order to fully respond to the nine recommendations.

ACCREDITATION TIMELINE 2010

October Reviewed recommendation drafts, input from campus

constituencies and in consultation with governance committees Program Review documents distributed to instructional and student services programs

20 Town Hall Meeting on main campus in SC212

27

Town Hall Meeting at Garfield Campus

November Finalized draft response to recommendations

Program Review documents developed for administrative programs

Town Hall Meeting on main campus in SC212

9

December Refine recommendation drafts into report format and respond to June 30, 2010 action letter.

2011

January 24 Follow-up report to the Board for first reading

February 28 Follow-up report to the Board for second reading/approval

March Follow-up report to the ACCJC prior to March 15 deadline April Follow-up site visit by ACCJC

(16)

Glendale Community College District December 13, 2010

INFORMATIONAL REPORT NO. 2

REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President REVIEWED BY: Ron Nakasone, Executive Vice President,

Administrative Services

PREPARED BY: Susan Courtey, Interim Director, Business Services

SUBJECT: MEASURE G FUNDS BALANCES AND SCHEDULE

UPDATE

Attached is a summary report on Measure G Fund activity and budget balances through November 30,2010.

The report reflects the re-allocation agreed upon by the Board of Trustees and will be updated and presented at each Board meeting. The project schedule update is enclosed and has been updated with the current status or proposed status of the projects.

(17)

Project Schedule Update:

Technology

• Additional funds allocated from reserves, Lab/College Services and interest for the implementation of PeopleSoft software. Additional funds to be allocated.

• Oracle/PeopleSoft Campus Solutions application went live for Summer 2010. Some additional development is ongoing with an estimated completion on or about December 2010.

Garfield Campus Expansion Project

Occupancy expected FALL 2011.

Design/Build contract awarded on November 17, 2008. Notice to Proceed issued January 5,2009.

College staff has identified value engineering cost reductions of $143,800 with the design/build firm.

College staff and design/build firm has finalized preliminary design.

Inspection and test labs service approved and providing input into the project design.

Transfer of $267,176 of funds from Allied Health allocation balance to Garfield allocation.

New modular child care building being utilized.

Both built up and tile roofing is complete. Equipment well walls have been completed.

Underground utilities installed.

Exterior and interior wall framing is ongoing.

Fire proofing of columns and dry wall wrap of floor and roof beams has begun.

Palm Plaza drainage piping and ramps have been completed.

Heating and air conditioning equipment has been placed on the roof. Planning

• Continued future project planning and update of District Master Plan. • Educational Master Plan complete.

Lab/College Services Project

• Structural redesign of the building to accommodate a new shoring wall project approach to reduce overall building costs is being explored.

• Project design being reviewed for all possible cost reductions. • Current estimate for Fall 2013 occupancy.

• Received the fire/life safety review of plans from the Division of the State Architect on September 8, 2010. Corrections were completed for back check on October 28, 2010.

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GO Bond Financial Status Report as of November 30,2010

Project New Allocation Prior Year 2010-11 2010-11 Total Total Project

As of Julv 1, 2010 Expenditures (a) Expense Encumbrances Expenditures Available Status

*1 Technology (b) 7,693.547 7.675,093 530.454 2,153 8,207.700 (514,153) Summer 2010

2 Garfield Campus (c) 22,801,211 11,146,792 3,065,725 8,371,559 22,584,076 217,135 Spring 2011

*3 Lab/College Services 18,683,027 718,574 73,172 256,884 1,048,630 17,634.397 Fall 2013

4 Infrastructure 2,160,922 1,823,767 1,823,767 337,155 On-going

*5 Planning 834,759 834,759 834.759 On-going

6 Facility Renovation 2,480,697 2,480,697 2,480,697 Complete

*7 Allied Health (e) 10,299,702 10,294,917 4,785 10,299,702 Complete

8 COPS Payment 306,453 306,453 306,453 Complete

9 Temp 0 & M Bldg 229,524 229,524 229.524 Complete

10 NetworkfT elephone 1,978,103 1,978,103 1,978,103 Complete

*11 Science Center 6,989,932 6,989,932 6,989.932 Complete

12 Parking (d) (1185 spaces) 26,183,327 26,178,157 5,170 26,183,327 Complete

13 Health & Well ness (AIC for Gym) 994,480 994,480 994,480 Complete

14 Athletic Facilities 4,417,324 4,417,324 4,417,324 Complete

... 15 Reserves (f) 105,464 105.464

...

Total 106,158,472 76,068,572 3,669,351 8,640,551 88,378,474 17,779,998

Notes:

(a) Prior year expenditures adjusted to reflect transfer of expenditures per Board approvals.

(b) The allocation for Technology includes funding for ERP. Allocation includes $3,100.000 for PeopieSoft implementaion from reserves. Lab/CS and interest 9/1/08.

Garfield Campus project reflects additional $6.133.000 + $267,176 + 311.701 approved in November 2005. February 2009 and July 2010 from reserves and completed

(c)

projects.

Parking Project: Reflects $5.6M addition, reflects $1 M from Allied Health. reflects transfer of expenses to other projects. Does not include funds from Parking JPA or COPS

(d)

which are budgeted in Fund 15. Reflects an additional $466.323 from reserves to cover cost increases.

Allied Health: Reflects additional $8M, reflects reduction of $1M due to Foundation donation (budgeted in Fund 15). Phase II Central Plant #2 connection to San Gabriel.

(e)

Advanced Technology. Library & Aviation Arts estimated at $800,000. Transfer of $267.176 to Garfield project approved by Board February 2009.

Reflects unallocated additional interest of $606,511 through June 2008; $500,000 FY 08-09; interest and $2.0M reserves transferred to Technology 09/01/08. Available

(f) balance reflects transfer of $283,027 to Lab/College Services project for cash purposes. Reflects transfer of $466.323 to parking to cover additional costs. Reflects interest

earned fiscal year 2010 and estimated for 2011.

These projects have received State funding: Science Center ($5.1 million); Infrastructure ($454,000 of Measure G dollars used to match State Scheduled Maintenance

*

dollars); Allied Health ($9.9 million); Lab/College Services ($32.5 million).

(19)

Glendale Community College District DECEMBER

13,2010

INFORMATIONAL REPORT NO. 3

REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President

PREPARED BY: Lisa Brooks,Executive Director, Glendale College Foundation

SUBJECT: GLENDALE COLLEGE FOUNDATION-QUARTERLY

DONATIONS/EXPENSES

&

CONSOLIDATED BALANCE SHEET

&

GENERAL FUND INCOME STATEMENT, SEPTEMBER

30, 2010

DESCRIPTION OF HISTORY/BACKGROUND

Attached is a report of the monthly donations and expenses of the Glendale College Foundation up to the last quarter ending September

30,2010.

This report reflects the agreed upon quarterly updates to the Board of Trustees. In addition, enclosed is a Consolidated Balance Sheet as of September

30. 2010.

COMMITTEE HISTORY

None

FISCAL IMPACT

None

PREPARER'S RECOMMENDATION

Report is submitted for informational purposes.

(20)

Current Assets (Cash)

Citizens Business MM256300559 Citizens Business Ck256100967 Glendale Area Schools Fed. Union Bank of California Accounts Receivable Total Current Assets Other Assets

CD- Union Bank of Cali fomi a CD- National Bank of CA CD • Glendale Area Schools Fed CD- California Bank & Trust PP - Physics Stockroom CF- REIT General Fund Endowment Investments Total Other Assets Total Assets

Current Liabilities Total Current Liabilities Long-Term Liabilities

Accounts Payable - Noncurrent Total Long-Term Liabilities Total Liabilities

Designated Funds and Endowment Equity OF - Joggers Club

OF - Cultural Diversity Fund OF - Save Our Classes OF - Aviation - Operations OF - Insurance Classes Fund OF • Athletic Scoreboard DF - Vaquero Golf Club OF • Garfield Campus OF - Baja Fund

OF - Forensicsl Debate Team OF - Child Development Ctr. OF - Dance Department Fund DF - Equipment

OF - B. Parikh Building Fund OF - Food for Thought DF - Larry Byrd Fund OF - Health Center OF • Social Science

DF - Eclipse Literary Journal DF - Service Learning Ctr Sch OF - Women's Resource Center OF - Library

DF- Planetarium Fund OF - Outreach Program

Glendale College Foundation, Inc. CONSOLIDATED BALANCE SHEET

September 30, 20 I 0 $ 14,205.97 6,380.88 45,551.91 100.00 5,190.00 66,534.40 69,905.59 70,032.54 67,081.49 1,700.00 99,717.70 8,023,546.40 ASSETS 71,428.76 8,398,518.12 $ 8,469,946.88

LIABILITIES AND FUND EQUITY

0.00 $ 35,000.00 35,000.00 35,000.00 2,410.00 592.80 8,771.38 2,739.62 10.85 1,068.41 6,874.22 34,297.70 4,847.27 350.00 813.91 20.69 1,060.40 105.00 2,934.66 3,509.70 1,680.47 40.00 4,875.00 1,143.00 7,583.08 4,237.64 20.00 63,108.82

Unaudited - For Management Purposes Only

(21)

Glendale College Foundation, Inc. CONSOLIDATED BALANCE SHEET

September 30, 2010 DF - Planetarium Supplies

DF - RecoglRetire Event DF-Armenian Library Material DF - Foundation Grants DF -VP Discretionary Fund DF- ESL Non Credit DF-GCC Alumni Endowment Funds Retained Earnings

General Fund Beginning Balance Unreal.Gain !Dividends (R.E) Net Income

Total Equity

Total Liabilities and Equity

6,717.33 1,723.84 208.69 15,200.00 152.53 1,485.36 47,484.12 8,023,546.40 (17.95) 136,283.82 50,510.94 (1,442.82) 8,434,946.88 $ 8,469,946.88

(22)

Glendale College Foundation, Inc. General Fund Income Statement

For the Three Months Ending September 30, 20 J0

Revenues Interest Income Business Luncheon Campus Banners

EI Vaquero Racquet Club Administrative Endowment General Fund· Donations General Fund-Pass Through Golf Tournament - AD's, T/G Golf Tournament - Donations Golf Tournament • Players Golf Tournament - Sponsors Hall of Fame Registration Contributions Total Revenues $ Current Month Actual 806.70 0.00 2,000.00 2,850.00 0.00 2,800.00 510.75 0.00 0.00 (375.00) (800.00) 0.00 0.00 7,792.45 $ Year to Date Actual 1,021.40 0.00 4,300.00 8,025.00 0.00 6,980.98 1,060.75 0.00 0.00 40.00 0.00 0.00 0.00 21,428.13 Budget 2009-2010 $ 5,000.00 17,000.00 11,000.00 24,000.00 12,000.00 40,000.00 30,000.00 2,000.00 18,000.00 18,000.00 65,000.00 12,000.00 3,000.00 257,000.00 Expenses

Bank Charges and Fees General Fund

General Fund- Pass Through Contribution -Golf Tournament Contributions - Hnr. Faculty Contributions - Ret.lRecog. Contributions to GCC Salary Business Luncheon

Campus Banners

EI Vaquero Racquet Club Golf Tourney - Oakmont Golf Tourney - Printing, Slide Golf Tourney - Tee Prizes Golf Tourney - Prizes/awards Golf - SuppliesiPhotolMisc. GolfTourney-Athl Operate Fnd Hall of Fame College Tours Meetings / Training Memberships Planned Giving Printing· General GCC - Public Relations Foundation Public Relations SupplieslPublications Communication Access Fundraising & Financial Softwa Total Expenses

Increase/Decrease Fund Bal. Beginning Balance

End Fund Balance for Period $

125.00 0.00 315.00 0.00 0.00 0.00 0.00 0.00 7,266.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,666.60 240.00 0.00 0.00 2,852.50 863.36 94.53 99.45 0.00 14,522.99 (6,730.54) 0.00 (6,730.54) $ 554.45 0.00 865.00 0.00 778.46 0.00 0.00 0.00 7,266.55 52.14 3,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,853.19 690.00 0.00 0.00 4,145.98 1,388.36 1,074.46 202.36 0.00 22,870.95 (1,442.82) 136,283.82 134,841.00 2,500.00 15,000.00 30,000.00 20,000.00 3,000.00 150.00 35,000.00 17,000.00 8,000.00 500.00 32,000.00 2,500.00 6,000.00 9,500.00 4,500.00 10,000.00 10,000.00 1,000.00 3,000.00 1,500.00 2,150.00 5,000.00 15,000.00 6,500.00 4,000.00 1,200.00 12,000.00 257,000.00 0.00 136,283.82 --~-$ 136,283.82

For Management Purposes Only

/5

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Rep\ort of DonationSIEXpenseTs _____

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I

_..________

[ _

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_.

~~ra~~ __ ~Designated Funds I Endowment Funds Monthly Total~ __.____ iTotal Cumru. Donations

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2009/10 12010/11

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2009/10 :2010/11 . 2009/10 2010/11 2009/10 2010/11 2009/10 12010/11

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15,9861-- --__ 4,711

L-

1,061_-,­ 4,645: 2,913 ·13,372 19,960 I 22,728 ! 19,960

1_.

22,728

I

August 17,60ql __ )2,18~_L_ 264. 11,102 I 10,150 6,052 28,014 29,339 I 47,974

I

52,067 September

I

8,396 fJ5,41~_l._ 4,605; 2,480 • 345 3,119 13,346_ 21,010 : 61,320 I 73,077

~~~:;~er

I

~:i~: I-~

__

~

..

-=__

=

I

;:~;~

;:!~!

I

~~:~~;

~. ~~:~;~

December 23,.596 1 _ _ _ _ _ _ _ _hl_ _ 9,704 8,722 42,022 _____ .__: 127,273 January 510

_~_.

___..j. 1,315 3,181 5,006 _____..h 132,279

I

~

February 25,984 __ h ! 2,687 . 3,632 32,303 · _ d U _. • _ . . . . I 164,582

I

March 11,798 ! 2,971 6,214 I 20,983 185,565 . ~pril 10,866 h h _ ••• ~=-=-j 8,509 ' -­ 4,659 24,034 ..~---·-+-· 209,599­ May 21,265.____

+

1,930. I 5,930 29,125____

I

238,724

I

June 42,701 1 18,026 i .1 2,547 63,274

I

301,998 "Total

I

190,542

I

32,307

I

56,361 18,227 . 55,095

I

22,543

I

31)1,998 I 73,077 : 301,998 73,077 i Disbursements 2009/10 2010/11 2009/10 2010/11 2009/10 2010/11 2009/10 2010/11 2009/10 12010/11 July 10,846 I ____ 3,398

I

1,624;. 577 : . 1,000 1,833 .13,470 1 5,808

i

13,470 5,808 August 48,579

L

4,187. 861 10,000 I 500 1,776 49,165 15,963 i 62,635 21.771 September 11,751 )4,209 5,345; 10,649 i 750 1,000 17,846 25,85_U 80,481 47,629 October

i

17,367 4 , 2 3 5 j i " 21,602 : 102,083

I

November 5,907

+- .

5,779

I

I 2,600 , ­ 14,286 I 116,369 DeceIllber 14,162 ... ___h . U U 8,576 ! : 10,200 32,938 - I 149,307

~anuary,

13,523 23,996

!

-

I 37,519 .... 1 186,826 1 IFebruary I 16,716 ;'829

i

:

79,254 98,799 ---­ 285,625 I March 21,937 5,766 ! I 3,268 30,971

._._=--+

316,596 April 25,409 5,020 I 1 2,800 33,229 __

+

349,825

I

I

May 7,470 17,255

I

i

1,334 26,059. ~--

I

375,884 ­ June 57,518 , 7~ !

1

llJ25 97,045

I

473,019 Total I 251,185

I

21,794

I

87,713 i 21,226

I

134,031

I

4,609

I

472,929

I

47,629

I

472,929 47,629

(24)

Glendale Community College District December 13, 2010

INFORMATIONAL REPORT NO.4 REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President

REVIEWED BY: Mary Mirch, Vice President, Instructional Services

SUBJECT: MIDDLE COLLEGE-HIGH SCHOOL PROGRAM

DESCRIPTION OF HISTORY I BACKGROUND

In spring of 2008, Glendale Community College was approached by the Glendale Unified School District to investigate the possibility of collaborating on the

creation of a Middle College-High School Program. The purpose of this program was to lessen the boundary between high school and college in addition to creating a pathway to learning for high school students who have traditionally been underserved by public education. The expected result of such a program would be a decrease in the high school drop-out rate and an increase in college participation and completion by these students.

The Academic Senate was asked to bring forth recommendations to the college district on a proposed Middle College-High School Program. The Academic Senate Middle College-High School Program Task Force was formed on October 16, 2008 with members including: Janet Langon - Chair, Joe Denhart. Jeanette Farr, John Queen, Mike Scott, and Jeanette Stirdivant.

Task force members contacted California community colleges with a Middle College High-School Program to assess the advantages and disadvantages of establishing such a program at Glendale Community College. The task force created a questionnaire and each member of the task force surveyed two California community colleges. After combining all of the information from individual member's surveys, a final survey was created. From this, the task force made the following recommendations:

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1. A Middle College-High School program can be academically sound. 2. The program should initially begin with grades 11 and 12. If the initial

program is successful, then the program can be expanded to grades 9 and 10. The surveys indicated that programs including students from the higher grades show fewer disciplinary problems than those which include grades 9 and 10.

3. There should be a maximum of 100 students per grade participating in the program, with a cap of 5 high school students per section of college

courses. This ensures that students participating in the program have a true college experience.

4. There shall be zero tolerance policy for disciplinary problems. The findings of the task force concluded that the success of the program greatly

depends on student accountability.

5. The application process for the program shall be developed in

consultation with college admission personnel. Students with a history of disciplinary problems will not be considered for participation.

6. Participating students and their parents will be required to attend a mandatory orientation.

7. Glendale Unified School District will assign a counselor and administrator to oversee the program. In addition, Glendale Community College will assign its own administrator and counselor to help students through the adjustment process and to ensure accountability. All positions will be funded by Glendale Unified School District.

B. Once the program is established, the success rates will be monitored and re-evaluation of the program will be conducted.

COMMITTEE HISTORY

Academic Affairs Committee February 6, 200B

March 5, 200B

April 2, 200B

June 4, 200B

October 1 , 200B

Academic Senate October 16, 200B

November 6, 2009 Campus Executive Committee December 7, 2010

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FISCAL IMPACT

The Academic Senate strongly recommends that under present financial

circumstances, Glendale Community College cannot be responsible for funding such a program. Some of the necessary costs for a successful program would include counselors and administrators. Additional classroom space will most likely be needed as well. If this program is to move forward, it must do so without draining resources from the college. A thorough cost benefit analysis is advised before moving forward.

PREPARER'S RECOMMENDATION

This report is for informational purposes.

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Glendale Community College District December 13,2010

UNFINISHED BUSINESS REPORT NO.1 REPORT OF RECOMMENDATION

TO: Board of Trustees

SUBMITTED BY: Dawn Lindsay, Superintendent/President PREPARED BY: Vicki Nicholson, Associate Vice President

Human Resources

SUBJECT: HUMAN RESOURCES - BOARD POLICY 4312: APPOINTMENTS

OF ADMINISTRATIVE AND MANAGEMENT PERSONNEL

BOARD POLICY 4312: APPOINTMENTS OF ADMINISTRATIVE AND MANAGEMENT PERSONNEL

DESCRIPTION OF HISTORY/BACKGROUND This board policy is submitted for revisions. COMMITTEE HISTORY

Approved by Administrative Affairs

Approved by Campus Executive Committee Board of Trustees Meeting, First Reading

October 12, 2010 October 12, 2010 November 15, 2010 FISCAL IMPACT None PREPARER'S RECOMMENDATION

It is recommended that the Board of Trustees conduct the second of two readings and adopt Board Policy 4312: Hiring of Administrative and Management Personnel.

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4312 Glendale Community College District

Board Policy

Appointments of Administrative and Management Personnel

The Superintendent/President or designee shall establish a hiring procedure for administrative and management positions.

Adopted: 3/31/83

Revised: 7/10/03; 12/20/04; _ _ __

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4312 Glendale Community College District

Board Policy

Appointments of Administrative and Management Personnel

The Superintendent/President or designee shall establish a hiring procedure for administrative and management positions. An Administrative position is defined as a position title included within the Distriot "Administrative Salary Sohedule." '/Vhen opportunities for employment arise, vaoancies 'Nill be The positions will be filled by the hiring committee. outlined in the best qualified candidates available and i\dministrative Regulation 4312.

A: Announoements

To insure an adequate base for good reoruitment, notioes of administrative vaoanoies 'Nill be cimulated to College staff and placement offices of selected aocredited colleges and universities, the California Community College

Registry, the Chroniole of Higher Eduoation, the District's 'llebsite, and other 'Nebsites oonneoted 'Nith the reoruitment of administrative positions.

B:- Prooedures

4-:- Aoademic employees "'Jill be given the opportunity to express an interest in being considered for any administrative or supervisory vaoancy whioh may ooour during that aoademio year or the following summer.

2-:- A Sareening Committee, oomposed of three College administrators, tv/O faoulty members, one faoulty member shall be selected by the Faculty Senate, one faculty member shall be selected by the College Guild, one classified bargaining unit member shall be selected by CSEA, and one non represented (other classified) member shall be selected by the Superintendent/President.

fh The College administrative personnel on the soreening oommittee shall be apPOinted by the Superintendent/President.

b-: The Superintendent/President may, "'lith the appro'Jal of the Aoademio Senate, the Guild and the CSEi\ leadership, increase faculty

membership on the hiring oommittee. The selection of this additional faculty shall be done in consultation with the Senate and Guild leadership.

&.- The Superintendent/President may, with the appro'.(aI of the Academio

Senate, Guild, CSEA leadership, inorease classified membership on

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the hiring committee. The selection of additional classified '.viii be done in consultation '."lith the CSEA leadership.

€h The Superintendent/President may, '.'.'ith the appro¥al of the Academic Senate, Guild, CSEl', leadership, increase the non represented (other classified) membership on the hiring committee. The selection of the non represented (other olassified) members shall be done by the Superintendent/President.

~ The Screening Committee shall revie'.'.' oandidates' applioations and interview seleoted candidates and recommend candidates to the Superintendent/President.

4:- The Superintendent/President will intervie'.\' and select a oandidate for the position under oonsideration and reoommend him/her to the Board of Trustees.

&:. A candidate 'Nho is not a'iailable for oral interviews shall not be eligible to fill an administrati¥e or supervisory vacancy.

Adopted: 3/31/83

Revised: 7/10103; 12/20104; _ _ __

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GLENDALE COMMUNITY COLLEGE DISTRICT December 13, 2010

CONSENT CALENDAR NO.1

TO: Board of Trustees

FROM: Dawn Lindsay, Superintendent/President PREPARED BY: Office of the Superintendent/President SUBJECT: Approval of Minutes

The Superintendent/President recommends that the Board of Trustees approve the following:

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UNADaPTED

GLENDALE COMMUNITY COLLEGE DISTRICT 1500 North Verdugo Road

Glendale, California 91208 (818) 240-1000

BOARD OF TRUSTEES MEETING NO.7

The regular meeting of the Glendale Community College District Board of Trustees was called to order by Mr. Tartaglia at 4:34 p.m. on Monday, November 15, 2010 in Room #116 of the Garfield Campus, 1122 E. Garfield Avenue, Glendale, CA 91205.

Administrators Present: Dr. Vicki Nicholson Mrs. Anita Quinonez Gabrielian Dr. Dawn Lindsay Mr. Amir Nour Dr. Armine G. Hacopian Ms. Lisa Brooks Dr. Jewel Price Dr. Vahe Peroomian Dr. Ron Harlan Ms. Jan Swinton Ms. Ann Ransford (excused) Dr. Karen Holden-Ferkich Mr. Steve Wagg Mr. Anthony P. Tartaglia Ms. Kim Holland

(excused) Ms. Brenda Jones Representatives Present:

Ms. Janet Shamilian ST Dr. Edward Karpp Academic Senate: Mr. Michael Mr. Ron Nakasone Scott

CSEA: Mr. Hoover Zariani Guild: Dr. Ramona Barrio-Sotillo The media was not represented. An audio tape of this meeting will be on file in the

Superintendent/President's Office, at the Glendale Central Library, and on the college's website at <http://www.glendale.edu/boardoftrustees>. A DVD copy of the videotaping of this meeting is on file in the Superintendent/President's Office.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Ms. Annelisse Montes, ASGCC Representative-at­ Large of Campus Organizations, Fall 2010.

ROLL CALL

Mrs. Gabrielian arrived at the meeting at 5:10 p.m.

COMMENTS FROM THE AUDIENCE - BOARD AGENDA ITEMS ONLY

There were no comments.

CLOSED SESSION

1. PUBLIC EMPLOYEE APPOINTMENT

Title: Independent Contractor serving as General Counsel Pursuant to Government Code Section 54957(b)(1) and (4)

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2 Regular Board Meeting - November 15,2010

REPORT OF CLOSED SESSION ACTION

Mr. Tartaglia stated that the Board did have a report out and requested with the indulgence of the other Members of the Board to take New Business Report No, 3 out of order. The Board agreed by affirmation.

New Business Report NO.3: Approval of Law Firms for Legal Services

It was moved (Dr. Peroomian) and seconded (Dr. Hacopian) to approve New Business Report NO.3.

• Dr. Peroomian asked Mr. Tartaglia to provide some background about the closed session discussion and noted that New Business Report No. 3 had been written prior to tonight's closed session.

• Mr. Tartaglia provided the following background: a Request for

Proposals was issued; interviews then occurred; and three finalists were selected and interviewed in Closed Session on October 21, 2010: Atkinson, Andelson, Loya, Ruud & Romo; Burke, Williams & Sorenson, LLP; and Liebert Cassidy Whitmore. Mr. Tartaglia stated that no decision was made at that time. Background information gathering ensued. He added that tonight, in Closed Session, the Board Members decided to make the recommendation to utilize Liebert Cassidy

Whitmore as the lead agency and engage the services of the other two legal firms on an as-needed basis.

• Dr. Hacopian thanked Dr. Lindsay for providing valuable introspect on the legal firms. She said that she stands by the Board's

recommendation for the selection of Liebert Cassidy Whitmore as the lead agency.

Dr. Peroomian withdrew the previous motion. It was then moved (Dr. Peroomian) and seconded (Dr. Hacopian) to approve New Business Report NO.3 with the following amendment: To approve the use of Liebert Cassidy Whitmore as the lead agency and engage the services of Atkinson,

Andelson, Loya, Ruud &Romo and Burke, Williams &Sorenson, LLP on an as-needed basis.

The motion passed unanimously,

SPECIAL PRESENTATIONS

1, "Federal Relations Update"

Mr. Scott Wilk, Anchor Consulting, distributed a handout entitled, "Working for You I A Report

for Glendale Community College Trustees," to members on the dais and to the recording secretary. The handout corresponded with his PowerPoint presentation, Highlights of the presentation are as follows:

• What are the priorities for GCC?

o Campus Shuttle

o Multimodal Transportation Facility

o Lab-College Services Building I Retaining Wall o Verdugo Water & Power Academy

o Campus Security

• Action: Congressional Authorization

o Campus Shuttle

o Multimodal Transportation Facility

(34)

3 Regular Board Meeting November 15,2010

SPECIAL PRESENTATION NO.1-continued

• Action: Congressional Appropriation

o InfrastructureNerdugo Water & Power Academy • Action: Congressional Authorization

o InfrastructureNerdugo Water & Power Academy • Action: Congressional Appropriation

Campus Security Project • Action: Congressional Authorization

o Campus Security Project • Action: Direct Grant Funding

o Department of Defense STARBASE Program • Action: Congressional Authorization

At the conclusion of the meeting, there were a few brief comments. including: • Anchor Consulting will send a report to the Board in December so

that the Board can determine what projects to move forth on in January.

• Anchor will afford more turn-around time to the Board for garnering letters of support

• A Starbase update will be presented to the Board at a future board meeting.

Mr. Tartaglia thanked Mr. Wilk for his presentation.

2. "Glendale Community College Statewide Accountability Reporting 2010"

Dr. Edward Karpp, Dean of Research, Planning. and Grants. distributed a handout corresponding to his PowerPoint presentation, "Glendale Community College: Statewide Accountability Reporting - 2010 Data," to members on the dais and to the recording secretary. He also provided an additional document entitled, "2010 ARCC Data: Comparison Between Glendale Community College and Comparable Colleges." The following are highlights of the 2010 data presented:

• Accountability Reporting for the Community Colleges (ARCC) 1. Student Progress and Achievement Rate (Percentage of first-time students with intent to complete who complete)

o 2. Students Completing 30+ Units (Percentage of first-time students with intent to complete who complete 30+ units)

o 3. Persistence Rate (Percentage of first-time Fall students with 6+ units who enroll in the next Fall)

4. Successful Vocational Course Completion (Percentage of vocational enrollments passing with an A, B, C, or Credit)

o 5. Successful Basic Skills Course Completion (Percentage of basic skills enrollments passing with an A, B. C, or Credit)

o 6. ESL Improvement Rate (Percentage of credit ESL passers who passed higher-level English I ESL within 3 years)

o 7. Basic Skills Improvement Rate (Percentage of credit English or Math passers who passed a higher-level course in the same discipline within 3 years)

o 8. CDCP [Career Development and College Prep] Progress and Achievement Rate (Percentage of students starting in CDCP courses who passed a degree applicable course, earned a degree or certificate. became transfer directed or transfer prepared, or transferred)

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4 Regular Board Meeting November 15.2010

SPECIAL PRESENTATION NO.2 - continued

o Successful Basic Skills Course Completion (Percentage of basic skills enrollments passing with an A, B, C, or Credit)

• ARCC Indicator Trends

o ARCC 2010 Report: College Level Indicators Self-Assessment • Perkins Core Indicators

At the conclusion of the meeting, there were a few brief comments, including: • Dr. Hacopian asked if a copy of the ARCC report has been sent to the

Accreditation Commission. She congratulated faculty and staff. • Ms. Ransford thanked Dr. Karpp and asked about the reliability of

comparisons college to college. Dr. Karpp noted that the employed methodology of creating peer groups is a good measure.

• Dr. Peroomian said that he wished to comment that the decline in persistence rates and vocational success rates should be looked at and improved, as the college will face the issue of enrollment decline in the future.

• Mr. Tartaglia noted the state's involvement in tracking the way the college implements its programs and degrees and said that this is a level of concern. Mr. Tartaglia thanked Dr. Karpp for his presentation.

INFORMATIONAL REPORTS

1. Accreditation Progress Report The report was duly noted. 2. PeopleSoft Implementation Budget The report was duly noted. 3. Anchor Consulting Report

The report was duly noted.

4. Measure G Funds Balances and Schedule Update The report was duly noted.

5. First Quarter Budget Balances as of September 30,2010 The report was duly noted.

6. First Quarter Financial Status Report The report was duly noted.

UNFINISHED BUSINESS REPORTS

1. Administrative Services - Board Policy 6305: District Reserves

It was moved (Dr. Peroomian) and seconded (Mrs. Gabrielian) to approve New Business Report No. 1

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5 Regular Board \1eeting ~ovember 15,20] 0

UNFINISHED BUSINESS REPORT NO.1 - continued

The language in Board Policy 6305 was discussed and it was determined that the language would stand, as it has gone through the governance process.

The motion passed unanimously.

2. Student Services - Revised Board Policy 4235: Credit by Examination

It was moved (Dr. Peroomian) and seconded (Ms. Ransford) to approve New Business Report No.2. The motion passed unanimously.

3. Student Services - Board Policy 4240: Academic Renewal Without Course Repetition

It was moved (Dr. Hacopian) and seconded (Mrs. Gabrielian) to approve New Business Report NO.3. The motion passed unanimously.

4. Guild Re-Openers, 2010-2011

It was moved (Dr. Peroomian) and seconded (Ms. Shamilian) to approve New Business Report NO.4. The motion passed unanimously.

5. District Re-Openers for Year Two of the 2009-2012 Collective Bargaining Agreement Between the District and the Glendale College Guild, Local 2276

It was moved (Ms. Ransford) and seconded (Dr. Hacopian) to approve New Business Report NO.5. The motion passed unanimously.

FIRST READING REPORTS

1. Human Resources - Board Policy 4312: Hiring of Administrative and Management Personnel

The report was duly noted.

CONSENT CALENDAR

1. Approval of Minutes

a. Special Board Meeting of October 15,2010 b. Special Board Meeting of October 18,2010 c. Regular Board Meeting of October 21, 2010

2. Warrants District Funds - October 1, 2010 through October 31,2010 3. Pu rchase Order Listing - October 1, 201 0 th roug h October 31, 2010 4. Contract Listing - October 1,2010 through October 31, 2010

5. Budget Revisions and Appropriation Transfers - General Fund Unrestricted (01) October 1, 2010 through October 31,2010

-7 C

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6

Regular Board Meeting November 15,2010

CONSENT CALENDAR - continued

6. Budget Revisions and Appropriation Transfers - General Fund Restricted (03) October 1, 2010 through October 31,2010

7. Approval of Sole Source Acquisition and Approval of a Lease Purchase Agreement for Telephone System Upgrade

8. Declaration of Surplus - Computer Equipment 9. Academic Personnel Report NO.5

10. Classified Personnel Report NO.5

It was moved (Dr. Peroomian) and seconded (Mrs. Gabrielian) to approve Consent Calendar Items Nos. 1 through 10. The motion passed unanimously.

NEW BUSINESS REPORTS/ACTION

1. Superintendent/President Goals - 2010-2011

It was moved (Dr. Peroomian) and seconded (Ms. Shamilian) to approve New Business Report No.1.

• Mr. Tartaglia noted that placing the Superintendent/President Goals on the board agenda was a new process and was in response to the outcome of the October 15 Board Retreat.

The motion passed unanimously. 2. Board of Trustees Goals - 2010-2011

It was moved (Ms. Ransford) and seconded (Dr. Peroomian) to review the 2010­ 2011 Board of Trustees Goals for changes/deletions/additions and to bring forward the document to the December 13, 2010 Board Meeting for approval. Discussion ensued, with the following outcomes:

• A subcommittee, comprised of Dr. Hacopian and Ms. Ransford, was formed to format the goals. The subcommittee will:

o Format and number the goals. Formatting will be similar to the formatting of the Superintendent/President goals.

o Communicate with the Board Retreat facilitator to streamline goals.

o Give the Board Members five-six days lead time prior to finalizing on the January 24 board agenda.

• The formatted document will be agendized for the January 24, 2011 board meeting.

• Comments/suggestions may be sent to Mr. Tartaglia or Dr. Lindsay. • The Board Goals and Superintendent/President Goals will be

posted on the web once adopted.

It was moved (Ms. Ransford) and seconded (Dr. Peroomian) to amend the motion to reflect the inclusion of the Board Retreat facilitator in streamlining the board goals and to agendize the formatted board goals for approval on the January 24,2011 board meeting agenda.

(38)

7

Regular Board Meeting November 15,20]0

NEW BUSINESS REPORT NO.2 - continued

The motion passed unanimously.

• Dr. Peroomian noted that, by adopting Board Policy 6305: District Reserves, the Board has met one of its goals.

3. Approval of Law Firms for Legal Services

Please see page 2 of these minutes for the report on this item.

4. Reallocation of Measure G Funds to the PeopleSoft Implementation Project It was moved (Ms. Ransford) and seconded (Mrs. Gabrielian) to discuss New Business Report NO.4.

Discussion ensued with the following four recommended outcomes:

Outcome #1- Return of (Tabled) New Business Report NO.4 to the December 13, 2010 Board Meeting

Mr. Tartaglia

• Said that this had no bearing on Mr. Nakasone and his team, but that he cannot support [New Business Report No.4] in its current fashion. • Requested that this item be discussed at the next board meeting in terms

of the audit, deliverables, expectations of I.T. and particularly PeopleSoft changing how we're moving forward.

Outcome #2 - Develop a Plan Mrs. Gabrielian

• Said that a well thought-out plan is needed that explains the issue, and then solves the issue, so that we're not going to be back [here] again. Mr. Tartaglia

• Requested control mechanisms of expenditures. • Requested accountability with respect to expenditures. Dr. Hacopian

• Noted that the current administrators have inherited this situation.

• Asked for explanation of people, their titles, their job descriptions and the money allocated for the job descriptions.

• Requested that timelines be included in the plan and a forecast of when new maintenance will be needed.

Mr. Nakasone

• Said that, regarding the plan, the big thing is to get off the dependence on the consultants.

• Said that, the following has been done to bring costs under control: o Outstanding projects needing consultants' help have been identified. o A fixed cost contract has been negotiated, in that way controlling future

cost.

• Said that staff is taking on more projects that the college would normally have asked the consultants to do.

(39)

8 Regular Board Meeting - November 15, 20 10

NEW BUSINESS REPORT NO.4 - continued

• Noted that the proposal is asking for the recommendation of a developer so that staff is trained in PeopleSoft to support the system and not have the need for consultants as we have at the present time.

Outcome #3 -Include a Monthly I.T. Project Expenditures Board Report in the Board Agenda

Ms. Ransford

• Suggested that from this point on, I.T. project expenditures not only be reported [in the financials on the board agenda, but in a separate report] so that the Board knows about any dollar spent on this project.

Dr. Peroomian

• Requested that the cost per year carried forward be added to the report. Outcome #4 - Conduct an External Audit

Mr. Tartaglia

• Said kudos to Dr. Lindsay and her team, as they had to pick up the pieces from other administrations. Added that he appreciated her willingness to move forward, but that [the college] needs to put other eyes on this. • Recommended to the Board that they direct Dr. Lindsay to conduct an

outside audit of this process and LT. of how this implementation has happened.

• Has discussed an audit with Dr. lindsay and said that she suggested to him that it is within her purview to start this audit immediately.

Dr. Lindsay

• Noted that the Board gives authorization for up to $15,000 without having to get Board consent to do an audit.

Mr. Nakasone

• Made note that the expenditures were board reported under "Contract Reports."

• Said that an in-house audit may not be objective if the Board is asking if the College made the right decision in the program or implementation.

Mr. Tartaglia called for further comments and received none. He then voiced the options for moving forward with an external audit:

• Place the external audit request under "Future Board Agenda Items" and bring to the December meeting or

• limit the cost of the external audit to $15,000. Since a sum under $15,000 does not need board approval, this will expedite the process.

It was moved (Dr. Hacopian) and seconded (Ms. Ransford) to table New Business Report NO.4. The motion passed unanimously. 5. Side Letter Agreement Between the District and the California School

Employees Association and Its Chapter 76 for the Winter Intersession 2011 It was moved (Mrs. Gabrielian) and seconded (Dr. Peroomian) to approve New Business Report NO.5. The motion passed unanimously.

(40)

9 Regular Board Meeting November 15,2010

NEW BUSINESS REPORTS - continued

6, Amendment to the Collective Bargaining Agreement Between the District and the Guild 2009-2012 Tentative Agreement

It was moved (Dr. Peroomian) and seconded (Ms. Ransford) to

approve New Business Report NO.6. The motion passed unanimously. 7. Response to Board of Trustees Request - Board Policy 2410: Board Policies and

Administrative Regulations

It was moved (Ms. Ransford) and seconded (Dr. Hacopian) to discuss New Business Report NO.7.

• Dr. Hacopian noted that her request to bring this item forth was to remind all that this policy, revised this year, addresses board policies and administrative regulations.

There was no action taken on New Business Report NO.7. 8. Response to Board of Trustees Request - Board Policy 2715: Ethical

Responsibilities of the Board of Trustees

It was moved (Dr. Hacopian) and seconded (Dr. Peroomian) to approve New Business Report NO.8.

• Dr. Hacopian requested that Dr. Lindsay look into the incorporation of the roles of the Board President, Vice President and Clerk into Board Policy 2715. Dr. Hacopian acknowledged that this information appears in another Board Policy [Board Policy 2210], but said that this language needs to be reiterated, specifically as the Board speaks with one voice.

• Dr. Haoopian said that she wished to share a suggestion she had received from community members that a Board Member not serve as Board

President during an election cycle. She cited the City of Glendale's policy that a councilmember may not serve as mayor when running for office. She asked Dr. Lindsay to research this.

The motion passed unanimously. REPORTS

1. ACADEMIC SENATE REPRESENTATIVE TO THE BOARD Mr. Michael Scott

• Senate Report:

The Senate has passed a motion for the formation of a distance education task force. The task force has been formed and a plan is to be developed in

December and finished in the spring.

o The Senate has added the discipline of retailing so that a program may be developed.

o The Senate rejected a TMI (Technology Mediated Instruction) motion to redefine online hybrid classes.

• Attended the statewide Academic Senate Fall Plenary, where the hot topics were student success and SB 1440.

(41)

10 Regular Board Meeting November \5,2010

REPORTS - Academic Senate President - continued

• Commented on the Board goals. Recommended that another subcommittee should be formed to develop a methodology on how well the board did on its goals.

• In reference to the audit, said that the Board must be specific in what it wants, as $15,000 will buy only 75-100 hours. Said that this is something that the constituent groups need to define and help with.

2. GUILD REPRESENTATIVE TO THE BOARD

Dr. Ramona Barrio-Sotillo

• Announced that the Guild membership meeting will be held tomorrow.

• Noted that the new Chapparel is available online. Less copies are being printed in an effort to go green

• Said that she is attending the Associated Students meeting tomorrow morning.

• Said that they are finishing negotiations for the faculty, with 1-2 meetings remaining. Noted that changing the time of graduation is one of the discussion items.

• Thanked the Board for their open discussion on the reserve.

3. CSEA REPRESENTATIVE TO THE BOARD

Mr. Hoover Zariani

• Thanked Dr. Karpp for his presentation.

• Invited all to join the CSEA at their holiday party on December 15.

• Said that negotiations are progressing very well, with one item remaining and some carryovers to spring.

• Said that he liked Dr. Peroomian's comments about persistence and is hoping that student retention will be part of that.

• Addressed the I. T. issue and stressed the importance of input from the constituent groups. Noted a missed opportunity to hire a developer.

• Announced the following achievements by members of the Classified staff:

o Andrineh Dilanchian received her Master's in Organizational Leadership from Woodbury University.

o Tzoler Oukayan received her Master's in Public Administration from USC.

o Sharis Davoodi, Seboo Aghajani, and Meg Chil-Gevorkyan received their Master's in Organizational Leadership from Woodbury University.

o Connie Lantz and Daniele Ingrao received administrators' certificates in Blackboard 9.1-GUI.

o Tzoler Oukayan and Henan Joof attended California Community College Student Affairs Association (CCCSAA) workshops.

Henan Joof was recognized by the Glendale Character and Ethics Board and received their award.

4. VICE PRESIDENTS

Dr. Ricardo Perez, Vice President, Student Services

• Said that he wished to acknowledge the Men's and Women's Cross Country teams, placing 5th and 6th respectively.

• Congratulated outstanding GCC golfer, Tammy Panich.

• Thanked Mr. Zariani for reporting on the individual successes of the Classified staff members.

(42)

II

Regular Board Meeting - November 15, 20 I 0

REPORTS - VICE PRESIDENTS - continued

Dr. Mary Mirch, Vice President, Instructional Services

• Announced that GCC students will be performing at this week's CCLC convention.

Performance events to include GCC performance debaters, dancers and the jazz combo. • Noted that Winter registration opened last Monday and that classes were closed by that

Wednesday. She noted the college's commitment to maintain Fall and Spring class offerings and reduce those for Winter and Summer. Said that the college is hearing from students and parents.

Mr. Ron Nakasone, Executive Vice President, Administrative Services • Presented a brief update on the state budget.

5. SUPERINTENDENT/PRESIDENT

Dr. Dawn Lindsay

• Announced that Speech and Debate team member, Robert Canon, will precede Chancellor Jack Scott at the CCLC convention event this week.

• Noted that GCC signed a Memorandum of Understanding with Glendale's sister city, Geosong, South Korea this month. Noted that there is another sister city that is interested in doing the same.

• Thanked the constituent groups' presidents for discussing difficult issues. Said that she recognizes their unification.

• Said that she had been asked by the Associated Students (AS) to judge the upcoming talent contest.

• Noted that the ANC (Armenian National Committee) recently partiCipated in a financial aid workshop.

• Announced that the Patrons' Club raised $9,500 at the recent annual scholarship luncheon event.

• Announced recent donations made to the Baja program, to the credit of the Baja staff.

6. BOARD OF TRUSTEES

Student Trustee, Ms. Janet Shamilian

• Announced that the Associated Students organized a transfer seminar and that Transfer Center Director Kevin Meza answered questions.

• Said that the Associated Students officers attended the recent California Community College Student Affairs Association (CCCSAA) conference.

• Noted that the recent Town Hall meeting addressed the smoking issue and e-mail activation.

• Said that the Campus Project Support program distributed over $20,000 across the campus this semester.

• Said that the Associated Students coordinated the sending of postcards to soldiers and veterans on Veterans Day.

• Announced the AS Holiday Food Drive to be held November 15 - 24. • Requested that donations be made to Path Achieve.

• Said that the AS is accepting election packets and that elections will be held on December 1 and 2.

• Noted that the AS has set up tables with laptops to register students for e-mail accounts. • Announced the upcoming Talent Show.

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