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Rankin County Board of Supervisors

211 East Government Street Brandon, MS 39042 Regular Board Meeting www.rankincounty.org

~ Minutes ~ Larry Swales

Chancery Clerk

Wednesday, October, 15, 2014 9:00 AM Rankin Board Room

I.

Call to Order

9:00 AM Meeting called to order on October 15, 2014 at Rankin Board Room, 211 East Government Street, Suite A, Brandon, MS.

.

Attendee Name Title Status Arrived

Rodney Keith Board Member Present

Jared Morrison Supervisor District 1 Present

Greg Wilcox President Present

Walter Johnson Supervisor District 4 Present

Jay Bishop Supervisor District 5 Present

. .

II.

INVOCATION

Craig Slay, Board Attorney

III.

PUBLIC COMMENTS AND RECOGNITION

IV.

ADDITIONAL AGENDA ITEM

A. Motion to Motion to Add: Appointment of District Two Supervisor

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. Motion to Motion: To Appoint Rodney Keith as Supervisor for District Two Rankin County to fill the unexpired term of the Honorable Wood Brown

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

V.

OLD BUSINESS

Minutes Approval:

September 29, 2014

October 6, 2014

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

VI.

CONSENT AGENDA

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RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

1. APPROVAL OF THE FOLLOWING:

FINANCIAL REPORTS

A. Approval of claims docket in the amount of $3,017,243.22

B. Acknowledge receipt of Budget and Financial Reports for the month of September

C. Authority to cancel outstanding checks one year or older for the Clearing and Civil Accounts of Justice Court

APPOINTMENTS

D. Approval to appoint Jeff Little to the Reservoir Fire Protection District Board of Commissioners to serve a five year term starting October 1, 2014, with an expiration of September 30, 2019 (Replacing Ronald L. Ford)

FIRE DEPARTMENTS

E. Ratification of approval for Rankin County Board of Supervisors to accept the Fire Truck from Emergency Equipment Professionals, Inc. for the Southwest Rankin Fire Protection District

AGREEMENTS

F. Ratification of agreement between Board of Supervisors and Circuit Clerk to provide services necessary to establish election district, verify petition signatures, prepare poll books, prepare ballots, conduct absentee balloting, and oversee election day activities related to Resort Status Election at a flat rate not to exceed $5,000 and authority to issue check upon receipt of payment from Reservoir Foundation

G. Request approval of Contractual Agreement between Rankin County and Deanco Auctions to sell road equipment on November 19-20, 2014, in Philadelphia, MS

H. Request approval to enter into an agreement with OpenDNS for IT security services for one year beginning service on December 18, 2014 through December 17, 2015 and authority for President to sign (This is a budgeted item)

GRANTS

I. Approval to apply for the FY 2015 Triad Grant in the amount of $5,000.00 with the Mississippi Leadership Council on Aging through the Mississippi Department of Public Safety Planning (No Match required)

J. Request of authority from Sheriff Bryan Bailey for Undersheriff Ken McBroom to sign grant documents on behalf of the Sheriff’s Department for the purpose of applying for grants through the Department of Public Safety Planning

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OTHER

K. Acknowledgment of receipt of Certification of Pearl River Valley Water Supply District Resort Status Election as approved by the Rankin County Election Commission. Authorization of Clerk of the Board to do all things necessary pursuant to Mississippi Law concerning transmittal of certified election results to all required state or local authorities, agencies, offices or departments

L. Authorization for Road Department to conduct work requested in writing from the Rankin County School District for county assistance at Puckett Elementary School to patch pot hole in front of school pursuant to Miss. Code Ann. 19-3-42(4)

M. Authorization for Road Manager to conduct work requested in writing from the Pearl Public School District for county assistance to provide dirt work at the site for the Pearl High School Baseball Facility pursuant to Miss. Code Ann. § 19-3-42(4)

N. Approval of Resolution Authorizing Rankin County to cover any shortfall in state aid funds resulting from Project No.: LSRP-0061-3 (Old Highway 49 and Highway 43 Projects) and Authority of Board President to Execute Resolution

2. AUTHORITY TO ISSUE CHECKS:

DUES AND TRAINING CONFERENCES

A. Authority to pay 2015 membership dues in the amount of $165.00 to the National Fire Protection Association for Renee Lawrence

B. Authority to pay 2014-2015 annual membership dues in the amount of $2,025.00 to the Mississippi Association of Supervisors

C. Authority to pay 2015 NACO dues in the amount of $2,244.00

D. Authority to pay registration fees in the amount of $195.00 for Bob Wedgeworth and $100.00 for Melissa Bryant to attend the MCDEMA 2014 Mid Winter Conference on November 11-13, 2014 at the Golden Moon Convention Center in Choctaw, MS and pay lodging in the amount of $69.00 per night/per person for two rooms and pay any travel related expenses

ADVERTISING COUNTY RESOURCES

E. Authority to advertise county resources in the amount of $200.00 for a sign to be displayed in the gym for the Pelahatchie Chiefs Basketball Program and authority to issue check

F. Authority to advertise county resources in the amount of $250.00 to be listed as a sponsor on banner and program ad for Brandon Middle School Dog Jam

3. AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL RECOMMENDATIONS:

4. RECORD VARIOUS DOCUMENTS TO BE MADE A PERMANENT PART OF THE MINUTES

A. Record Various Documents to be Made a Permanent Part of the Minutes

1. a Vardoc Claims Docket August 16 to September 15, 2014 (Proof) (PDF) 2. b Vardoc Minutes August 28, 2014 (Proof) (PDF)

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6. f Vardoc Notice of Zoning Hearing Raymond Foxworth (Proof) (PDF) 7. g Vardoc Notice of Zoning Hearing Wendy Yoakum (Proof) (PDF)

8. h Vardoc Ordinance Amending Zoning Ordinance Comprehensive Plan & Zoning Map for Parcel K9-2 from RE-1 to I-2 (Proof) (PDF)

9. i Vardoc Ordinance Amending Zoning Ordinance Comprehensive Plan & Zoning Map Parcel E3-150-30 (PDF)

10. j Vardoc Ordinance Setting Speed Limit Old Highway 43 (Proof) (PDF)

11. k Vardoc Ordinance Setting Speed Limits Old Highway 49 (Proof) (PDF)

12. l Vardoc PTS Solutions Executed Maintenance Agreement (Approved 9-29-14) (PDF) 13. m Vardoc Recorded Deed of Dedication Boyce-Thompson Drive to City of Brandon (PDF) 14. n Vardoc Request Routine Road Maintenance Rankin County School Distirct (PDF) 15. o Vardoc Request Routine Road Maintence at Pearl Public School District (PDF)

16. p Vardoc Resolution Approving A Conditional Use for Bob and Jeanette Hall (PDF) 17. q Vardoc Resolution Approving Conditional Use for Derrick Boyd (PDF)

18. r Vardoc Resolution Approving Conditional Use for Sheila Craft (PDF) 19. s Vardoc Resolution Approving Conditional Use Robert Lloyd (PDF)

20. t Vardoc Resolution Approving Dimensional Variance for Samuel and Shondrell Long (PDF)

VII. ELECTION OF VICE-PRESIDENT OF BOARD OF SUPERVISORS

1. Motion to Motion was made to nominate Jared Morrison as Vice President of the Board Of Supervisors

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

VIII. JUDY FORTENBERRY, TAX COLLECTOR

A. Approval of the Year End Report from Tax Collector: Insolvent and Delinquent taxpayers - Real Property sold to state; Mobile Homes; Personal Property; Listing of outstanding checks returned for insufficient funds; list of surrendered tags from October 1, 2013 - September 30, 2014

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

IX.

JOHN SULLIVAN, TAX ASSESSOR

A. Request to void 2012 Tax Sale and refund any tax sale purchaser(s) for Parcel Number: D6J 22-580 (PPIN 3733) (Aforementioned parcel certified to the State and should have been coded tax exempt for the 2011 tax year)

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. Request to void 2013 Tax Sale and refund any tax sale purchaser(s) for Parcel Number: L7 33 (PPIN 43547); J9 137 20 (PPIN 64488); P10F 43 (PPIN 48053); H7 135 40 (PPIN 52284); (Aforementioned parcels certified to the State and should have been coded tax exempt for the 2012 tax year)

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RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

C. Request to void 2014 Tax Sale and refund any tax sale purchaser(s) for Parcel Number: E7M 9 (PPIN 8165); L7 74 10 (PPIN 78127); (Aforementioned parcels certified to the State and should have been coded tax exempt for the 2014 tax year)

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

X.

BRIGETTE HERRING, PURCHASE CLERK

A. Authority to Advertise Bids for Annual Asphalt and Semi-Annual Supplies for the Unit System

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

XI.

DALE WESTBROOKS, ROAD MANAGER

A. Discussion and potential action on the purchase of software and services with Cititech Systems for Data Management for the Road Department

XII. CHARLES PARKER, COUNTY CONSULTING ENGINEER

A. Old Highway 49 Drainage Improvements - Approval of Pay Request No. 3 to Thornton Construction, Incorporated in the amount of $187,846.55 and authority to issue check

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. HPP-7331-00(005)/104626801 Old Fannin Road Reconstruction - Approval of Pay Request No. 22 to Southern Rock, LLC in the amount of $828,547.88 and authority to issue check

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

C. Erlich Road Extension - Approval of Pay Request No. 13 in the amount of $178,179.20 to Joe McGee Construction Company, Incorporated and authority to issue check

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Jay Bishop, Supervisor District 5

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Approved contingent upon receipt of Letter of Credit RESULT: ADOPTED [UNANIMOUS]

MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

E. LSRP 0061-3 - Authority to advertise Project

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

F. Request for approval of Central Electric Power Association Utility Permit to construct 25 KV #1/0 primary direct burial power line along and across Glensview Dr. to be installed between existing pole on the west side of Glensview Drive and the NW Corner of lot 32 in the Cowan Creek Subdivision

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

XIII. CRAIG SLAY, BOARD ATTORNEY

A. Authorization for additional cost and fee expenditure not to exceed $7,500 for retained legal counsel, Christopher P. Palmer, to complete all amendments to the Rankin County Solid Waste Management Plan

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. Authority for the Election Commission to publish Public Notice of change in location for November 4, 2014, Election Ballot Tabulation from Old Courthouse to Emergency Operations Center Assembly Room at 601 Marquette Road, Brandon 39042

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop PUBLIC HEARINGS:

PUBLIC HEARINGS:

C. Public Hearing for Kevin Myers Rezoning Request, Erlich Road (District 1)

Mr. Craig Slay, Board Attorney, opened the public hearing. Hearing no public comment, Mr. Slay closed the public hearing.

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RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

D. Public Hearing for Sheila Craft Conditional Use Request, 174 W. Eagle Ridge (District 1) second dwelling for parents

Mr. Craig Slay, Board Attorney, opened the public hearing. Hearing no public comment, Mr. Slay closed the public hearing.

Action on Sheila Craft

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

XIV. RECESS UNTIL OCTOBER 15, 2014 AT 9:00 A.M.

XV. LAURA OSTER, COUNTY ADMINISTRATOR

A. Approval of amended FY2014 Budget

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. Authority to pay Motorola in accordance with the first milestone of the contract; 25% of the contract value upon completion of customer design review in the amount of $2,277,438.00

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

C. Approval of Change Order No. 4 for a decrease in the amount of $15,151.00 to the contract on the Rankin County FEMA Safe Room

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

D. Acknowledgement of rent adjustments due to a reappraisal on the Sixteenth Section Lease for Tax Parcel P14-30-30 on the Leesburg Tower as allowed in the language of Master Lease

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

XVI. ADDITIONAL BUSINESS TO BE DISCUSSED

Update was given on meeting for the Mississippi Department of Corrections to view the Old Juvenile Detention Center located on Hwy. 468

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Supervisor Johnson attended the Motorola user meeting and requested that consideration be given for the FY2016 year budget for radios to be purchased for the Volunteer Fire Departments. He stated that this would need to be spread out over a period of time as budget would allow and check with Bob Wedgeworth, EOC Director and Brett Ishee, Fire Coordinator on radios that might be available to be converted to the new system and redistributed to the VFDs

Supervisor Bishop expressed his thanks to everyone that had submitted their name for consideration of appointment for District Two Supervisor.

XVII. EXECUTIVE SESSION

A. Motion to MOTION TO: "Discuss the need to go into Executive Session

RESULT: ADOPTED [UNANIMOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

B. Motion to MOTION TO: "Go into Executive Session for Personnel"

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Jay Bishop, Supervisor District 5

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

C. Motion to MOTION TO COME OUT OF EXECUTIVE SESSION

RESULT: ADOPTED [UNANIMOUS] MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

D. Motion to OUTCOME OF EXECUTIVE SESSION

RESULT: NO ACTION TAKEN

No action taken

XVIII. ADDITIONAL AGENDA ITEM

A. Motion to MOTION TO REMOVE PERSONNEL RECOMMENDATION FROM CONSENT

TO REGULAR AGENDA

RESULT: ADOPTED [UNANIMOUS]

MOVER: Jared Morrison, Supervisor District 1

SECONDER: Walter Johnson, Supervisor District 4

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

XIX. AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL

RECOMMENDATIONS:

A. Authority to approve the following Personnel Recommendations: Board Of Supervisors - Patricia Grantham (Multi-Purpose Coordinator-from

contract to W-2 Employee) at Step 303; Road Department - Derrick Cross

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(New Hire -Road Crew) at Step 242; Tax Collector - Jamie Ferrell (Tax

Collector Clerk) at Step 229; Carla Carter (Tax Collector Clerk) at Step 229

RESULT: ADOPTED [3 TO 1]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson

NAYS: Jay Bishop

XX. Motion to RECESS UNTIL OCTOBER 30, 2014 AT 9:00 A.M. RESULT: ADOPTED [UNANIMOUS]

MOVER: Jay Bishop, Supervisor District 5

SECONDER: Jared Morrison, Supervisor District 1

AYES: Jared Morrison, Greg Wilcox, Walter Johnson, Jay Bishop

This the15th Day of October, 2014

GREG WILCOX, PRESIDENT

RANKIN COUNTY BOARD OF SUPERVISORS

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