Instructions for Completing Program Inventory PURPOSE
The Program Inventory is a compilation of program offerings at all public community colleges. Information collected for each program offered includes CIP code, Non-Traditional Code program name, degree level, status, High Wage/Skill/Demand code, credit hours required for program completion, tuition per year, designation if
additional costs are required, year to be deleted if program is no longer active, year state approved (if applicable), occupational code, program inventory number (no longer used at state level), year to be evaluated, date evaluation was last completed, and date current program evaluation was completed.
The Program Inventory is integral to the Michigan Community College data collection system. It is the mechanism that drives not only the awards conferred, and year-end enrollment reports, but also the Perkins Core indicator requirements. Enrollments cannot exist and awards cannot be confirmed in nonexistent programs. The Program Inventory is the controlling source for such information. Thus, in order to have an accurate and true count of total enrollments and degrees, it is imperative that extreme care be taken when updating your Program Inventory.
USE OF DATA
Data collected for the Program Inventory is used by a variety of agencies. The Inventory has been utilized by in the Michigan Department of Financial Assistance for their "Michigan Postsecondary Admissions and Financial Assistance Handbook". High school students and counselors throughout the state use this information. In
addition, the handbook is distributed to college admissions and financial aid officers as well as numerous people from Michigan and throughout the nation who request it. PROGRAM INVENTORY SYSTEM OVERVIEW
The system will allow you to: add programs, edit current programs, or delete programs. You may also view your inventory in spreadsheet format directly on the Web, download a spreadsheet, or print a report. You can also update evaluation schedule information.
INSTRUCTIONS
1. As much as possible, the information you submit should reflect the status of your programs as of the most current semester. The file currently lists the programs for your institution as you submitted them throughout last year.
2. Make all program corrections, deletions, and additions directly on the website.
3. Review all variables associated with each program for errors, changes, or additions. Do not enter or change the following elements: Year State Approved, Non-Traditional Code, High Wage/Skill/Demand code, Occupational code, Date Evaluation Received by MDCD, and Date Last Evaluated.
4. Remember to hit the "Save Change" box every 10-20 minutes in order to insure that your changes get accepted in the system. It is also advisable that you print a hardcopy and review your Inventory for accuracy and completeness. The following codes and descriptions apply to each program:
CIP CODE
This is a six-digit code number that ties the program to a program description as defined by the federal government. This year’s program inventory reflects CIP Codes 2010. The new CIPS 2010 can be found at
http://www.nces.ed.gov/ipeds/cipcode/Default.aspx?y=55 NonTrad (Non-Traditional Code)
This designates whether or not a program is considered non-traditional for men or non-traditional for women as defined by the National Alliance for Partnerships in Equity (NAPE). A blank field means it is neither. You cannot change this field. PROGNAME (Program Name):
This is the name of the program as it is called at the institutional level. Generally, this will be the name of the "major."
An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful completion. The code designates the level:
0 = Awards of less than one academic year.
1 = Awards of at least 1 but less than 2 academic years. 2 = Associate Degrees.
3 = Associate Degrees or Awards of at least 2 but less than 4 academic years. STATUS
This describes the program’s standing. Use one of the following codes to identify actual program status:
1. [Active] - The program has students currently enrolled and is accepting new students for the next admission period. 2. [Active] - The program has students enrolled, but it is being
phased out and no new students will be accepted.
3. [Active] - The program is new (or does not have students currently enrolled) and will be accepting new students for the next admission period.
4. [Active] - The program has no students currently enrolled, and no new students will be accepted at this time.
Programs may remain on the inventory with an inactive status for up to three years. After that time, they will be removed unless evidence is
provided to the state that supports the inclusion of the inactive program on the inventory. These rationales should be provided in either memorandum format or via e-mail to Rhonda Burke at the Michigan Department of Energy, Labor & Economic Growth.
HIGH WAGE, SKILL, AND/OR DEMAND (NEW THIS YEAR)
This designates whether a program is high wage (W), Skill (S), and/or high demand (D). A program may be either one or a combination thereof (e.g. WS, WD, WSD, or DS). The criteria used to categorize these programs came from the O'NET system and data from the Michigan Department of Labor.
High Demand: Occupations having more than the projected growth rate of 7.7% (reported by Michigan Dept of Labor for all occupations as 7.7%, 2004-2014) or more than the median annual openings per year (61) for all occupations.
High Wage: Occupations paying at or above the median hourly wage of $15.86 or the mean annual wage of $41,230 or more (Bureau of Labor Statistics, Occupational Employment and Wage Estimates, 2006).
High Skill: Either those occupations with a minimum educational requirement of postsecondary training or those occupations with long-term on-the-job training or related work experience as a minimum educational requirement, and postsecondary training or above as a competitive educational requirement. Many of these
occupations may also be defined in terms of the Occupational Information Network (O*Net) System, as occupations which could require at least some college. (O*Net OnLine at http://online.onetcenter.org/find/.
CREDITS (Credit Hours)
This field reflects the minimum number of hours needed to obtain this degree, ASSUMING A STUDENT MEETS ALL PREREQUISITES. Enter the credit hours based upon your designated calendar (i.e., semester, quarter or clock hours).
TUITION (Tuition per Year)
The cost of annual tuition for the program (assuming rates for the most current fall semester) rounded to the nearest $50. The annual tuition should be calculated using the lowest category of rates (i.e., in-district or resident) available. If there are significant additional fees associates with the program (i.e., laboratory fees, special equipment, tools, clothing, etc.), do not include these costs in the tuition figure. REPORT TUITION ONLY IN THE TUITION FIGURE.
ADD [Additional Costs]
This field lets students know if there are costs that must be paid in addition to tuition (e.g. laboratory fees, special equipment, clothing, tools, etc.) A plus sign (+) should be entered in this field if there are additional fees associated with tuition per year. DELYR (Year to be Deleted)
This is the year the program is to be deleted from the program inventory. All programs with a status of 4 (inactive) will be deleted 3 years after having been designated as such unless the college reactivates it within the 3 year time period. SBE (State Approval Year)
Programs that have been approved by the State for federal occupational education purposes should have a date in this field. Please verify the year of state approval. IF YOU FEEL THIS IS IN ERROR, PROVIDE AN EXPLANATION AS TO WHY AND SEND AN E-MAIL TO RHONDA BURKE AT [email protected] this field can only be modified by state staff.
This designates whether or not the program is a state approved program (S). An occupational program that is not state approved has an "O" in this field. A transfer program is coded with a "T" and a "G" in this field designates a program that is not considered either a transfer or occupational program (e.g. General Studies). Some colleges have entered Apprenticeship programs on the inventory. Although these programs are not classified as true programs based upon federal CIP definitions, an "A" can be entered into this field in order to separate them out for data collection purposes.
THIS INFORMATION IS UPDATED BY THE Michigan Department of Energy, Labor & Economic Growth. DO NOT ATTEMPT TO UPDATE IT YOURSELF. If you feel a
program code is incorrect please contact Rhonda burke at [email protected]. Yr. to be Evaluated
This is the anticipated year (within a five year cycle) that you plan on evaluating the program. Place a check mark in each box under the year(s) you plan to evaluate the state approved program.
Date Self-Study Completed
This is the date the PROE evaluation (or approved alternative) was completed. Enter the date into this field. By entering this date, you are certifying that you can
evaluate the program per your schedule and in accordance with the assurance on the Local Application.
Yr Last Evaluated
This is the most current date for which a PROE (or approved alternative) was actually conducted and the program evaluated. This field is used to ensure that evaluations are conducted within the five year time period. STATE STAFF ENTRY ONLY. Other Fields on the Inventory [Viewing Purposes Only]
CERT (Certification Field)
This designates whether or not teacher certification is available for a specific
program and the type of certification (if available). Since community colleges do not provide offer teacher certification programs, the default value for this field is a "4" (no teacher certification available). This field is required for the Financial Assistance Handbook. Colleges need not do anything with this field.
This number was originally created so that the state could merge files. This field is no longer utilized; however, some colleges still use them for historical purposes so they have been included in the inventory.
Instructions for Updating the PROE Evaluation Schedule
1. Login to the system using your User Id and password (Contact your Data Coordinator if you have forgotten it.)
2. Click on Data Submission Area
3. Click on Modify next to Program Inventory
4. Pull down the drop-down box for OCC Code and Select S (Occupational, State approved)
5. Click on Find Programs
6. Enter a check mark for the year(s) in which you plan on evaluating each program.
7. Click on Save Changes when you are down updating the years.
You may add a program that has been omitted, however, please make sure that the program is not already on your Program Inventory with an incorrect occupational code. If any program has been miss-coded, please contact Rhonda Burke. In order to View, print, or download your PROE schedule please do the following: After you have saved your changes, three options will appear. Select
View/Print/Download. Click on the box next to State approved. Print using your browser. If you want to download an excel file, follow the directions on the website.
