POSITION DESCRIPTION AND SELECTION CRITERIA
Position Title: Portal/LMS Administrator
Department: Information Technology Services (ITS)
Reports To: ICT Director
Type of Employment: Full-time, permanent
Last Updated: February 2016
BACKGROUND
Organisational Environment
The Anglican Church Grammar School (Churchie) is an independent School for day boys and boarders with 1800 students from Reception to Year 12.
Since its inception in 1912 Churchie has pursued a philosophy of preparing students to be well-balanced men, contributing positively to the community. This pursuit is characterised by our emphasis on the four tenets of our education program: scholastic attainment, spiritual awareness, personal growth and community service. The School’s academic program has implemented the latest National Curriculum and is tailored to assist each student reach his potential. Our aim is to offer world-class educational programs that facilitate lifelong learning, by optimising opportunities for leadership, creative excellence, and participation for every student. This combination of academic emphasis and an expectation of high standards of personal discipline will provide the best platform for success for all our students. As a member of the Great Public Schools (GPS) Association, Churchie participates in a range of academic, sporting and cultural competitions against other long-standing Brisbane schools. As a community we strongly desire to work in a three-way partnership between the student, the parents and the School. We are constantly reviewing our performance and are more effective for the input from this partnership. Creativity and innovation, which bring about change, are a constant, as our young men deserve the best education we can provide.
Information for Prospective Staff
DUTY STATEMENT
Primary Purpose of Position
The Portal/LMS administrator is responsible for developing, maintaining and managing the Portal/ LMS systems and services to ensure the provision of a quality, up-to-date platform that meets School’s business requirements.
The Portal/LMS administrator reports to the ICT Director, liaises with all Anglican Church Grammar School employees and is responsible for establishing, developing and maintaining relationships with relevant service providers.
Please note the School reserves the right to alter this position description based on operational needs.
Key Accountabilities
Duties and responsibilities include, but are not limited to:
Application Management
Day-to-day administration of the SharePoint application in both production and development environments (Infrastructure level administration is provided by Churchie Network System Administrators);
Design, deploy and implement SharePoint configurations as needed to ensure the platform delivers measureable value to the business;
Design and develop new features and functionality through the use of workflows, page layouts, electronic forms using InfoPath and SharePoint Designer;
Administer and manage the SharePoint application to ensure appropriate service levels are met;
Responsible for the implementation, management, and improvement of the School's Learning Management System (LMS) (Blackboard), Classroom Management Tools (DyKnow) and other e-Learning applications as required;
Manage e-Learning applications including: users, enrolments, classes, security, reliability, automation and upgrades;
Work with academic leaders to support the development and implementation of the School’s LMS environment;
Strong engagement with the School community to provide relevant professional development in relation to the Portal/LMS”;
Knowledge Management
Provide level 1 and 2 end user support and ongoing training via a number of different methods;
Create and maintain up to date documentation on SharePoint functionality and common tasks geared toward employee audience stored in a central knowledge repository;
Develop system documentation, user operations procedures and training materials and deliver both formal and informal user training as required in conjunction with Churchie Human Resources team;
Engage with business stakeholders to identify business process improvement opportunities;
Partner with business stakeholder groups to understand, guide and support the adoption of new or updated system enhancements.
Information Security
Maintain the highest level of confidentiality, integrity and availability regarding Information Security for Churchie information assets contained within the platform.
Projects
Work with the Operations/Project Manager – Technology and other stakeholders on projects and other IT related initiatives.
From time to time additional duties may be required by the ICT Director. Other Information
Churchie is an equal opportunity employer and is committed to providing a safe and healthy work environment free from discrimination, harassment or bullying.
Applicants are expected to be committed to the principles of Christian education and will comply with the School’s values and code of conduct.
Smoking is prohibited in all School buildings and vehicles.
Applicants must possess (or be eligible to obtain) a current Blue Card and/or registered with Queensland College of Teachers.
All staff are also required to familiarise themselves with the Student Protection in Anglican Schools Policy and Procedures and all other Churchie policy documents that are available on the School’s intranet.
SELECTION CRITERIA
Qualifications
1. Certification in current SharePoint Enterprise version or equivalent experience. 2. Undergraduate qualifications in technology, information systems or other related
discipline or equivalent experience.
3. Eligible to work in Australia and possess (or be eligible to obtain) a current Blue Card.
Knowledge and Skills
Technical and/or professional information needed to successfully perform the job activities.
1. Microsoft Office suite of products.
2. Emerging technology trends as related to SharePoint, Blackboard and Enterprise Content Management.
3. General user requirements.
4. Current SharePoint Enterprise versions.
5. SharePoint administration in an enterprise environment. 6. Training documentation.
7. SharePoint Designer.
8. Office Web Apps Server Records management practices and procedures. Experience
1. Demonstrated experience in a similar role.
2. Extensive experience in the establishment of processes and controls into existing SharePoint environments.
3. Experience in gathering and translating business requirements, reviewing and recommending as appropriate, changes to processes and procedures and/or technology enhancements that will increase efficiency and productivity.
4. Experience participating in planning and execution of tasks related to the evaluation of new SharePoint based initiatives (Upgraded Versions, Third-Party Solutions, and Integration with additional Enterprise Systems).
5. Experience developing and maintaining a professional and supportive reputation for technology within a dynamic and fast paced business.
6. Experience in an IT service focused environment preferably within the education sector.
Desired experience
7. Experience with Blackboard 9.0 LMS or equivalent
8. Experience with SQL Server – Extract/Transform/Load (ETL)
9. Experience with Document Management, 3rd party workflow tools and Microsoft Infopath.
10.Experience configuring and optimising SharePoint for mobile user experience 11.Previous experience in K-12 or higher education sector.
APPLICATION PROCESS
Applicants should submit:
1. A cover letter (1 to 1.5 pages) addressing the selection criteria by providing/describing examples of actual work that has been done, or actual participation in the relevant activity.
2. A full resume.
3. The names, address and telephone numbers of three (3) recent professional
referees who should be in a position to comment about performance in relation to the above criteria.
(Please note: in the case of those applicants short listed for interview, the School may contact your current employer following the interview).
4. Relevant Academic Transcripts/Records. (Please note: this is not your Graduating Certificate).
5. A copy of your current Blue Card, or acknowledgement of your eligibility to obtain a Blue Card.
