SASNA SECRETARY REPORT
September 2020
SUFFOLK AREA will next meet on the 1ST WEDNESDAY of October which is October 7th 8:00 p.m. on ZOOM meeting ID: 669 763 235 password: recovery or TBA Brentwood Presbyterian
Church, at the corner of 3rd Ave. & 2nd St.
According to church policy, children are NOT allowed at SASNA’s monthly meeting.
The secretary’s report is online. The password is: sasna-group Orientation for new GSRs is held at 7:30 PM
MEETING INFORMATION:
Is your meeting closed due to a holiday, inclement weather, facility closures, etc…? Please notify the helpline chair @ 631-972-8972
**As per NYS guidelines - Max capacity is 33% at in person meetings**
Sick Not Twisted- Starting 9/15/20 this meeting will be re-opened in person Mondays 8pm in Babylon.
H&I- H&I will begin orientation at 7PM next month on Zoom before the regular meeting. Zoom ID: 89305593328 Please download the H&I orientation package from the website before the meeting at Longislandna.com.
Groups in Need:
Midnight Hope- 12am Fridays in Bayshore Sick Not Twisted- Mondays 8pm in Babylon
EVENTS & ACTIVITIES:
If your group or subcommittee is planning a special event, in the spirit of cooperation, it’s a good idea to check the SASNA website or other local NA sites to look for potential date conflicts with other groups or areas. Once you see the date is clear, you can then post your event. *Any group’s event flyers need to be submitted to the SASNA Insurance Liaison for review a minimum of 3 weeks before if you want the event posted on the Suffolk Area website and to have your flyers distributed at area. Any requests for event insurance or information should be submitted at the same time*
Open H&I Commitments
*Commitments are open but are being covered for the month*
Flyers MUST be given to the Literature Sales Chairperson PRIOR TO the start of the area meeting… Contact Matt @ 516-398-8688 BEFORE THE MONTHLY AREA MEETING
LITERATURE SALES:
Literature order table opens at 7:00pm and closes at 8:15pm to prepare all orders received so that they can be distributed promptly at the close of
the Area Service Meeting
****ONLY DECEMBER 2019 LITERATURE ORDER FORMS WILL BE ACCEPTED****
***ATTENTION: PLEASE READ AT ALL MEETINGS *** Please bring all Flyers to Area before 7:00pm or call Matt @ 516-398-8688
prior to area, please have all flyers staples in amount you want in bags.
Day Location # of Open Commitments Wednesday Morning Star 7pm 2
Tuesday Yaphank Jail Men 1 Thursday Talbot House 8pm 1 Thursday Yaphank Jail Women
7pm
1 Friday Talbot House 8pm 1 Saturday St.Charles Rehab 7pm 2 Saturday Talbot House 8pm 2
SUBCOMMITTEE REPORTS
Subcommittee meeting times and locations are also listed on
EVERY MEETING LIST!!!
Subcommittee Monthly Meeting Info. Contact Person
Comments
H&I 2ndThursday of each month @ 8PM on Zoom
Orientation at 7:00 p.m.
10 Commitments are available!
90 days street clean time for orientation, 6 months street clean time and 2 sit-ins for taking a chair position. Please check the website for the subcommittee meeting zoom information !
PI 2nd Tuesday of each month on
Zoom
Vin
631-525-3630
Addicts needed to serve on the committee.
Helpline 2
nd
Monday of each month @ 7:00pm
Cheryl
631-972-8972
Currently have 13 Volunteers.
If you cant make the meeting, you can join the conference call @ #1-302-202-1116 #conference code 536901
Outreach 2nd Thursday from 6:00pm on
Zoom
Contact vice chair Daniella 631-882-2273 to get involved !
Outreach JFT online meetings:
Sundays 7:30pm -8:30pm meeting ID 697 497 0965 Thursdays 7:30pm -8:30pm meeting ID 216 113 3410
Online 4th Wednesday of each
month @ Brentwood Presbyterian Church 8pm
Rich W 516-815-2970
The new SASNA website is now live at Longislandna.com.
E&A 2nd Thursday of each month
on Zoom
Cody 631-530-7178
.
Policy 2nd Wednesday of the
month, @ Sayville public library, room varies. 6:30
Rigel
631-807-3572
As policy chair Rigel’s short of time right before area, if you’d like help writing motions or policy changes please contact me. [email protected]
Convention 3rd Thursday 7pm @ St John Nepomecene Tommy-Chair 6318822010 Pat- Treasurer 6314874807
In need of a Secretary and Serenity Chair. Programming will be meeting on zoom. Pre Registration open for June 25-27 2021 Convention. For more information please call Tommy, Hugh, or Pat numbers listed.
RCM Hugh 917-690-7282 Insurance Liaison Victor 631-553-9004
Insurance Requests: Go to longislandna.com, point to “for members” then “click on subcommittee” then “click on Insurance”. Follow instructions. Submit the completedform
Meeting List Peri
631-748-3578
Literature Matt P
516-398-8688
ALL SALES ARE FINAL!!!!***ONLY DECEMBER 2019 LITERATURE FORMS WILL BE
ACCEPTD!!!!***
*please order specialty items 2 months in advance*
Archivist 3rd Friday of each month @7pm
at the Brentwood Public Library food court
Rob M. 631-792-4551
ANNIVERSARIES
*AS STATED IN AREA POLICY*
(RATIFIED MAY 7, 2014) Section VIIII. Trusted Servants, letter C Steering Committee Members: Administrative Committee Members: “The ASC Secretary’s Report should only contain the following information: .. Two months of anniversaries running from the 15th of the month thru the 15th of the second month.. ”GSR REPORT: ONLY READ THIS AT YOUR NEXT BUSINESS MEETING!!!
REMINDER: INSURANCE IS NEEDED FOR ANY EVENT OUTSIDE YOUR REGULARLY SCHEDULED MEETING.
Check your regular Insurance Certificates expiration date and contact the Insurance Liaison if your group’s certificate has expired. Also, if you are not listed or correctly listed in our Meeting List please let Peri know.
Please make sure to regularly update your contact information with the facility you rent space from so they are able to reach your group if need be. Make sure the facility has more than one (1) group member’s contact info. Please make sure we are being responsible and accountable at all meeting places.
Sep 11 Recovery Group Charlie Cheesecake Joey Bag o Donuts
4 8 Sep 16 Wheel of Recovery TIMMY 14 Sep 16 A New Kind of Freedom Fire Island Brian 32 Sep 17 Women Living the Message Rebecca
Marni
7 12
Sep 21 K.I.S.S Donna
Brianna
3 10 Sep 29 A Step in Time Jillian 24 Sep 30 Coming back to Life Cat
Robin F
2 20 Oct 3 Serenity in Sayville Mike Z 10 Oct 5 Recovery @ 5 Corners Caitlin 7 Oct 9 Recovery Group Karen 6 Oct 9 Clean in Bohemia Melissa 4 Oct 9 All about Change Susan T 32 Oct 17 Steps by the Lake Jeff V
Joy
14 24 Oct 30 Clean in Bohemia Hugh
Bobby
4 8 Nov 2 Recovery @ 5 Corners Bob F
Stacie K
6 12
Nov 9 K.I.S.S Ron
Nick S
6 12
AREA COMMITMENTS OPEN FOR 2021 INFORMATION ON SASNA COMMITMENTS:
2021 SASNA POSITIONS: Nominations will be taken from the GROUPS ONLY during October and the regular nominations session in November. At the end of group nominations in November, nominations will be taken from the floor ONLY FOR THOSE POSITIONS THAT DO NOT HAVE ANY NOMINEES AT THAT TIME. ALL nominees MUST be present to accept their nomination AND for voting in December
AREA CHAIR
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 1 year prior area service
Responsibilities: Responsible for conducting the ASC meeting, preparing the agenda, and various administration duties. At the ASC meeting votes only in the case of a tie. Up to $25 revolving fund. A co-signer on the ASC bank account. Required to stay on site until all NA members have left the premises after the ASC meeting. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
AREA VICE CHAIR
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Coordinates all area subcommittees, assists the chairperson in conducting the ASC meeting, and conducts the ASC meeting in the Chairperson’s absence. Up to $25 revolving fund. A co-signer on the ASC bank account. Required to stay on site until all NA members have left the premises after the ASC meeting. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
SECRETARY
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service.
Responsibilities: Takes clear concise minutes of the ASC meeting, and prepares the minutes for distribution at the next meeting. Prepares and mails the Secretary’s Report within 10 days from the ASC meeting. Up to $150
monthly revolving fund for copies and other supplies that may be required by the ASC. Must be proficient enough in word processing software to complete the requirements and content of the secretary’s report. Required to attend all ASC meetings. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
SUPPORTING SECRETARY
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Assist the Secretary in all administrative duties. Prepare all forms required at the ASC
meeting and set up the Secretary’s table at the ASC meeting. Up to $25 revolving fund. Must be proficient enough in word processing software to complete the requirements and content of the secretary’s report. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the
secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
TREASURER
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy), 6 months prior area service, and proof of financial security derived from employment or income equivalent (such as retirement benefits, investments or other assets)
Responsibilities: Receive the funds from literature purchases and group donations, administers and keeps accurate records of the Area’s treasury and bank accounts, reports on the financial condition of the ASC at every meeting, monitors all subcommittee revolving funds, reimburses officers and subcommittee chairs for their expenses, pays the rent for the ASC meeting place, and passes the basket at the ASC meeting. Will use a money management program to conduct these duties. Will maintain a Suffolk Area post office box, in order to
have an address to receive bank statements, regional reports and any other correspondence necessary to conduct the business of the Area. Up to $25 revolving fund. A co-signer on the ASC bank account. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
ASSISTANT TREASURER
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Assists the Treasurer with his/her duties at the ASC meeting. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
LITERATURE ORDER SCREENER
Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) & 6 months prior area service
Responsibilities: Assists the Treasurer with his/her duties at the ASC meeting. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
TREASURER RECEIPT ISSUER
Responsible for completing a duplicate receipt for funds received from each group’s Literature Form. One receipt is issued to the GSR and the other is attached to the literature form. Does not handle money.
POLICY CHAIR
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 1 year prior area service.
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Will provide an updated version of the policy packet, including all policy motions voted on the prior year, each November, to be ratified by the groups of Suffolk Area at the December ASC meeting. Up to $80 every two months for the cost of GSR packets and copies of the policy. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
HELPLINE CHAIR
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $50 every other month for flyers and orientation packets, as well as $200 plus tax for the answering service plus the telephone bill. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
PUBLIC INFORMATION
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy), 6 months prior area service, and 6 months prior PI service
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $175 revolving fund for clerical and/or travel expenses and literature purchases for PI presentations. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
MEETING LIST COORDINATOR
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Responsible to conduct the day to day operations of their Subcommittee, to regularly
communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Required to attend all ASC and meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Revolving fund of $450 quarterly (every three months) for the cost of publishing 6,500 Suffolk County meeting lists, and will update and produce these meeting lists quarterly (every three months) . Must be present to be nominated and elected, and must present written and oral statement of qualifications.
LITERATURE SALES
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Will maintain a Suffolk Area storage facility, in order to have a place to store the Area’s Literature inventory and any other items belonging to the Area or its Subcommittees. Will provide an itemized report of expenses to the groups on a monthly basis, can be in the form of an itemized receipt from the Regional or World Service Office. Responsible to conduct the day to day operations of their Subcommittee (such as obtaining literature from the Eastern New York Regional Office), to regularly communicate with the ASC Vice- Chair and to provide the ASC with monthly reports. Up to $25 revolving fund. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
LITERATURE SALES ASSISTANT
Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) and no prior area service
Responsibilities: Assists the Literature Sales Chair with his/her duties at the ASC meeting. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
HOSPITALS & INSTITUTIONS CHAIR
Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service.
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Will provide an itemized report of expenses to the groups on a monthly basis, can be in the form of an itemized receipt from the Regional or World Service Office. Up to $25 revolving fund. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
EVENTS AND ACTIVITIES CHAIR
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
the groups of Suffolk Area; its secondary purpose is to raise funds. The Events and Activities Subcommittee is directed by the groups of Suffolk Area to participate in and cooperate with any Convention Committee fund raising activities. Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $25 for clerical and/or travel expenses. Up to $750 revolving fund, as well as 2 (two) Basic Texts and 2 (two) It Works How & Why to be donated for each event. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
ONLINE/WEBSITE
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months’ prior area service
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $150 revolving fund. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
OUTREACH
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service
Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their
Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $25 revolving fund. Required to attend all ASC and meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
ARCHIVIST
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service.
Responsibilities: Responsible to maintain inventory of stored items that have been deemed of historical interest to Suffolk Area, and shall respond in a timely manner to all requests for retrieval for such items. Responsible to regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $25
revolving fund. Required to attend all ASC meetings. As a member of the Steering Committee, will participate in 24-hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
INSURANCE LIAISON
Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area service.
Responsibilities: To provide proper communication between the Area and the Region regarding all insurance matters. Responsible to hold monthly meetings, to conduct the day to day operations of their Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports.
COFFE MAKER
Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) and no prior area service
Responsibilities: Up to $25 revolving fund. Must be present to be nominated and elected, and must present written and oral statement of qualifications.
OLD BUSINESS
NEW BUSINESS
-Call the helpline or go to the website to see an up to date closed meeting list
- Please see attached services resumes for nominations : Tommy G for RD and Wilvena for RDA. They are running unopposed. These will be voted at Octobers SASNA meeting.
- H&I Chair for the remainder of 2020 is now a open commitment being that Thomas stepped down.
Quorum Count as of 09/02/2020 – 21
Open forum- GSR Greg from KISS asked about procedure for group donations .
Area Motions:
9/2/20 A
Motion Maker: Online Subcommittee
Motion: To amend SASNA Online subcommittee policy by adding a section to II-C 'Access to SASNA websites and properties' to state that the SASNA Treasurer may have access to records of all items ordered on the SASNA website.
Intent: So the Treasurer can more easily see what sold and what needs to be collected. Seconded By: A Step in Time
Pros- motion itself Cons- none stated
This is a policy change. This motion will be due back to vote at Novembers Area
9/2/20 B
Motion Maker: Online Subcommittee
Motion: To amend SASNA Online subcommittee policy by adding a section to II-C 'Access to SASNA websites and properties' to state that the Literature Sales chairperson may have access to records of literature ordered on the SASNA website.
Intent: So the Literature Sales chairperson can more easily fill orders. Seconded By: A Step in Time
Pros- motion itself Cons- none stated
