Time Management Time Management
Academic Achievement Programs
Academic Achievement Programs
Academic Achievement Programs
Academic Achievement Programs
Tutoring and SI Program
Tutoring and SI Program
Time Management Time Management Time Management Time Management
Characteristics of a selfCharacteristics of a self--regulated learner regulated learner gg are:
are:
Independent and active learners who effectively Independent and active learners who effectively manage their learning experiences
manage their learning experiences
Have a large arsenal of cognitive and metaHave a large arsenal of cognitive and meta--
cognitive strategies they readily deploy when the cognitive strategies they readily deploy when the situation calls for it
situation calls for it
H d t d l i l d t i t
H d t d l i l d t i t
Have adopted learning goals and strive to Have adopted learning goals and strive to completing them
completing them
Are motivated in the learning process, which is Are motivated in the learning process, which is characterized as a student’s willingness to
characterized as a student’s willingness to characterized as a student s willingness to characterized as a student s willingness to
engage and commit effort to completing a task.
engage and commit effort to completing a task.
Time Management Time Management Time Management Time Management
Time management is a critical issue for college Time management is a critical issue for college students; how smart students are is less important students; how smart students are is less important students; how smart students are is less important students; how smart students are is less important to their success than how they manage their time.
to their success than how they manage their time.
The demands on your time may be entirely different The demands on your time may be entirely different from anything you have previously experienced, and from anything you have previously experienced, and
th d d ti ill f t k
th d d ti ill f t k
these demands on your time will force you to make these demands on your time will force you to make important decisions regarding your goals.
important decisions regarding your goals.
Most professors agree that you can count on Most professors agree that you can count on at at least two hours of outside work for every hour you least two hours of outside work for every hour you yy yy are in class
are in class. Many add that those two hours of work . Many add that those two hours of work may earn you only a C. Some classes require more may earn you only a C. Some classes require more time.
time.
In addition to managing your academic scheduleIn addition to managing your academic schedule
In addition to managing your academic schedule, In addition to managing your academic schedule, you also have to pay attention to your other
you also have to pay attention to your other responsibilities.
responsibilities.
Importance and Urgency Importance and Urgency Importance and Urgency Importance and Urgency
The significance of importance and The significance of importance and gg pp urgency in choosing our actions is urgency in choosing our actions is illustrated in the following matrix.
illustrated in the following matrix.
Th i h h i
Th i h h i
The matrix shows that our actions The matrix shows that our actions fall into one of four quadrants,
fall into one of four quadrants,
depending on their importance and depending on their importance and depending on their importance and depending on their importance and urgency.
urgency.
In what quadrant(s) are you In what quadrant(s) are you
choosing to spend most of your choosing to spend most of your time?
time?
The Time Matrix The Time Matrix The Time Matrix The Time Matrix
Urgentg Not Urgentg
I I
Pressing problems Pressing problems
II II
Preparation Preparation
Important Deadline driven projects, Deadline driven projects, meetings, preparations meetings, preparations Crises
Crises
Prevention Prevention Planning Planning
Values Clarification Values Clarification Relationship b ilding Relationship b ilding Relationship building Relationship building Empowerment
Empowerment
III
III IVIV
Not
Important
Interruptions, some phone Interruptions, some phone calls
calls
Some mail, some reports Some mail, some reports Some meetings
Some meetings
Trivia, busywork Trivia, busywork Some mail
Some mail
Some phone calls Some phone calls
Ti t
Ti t
Some meetings Some meetings
Many proximate matters Many proximate matters Many popular activities Many popular activities
Time wasters Time wasters
Activities to excess Activities to excess
The Power of Quadrant II The Power of Quadrant II The Power of Quadrant II The Power of Quadrant II
Creators spend as much time asCreators spend as much time as
Creators spend as much time as Creators spend as much time as possible in Quadrant II by:
possible in Quadrant II by:
Scheduling conferences with professorsScheduling conferences with professors
Organizing study groupsOrganizing study groups
TapeTape--recording summaries of class recording summaries of class
t d li t t t it
t d li t t t it
notes and listen at every opportunity notes and listen at every opportunity
Predicting questions on upcoming Predicting questions on upcoming exams
exams exams exams
Preparing 3x5 note cards and review Preparing 3x5 note cards and review them in between classes
them in between classes
The Power of Quadrant II The Power of Quadrant II The Power of Quadrant II The Power of Quadrant II
Creators say “no” to Quadrant III andCreators say “no” to Quadrant III and
Creators say no to Quadrant III and Creators say no to Quadrant III and IV.
IV.
Sometimes, the choice is to say “no” Sometimes, the choice is to say “no” ,, yy creatively to other people.
creatively to other people.
When you say “no” to Quadrants III When you say “no” to Quadrants III yy yy and IV, you free up time to say “yes”
and IV, you free up time to say “yes”
to Quadrant II (and sometimes to Quadrant II (and sometimes
Q d I)
Q d I)
Quadrant I).
Quadrant I).
Employing Self
Employing Self--Management Management T l
T l Tools Tools
How can you devote more time to the How can you devote more time to the l d ti iti th t tt t
l d ti iti th t tt t
people and activities that matter to you people and activities that matter to you most?
most?
The secret of mastering effective selfThe secret of mastering effective self--
t i i i i ti i
t i i i i ti i
management is maximizing your time in management is maximizing your time in Quadrant II.
Quadrant II.
Monthly/Weekly CalendarsMonthly/Weekly Calendars
Provides an overview of upcoming commitmentsProvides an overview of upcoming commitments
Provides an overview of upcoming commitments, Provides an overview of upcoming commitments, appointments, and assignments.
appointments, and assignments.
Next Action/Task ListNext Action/Task List
Record everything you want to do that day or as Record everything you want to do that day or as ibl th ft
ibl th ft soon as possible thereafter.
soon as possible thereafter.
Tracking FormsTracking Forms
Effective for scheduling actions that need to be Effective for scheduling actions that need to be done repeatedly to reach a short
done repeatedly to reach a short--term goal. The term goal. The
f ill h l k ll f
f ill h l k ll f
form will help you to take one small step after form will help you to take one small step after another until you have successfully reached your another until you have successfully reached your destination.
destination.
Monthly Planning
Monthly Planning— —Flow of Flow of
S t
S t
Semester Semester
11stst two weekstwo weeks——”La La Land””La La Land”
33rdrd/4/4thth WeekWeek——Reality Sets inReality Sets in
Note important datesNote important dates
44thth 88thth WeeksWeeks Busy with papers examsBusy with papers exams
44thth--88thth WeeksWeeks——Busy with papers, exams Busy with papers, exams and midterms
and midterms
Note important datesNote important dates
9
9thth 1111thth ThiThi ll dd
99thth--1111thth——Things may slow down someThings may slow down some
Note important datesNote important dates
Zone of Good IntentionsZone of Good Intentions
Last two weeksLast two weeks——Professorial Panic ZoneProfessorial Panic Zone
Monthly Planning
Monthly Planning— —Flow of the Flow of the
S t
S t
Semester Semester
Use all course syllabi to predict your Use all course syllabi to predict your yy pp yy own “Flow”
own “Flow”
Syllabi vary in terms of information Syllabi vary in terms of information id d
id d provided provided
Be ware of “Wild Cards”Be ware of “Wild Cards”
Include following information:Include following information:
Include following information:Include following information:
Test datesTest dates
Paper/Project due datesPaper/Project due datespp jj
Draft due datesDraft due dates
Presentation datesPresentation dates
Weekly Planning Weekly Planning Weekly Planning Weekly Planning
The key to time management is paying attention to The key to time management is paying attention to and finding balance to the four aspects that make and finding balance to the four aspects that make and finding balance to the four aspects that make and finding balance to the four aspects that make up you
up you——the college student: the college student:
AcademicAcademic: (going to class, completing assignments, : (going to class, completing assignments, tutoring, etc.)
tutoring, etc.) S i l
S i l (l i(l i titi ii titi ii
SocialSocial: (leisure time, campus organizations, service, : (leisure time, campus organizations, service, etc.)
etc.)
PhysicalPhysical: (getting enough sleep, balanced nutritional : (getting enough sleep, balanced nutritional diet, exercise, etc.)
diet, exercise, etc.) /S
/S (“(“ ””
Inner WellInner Well--Being/SpiritualBeing/Spiritual: (“alone: (“alone--time”, attending time”, attending religious services, support groups, etc.)
religious services, support groups, etc.)
To manage your time effectively, learn how to To manage your time effectively, learn how to balance the four aspects of your college self.
balance the four aspects of your college self. Firstyy gg First, , you must
you must findfind and useand use a planner systema planner system that that
works for you. This can be a daily/weekly planner, works for you. This can be a daily/weekly planner, a desk calendar, Internet calendars like Google a desk calendar, Internet calendars like Google Calendar, or PDAs.
Calendar, or PDAs.
Weekly Planning Weekly Planning Weekly Planning Weekly Planning
Use Monthly Planner/Syllabi to Use Monthly Planner/Syllabi to
Use Monthly Planner/Syllabi to Use Monthly Planner/Syllabi to assist in planning your week
assist in planning your week
Review values roles mission Review values roles mission
Review values, roles, mission Review values, roles, mission
Evaluate last week Evaluate last week
Check master task list Check master task list
Complete goals based on Complete goals based on p p g g values and roles
values and roles
Schedule big rocks first Schedule big rocks first
Schedule big rocks first Schedule big rocks first
Daily Planning Daily Planning Daily Planning Daily Planning
Review yesterdayReview yesterdayyy yy
List today’s events realisticallyList today’s events realistically
Value each task (A, B, C)Value each task (A, B, C)( ,( , ,, ))
AA——vitalvital
BB——important important
CC—CC—optionaloptionalopt o aopt o a
Order each task by importance (1, 2, Order each task by importance (1, 2, 3)
3)
“I can’t
“I can’t spendspend time I do not time I do not havehave.”.”
Procrastination Procrastination Procrastination Procrastination
Ask your self these questions: Ask your self these questions:
Ask your self these questions: Ask your self these questions:
What do I procrastinate?What do I procrastinate?
Why do I procrastinate?Why do I procrastinate?
Why do I procrastinate?Why do I procrastinate?
“We tend to procrastinate events
“We tend to procrastinate events that are
that are unpleasant unpleasant, , complex complex, or , or uninteresting
uninteresting, regardless of their , regardless of their priority.”
priority.”
Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self
Decide which of your course is Decide which of your course is
Decide which of your course is Decide which of your course is your top concern.
your top concern.
Commit yourself to completing Commit yourself to completing
Commit yourself to completing Commit yourself to completing work in that class before you go work in that class before you go home each day. Mark off that home each day. Mark off that y y time in 1 ½ hour chunk.
time in 1 ½ hour chunk.
Do not forget to allow 15 Do not forget to allow 15 g g minutes per session for minutes per session for summarizing or review.
summarizing or review.
Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self
Rule of thumb: Daily maintenance Rule of thumb: Daily maintenance yy usually takes 2 hours per one hour of usually takes 2 hours per one hour of class time.
class time.
Pl h d i b l i
Pl h d i b l i
Plan other study time by alternating Plan other study time by alternating 1 ½ hour study chunks for each
1 ½ hour study chunks for each subject
subject subject.
subject.
Notice your attention spanNotice your attention span——if you if you
need to, shorten your study time and need to, shorten your study time and add multiple sessions throughout the add multiple sessions throughout the day.
day.
Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self Managing Your Academic Self
Allow a hour or more per course forAllow a hour or more per course for
Allow a hour or more per course for Allow a hour or more per course for weekly review. These reviews
weekly review. These reviews
reduce the need for cramming and reduce the need for cramming and help forge conceptual links.
help forge conceptual links.
Look at the hours in the morning Look at the hours in the morning before lunch. Often the hour
before lunch. Often the hour between classes is lost
between classes is lost——and these and these hours add up! Use that time for note hours add up! Use that time for note hours add up! Use that time for note hours add up! Use that time for note cards, going over notes, quick
cards, going over notes, quick summaries or planning
summaries or planning summaries or planning.
summaries or planning.
Remember…
Remember…
Remember…
Remember…
You must find balance between You must find balance between
You must find balance between You must find balance between the four aspects that make up the four aspects that make up the college self:
the college self:
the college self:
the college self:
AcademicAcademic
SocialSocial
SocialSocial
PhysicalPhysical Inner
Inner well being/Spiritualwell being/Spiritual
InnerInner--well being/Spiritualwell being/Spiritual
Developing Self
Developing Self--Discipline Discipline Developing Self
Developing Self Discipline Discipline
The willingness to do whatever The willingness to do whatever
The willingness to do whatever The willingness to do whatever has to be done, whether you
has to be done, whether you
feel like it or not until you reach feel like it or not until you reach feel like it or not, until you reach feel like it or not, until you reach your goals and dreams.
your goals and dreams.
CommitmentCommitment
CommitmentCommitment
Staying focusedStaying focused
Being persistentBeing persistent
Being persistentBeing persistent
In parting…
In parting…
In parting…
In parting…
Consistently using a self Consistently using a self--
Consistently using a self Consistently using a self
management system is a habit management system is a habit that takes time to establish
that takes time to establish that takes time to establish.
that takes time to establish.
Experiment until you find the Experiment until you find the system that works for your
system that works for your system that works for your system that works for your personal style.
personal style.
References References References References
Ellis, Ellis, Becoming a Master Student ,, Becoming a Master Student gg 10th Edition
10th Edition, 2004, 2004
Lakein, Lakein, Take Control of Your Time Take Control of Your Time d Lif
d Lif 19731973 and Life
and Life, 1973, 1973
Hopper, Hopper, Practicing College Learning Practicing College Learning Strategies
Strategies 20042004 Strategies
Strategies, 2004, 2004
Kanar, Kanar, The Confident StudentThe Confident Student, 2004., 2004.
The Franklin Covey Planner SystemThe Franklin Covey Planner System
The Franklin Covey Planner SystemThe Franklin Covey Planner System
The Seven Habits of Highly Effective The Seven Habits of Highly Effective People
People by Stephen R. Coveypp by Stephen R. Coveyyy pp yy
