Service Area: ROADS. Overview

Service Area: ROADS

Overview

Colwood staff manage over 120 lane kilometers of paved roadways through regular inspection and maintenance; approximately 26% of paved surface area is arterial, 35% Is collector and 39% local. Each year, paving of roadway is undertaken throughout the City to repair pavement failures and rectify seasonal pothole issues. Road shouldering is performed along arterial, collector and local roads as needed for safety and functionality; where sidewalks are in place. Inspection and maintenance of this infrastructure is also performed. Large-scale paving is managed through Public Works as well as long- line painting and street sweeping. Including storm debris cleanup. As of 2020, road marking of crosswalks, intersections, directional arrows and stop-bars is performed by Colwood staff and the City plans to re-introduce crack seal and cat-eye maintenance in 2021 with the acquisition of new equipment (funded in the 2019 budget process). In addition, Colwood employees are responsible for the road-repair of third-party utility installations and the construction of water controls and extruded curbs. While snow and ice removal affects all service areas of Public Works, road clearing often represents the majority of work during a winter event: streets are cleared in a priority sequence that focuses on arterials, bus routes, school zones and collectors first with all other roads visited in a timely manner as permitted by the severity of the weather.

2019-2021 Budget

2019 Actual

2019 2020 2021

Public Works: Roads/Boulevards Operating Expenses Budget Budget Budget

$ $ 308,800 $ 241,700 $ 246,800

PW- Roads: General road maintenance

PW- Roads: Street Signs, Street Lights & Traffic Signals

PW- Roads: Sidewalks

PW- Roads: TrafficCalming/Line marking

187,593

$ $ $ 245,000

$ 20,800

$ 103,300

$ 241,188

20,544 69,889

240,400 20,500 101,700 254,200

20,000 88,000

$ $ $

$ $ $

Total Public Works: Roads/Boulevards Operating

Expenses $ 519,214 $ 671,000 $ 604,300 $ 615,900

COUNCIL EXPECTATIONS

That roadways, cycling lanes and sidewalks be maintained (including snow removal) to ensure safety, accessibility and functionality for all residents. Pavement maintenance is primarily reactive, focusing on areas of failure.

That road maintenance encourages use by alternate modes of transportation. Currently the portion of the roadway utilized by vehicles receives an equal level of service to that which is used by bicycles.

That pothole issues receive a prompt and effective response.

That the prudent repair and management of roads foster a sense pride for residents and maximize the useful life of the roadway infrastructure.

That snow and ice work be preventative and pro-active.

That paving and asphalt maintenance move from re-active to pro-active.

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Successes

Planning and coordinating around 82 One-Calls.

Implementation of an 'in-house' Colwood line marking program in 2020.

Grading of shoulders for safety.

Initiated multi-year pavement remediation program of arterial roads as identified in the recent pavement assessment.

Successful snow response in January 2020.

Planning and coordinating work around citizen's requests.

Challenges/Opportunities

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Keeping pace with maintenance demands of current assets (playing catch-up - not pro-active).

Responding to resident concern is a priority for staff.

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Performing the scope of work with a lean interdisciplinary crew.

Priority Status 2020 Priorities

Achieved

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Perform scheduled line marking of Colwood roads; 100%

completion of planned 2020 work.

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Implement pavement remediation program; 100%

completion of planned 2020 work.

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Continue cross-training of staff for operational flexibility.

Achieved

Ongoing

2021+ Priorities

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Implement improved crack seal program with new hot tar sealant trailer.

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Continue asphalt remediation program.

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Expand line marking and cat-eye program.

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Formalize operational Sidewalk Policy.

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Creation of a Snow and Ice Policy

Maintained/Increased/Decreased

That it be resolved that Asphalt Maintenance services be:

Increased

Maintained Decreased

That it be resolved that Bike Lane Maintenance be:

Maintained Increased Decreased

That it be resolved that Snow and Ice Management Response Levels be:

Increased

Maintained Decreased

That it be resolved that Line Marking Works be:

Maintained Increased Decreased

That it be resolved that Road Shouldering Services be:

Maintained Increased Decreased

Colwood

mmER ROAD SURFACE MAINTENANCE HANDBOOK

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Winter Handbook Revised Nov 2016

PRE-TRIP INSPECTIONS

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Perform proper pre-trips and complete the appropriate documentation.

VEHICLE SERVICING

Servicing reduces repair costs and downtime.

Follow the servicing schedule as prescribed in the Preventative Maintenance program.

All units are to be lubricated regularly and kept clean.

Grease (as a minimum):

Bearings on sanders - Daily

Front ends and spring hangers - Weekly Loader bucket pivot points - Daily o

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SAFETY

As winter operators, certain precautions are needed due to changing road conditions and inclement weather. The weather conditions also require us as employees to dress appropriately from head to foot.

While chains are an important safety precaution when driving, proper work shoes/boots are required for traction on snow covered surfaces.

Please remember our "safety first" policy in carrying out all your activities - we cannot carry out our work program without you.

● Please think, act and operate safely.

Help yourself, your fellow crew members and the public to stay safe this winter by remaining aware of the following items of common sense.

NO SMOKING IN CITY OF COLWOOD VEHICLES

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SLIPPING HAZARDS

Watch your footing. Make sure your boots have good treads, wear safety-toed boots with good, deep, treaded soles.

Always be aware of the slipping hazards associated with servicing your mobile equipment. Be extra careful when mounting, dismounting or servicing equipment.

Be sure to use the 3-point contact rule whenever entering or exiting your vehicle and never slide or jump from the cab or steps.

Apply salt to Public Works & City Hall walkways.

HOUSEKEEPING

● Keep the working areas of your Public Works yard clear of winter slip and trip hazards. Good works yard housekeeping is particularly important after a major snowfall.

WINTER CLOTHING: Be Prepared

● Take winter clothing along with you (including your hard hat and high visibility-vest) whenever you leave the Public Works yard. During an emergency, you could find yourself out in the weather for several hours.

DRIVE ACCORDING TO CONDITIONS

● Before leaving Public Works yard, complete the pre trip for your vehicle and the emergency equipment.

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Drive according to the weather and road conditions.

Remember that your vehicle's braking distance will be lengthened by increased speed, heavy loads and slippery roads.

Whenever you are carrying a plow attachment, use the unit roto lights.

Be sure to use roto lights whenever you are in a winter maintenance work mode.

Red/Orange flags must be on all extended attachments or front bumper of your vehicle.

STAYING ALERT:

Stay alert during night time winter patrolling, plowing and sanding.

Get sufficient sleep before coming on shift.

Avoid heavy meals and specific foods and drink which make you sleepy before and during work shifts.

Never consume alcohol before or during a work shift.

MEDICATIONS / COLD AND FLU REMEDIES

Avoid taking medications which may negatively affect your performance immediately before or during a work shift.

Even non-prescription medications can affect your judgement, your physical coordination and your emotional stability.

Be particularly wary of taking anti-histamines for a cold within 12 hours of operating equipment.

Be aware that taking two or more medications at the same time, even common ones such as cough syrup

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and anti-histamines, can change your behavior and you won't even be aware of it.

● If your doctor prescribes a medication for you, advise him of your job duties and ask him what effect it may have on you especially operating equipment or driving and whether it is safe for you to take it while working; then confirm what the doctor says with the pharmacist.

WATCH FOR PEDESTRIANS

● Drive carefully, cautiously and defensively. Watch out for pedestrians, ESPECIALLY CHILDREN, when patrolling, plowing, sanding or salting.

CHECK IN DURING SNOW EVENTS

● Supervisors must check on the well-being their employees. These checks will be made by 2-way radio or visual check on a regular basis as

appropriate to the nature, hazard and circumstances of the duties being performed. (Minimum 30 minutes)

● During winter maintenance operations, a "Buddy System" of checks will be in place and utilized whereby equipment operators check regularly with another operator or Public Works operations (dispatch)

PLEASE FOLLOW WORKING ALONE SAFE WORK PRACTICE MORNING SHIFT 4am - Sam (Working Alone phone 250-883- 3246)

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SEAT BELT USE IS MANDATORY IN BC

● WorkSafeBC regulation Part 16 ... Mobile Equipment also requires the operator (and passenger) to wear seatbelts while operating equipment.

● Colwood firmly believes that, in the event of an accident, wearing a seat belt will reduce the risk of death and injury to its operators. All employees are advised that the wearing of seat belts is mandatory at al l times in compliance with WorkSafeBC

regulations. Failure to wear the seat belt as required will result in disciplinary action

REPORTING PERSONAL INJURY ACCIDENTS

● An employee suffering a work-related injury must report the injury as soon as possible to First Aid Attendant and their immediate supervisor.

RADIO COMMUNICATION

Refrain from excessive unnecessary chatter on the radios. Be courteous and concise in your radio communication.

Remember that others are listening (scanners). The two-way radio is your single most Important safety device. Ensure you use correct radio protocol and your personal call number.

SNOW PLOWING

The purpose is to maintain roads to a standard which is based on winter road classification and which reflects the priority needs of the community and of the travelling public.

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Keep major collector route surfaces clear and bare of all compacted snow or ice within twelve (12) hours of the end of the snowfall (unless the accumulation of compacted snow or ice is such that it is too hard and compacted for plows to remove, in which case Public Works shall endeavour to clear and make bare as soon as weather conditions allow).

The operator shall make a reasonable attempt to avoid depositing snow at driveways and other entrances and around intersections.

All reasonable efforts shall be made to minimize damage to Roads and property; such as, but not limited to signs, reflective pavement markers, fences, concrete barriers, raised medians, roundabout structures, curbs, speed humps, thermoplastic road markings, bridge abutments and railings, street light poles etc.

It is understood that the operator shall plow Roads just beyond the City of Colwood borders to ensure coverage between municipalities.

METHODS:

Where possible roads should be plowed in tandem, providing two passes per lane. (Sooke Road / VMP) Plow speeds should be such that snow is thrown well off the travelled portion, except in those built-up areas where vehicles, pedestrians and property must be considered.

During a very heavy storm, priority should always be given to the higher priority routes

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● Plowing should continue during and after a storm to ensure that snow accumulations remain below the maximum allowable until the surface objective (bare pavement, center-bare, or snow road) is reached.

● Record of streets plowed and salted must be MARKED on Snow / Ice Map located in Public Works lunchroom. Ensure when shift change occurs that the relief operator is UPDATED

● Level of Service - in the event icy road or snowfall the Public Works shall start winter abrasive

application or plowing as soon as possible in each of the four (4) snow removal routes.

● - City of Colwood is divided into 4 snow plow routes.

RED BLUE GREEN ORANGE

PRIORITY RESPONSE

● primary routes ** See Snow & Ice Map

● Steep hills

● BC Transit Routes

● School zones

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SNOW & ICE HOTSPOTS

BLUE ROUTE

Drummond Way

Upper and Lower Cecil Blogg Hawkswood (off Drummond Way) Fulton Road

Grousewood Place Townsview Terrace Karger Terrace Demel Place Blue Sky Place Bexhill Road Bexhill Place

Cuaulta Cresent & Zapata Place Sewell Road

Haida Drive

Veterans Memorial Drive (VMP) Latoria to Sooke Rd Brookside Road

GREEN ROUTE

Pelican Drive (Seashell Place Propeller Place) Latoria Road

Pondside Terrace

Bezanton Way / Coleman Place Wishart Road (Latoria to Metchosin) Rockwood Terrace

Charnley off Bunker Road City Hall

Rothnie Place (off Stornoway) Stornoway Drive

Susan Marie

Maryanne Crescent (bottom) Cairndale Road

Ryder Hesjedal Way

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● Ryder Loop

RED ROUTE

Ocean Blvd {to Fort Rodd Entrance) Park and Ride at Juan de Fuca Transit at Juan de Fuca Wilfert Road

Wale Road

Gamble Drive and Gamble Place Tamarack Road

Aldeane Ave

Flagel (David Cameron School) ORANGE ROUTE

Wishart Road (Metchosin to Brough) Sue Mar Place

Fireball Hatley Drive Perimeter Place Aloha Road (toop) Joanne Place

Lagoon Bridge

Ocean Blvd (to Fort Rodd Entrance) CITY SIDEWALKS

Sidewalks may only be plowed if they are NOT in conflict with our Traffic and Highways Bylaw 1134, 2010. This means the ONLY sidewalks that should be plowed by public works are those that front a park or municipal- owned building. If the sidewalk is in front of a private residence, it is the responsibility of the homeowner to remove the snow and ice from the portion that fronts their sidewalk. *See list below.

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Sidewalk Snow Removal

Equipment: Snow Blower. John Deere Blade, Grader Locations:

City Hall Property

Ocean Boulevard & Belmont Road Intersection - Park & Ride

Belmont Road - Belmont Bridge

Lagoon Road -Christopher Place to Heatherbeli Ocean Boulevard - Washrooms

Hatley Drive - Perimeter Place Park Sooke Road - Nellie / Peace Park

Kelly Road -Herm Williams Park

Jacklin Road - Sooke Road to (culvert / Colwood Creek)

Latoria Road - Veterans Memorial Parkway to Castlewood Road & Bridge

Fire Hall & vacant lot across from Fire Hall PainterTrail

Promenade Trail (Royal Bay Drive access) Wishart Road - Dressier to Latoria Pattison Way - Park Entrance Rockwood Terrace - bottom portion Royal Bay Drive - at park

Rain garden 500 bik Latoira Rd below rock wall Coleman Place - in front of Park & Greenspace Pelican Drive Park frontage & Seashell Place park frontage

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BUS STOPS

Public Works will clear all bus stop areas.

Bus Shelters owned and maintained by Pattison Outdoor Advertising

Location

Island Highway north of Ocean Blvd 1.

Island Highway south of Wale Rd 2.

Sooke Rd south of Coldstream Ave, west side 3.

Sooke Rd east of Mount View Ave, south side 4.

Sooke Rd east of Aldeane Ave, south side 5.

Sooke Rd south of Ridley Dr 6.

Coldstream Ave west of Island Highway, north side 7.

Coldstream Ave west of Sooke Rd, south side 8.

Metchosin Rd west of Wishart Rd, north side 9.

Sooke Rd west of Kelly Rd, north side (across from Ridley) 10.

Sooke Rd east of Kelly Rd, north side 11.

Sooke Rd east of Mount View Ave, north side 12.

Pattison is responsible for electrical services

Victoria telephone number for maintenance issues - 250-413-3212

Bus Shelters owned and maintained by the City of Colwood

Kelly Rd at Herm Williams Park 1.

Belmont Rd south of Rosebank Rd, west side 2.

Latoria Rd at Bezanton Way, south side 3.

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Bus Shelters owned by BC Transit and maintained by the City of Colwood

Sooke Rd west of Aldeane Ave, north side 1.

Sooke Rd south of Coldstream Ave, west side 2.

Coldstream Ave at Wale Rd, north side 3.

Metchosin Rd at Dunsmuir Middle School 4.

Latoria Blvd at Ryder Hesjedahl, north side 5.

Latoria Blvd at Ryder Hesjedahl, south side 6.

Sooke Rd east of Jacklin Rd, south side 7.

Jacklin Rd south of Sunridge Valley 8.

Latoria Blvd east of Sparrowhawk Ave, north side 9.

Latoria Blvd east of Sparrowhawk Ave, south side 8.

MAXIMUM SNOW PLOWING SPEED = 30KM/H MAXIMUM BRINE SPEED = 35 KM/H

All employees operating snow removal equipment must have received training and instruction prior to an actual snow / ice event,(w/documentation) and are accountable for knowing and following these plowing speed maximums.

FRONT-MOUNTED PLOWS

Front-mounted plows must be attached, adjusted, maintained and operated correctly in order to ensure your safety, and the safety of the public, while clearing snow from the roadways. Front-mount piows, when used incorrectly, can be extremely hazardous to their operator and to the public.

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CAUTION

Underbody plows are in general much safer for everyone than front-mount plows.

Be aware that front-mount plows will dig into a soft shoulder resulting in a loss of control of the vehicle. This will also occur when a front-mount plow contacts hidden obstacles such as curbs and high manhole covers. Hitting obstacles like this often results in equipment damage and/or personal injury.

Always maintain a load of material in the truck box to aid traction and maximize control and stability while using a front-mount plow.

SALT APPLICATIONS / BRINE

When temperatures are predicted to be near zero or below and clear skies or snow in the forecast; it is prime conditions for black ice, therefore our brine solution will be applied to known hot spots (areas prone to ice), major collector routes, transit routes, school zones, etc. if time permits Public Works will apply brine solution to all road surfaces. The brine solution can last up to 5 days after application. The brine solution is 23.3 % salt which is considered optimum for our conditions on the west coast. This will be been done during normal work hours when possible to avoid overtime costs. Our maintenance does not just consider regular traffic; roadways are kept safe for Police, Fire, Ambulance and Transit.

** BRINE TRUCK #80 - TARE 15,050 LBS FULLY LOADED LAGOON BRIDGE TO BE BRINE WITH TRUCK #80 HALF FULL

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CHARGING SALT WITH BRINE

● The best way to increase efficiency of salt use is to charge truck loads with brine solution

● This allows salt to stick to road surface instead of bouncing or blowing to curb edge

● It also allows salt to react more quickly

● When charging salt refer to Safe Work Practice Salt is applied to inhibit a bond between falling snow and the road surface, to prevent black ice and to break up

accumulations of packed snow or ice.

To treat black ice spread salt in a 2-3 metre band down the middle of the 2 lane road.

On compact snow apply salt in a narrow (2mtere wide) band on the centerline and on the high side of curves. The objective is to create a brine that works through and then underneath the compact, breaking it up for removal by plows. This application shall be applied early in the day to take advantage of the normal warming daytime trend. In addition, the action of the sun and traffic help De-icing Chemicals work by increasing the temperature and by mixing actions.

Before applying salt know the road and weather condition and determine the appropriate application rate.

Do not apply salt if the pavement temperature is below -6 degrees C.

Brine solution increases the salt reactivity which makes it effective to (-12)

The operator shall ensure speeds while spreading salt are kept low enough so that the Winter Abrasives are not distributed beyond the travelled lanes.

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Use the rotary 4-way flashers and sander lights when salting.

Wash down the unit after salting to reduce the chemical effects and potential mechanical downtime.

if you have a line of cars following you, puii overto a wide spot on the shouider, turn the spreader off, and stop.

Proceed when the vehicies have passed.

Pre wet with use of charging system Brine

In extreme cold conditions (-15 or lower) salt brine may freeze, magnesium chloride, having a lower freeze point would be a better choice for pre-wetting liquid.

WINTER PATROL - MORNING SHIFT 4am-Sam (24HRS in Snow Event)

All roads are patrolled on the specified frequency to determine conditions and where necessary to take maintenance action such as plowing snow and/or applying sand or salt. The appropriate vehicle for patrol by operators depends on weather and expected road conditions. If there is any threat of ice or snow appropriate vehicles equipped to handle the situation must be used. Contact Standby person if snow begins to accumulate.

When patrolling of a block is complete, make note of the condition of the road, the time, ambient temperature and location patrolled and any pertinent information gathered during the patrol so that accurate records can be kept of all patrols. Log in Snow & Ice book.

VEHICLE REMOVAL

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If vehicles are hindering winter operations, contact the Bylaw Officers to have the vehicle removed. This is usually done through the Supervisors.

If during the winter operations you come upon an accident, stay at the scene only if necessary (Call Supervisor and keep plowing). When someone else arrives to control the accident zone or when there is no longer a need for you to be there, immediately resume winter operations.

LOADING OF AGGREGATES

General housekeeping rules for loading are;

● Check fuel levels in the loader, do not leave it on empty for the next person coming in to load;

● Do not overload the vehicles

● Clean loose materials from vehicles before heading out on the road

● Spilled aggregates should be cleaned up immediately

● Salt spilled outside the covered area should be put back under cover.

SALT MANAGEMENT

The environment that we work and live in is an important consideration when maintaining our roadway system. In November 2001 road salt was declared an environmentally toxic substance. Colwood requires that all employees handle road salt in a responsible manner, balancing the benefits of using chemicals for the safety of the road users with the possibility of environmental damage. Scientific assessment studies concluded that "road salts" are entering the

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environment in a quantity or concentration that have, or may have, a harmful effect on the environment or its biological diversity (ie: plants, animals, birds, fish, lakes, streams, and groundwater (etc.).

Better handling / storage practices, improved forecasting as to when salt is needed and improved technology for placing salt are the best ways to optimize performance of each application and to ensure appropriate salt used and to reduce the amount of salt that we expose to the environment.

For further information the Transportation Association of Canada (TAC) Salt Management Guide is an excellent reference tool for Best Practices in the management and use of salt products.

SALT STORAGE AND HANDLING

Salt losses from maintenance yards, transfer facilities, salt sheds and mixed sand stockpiles, are all areas where salt losses may occur. Poor handling while loading or unloading trucks is wasteful, expensive and negatively impacts the environment, which can result in expensive re-mediation or clean-up costs. Salt that doesn't make it to the road cannot do its job.

The following good housekeeping practices must be adhered to;

Salt spilled during delivery or loading must be cleaned up promptly and returned to the storage facility.

Facilities and equipment must be kept clean and serviceable at all times.

Liquid Tanks must be contained.

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● Hoses, valves, strainers etc. should be kept clean and serviced. Spills should be avoided and limited to within the containment area.

● Do not "run off" any residual salt on the roadway at the end of you assignment, return it to the storage facility.

TIRE CHAINS

Chains are available for all units. Use them wherever necessary. When in doubt, use them. A few minutes to chain-up may save hours of downtime and relieve you from filling out accident forms.

LOW WIRES

Use caution. Report all low wires to your foreman. If you accidentally pull one down report it immediately and stay in the truck if it is a hydro line.

VEHICLE ACCIDENTS

If you are involved in an accident with your unit:

● Contact your supervisor immediately.

● Make no admission of fault.

● Protect the accident scene.

● Provide assistance to injured persons.

● Request police or ambulance assistance if necessary.

* Take photographs and record full detail relating to the accident.

After ensuring the above, hand over site management to someone else and go back to maintaining the roadway.

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PLOWING HAZARDS - IDENTIFY PRE-WINTER

MANHOLE COVERS

Lower manhole cover below paved surface.

Mark if cover cannot be lowered.

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CONCRETE GUARDRAILS

Install a raised marker at ends of guardrail sections.

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BRIDGE ABUTMENTS

Ensure smooth at start of winter.

Inspect on daily road inspections.

Mark if settlement occurs.

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BROKEN PAVEMENT

Repair broken pavement.

Install markers.

Reduce speed on road section.

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RAISED PATCH SECTIONS Install markers.

Reduce speed on road section.

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TURN AROUND AREAS

Improve turn-around areas in summer.

Use loader to widen out turn-around areas in winter.

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