For this reason we have divided the application form in different sections.

10  Download (0)

Full text

(1)

To ensure the governance of the organisation, it is important to put emphasis                          on the diversity among Board members, both by representing the various                      Member Organisations , the knowledge they bring to the organisation but                      also in terms of skill-set and competencies to ensure that the individual                        Board members complement each other and come together to become a                      strong, strategic and effective Board.  

 

For this reason we have divided the application form in different sections.    

The first identifies the general information and availability of candidates.    

The second one focuses on the individual candidates experience as well as                        vision for the organisation. Please ensure in this section that ​                   no answer is      more than a page.  

 

The third section looks at the different skills and competencies that the Board                          as a whole should have when they come together as one body. This is to                              ensure that the Board as a body has all the necessary skills and                          competencies through the various individuals that compose it.  

 

This means that no one individual needs to have all the necessary elements,                          but by bringing together these 11 individuals the board as a whole would.                          Good governance starts with a well-rounded board, meaning that the Board                      skills composite, or Board as a whole, should ideally have strength in each of                            the areas. The last section is therefore a self-reflection exercise on these skills                          and competencies. 

(2)

FORM TO APPLY FOR THE POSITION OF

Board Member of the European Youth Forum

This form must be filled in and sent back (in pdf ​and doc format) to the                                Secretariat  (​governance@youthforum.org​),  together  with  the  nomination and acceptance letters by ​         Tuesday ​06 October 2020 (23:59        CET).  

 

This form will be published on the European Youth Forum website after                        the deadline for application and be accessible to Member Organisations                    and the general public.

(3)

SECTION 1 - General information & availability 

   

 

NAME  Panagiotis (Pete) 

SURNAME  Chatzimichail 

MEMBER ORGANISATION  European Educational Exchanges –   Youth For Understanding  

NOMINATING  

MEMBER ORGANISATION 

European Educational Exchanges –   Youth For Understanding 

DATE OF BIRTH  31/01/1990 

GENDER  Man/Male 

PRONOUN  He/His 

Would you be able to attend at least 20 meetings per year (on average                            2-3 days each) on weekends or weekdays – and be available on other                          occasions on an ad hoc basis? 

 

YES  

 

Are you fluent in English or French, with preferably knowledge of the                        other language? 

 

YES – Fluent in English, A2 in French. Other languages: Greek, Spanish. 

 

Are you available to travel extensively?   

YES     

(4)

SECTION 2 - Experience & vision 

   

1. What is your proudest achievement in the youth space (either                    individually or as part of a team)? Why is it so meaningful to you? 

Being active in this field for so long, I can put down several achievements       

which I cherish or have helped me grow and learn. Yet, the most recent       

and one of the most impactful ones to this day has to do with my       

engagement in the Youth Dialogue and the process of developing the       

Youth Goals. As the 6th Cycle kicked off, I had the opportunity to engage       

both in the partnership between INGYOs and more actively in the work       

that took place at the EU Youth Conferences in each presidency.    

At that point I was the representative of Youth For Exchange and       

Understanding, while at that specific time, we were working a lot on topics       

concerning Gender Equality, inclusion etc. That was also the focus in our       

engagement in the process which would in the end lead to my choice of       

getting more involved in the development of Youth Goal #2 - Equality of       

All Genders. Professionally and personally, putting such topics on the       

agenda was very important to me personally and I was happy to see that it        was also the case for my organisation.  

 

Long story short, the team put together to develop the “Youth Goal” was       

set up and I was happy to see such diversity and willingness for change. It        was a challenge for all of us as we had a variety of challenges to put       

forward. Not only that, but we also had to make sure that it can be       

accepted by the public, while being inclusive and applicable to different       

groups either based on their gender, sex or even their everyday lives.       

Working together, using the data shared with us and reaching out to       

specific groups with better background knowledge, we got to the final       

result. A great amount of work, which I am proud to see under the set of 11        Youth Goals.  

 

I seem to be sharing a lot of information, but it is hard to explain otherwise       

how this specific process end up having such an impact to me. The       

process and the final result are something that not only affects how I feel        for being part of this process, but also what I wish to see in the future. This       

process has taught me so much about the field and the struggles of young       

people on the basis of who they are or how they were born. Something       

that I can relate to quite much. A process that took place so it can change        the quality and experiences “in all areas of life of a young person”, which I        believe that it achieves to address. 

(5)

2. As you negotiate internally and engage externally you will often                    need to find areas of compromise. Can you give an example of when                          you found a compromise and explain how you would approach                    negotiation in a Board meeting? 

Compromise is part of a process which needs to be based on a set of       

skills, but also a proactive attitude. Putting aside personal biases or       

interests, as we work with a diversity of stakeholders and people, we need       

to always have the bigger picture in mind. That can help us find the middle       

line, the point which can benefit the cause and the audiences we are there       

to represent. A choice which reflects their realities versus the existing       

challenges and opportunities. I always remind myself, that to compromise       

is not a weakness, but a strategic approach.    

When engaging in a discussion, I try to be prepared and keep in mind that       

each person brings a different perspective, which includes a variety of       

experience and ideas. To be open and ready to understand cultural       

differences in both language and views. It is important to keep any       

negative feelings out, before engaging in such process. Even with a best       

intention, such feelings might lead to unnecessary conflicts. On the other       

hand, it is important to use arguments, that help set up a clearer picture       

and use each input in line to the development of the discussion. In the       

case I am elected, I wish to apply the same approach. However, I expect       

us to work as a team, therefore not quite sure or fully onboard with the       

term “negotiation” in Board meeting.    

I will give an example, as part of my experience in a Board. When I was       

President of the Student Clubs’ Steering Committee at my university, one       

of our tasks included the distribution of the budget negotiated with the       

university. Analysing the capacities of the University, in line with the needs       

and expectations of the members, our team was always able to receive a       

decent funding. However, how do you as a team that is connected with       

some of those members distribute that amount in a fair way? How do you       

make sure you keep a valid number of biases out of the process?    

To make sure this wouldn’t happen, with the support of colleagues, we       

used a formula to help us set the budget per Student Club. With the       

formula’s data, we also decided to meet each member and discuss each       

proposal. By ensuring transparency and making sure that members are       

engaged and aware, our work as a team overcame possible conflicts or       

(6)

a set of additional actions, helped us maintain unity and a strong proactive        environment.  

3. What is the best public speech you have ever seen/watched? Why?                      What is your personal experience in public speaking?  

One of the best speeches, I have ever watched, is Greta Thunberg's       

speech at COP25. First, acknowledging the background of the person and       

second concerning the topic she addressed. In a time, much more now       

than before, that young people are bombarded with messages of       

misinformation and hate, I admire how she used the attention she got       

throughout time to share a strong message. A message, more like an alert,       

which has moved upon land and oceans to fuel a movement, spreading in       

all different sides of the world.     

Addressing climate change isn’t easy at all. Policies and visions fall short to       

what is necessary to do collectively, if we wish to see an actual change       

and impact. Her speech at COP25, wasn’t like any other she gave before.       

She looks to be aware of her audience, she puts weight on evidence and       

keeping herself away from possible distractions. She is open that pledges       

we hear today are to a huge extend misleading and that this is a process       

which needs action from all for all.    

There is a lot to learn from such messages and speeches. I believe I have       

been lucky enough, even during these challenging times, to follow up       

processes where I get to see such examples live. Lucky enough to also       

have a space and the floor to speak publicly of what I believe to be       

important. Last occasion I had this chance, was during the EU Youth       

Conference at the beginning of October this year. But even before that,       

during a call in September talking about Education in EU with students of       

the University of Buenos Aires, or in front of 500 schools students and       

volunteers in Berlin, addressing activism and the LGBTQI+ community.    

As an extrovert, in general, public speaking is something I feel comfortable       

doing. It has been challenging since the pandemic started to channel this       

energy and sometimes it impacts my abilities and skills, but it is something       

I keep working on and developing. It is important to build on what you are       

good in, but also pay attention to weakness. Putting weight where is       

needed and creating a balance between my strengths versus my       

weaknesses. In the end, taking the choice to give a public speech or speak       

(7)

better identify when and what to say without losing focus. Something I am        working on every time.  

SECTION 3 - Self-assessment 

   

This section looks at the different skills and competencies that the Board as                          a whole should have when they come together as one body. This is to ensure                              that the Board as a body has all the necessary skills and competencies                          through the various individuals that compose it.  

 

This means that no one individual needs to have all the necessary elements,                          but by bringing together these 11 individuals the board as a whole would.                          Good governance starts with a well-rounded board, meaning that the Board                      skills composite, or Board as a whole, should ideally have strength in each of                            the areas. The last section is therefore a self-reflection exercise on these skills                          and competencies. 

 

How to fill it in?    

7 competencies are presented and explained in the matrix below. Each       

candidate is invited to self-assess their competencies by rating from ​1 to 5​,              meaning:     1 - Expert   2 - Experienced  3 - Ok  4 - Less experienced   5 - No experience   

The candidate can provide further explanation if needed in the last       

column.  

Competencies  Explanation  Why  Self- 

assess ment 

Short justification of your response 

Leadership  Ability to 

(8)

to the  organisation  and to lead by 

example.  the  conversation  to develop the  next Strategic  Priorities.     

ones under this role. Some examples        include: 

a) President of my university’s Student        Clubs Steering Committee (2 mandates)          and b) Staff member of 2 INGYOs, while        working with membership and others,          ensuring  that  we  co-create  the  Organisations’ positions.   Governance  Understanding  of the  principles of  good  governance,  the  organisation’s  structure and  functioning &  the distinction  between the  roles of the  Board,  Management  and  Secretariat.  

The Board will  need to 

ensure  oversight of 

the work of  the different  bodies of the  organisation  (CBMA, FCC,  Secretariat  etc.)              3/2   

Being engaged in YFJ for long time, but        also through other experiences, I fully        understand the principles of governance.          Being in various positions I am aware of        how to maintain check and balances, with        specific focus on transparency and          communication. 

In the case of YFJ’s structures, I am sure        there is a lot to learn, despite me being        elected or not. To this point, I have used        significant part of my time to learn and        still doing so.  

Without settling on the issue, I am using        every opportunity to be better prepared        and fully aware of how to best perform.   External 

representation  represent the Ability to  organisation  and bring key  messages to 

relevant  events and 

meetings. 

The Board is  the public face 

of the  organisation.  Board  members are  invited to  attend and  represent the  organisation at  numerous  events and  meetings.              

This is my strongest component, yet there are points of improvement that I have received feedback and working on them constantly.

In my previous role, I have been closely following this “portfolio” directly or indirectly by following several processes. My extrovert character has given me several opportunities that benefited my position or organisation.

On the other hand, my hyperactive behaviour, has challenged the quality of my performance. That is something that I need and do work on every day.

Financial 

management  Ability to interpret  financial  documents  and trends to 

assess  financial  health of an 

The Board is  financially and  legally  responsible for  the  organisation  and has  oversight of         

In my professional capacity or through other volunteering activities, I have paid attention on how to best deal with this set of skills and knowledges. It is indeed challenging and requires a lot of attention, especially for an organisation of the size of YFJ.

Having the oversight, if elected, I will always work closely with the rest of the

(9)

organisation.  the finances.   Board and make sure to cover my lack of knowledge with their support and expertise.

Policy & 

Advocacy  Ability to provide 

strategic  direction to  the  development  of the  organisation’s  policy  positions and  advocacy  actions. 

The Board has  to provide  direction to  the  development  of policy  positions  (policy papers,  resolutions,  positions etc.)  based on the  Work Plan and 

Strategic  Priorities,  adopted by  the Member  Organisations         

Starting as a volunteer and for at least the last 4 years in a more professional capacity, I have combined my academic background (Political Science) with my expertise and experiences in the youth field to do exactly that.

Key to better perform in such processes, in my understanding, is to invest in different structures of your organisations. That requires proper mechanisms and time so you can first understand their needs and priorities.

Being aware of the status quo and the realities of members, the expertise and work of the team as a whole will be the force for the best suitable direction. To this point, I do envision myself being part of that team.

Team work  Ability to work 

in a  constructive  manner within  teams and  with different  people bodies  of the  organisation. 

The Board is  made of 11  volunteers and  has to interact  with various  other actors  (other Board  members,  Management,  Secretariat,  working  structures,  Member  Organisations  etc.)                  2

As part of several processes, under different positions, I have come to learn how important is to value the work of a team and to do your best to cooperate. It takes will and effort, yet active listening is the key to being part of a team.

If elected, I wish to be part of the team, understanding the diversity of backgrounds and experiences. Each elected representative, beyond taking the decision to invest in this, wishes a better outcome for the Forum and what we do. That is at the core, or at least should be, when coming together and taking over as a team. The team’s interaction matters, to be able to support and empower each other internally but also in our everyday communication with other actors within and beyond YFJ.

Members &  Stakeholders 

relations 

Ability to  engage with a  wide range of  actors with 

different  interests. 

The Board is  the main  interlocutor of 

the  organisation  and the main 

           

For more than 10 years, I have been engaging with a variety of stakeholders, variety of partners or members of organisations I was part of. Each interaction, each of these life experiences have taught me a lot and specially how

(10)

contact point  for Member  Organisations. 

It also has to  engage with  various  stakeholders  (institutions,  partners,  media etc.).  

1 much you need to invest yourself if you want a meaningful interaction between all these different actors.

It is very important to be honest, transparent and mindful of what is expected from you. On the other hand, it is important as well to put effort in building strong links between these different actors, thus making sure that it all comes together as a strong network, both internally and externally. Image is very important, yet open and direct communication is the basis of everything.

Figure

Updating...

References