BOOTH SPECIFICATIONS
If your sponsorship agreement includes a Booth, please refer to the following details:
Each standard linear booth is constructed from pipe and drape. The booth includes 8’ high black back drape and 3’ high black side dividers with the exception of island booths – see below for island booth
specifications.
20’x20’ booth space includes 4 - 6’ black draped tables, 8 - opal side chairs, 4 - wastebaskets and daily trash removal. Booth does not include electricity.
10’x20’ booth space includes 2 - 6’ black draped tables, 4 - opal side chairs, 2 - wastebaskets, a 7”x44” one-line identification sign and daily trash removal. Booth does not include electricity.
10’x10’ booth space includes 1 - 6’ black draped table, 2 - chairs, 1 - wastebasket, a 7”x44” one-line identification sign and daily trash removal. Booth does not include electricity.
Turnkey Pod includes, 2 - chairs, 1 - wastebasket, 1 - lockable cupboard, 1 - free standing literature rack and electricity. Please make sure to submit a vector-based .eps file logo and/or jpeg at least 150 dpi and 45-50 inches wide to Mark Schmidt at mschmidt@risingmedia.com
Please refer to the Freeman Exhibitor Services Manual or access Freeman OnLine® to learn more about ordering additional furnishings for your booth.
Booths do not include hard-wired internet.
Electrical, hard-wired internet, telephone services and any additional services can be arranged directly through the approved vendors supplied by Rising Media, Inc.
Questions?
Contact Mark Schmidt at
10’ X 20’ Booth
10’ X 10’ Booth
Island Exhibit
Exhibits with 1 or more display levels in 4 or more standard units with aisles on all 4 sides and is larger than 400 sq. ft. Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the
floor plan is permitted.
There is no 8’ draping provided for island booths and it is required that all walls must be finished on both sides so as not to be unsightly to attendees and neighboring exhibitors. If show management finds any walls that are unfinished or unsightly in your contracted exhibit space, then the exhibitor will be required to pay any additional expenses to finish the wall and/or will be automatically charged for exhibit drape to
cover the unfinished/unsightly wall. Walls may be installed in any portion of the booth; however 30% of the perimeter must be left open. If you have any type of interactive display, you must have a 3-foot clearance from the aisle(s), to allow for crowds.
Please note: For every 50’ of continuous wall space, there must be an accessible exit.
Towers
A tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the type of exhibit space contracted.
Towers in excess of 12’ in height will require engineering certification verifying the structural integrity of the tower.
Structural Integrity/Engineer Certification:
Booth structures which exceed 12’ in height or two story exhibit, regardless of occupancy or not, will require engineering certification verifying the structural integrity of the exhibit. Acceptable certification is a certified structural engineer’s stamp or seal directly on the
Linear Booth
Linear booths have only one side exposed to an aisle and are usually arranged in a straight line. Linear booths are 10' wide and 10' deep or 20' wide
by 10' deep with a back wall height limitation of 8' which includes all fixtures and signs.
The maximum height of 8' is allowed only in the rear half of the booth space, with a 4' height restriction imposed on all materials in the
remaining 5’ space forward to the aisle. This is to ensure that the sightlines of neighboring exhibits are not obstructed. Please refer the diagram on the following page.
No hanging signs are permitted in linear booths.
Important: Space dimensions shown on floor plan are
from the centerline of booth equipment, such as side rails and/or back drape. Exhibit structures must be constructed to allow sufficient tolerance and for utility service at the rear of the booth.
Corner Booth
A Corner Booth is a Linear Booth exposed to aisles on two sides. All other rules and regulations for Linear Booths apply.
Perimeter Booth
A perimeter booth is a linear booth that backs to a wall of the exhibit facility rather than another exhibit. Perimeter booths are 10' wide and 10' deep or 20'
wide by 10' deep with a back wall height limitation of 12' which includes all fixtures and signs.
The maximum height of 12' is allowed only in the rear half of the booth space, with a 4' height restriction imposed on all materials in the remaining 5’ forward to the aisle. This is to ensure that the sightlines of neighboring exhibits are not obstructed. Please refer the diagram on the following page.
No hanging signs are permitted in perimeter booths.
Important: Space dimensions shown on floor plan are from the centerline of booth equipment, such as
Hanging Signs
Hanging signs, banners or exhibit components are permitted over an Island Booth space 20’ x 20’ (400 sq. ft.) or larger.
Hanging signs are NOT permitted over linear, corner, perimeter or any exhibit space less than 20’ x 20’ (400 sq. ft.).
Hanging Sign Height: Island Exhibit only: Maximum height – 15’ top
Minimum height – 10’ bottom
NOT RESPONSIBLE FOR SPONSOR PROPERTY: Participating Sponsors are solely responsible for their
Page 16
RULES & REGULATIONS FOR DISPLAY
Participating Company agrees to abide by all rules and regulations governingthe Conference, which are promulgated by Show Management.
Rules and regulations have proven effective in administering expositions and promoting continuity in exhibit design and set up. It is the intent of Show Management that a professional atmosphere for the attendees and a viable marketplace for the exhibitors exist.
The Rules and Regulations for Display that govern DDBW are those developed by the International Association for Exhibition and Events (IAEE).
Animals
The use of animals as part of an exhibit display or promotion is not permitted.
Balloons
The use of balloons as part of an exhibit display or promotion is not permitted.
Care of Premises
Show Management encourages exhibitors to leave the facility in the same condition that they found it. Please remember no part of an exhibit, signs or other materials may be posted, nailed, taped or otherwise affixed to walls, doors or floor surfaces in a way that will mar or deface the premises. Exhibitors will be responsible for any damage to facility. Please inform your personnel and Exhibitor Appointed Contractor of this policy.
Exhibit Floor Covering
The Exhibit hall is carpeted, however exhibitors can use their own floor covering.
Floor plan, Revisions & Relocation
Show Management retains the exclusive right to organize and revise the exhibit hall floor plan and/or move Participating Company to another location, as Show Management deems necessary.
Lighting Presentations
Flashing-chaser lights are NOT PERMITTED in hanging or tower signs.
Receptions/Publicity
Participating Company may not host or sponsor any activity prior to, during, or after the Conference, including, but not limited to, receptions, seminars, symposiums, and press receptions, whether such activities are held at the Conference Site or elsewhere, unless such activity is pursuant to a sponsorship agreement with Show Management.
Security
Security will be posted; however, Show Management is not responsible for lost, stolen, or broken items. Please take laptops, hand-held computers and other items of value to your guestrooms.
Sound Presentations
Sound systems or public address systems are not permitted in the exhibit hall.
Staffing
It is mandatory that your location on the exhibit floor be staffed during all open hours, and at least one half-hour before opening.
Storage
Boxes may not be stored in the exhibit space and will need to be removed along with your exhibit crates at the end of Move-in and will be returned during move-out. Contact Freeman on-site to get Empty Stickers place on all of your items you would like returned. Any items removed from the show floor are subject to a labor and storage fee. These items will not be returned until the end of the event.
Subleasing
Participating Company may not sublease all or any part of its booth space, or demonstrate, offer for sale, or advertise articles not manufactured or sold by the Participating Company, except where such articles are necessary for the proper operation of Participating Company’s display, in which case the identification of the other party shall be limited to the manufacturer’s normal nameplate. Participating Company may not permit non-participating company representatives to operate from the booth.
Use of Exhibits
All demonstrations or other promotional activities must take place within your exhibit space. Sufficient space must be provided within the exhibit for the comfort and safety of persons watching demonstrations and other activities. No combustible materials, merchandise or signs shall be attached to, hung from, or draped over displays, or attached to table skirting facing aisles, unless flame proofed.
It is the sponsor’s responsibility to ensure proper exhibit display construction. All fabric, carpet, and plastic exhibit material must be fire retardant.
No promotional materials may be distributed to attendees outside of your exhibit space. Participating Company may not affix or distribute brochures or promotional material of any kind pertaining to its products and/or services in hotel rooms, common meeting areas or public areas of the venue. Any violation of this regulation will result in a cleaning fee charged by the venue and will be passed onto the violating sponsor for the removal of this material.
