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BOARD OF CONTRACT AND SUPPLY JANUARY 2, 2001

A. COMMUNICATION FROM DEPARTMENT OF PUBLIC

PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.

FROM BOYCE SPINELLI, DIRECTOR, DEPARTMENT OF ADMINISTRATION:

1. Dated November 20, 2000, recommending Sterry Street Towing, sole bidder, for towing and disposal services for certain abandoned vehicles in concert with the Providence Police Vehicle Recovery Unit, in the amount of $52.00 per vehicle, for 1,000 vehicles, or a total amount not to exceed

$52,000.00.

FROM NANCY L. DERRIG, SUPERINTENDENT OF PARKS:

2. Dated November 15, 2000, recommending Able Truck Equipment, Inc., sole bidder, for One 5-7 Yard Dump Body, in a total amount not to exceed $8,422.00. (MASTER LEASE - FLEET #2)

3. Dated December 4, 2000, recommending Wright Trailers, Inc., sole bidder, for One Trailer, in a total amount not to exceed $5,975.00. (MASTER LEASE - FLEET 2)

4. Dated December 7, 2000, recommending DARE, Inc., low bidder, for Richardson Street Park Renovations, in a total amount not to exceed $359,154.00. (BOND - WARD 10)

FROM JOHN F. PALMIERI, DIRECTOR, DEPARTMENT OF PLANNING & DEVELOPMENT:

5. Dated December 18, 2000, recommending GZA GeoEnvironmental, highest score for technical proposals received, for EPA Brownfields

Environmental Demonstration Pilot and Community Participation Services for Narragansett Landing-New Neighborhood (“New Cities”) Project, in a total amount not to exceed $239,000.00. (US ENVIRONMENTAL

PROTECTION AGENCY GRANT)

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 2 FROM COLONEL URBANO PRIGNANO, JR., CHIEF OF POLICE, POLICE DEPARTMENT:

7. Dated November 21, 2000, recommending Ritz Camera/Adler’s, low bidder, for One (1) Digital Camera System, in a total amount not to exceed $5,608.75. (STATE SEIZURE)

8. Dated November 21, 2000, recommending Shanix, Inc., sole bidder, for Water Place Park Video Surveillance System, in a total amount not to exceed $36,104.46. (STATE & FEDERAL SEIZURE)

FROM MANUEL M. VIEIRA, DIRECTOR, TELECOMMUNICATIONS DEPARTMENT:

9. Recommending Colony Ford, sole bidder, for One 2001 Ford F-350 Utility Truck, in a total amount not to exceed $64,277.00. (MASTER LEASE)

FROM FERDINAND C. IHENACHO, DIRECTOR, DEPARTMENT OF PUBLIC WORKS:

10. Dated November 8, 2000, recommending A.W.A. Landscaping, highest bidder, for Sale of Surplus DPW Equipment, Items #1-8, in a total amount not to exceed $6,408.00.

11. Dated November 29, 2000, recommending the following low bidders for Snow and Ice Control-Hired Equipment 2000/2001, in a total amount not to exceed $175,000. (GENERAL)

AC Landscape Construction Angelo Izzo

C&O Seal Coating, Inc. Dicon Corporation JAM Masonry, Inc. Joseph Olson

Julie DeFusco L. Russo Leasing, Inc. Robert Valente

FROM ROBERT J. KILDUFF, CHIEF ENGINEER & GENERAL MANAGER, WATER SUPPLY BOARD:

12. Recommending Bob’s Firewood & Logging, high bidder, for Quonopaug Timber Harvesting Services, in the amount payable to the Water Supply Board of $148,956.00. (GENERAL)

13. Recommending Pare Engineering Corp., sole bidder, for RFP for Consulting Services to prepare a Water Supply System Management Plan, in a total amount not to exceed $100,000.

14. Recommending Tetra Tech EM, Inc., low bidder, for RFP for the

Assessment of Hydrogeologic & Atmospheric Impacts, in a total amount not to exceed $71,500.00. (INSURANCE ACCOUNT)

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 3

FROM ROLAND L. RAINVILLE, PURCHASING ADMINISTRATOR, SCHOOL DEPARTMENT:

16. Dated November 16, 2000, recommending the following low bidders for Computer Workstations-Gilbert Stuart, in a total amount not to exceed $10,650.00. (FEDERAL)

Virco, Inc. $5,750.00 (Tables Only)

H.B. Communications $4,900.00 (TV Stands, Locks & Installation) 17. Dated November 27, 2000, recommending ASAP Software, low bidder, for

Software-Fortes School, in a total amount not to exceed $6,360.40. (FEDERAL)

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18. City Solicitor Mansolillo, under date of November 14, 2000, requesting approval of payment to Richard M. Egbert, Esq., for professional legal services rendered in the matter of Cornell Young, Jr., Grand Jury, in a total amount not to exceed $15,675.00, as follows: (Breakdown available in City Clerk’s Department)

Services Hours Amount

Attorney Hours 8/14/00-11/03/00………65………..$14,625.00 ($225.00 per hour) Paralegal Hours: 8/28/00-11/06/00………14………...$1,050.00 ($75.00 per hour)

19. City Solicitor Mansolillo, under date of December 4, 2000, requesting approval of payment to Vincent F. Ragosta, Jr., Esquire, for professional services rendered as designated hearing officer for the City’s Employee Retirement Board in proceedings for revocation or reduction of Retirement Benefits, in accordance with Section 17-189.1 of the Code of Ordinances, in a total amount not to exceed $2,187.50, as follows: (Breakdown available in Clerk’s Department)

11/16/00 - 11/30/00………….12.50 hours…………$2,187.50

20. City Solicitor Mansolillo, under date of December 1, 2000, requesting approval of payment to Adler, Pollock & Sheehan, P.C., for professional legal services in connection with the Assessor’s Office Mediation, in a total amount not to exceed $13,861.25, in accordance with the March 23, 2000 bill, as follows: (Breakdown available in Clerk’s Department)

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 4

21. City Solicitor Mansolillo, under date of December 1, 2000, requesting approval of payment to Adler, Pollock & Sheehan, P.C., for professional legal services in connection with the Assessor’s Office Mediation, in a total amount not to exceed $3,353.35, as follows: (Breakdown available in Clerk’s Department) 3/7/00-3/22/00 - 3 hours -………..$461.25 photocopy………$…..15………..$461.40 4/4/00….4/28/00--12.50 hours…..$2,625.00 photocopy………$….1.10………….$2,626.10 6/30/00- Review request of Amended Decision..25….$…52.50 Photocopy……….$….3.35……….…..$..55.85 8/2/00 - 8/23/00….1 hour………$210.00

22. City Solicitor Mansolillo, under date of December 4, 2000, requesting approval of payment to St. Peter & Kasle, for professional legal services rendered, in a total amount not to exceed $7,892.50, as follows:

(Breakdown available in Clerk’s Department) Labor: 11/1/00 - 11/30/00……….$6,600.00 Fire Dept. 11/1/00-11/29/00………$ 770.00 Police/Labor: 11/1/00-11/29/00………$ 522.50

23. Personnel Director Moretti, under date of December 11, 2000, requesting approval to extend the contract for Drug and Alcohol Testing in compliance with the Omnibus Transportation Act, with Newport Alliance, for

emergency testing until January 15, 2001, for additional time to continue to evaluate the bids and make recommendation for acceptance of one of the bids.

24. Director Public Property Sepe, under date of October 31, 2000, requesting approval to piggyback the award of the State of Rhode Island for Vehicle Emissions Test Equipment to Keating Technologies, Inc., of Warwick, in a total amount not to exceed $38,356.00. (MASTER LEASE)

25. Superintendent of Parks Derrig, under date of July 24, 2000, requesting approval of Change Order #1 with D&D Tree Experts, Inc., for 2000 Raleigh Tree Care Project, to increase unit work quantity for pruning, fertilizing and mulching street trees from 465 to 915, at the rate of $16.00 per tree for 450 trees, or a total amount not to exceed $7,200.00, making the new adjusted amount $21,256.00. (HELEN W. RALEIGH TREE CARE TRUST FUND - RHODE ISLAND FOUNDATION)

26. Superintendent of Parks Derrig, under date of November 9, 2000, requesting approval of Change Order #1 with D&D Tree Service, for Neighborhood Stump Grinding Project, for the grinding of approximately 150 stumps located on neighborhood sidewalks, in the amount of

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 5

27. Deputy Superintendent of Parks McMahon, under date of December 21, 2000, requesting approval of Change Order with Durkee & Brown

Architects for Architectural and Engineering Services for their work on the Bajnotti Fountain project, for work which was delayed due to funds needed for restoration due to increase in fees, and for additional work needed for lighting, in the amount of $5,000.00, making the new adjusted amount $32,490.00.

28. Chief of Police Prignano, under date of November 27, 2000, requesting approval to engage Rhode Island Hospital for the medical component of the KIDS, Inc. program, in a total amount not to exceed $41,500.00.

(GOVERNOR’S JUSTICE COMMISSION)

29. Chief of Police Prignano, under date of December 22, 2000, requesting approval to piggyback the bid for Administrative Law Enforcement Sedans, for Two (2) additional sedans, at the rate of $18,576.00, or a total amount not to exceed $37,152.00.

30. Director, Planning & Development Palmieri, under date of December 7, 2000, requesting approval of Change Order #1 with Narragansett

Improvement Co., for Neighborhood Roadway & Sidewalk Improvement Project, Wards 9, 10 and 11, Elmwood Traffic Calming Project for

additional monies needed for roadway and sidewalk improvements in the Elmwood area required as part of requested traffic calming devices, in a total amount not to exceed $135,000.00, making the new adjusted amount

$370,000.00. (BOND MONEY)

31. Director, Planning & Development Palmieri, under date of November 27, 2000, requesting permission to enter into a sole-source expertise contract with the U.S. Army Corp of Engineers, New England District, for

consultation services to perform a Wetlands Riparian Buffer Plan at the Riverside Mills Brownsfield site along the Woonasquatucket River, in a total amount not to exceed $36,000. (EPA, $50 MILLION DOLLAR BOND ISSUE WOONASQUATUCKET RIVER GREENWAY PROJECT)

32. General Manager/Chief Engineer Kilduff, under date of December 2, 2000, requesting approval of payment for membership to the American Water Works Association (AWWA), in a total amount not to exceed $6,000 per year. (GENERAL)

33. General Manager/Chief Engineer Kilduff, under date of December 20, 2000, requesting approval of payment to the Public Utilities Administrator of the Division of Public Utilities for the Providence Water’s proportional share of expenses in accordance of the General Laws, for the fiscal year July 1, 2000 to June 30, 2001, in a total amount not to exceed $100,533.83. 34. General Manager/Chief Engineer Kilduff, under date of December 12,

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 6

35. Purchasing Administrator Rainville, under date of November 20, 2000, requesting approval to extend the award of September 13, 1999 for New Schools Technology Projects (Blanket Order)-PBA with Systems Support Corporation until January when a new Technology Administrator will be in place to make any changes to the specifications. (PBA, FEDERAL & LOCAL FUNDS)

36. Purchasing Administrator Rainville, under date of November 21, 2000, requesting approval for the School Department/Superintendent’s Office to pay to Rhode Island College Upward Bound to provide counseling, tutoring and preparation for the academic experience, in a total amount not to

exceed $28,000.00. (GENERAL)

37. Purchasing Administrator Rainville, under date of November 2, 2000, requesting approval for the School Department/Media Literacy Grant to enter into a contract with Media Smart Club to introduce media literacy knowledge and skills to school to students, staff and parents at Vartan Gregorian School, in a total amount not to exceed $57,000.00.

(FEDERAL)

38. Purchasing Administrator Rainville, under date of November 21, 2000, requesting approval for the School Department/Secondary Education to pay to Educational Performance Systems, Inc., for a Full-Day “LINKS”

workshop for the entire staff of Oliver Hazard Perry Middle School, in a total amount not to exceed $16,339.22. (GENERAL)

39. Purchasing Administrator Rainville, under date of December 4, 2000, requesting approval of payment to Henry Barnard School at Rhode Island College for several Providence students, selected through a lottery to attend the school, for 10 Kindergarten students at $1,390.00 per student and 46 Elementary students at $1,900.00 per student, or a total amount not to exceed $101,300.00. (GENERAL)

40. Purchasing Administrator Rainville, under date of December 4, 2000,

requesting approval of payment to Century Drywall, and James J. O’Rourke, low bidders, for an emergency situation at Webster Avenue Elementary School involving ceiling and lighting repair, in a total amount not to exceed $69,988.00. (GENERAL)

41. Purchasing Administrator Rainville, under date of December 19, 2000, requesting approval for amendment to the award of April 26, 1999 for Internet Infrastructure and Hardware E-Rate for Phase IV, in the amount of $2,000,000.00, making the new adjusted amount $12,509,738.89, with the following vendors: (FEDERAL)

Atrion Unicom

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 7

42. Purchasing Administrator Rainville, under date of December 19, 2000, requesting approval of a budgetary Change Order with the Institute of Learning to provide services to 20 literacy coaches in a technique called, “Questioning the Author”, in the amount of $60,000.00, making the new adjusted total $145,000.00. (FEDERAL)

43. Purchasing Administrator Rainville, under date of December 15, 2000, requesting approval of a contract between the School Department/Federal Programs/Project Extend and Compass, Inc., for the Consultant Services of John Verre, in a total amount not to exceed $30,000.00. (FEDERAL) 44. Public Works Director Ihenacho, under date of November 27, 2000,

requesting to reject the bids for items number 9, 10, and 11 for the Sale of Surplus DPW Equipment, opened on September 11, 2000, due to banking restrictions.

CONTINUED MATTERS

45. City Solicitor Mansolillo, under date of September 26, 2000, requesting approval of payment to Richard M. Egbert, Esq., for professional legal services rendered in the matter of Cornell Young, Jr., Grand Jury, in a total amount not to exceed $9,712.50, as follows: (breakdown available in Clerk’s Department)

Services Hours Amount

Attorney Hours:

6/16/00- 9/15/00 ($225.00/hr.)……… 37.50………$8,437.50 Paralegal Hours:

7/31/00 - 9/14/00 ($75.00/hr.)………. 17.00………$1,275.00

46. From Ramzi Loqa, Director, Department of Inspection and Standards,

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 8 B. OPENING OF BIDS:

1. INVENTORY TAKING OF FIXED ASSETS FOR THE CITY OF PROVIDENCE – DEPARTMENT OF PUBLIC PROPERTY.

2. ROGER WILLIAMS PARK CLAY TENNIS COURTS RESURFACING – PARKS DEPARTMENT.

3. ONE HUNDRED FIFTY (150) PAIR SERVUS FIREFIGHTER BOOTS-AS PER SPECIFICATIONS – FIRE DEPARTMENT.

4. ONE HUNDRED (100) BLAUER FIREFIGHTER STATION JACKETS-AS PER SPECIFICATION – FIRE DEPARTMENT.

5. WRITTEN POLICE ENTRANCE EXAMINATION – POLICE DEPARTMENT.

6. RFP FOR TECHNICAL SUPPORT AND DEVELOPMENT COMPUTER APPLICATIONS AND DATABASE MANAGEMENT – WATER

SUPPLY BOARD.

THE FOLLOWING BIDS WERE OPENED ON MONDAY, DECEMBER 4, 2000 AND HELD BY THE CITY CLERK’S DEPARTMENT DUE TO

LACK OF A QUORUM: B. OPENING OF BIDS:

1. RFP FOR PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE WESTMINSTER STREET ENHANCEMENT/OLNEYVILLE SQUARE STREETSCAPE IMPROVEMENTS/SAN SOUCI DRIVE RIVERWALK PROJECTS – DEPARTMENT OF PLANNING & DEVELOPMENT. PART B

2. INVENTORY TAKING OF FIXED ASSETS FOR THE CITY OF PROVIDENCE – DEPARTMENT OF PUBLIC PROPERTY. 3. TRASH BAGS – PARKS DEPARTMENT.

4. SNOW AND ICE CONTROL-HIRED EQUIPMENT – 2000/2001 WINTER SEASON – DEPARTMENT OF PUBLIC WORKS.

5. RFP FOR ENGINEERING SERVICES FOR IMPROVEMENTS TO WESTCONNAUG RESERVOIR DAM – WATER SUPPLY BOARD. 6. RFP FOR RIGHT SIZING FURNISHING AND INSTALLATION OF

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 9 THE FOLLOWING BIDS WERE OPENED ON MONDAY,

DECEMBER 18, 2000 AND HELD BY THE CITY CLERK’S DEPARTMENT DUE TO LACK OF A QUORUM:

B. OPENING OF BIDS:

1. ** RFP FOR PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE WESTMINSTER STREET

ENHANCEMENT/OLNEYVILLE SQUARE STREETSCAPE

IMPROVEMENTS/SAN SOUCI DRIVE RIVERWALK PROJECTS – DEPARTMENT OF PLANNING & DEVELOPMENT. PART B

** SPECIAL NOTE:( these results must be read prior to the opening of bid #1)

( The Department of Planning & Development hereby transmit the following results of Part A which was opened on November 20, 2000:

Team of Gates, Leighton & Associates 74.50 Points

Team of Vanasse Hangen Brustlin 55.66 Points

2. INVENTORY TAKING OF FIXED ASSETS FOR THE CITY OF PROVIDENCE – DEPARTMENT OF PUBLIC PROPERTY.

3. SEARCHING TITLES-TAX SALE FOR UNPAID 2000 AND PRIOR YEARS TAXES – CITY COLLECTOR.

4. ONE (1) STAKE BODY TRUCK – DEPARTMENT OF PUBLIC PARKS. 5. REPAIR TO BODY DAMAGE ON POLICE AUTOMOBILE

REGISTRATION No. 3123 – POLICE DEPARTMENT.

6. RFP FOR RISK ASSESSMENT AND STRUCTURAL ANALYSIS FOR VARIOUS SECONDARY DAMS – WATER SUPPLY BOARD.

7. REPLACEMENT/INSTALLATION OF LOCKERS-WEBSTER

AVENUE-ELEMENTARY EDUCATION – SCHOOL DEPARTMENT.

C. ADVERTISEMENTS:

TO BE OPENED ON TUESDAY, JANUARY 16, 2001: TELECOMMUNICATIONS DEPARTMENT ASSORTED BATTERIES.

FIRE DEPARTMENT

VEHICLE EXHAUST CAPTURE SYSTEM FOR AUTOMOTIVE REPAIR DIVISION, AS PER SPECIFICATIONS.

POLICE DEPARTMENT

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 10 EVIDENCE COLLECTION VEHICLE WITH ASSOCIATED EVIDENCE COLLECTION SYSTEMS AND INVESTIGATIVE EQUIPMENT.

TO BE OPENED ON MONDAY, JANUARY 29, 2001: PARKS DEPARTMENT

2001 NEIGHBORHOOD STUMP GRINDING PROJECT.

REQUEST FOR MOTION TO ADVERTISE FOR MEETING HELD MONDAY, DECEMBER 18, 2000 FOR THE FOLLOWING

MATTERS:

TO BE OPENED ON TUESDAY, JANUARY 2, 2001:

PARKS DEPARTMENT

ROGER WILLIAMS PARK CLAY TENNIS COURTS RESURFACING. FIRE DEPARTMENT

ONE HUNDRED FIFTY (150) PAIR SERVUS FIREFIGHTER BOOTS-AS PER SPECIFICATIONS.

ONE HUNDRED (100) BLAUER FIREFIGHTER STATION JACKETS-AS PER SPECIFICATION.

POLICE DEPARTMENT WRITTEN POLICE ENTRANCE EXAMINATION.

WATER SUPPLY BOARD

RFP FOR TECHNICAL SUPPORT AND DEVELOPMENT COMPUTER APPLICATIONS AND DATABASE MANAGEMENT.

TO BE OPENED ON TUESDAY, JANUARY 16, 2001:

PARKS DEPARTMENT

ROGER WILLIAMS PARK CASINO-OFFICE RENOVATIONS & BRIDAL SUITE

2001 COMMUNITY DEVELOPMENT TREE PLANTING PROJECT. WATER SUPPLY BOARD

RFP FOR EVALUATION AND INSPECTION SERVICES FOR THE CLEANING, REPAIR AND COATING OF THE 48-INCH STEEL

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BOARD OF CONTRACT & SUPPLY - JANUARY 2, 2001 - PAGE 11

RFP FOR CORROSION PROTECTION OF THE 48-INCH STEEL

WASHWATER MAIN LOCATED IN THE PIPE GALLERY OF THE PHILIP J. HOLTON PURIFICATION PLANT IN SCITUATE, RHODE ISLAND.

SCHOOL DEPARTMENT

PAINT & PAINT SUPPLIES-FEDERAL PROGRAMS/LITERACY DROPOUT.

REQUEST FOR MOTION TO ADVERTISE FOR MEETING HELD MONDAY, DECEMBER 4, 2000 FOR THE FOLLOWING

MATTERS:

C. ADVERTISEMENTS:

TO BE OPENED ON MONDAY, DECEMBER 18, 2000:

DEPARTMENT OF PUBLIC PARKS ONE (1) STAKE BODY TRUCK.

POLICE DEPARTMENT

REPAIR TO BODY DAMAGE ON POLICE AUTOMOBILE REGISTRATION No. 3123.

TO BE OPENED ON TUESDAY, JANUARY 16, 2001:

WATER SUPPLY BOARD

RFP FOR LABORATORY IMPROVEMENTS AT THE PROVIDENCE WATER PURIFICATION PLANT.

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