BRIDGMAN CITY COUNCIL MEETING Monday, June 1, 2020 at 6:30 PM Remote Meeting on

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BRIDGMAN CITY COUNCIL

MEETING

Monday, June 1, 2020 at 6:30 PM

Remote Meeting on

https://zoom.us/

The following link may be used to join the meeting

https://us02web.zoom.us/j/87025325320

To access by telephone dial (312) 626‐6799

Zoom meeting ID: 870 2532 5320

(access information on www.bridgman.org)

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Reading of the Agenda and Meeting Procedure Outlined by the Mayor

5. Hearing of Citizens

6. Approve/Amend Agenda for June 1, 2020

7. Presentation by Harbor Habitat for Humanity – Erin Hudson, Executive Director

8. Action Items

A Approve minutes from the May 18, 2020 regular meeting.

B Approve bills in the amount of $71,859.41.

C Second reading and enactment of Ordinance 2020‐207, adopting a codification

and revision of the Ordinances of the City of Bridgman.

D Schedule a public hearing on June 15, 2020 at 6:30 PM for the proposed City of

Bridgman Budget for Fiscal Year 2021 (July 1, 2020 – June 30, 2021).

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E FY 2020 (July 1, 2019 – June 30, 2020) Budget Amendment ‐ Treasurer

F Manager’s Report – verbal report.

i. Councilmember Trapani’s letter to Lakeland Spectrum

ii. FY 2020 Budget workshop

10. Hearing of Citizens

11. Council Comments

12. Adjournment

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CITY COUNCIL REPORT

ACTION ITEM

Date: June 1, 2020

Subject: Approval of the May 18, 2020 regular meeting minutes.

A

Background:

None

Policy Question:

Should the City Council approve the May 18, 2020 regular meeting minutes?

Budget Impact:

None

Recommendation:

The City Manager recommends that the City Council approve the May 18, 2020 regular meeting minutes.

Supporting Documents:

1. May 18, 2020 regular meeting minutes.

Prepared By: Allyson Holm, City Clerk

Submitted By: Juan Ganum, City Manager

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Page 1 of 3 REGULAR MEETING May 18, 2020 6:30 PM The regular meeting of the Bridgman City Council was held on May 18, 2020 remotely by means of electronic conferencing and called to order by Mayor Rose at 6:30 p.m. COUNCIL PRESENT: Linda Gedeon‐Kuhn, Stacy Stine, Jan Trapani, Vince Rose, Rick Fuller, Georgia Gipson, Sarah Buist COUNCIL ABSENT: None STAFF PRESENT: City Manager Ganum, City Clerk Holm, Attorney Senica, Police Chief Unruh, Parks and Recreation Director Root, Treasurer Lambrix, and DPS Director Kading, Fire Chief Buist, Building Official Mattner Pledge of Allegiance was led by council. Mayor Rose explained the meeting procedure and how the public will be able to comment under the Hearing of Citizens portion of the agenda which will be towards the bottom of the agenda. APPROVE/AMEND THE AGENDA: Motion by Council Member Trapani, seconded by Council Member Stine to approve the agenda for May 18, 2020 Roll Call Vote: Yeas: Gedeon‐Kuhn, Stine, Trapani, Rose, Fuller, Gipson, Buist Nays: None Motion carried. ACTION ITEMS: Motion by Council Member Gedeon‐Kuhn, seconded by Council Member Buist to approve the minutes from the May 4, 2020 regular meeting and May 11, 2020 special meeting, Roll Call Vote: Yeas: Stine, Trapani, Rose, Fuller, Gipson, Buist, Gedeon‐Kuhn Nays: None Motion carried. Motion by Council Member Gedeon‐Kuhn, seconded by Council Member Buist to approve the bills in the amount of $29,187.16, Roll Call Vote: Yeas: Trapani, Rose, Fuller, Gipson, Buist, Gedeon‐Kuhn, Stine Nays: None Motion carried. Motion by Council Member Gedeon‐Kuhn, seconded by Council Member Buist to approve the reappointment of Joan Hurray to the Zoning Board of Appeals for a three‐year term ending May 1, 2023, Roll Call Vote:

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Page 2 of 3 Yeas: Rose, Fuller, Gipson, Buist, Gedeon‐Kuhn, Stine, Trapani Nays: None Motion carried. Motion by Council Member Gedeon‐Kuhn, seconded by Council Member Fuller to adopt the First Reading and introduction of Ordinance 2020‐207, adopting a codification and revision of the ordinances of the City of Bridgman, Attorney Senica explained the recodification process which began in 2018 by hiring a professional company. This company along with the Department Heads, City Manager, and herself went through the ordinances to make sure the content was up to date, consistent, and resolved any conflicting ordinances. All changes that were made, is listed in exhibit “A” that was included in the last council packet. She went through a few examples. It has been over 16 years since the city re‐codified the ordinances and this process should be done every 10 – 15 years. Roll Call: Yeas: Fuller, Gipson, Buist, Gedeon‐Kuhn, Stine, Trapani, Rose Nays: None Motion carried. WORKSHOP DISCUSSION ITEMS AND REPORTS: Distribution of Fiscal Year 2021 (July 1, 2020 – June 30, 2021) City of Bridgman Budget Ganum went through the budget approval schedule. The council has a couple of weeks to tear into it and ask questions. Questions can be asked before the next meeting and Ganum can respond to the entire council at that time. A public hearing will then be scheduled as required to adopt the budget. Ganum shared a few slides and went over a few highlights. The city is forgoing capital improvement projects this year and deferring for at least a year. The city is also deferring grant programs for road projects that would be a 50/50 program. The only capital improvement projects this year is the storm sewer projects that was discussed late last year that will help further reduce the inflow. City Manager’s Report  In addition to Ganum’s report, he talked about a safe return work plan created by MIOSHA. The city will do something similar, be implemented and have the city staff return this week. He is not going to temperature check everyone but ask that each employee check their temperatures daily before coming into work. Rite Aid in Bridgman is a COVID‐19 testing facility where residents can register and get tested.  The city’s website has been updated as part of the original contract. It is a big improvement and more user friendly.  Bridgman is participating with other Harbor Country communities in a marketing effort with the Pokagon Fund to show we are opening. On Wednesday there will be community members from New Buffalo to Bridgman that will meet at Warren Dunes to take a drone photo showing that we are ready and maintain social distancing.  Member Gedeon‐Kuhn talked about the surprise on Lake Street where 48 banners were installed for the 2020 graduates.

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Page 3 of 3  Root spoke on the withdrawal of the Memorandum of Understanding for access of Weko Beach to install revetments north of the city. Maybe the council could discuss revetment projects in the city at a later date. Mayor Rose and Member Trapani agreed it needs to be on the agenda and discussed. COUNCIL COMMENTS:  Mayor Rose thanked Root and Ball for the “I love Weko” sign at the beach. People are going to be taking pictures of that. Root stated it was Ball’s idea initially and put in great effort. People are taking photos of this and hopefully there will be more use of it.  Member Trapani talked about Lakeland and the current layoffs. They are pulling the program where nurses are assisting seniors. South County is underserved, and she worries about the people that are hungry and do not have insurance. The Senior Center is writing a letter, nurses are writing letters, and maybe the City can join together and write a letter, review and submit at the next meeting.  Member Fuller asked if City Hall is opening when the staff returns to work. Ganum stated that City Hall will be closed until at least May 28th_{. A plexiglass shield will be installed at the counter} and everyone will maintain social distancing.  Chief Unruh stated that an officer will start working at the beach on weekends beginning this weekend and will enforce parking, no dogs on beach, and boat ramp parking.  Root stated the beach passes are now being sold at the campground check‐in station as well as senior passes. He is not sure on what capacity to allow to prevent overcrowding, but he is working on a plan. ADJOURNMENT Motion by Council Member Gedeon‐Kuhn, seconded by Council Member Buist to adjourn the meeting at 7:29 p.m., motion carried. _____________________________________ ______________________________________ Vince Rose, Mayor Allyson Holm, City Clerk

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CITY COUNCIL REPORT

ACTION ITEM

Date: June 1, 2020

Subject: Approval of the bills in the amount of $71,859.41

B

Background:

None

Policy Question:

Should the City Council approve the bills in the amount of $71,859.41?

Budget Impact:

The City’s overall expenses are tracking a bit higher than the budgeted range at this point within the budget year,

thereby necessitating a budget amendment. A budget amendment for FY 2020 is scheduled for review and

approval on June 15, 2020.

Recommendation:

The City Manager recommends that the City Council approve the bills in the amount of $71,859.41.

Supporting Documents:

1. List of current bills.

Prepared By: Allyson Holm, City Clerk

Submitted By: Juan Ganum, City Manager

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Invoice Amount Invoice Description Vendor Name AJ HARDWARE MISC SUPPLIES $47.96 BASINGER, CHARLES

ADDITIONAL FEE FOR PERMIT 19-28 $68.00

BEAVER RESEARCH COMPANY

WASP KILLER/ TICK-INSECT REPELLENT $253.45

BOSS SERVICES

RE OPEN 3 OUTDOOR BATHROOMS, BATH HOUSE AND REPAIRS $2,999.00 BRIDGMAN PUBLIC LIBRARY

DELINQUENT PP TAXES $41.70

CLEANING FRENZY LLC

WEKO CAMPGROUND BATHROOMS CLEANING - MAY 2020 $341.25 COMCAST CABLE COMMUNICATIONS

WATER PLANT INTERNET $135.32

CSX TRANSPORTATION

ANNUAL FEE - LAKE STREET CROSSING $1,481.00

DENISE TREESH

CAMPSITE FULL REFUND - MOVED TO LATER DATE $190.00 ELECTION SOURCE

ELECTIONS - PRECINCT TRANSFER BAG $32.34

FAR AHEAD ADVERTISING, INC

BOARD OF REVIEW MEETING NOTICE $51.20

ZBA NOTICE - CASEY'S VARIANCE REQUESTS $82.40

PUBLISH NOTICE - MNRTF GRANT $45.20

$178.80 FASTENAL

CABLE FOR BANNERS $552.67

GALLS, LLC

NEW UNIFORMS - POLICE DEPARTMENT $342.73

GRSD SEWER AUTHORITY

OPERATING RESERVE - APRIL 2020 $41,862.50

ANNUAL LIFT STATION INSURANCE $138.00

$42,000.50 HOLLYWOOD SMALL ENGINE LLC

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Invoice Amount Invoice Description

Vendor Name

INVOICE REGISTER FOR CITY OF BRIDGMAN Page: 2/3 05/29/2020 09:06 AM

User: ALLYSON DB: Bridgman

IDEXX DISTRIBUTION CORP.

BACTERIA TESTING SUPPLIES $1,083.18

INDIANA MICHIGAN POWER

ELECTRIC - ALL DEPARTMENTS $3,348.99

J&J PERFORMANCE LLC

PARTS & EQUIPMENT - PARKS/PD/FIRE DEPT $110.50 KENNETH SIMPSON

ELECTRICAL INSP PAY - PERMIT 20-10 $362.40

MARK DODDATO

REMAINING BALANCE OF CANCELLATION - COVID-19 $210.00 MEDIC 1

AMBULANCE SERVICE - JUNE 2020 $2,604.67

MICHIANA AGGREGATE, INC

ROAD GRAVEL FOR THE BOAT LAUNCH $532.58

MICHIGAN MUNICIPAL W.C. FUND

WORKERS COMPENSATION FUND - PAYMENT 1 OF 4 $2,729.00 QUILL

MISC SUPPLIES - CITY HALL/PD/PARKS $96.62

RIDGE AND KRAMER AUTO PARTS

2017 PD SQUAD CAR - ENGINE COOLANT RESERVOIR $83.63 SBF ENTERPRISES

POSTAGE FOR SUMMER TAX BILLS $500.00

SCOTT TUFFS

CAMPING REFUND - COVID-19 $225.00

SENICA, SARA A.

ATTORNEY FEES - MAY 2020 $3,500.00

SEYFRED, DALE

SAND BAGS AND WEED SPRAY $457.00

SOUTHWESTERN SUPPLY CORP.

PARTS FOR 1 TON - STREET DEPARTMENT $15.25

SUPERFLEET MASTERCARD PROGRAM

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Invoice Amount Invoice Description

Vendor Name THAYER, INC.

DISPOSABLE FACE MASKS - PARKS DEPARTMENT $102.98 UNIFIRST CORPORATION

UNIFORMS - WATER/STREET DEPARTMENTS $75.45

USA BLUE BOOK

CHART PAPER - WATER DEPARTMENT $111.52

VALLEY TRUCK PARTS

PARTS FOR 1 TON - STREET DEPARTMENT $114.96

VERIZON WIRELESS

PD SQUAD CAR WI-FI/ CITY HALL CELLPHONE $120.02 VISA

CITY CREDIT CARDS - ALL DEPARTMENTS $4,033.77 WEST SHORE FIRE

SCBA REPAIRS $38.75

WIGHTMAN & ASSOC., INC.

EDGEWATER BANK PROPERTY DONATION - FARMER'S MARKET $2,010.00 Total: $71,859.41

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CITY COUNCIL REPORT

ACTION ITEM

Date: June 1, 2020

Subject: Second reading and enactment of Ordinance 2020‐207, adopting a

codification and revision of the ordinances of the City of Bridgman

C

Background:

In 2018, the City began a lengthy project to codify all of the City’s ordinances. This is an enormous project that

involved review of every City ordinance by City staff, the City attorney, and a professional codification company

called General Code, which is a division of the International Code Company (ICC). The ICC serves communities

around the world in reviewing their current laws and ordinances, updating public acts, fees, fines, and other

nomenclature where required, and then publishing the updated and revised codes in an easily searchable format

on the internet for the benefit of the public. The review involved each department in the City analyzing the

Ordinances as they exist and comparing Ordinance provisions to how business is conducted on a daily basis to

make sure that our Ordinances as written are consistent with our internal processes and procedures. Fines set

by Ordinance 20 years ago were updated to current times, as were other items that have been replaced by

updated by other State law.

The City has not codified its Ordinances in several decades, and even a few basic details such as the City’s address

have changed over time, as have the names of various State agencies mentioned in City Ordinances. The attached

Ordinance adopts the revised Ordinances as the City’s official Code.

Policy Question:

Should the City Council consider an ordinance to adopt a Code of Ordinances for the City of Bridgman?

Budget Impact:

No impact at this time.

Recommendation:

The City Attorney recommends that the City Council conduct a second reading and enactment of Ordinance

2020‐207, adopting a codification and revision of the ordinances of the City of Bridgman.

Supporting Documents:

Codification Ordinance

Prepared & Submitted By: Sara Senica, City Attorney

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Page 1

City of Bridgman, Michigan

Ordinance No. 2020-207

AN ORDINANCE ADOPTING A CODIFICATION AND REVISION OF THE ORDINANCES OF THE CITY OF BRIDGMAN, COUNTY OF BERRIEN, STATE OF MICHIGAN; PROVIDING FOR THE MAINTENANCE OF SAID CODE; REPEALING AND SAVING FROM REPEAL CERTAIN ORDINANCES NOT INCLUDED THEREIN; ESTABLISHING A PENALTY FOR ALTERING OR TAMPERING WITH THE CODE; AND MAKING CERTAIN CHANGES IN PREVIOUSLY ADOPTED ORDINANCES

THE CITY OF BRIDGMAN ORDAINS:

ARTICLE I Adoption of Code § 1-1. Adoption of Code.

Pursuant

MCLA § 117.5b

, the ordinances of the City of Bridgman of a general and permanent nature adopted by the City Council of the City of Bridgman, as revised, codified and consolidated into chapters and sections by General Code, LLC, and consisting of Chapters 1 through 550, are hereby approved, adopted, ordained and enacted as the “Code of the City of Bridgman,” hereinafter known and referred to as the “Code.”

§ 1-2. Code supersedes prior ordinances and prior Compilation.

This ordinance and the Code shall supersede the general and permanent ordinances enacted prior to the enactment of this Code, except such ordinances as are hereinafter expressly saved from repeal or continued in force. This ordinance supersedes the 1999 Compiled Ordinances of the City of Bridgman, Michigan, adopted December 20, 1999, as amended and supplemented.

§ 1-3. When effective.

This ordinance shall take effect immediately upon passage and publication according to law. § 1-4. Copy of Code on file.

A copy of the Code in loose-leaf form has been filed in the office of the City Clerk and shall remain there for use and examination by the public until final action is taken on this ordinance; and, if this ordinance shall be adopted, such copy shall be certified to by the Clerk of the City of Bridgman by impressing thereon the Seal of the City, as provided by law, and such certified copy shall remain on file in the office of the Clerk of the City, to be made available to persons desiring to examine the same during all times while said Code is in effect.

§ 1-5. Amendments to Code.

Any and all additions, amendments or supplements to the Code, when passed and adopted and published as required by law in such form as to indicate the intent of the governing body to make them a part thereof, shall be deemed to be incorporated into such Code so that reference to the “Code of the City of Bridgman” shall be understood and intended to include such additions and amendments. Whenever such

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Code Adoption Ordinance

Bridgman MI

Page 2

additions, amendments or supplements to the Code shall be adopted, they shall thereafter be printed and, as provided hereunder, inserted in the loose-leaf book containing said Code, as amendments and supplements thereto.

§ 1-6. Publication; filing.

The Clerk of the City of Bridgman, pursuant to law, shall cause to be published, in the manner required, a copy of this Adopting Ordinance in a newspaper of general circulation in the City. Sufficient copies of the Code shall be maintained in the office of the Clerk for inspection by the public at all times during regular office hours. The enactment and publication of this Adopting Ordinance, coupled with availability of copies of the Code for inspection by the public, shall be deemed, held and considered to be due and legal publication of all provisions of the Code for all purposes.

§ 1-7. Code book to be kept up-to-date.

It shall be the duty of the Clerk or someone authorized and directed by the Clerk to keep up-to-date the certified copy of the book containing the Code required to be filed in his or her office for the use of the public. All changes in said Code and all ordinances adopted subsequent to the effective date of this codification which shall be adopted specifically as part of the Code shall, when finally adopted, be included therein by reference until such changes or new ordinances are printed as supplements to said Code book, at which time such supplements shall be inserted therein.

§ 1-8. Sale of Code book.

Copies of the Code, or any chapter or portion of it, may be purchased from the Clerk, or an authorized agent of the Clerk, upon the payment of a fee to be set by the City Council or may be furnished electronically. The Clerk may also arrange for procedures for the periodic supplementation of the Code. § 1-9. Altering or tampering with Code; penalties for violation.

It shall be unlawful for anyone to improperly change or amend, by additions or deletions, any part or portion of the Code or to alter or tamper with such Code in any manner whatsoever which will cause the law of the City of Bridgman to be misrepresented thereby. Anyone violating this section or any part of this ordinance shall be subject, upon conviction, to a fine of not more than $500 or imprisonment for not more than 90 days, or both, in the discretion of the Judge imposing the same.

§ 1-10. Severability of Code provisions.

Each section of the Code and every part of each section is an independent section or part of a section, and the holding of any section or a part thereof to be unconstitutional, void or ineffective for any cause shall not be deemed to affect the validity or constitutionality of any other sections or parts thereof.

§ 1-11. Severability of ordinance provisions.

Each section of this ordinance is an independent section, and the holding of any section or part thereof to be unconstitutional, void or ineffective for any cause shall not be deemed to affect the validity or constitutionality of any other sections or parts thereof.

§ 1-12. Inconsistent ordinances repealed.

A. Except as provided in § 1-13, ordinances saved from repeal, below, all ordinances or parts of ordinances inconsistent with the provisions contained in the Code adopted by this ordinance are hereby repealed. Any valid legislation of the City of Bridgman which is not in conflict with the provisions of this Code shall be deemed to remain in full force and effect. In the event of any

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Page 3

inconsistencies in the provisions of the adopted Code, the most restrictive provision shall be deemed to apply.

B. Prior ordinances not revived. The repeal provided for in this section shall not be construed to revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by this ordinance.

C. Repeal of specific ordinances. The City Council of the City of Bridgman has determined that the following ordinances are no longer in effect and hereby specifically repeals the following legislation:

(1) Ordinance No. 19, regarding liquor control, adopted March 7, 1960.

(2) Ordinance No. 25, regarding passing stopped school buses, adopted January 3, 1961. (3) Ordinance No. 72, regarding the floodplain district, adopted November 5, 1979. (4) Ordinance No. 76, regarding the City Superintendent, adopted May 19, 1980. (5) Ordinance No. 116, regarding housing standards, adopted December 21, 1992. (6) Ordinance No. 143, adopting the 1999 Compiled Ordinances, adopted December 20,

1999.

§ 1-13. Ordinances saved from repeal.

The adoption of this Code and the repeal of ordinances provided for in § 1-12 of this ordinance shall not affect the following ordinances, rights and obligations, which are hereby expressly saved from repeal: A. Any ordinance adopted subsequent to September 16, 2019.

B. Any right or liability established, accrued or incurred under any legislative provision prior to the effective date of this ordinance or any action or proceeding brought for the enforcement of such right or liability.

C. Any offense or act committed or done before the effective date of this ordinance in violation of any legislative provision or any penalty, punishment or forfeiture which may result therefrom.

D. Any prosecution, indictment, action, suit or other proceeding pending or any judgment rendered, prior to the effective date of this ordinance brought pursuant to any legislative provision.

E. Any franchise (including gas, electric, and cable franchise agreements), license, right, easement or privilege heretofore granted or conferred.

F. Any ordinance providing for the laying out, opening, altering, widening, relocating, straightening, establishing of grade, changing of name, improvement, acceptance or vacation of any right-of-way, easement, street, road, highway, park or other public place or any portion thereof.

G. Any ordinance appropriating money or transferring funds, promising or guaranteeing the payment of money or authorizing the issuance and delivery of any bond or other instruments or evidence of the City's indebtedness.

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Code Adoption Ordinance

Bridgman MI

Page 4

H. Ordinances authorizing the purchase, sale, lease or transfer of property or any lawful contract, agreement or obligation.

I. The levy or imposition of taxes, assessments or charges or the approval of the municipal budget. J. The dedication of property or approval of preliminary or final subdivision plats.

K. All currently effective ordinances pertaining to the rate and manner of payment of salaries and compensation of officers and employees.

L. Any legislation relating to or establishing a pension plan or pension fund for municipal employees. M. Any ordinance adopting or amending the Zoning Map.

N. Any ordinance approving the incorporation of the economic development corporation of the City. O. Any ordinance establishing utility rates.

P. Any ordinance annexing or detaching territory.

Q. Any ordinance prescribing traffic and parking restrictions pertaining to specific streets. R. Any other ordinance or part thereof which is not of a general and permanent nature.

S. Ordinance No. 194, Zoning, adopted July 10, 2017, as amended April 2, 2018, by Ordinance Nos. 197 and 198; any other amendments thereto; and the Official Zoning Map and any amendments thereto.

§ 1-14. Changes in previously adopted ordinances.

A. In compiling and preparing the ordinances for adoption and revision as part of the Code, certain grammatical changes and other minor changes were made in one or more of said ordinances. It is the intention of the City Council that all such changes be adopted as part of the Code as if the ordinances so changed had been previously formally amended to read as such.

B. In addition, the changes, amendments or revisions as set forth in Schedule A attached hereto and made a part hereof are made herewith, to become effective upon the effective date of this ordinance. (Chapter and section number references are to the ordinances as they have been renumbered and appear in the Code.)

C. Global revisions; nomenclature changes.

(1) "City Commission" (and "Commission" when applicable to the City Council) are amended to read "City Council"; "City Administrator" and "City Superintendent" are amended to read "City Manager"; "village" is amended to read "City"; "MDEQ," "DEQ," and "Department of Environmental Quality" are amended to read "Department of

Environment, Great Lakes and Energy (EGLE)"; and "Commissioners" is amended to read "Council members," except in Chapter 31, Elections, §§ 31-2 and 31-3, where the term "Commissioners" is retained for historical accuracy.

(2) Throughout Chapter 470, Subdivision and Land Development, the terms "Superintendent of Public Works," "Superintendent of Water," and "Superintendent of Water and Sewer"

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are amended to read "Director of Public Service"; and the term "MDPH" is amended to read "Michigan Department of Health and Human Services (DHHS)."

§ 1-15. References to Michigan Compiled Laws.

A. Throughout the Code, a reference to "Michigan Compiled Laws" shall include all sections of law, as last amended, which are assigned a compilation number by the legislative service bureau and are not subsequently repealed.

B. Unless otherwise specifically provided, a reference to all or part of a statute, regardless of whether the words "as amended" are used in the reference, shall include the latest amendments to the statute or part.

AYES:_____________________________________________________________________________ NAYS:_____________________________________________________________________________ Ordinance declared Adopted on June ____, 2020.

PUBLISHED: _________________________ EFFECTIVE: _________________________

___________________________________________ Allyson Holm, City Clerk

CERTIFICATION

I hereby certify that the foregoing is a true and complete copy of an Ordinance adopted by the city of Bridgman, County of Berrien, State of Michigan, at a Regular Meeting, held on the _____ day of June, 2020, and that said Meeting was conducted and public notice of said meeting was given, pursuant to and in full compliance with Act No. 267, Public Acts of Michigan, 1976, as amended, and that the Minutes of said meeting were kept and will be or have been made available as required by said Act.

______________________________ Allyson Holm, Clerk

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CITY COUNCIL REPORT

ACTION ITEM

Date: June 1, 2020

Subject: Schedule a Public Hearing for the Fiscal Year 2021 Budget (July 1,

2020 – June 30, 2021) on June 15, 2020 at 6:30 p.m.

D

Background:

MCL Section 141.412 and the City Charter require that a public hearing be held prior to the adoption of a city

budget by the City Council. The Council is asked to schedule a public hearing for FY 2021 (July 1, 2020 – June 30,

2021) City of Bridgman Budget.

Policy Question:

Should the City Council schedule a public hearing for the Fiscal Year 2021 Budget on June 15, 2020 at 6:30 p.m.?

Budget Impact:

No impact

Recommendation:

The City Manager and City Treasurer recommend that the City Council schedule a public hearing for the Fiscal

Year 2021 Budget on June 15, 2020 at 6:30 p.m.

Supporting Documents:

None

Prepared By: Debbie Lambrix, Treasurer

Submitted By: Juan Ganum, City Manager

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Date: June 1, 2020

Subject: Approval of Fiscal Year 2020 (July 1, 2019 – June 30, 2020) City of

Bridgman Budget Amendments

E

Background:

Under Michigan Public Act 2 of 1968, the City may amend its annual budget when deviation of the original budget

is apparent. As the City approaches the end of the eleventh month of its current fiscal year, several budget items

in various funds have been identified for amendment. Following discussions among the city manager, treasurer

and other department heads, amendments are being proposed which reflect changes in revenues and expenses.

A summary of the amendments in each fund is attached and line item detail is available for review if requested.

Following two weeks of review the Council will have an opportunity to ask questions of the city manager and

treasurer during its June 15, 2020 meeting. A finalized amendment report will be presented and Council will have

the option to adopt the amendments at that time.

City Council will not be asked to act this evening.

Supporting Documents:

1. Fiscal Year 2020 Amendments Summary

Prepared By: Debbie Lambrix, Treasurer

Submitted By: Juan Ganum, City Manager

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Original Budget Increase/Decrease Amended Budget Revenues: 1,984,742 5,613 1,990,355

- Increased based on YTD actual

Expenditures by Department:

City Council - 101 41,129 (14,022) 27,107 - Decreased Community Promotions & Workshops

- Increased Contractual Services & Memberships

City Manager - 172 127,467 5,411 132,878 - Increased in Retirement, Health Insurance & Workshops

Elections - 191 13,015 (6,815) 6,200 - Decreased in Operating Supplies, Printing & Publishing

Workshops, and Office Equipment

Assessor - 209 34,616 (3,160) 31,456 - Decreased to Office Supplies & Professional Services

General Office Services - 260 246,216 (3,876) 242,340 - Decreased Office Supplies, IS/IT Services, Professional

Services, & Workshops

- Increased Health Insurance, Operating Supplies, Telephone Printing & Publishing

Building and Grounds - 265 134,314 (23,505) 110,809 - Increased Overtime and Operating Supplies

- Decreased Salaries, Workers Comp, Engineering, Contractual Services, Repairs & Maintenance and Beautification

Economic Development - 278 10,200 (200) 10,000 - Decrease to Workshops

Police Department - 301 574,898 317 575,215 - Increased Wages, Payroll Taxes, Office Supplies, &

Capital Expenditures

- Decrease to Overtime, PT Officers, Uniforms, Gas & Oil Vehicle Repairs & Maint.

Fire Department - 336 130,208 (24,407) 105,801 - Decreased Wages, Operating Supplies, Gas & Oil,

Repairs & Maint., Capital Equipment and Equipment - Increased Training & 1st Responders, Payroll Taxes

and Workshops

Building Inspector - 378 20,450 24,642 45,092 - Increased in Building Inspector

Planning Commission - 400 5,500 (2,141) 3,359 - Decreased Contractual Services & Printing

Zoning Administration -410 2,000 14,315 16,315 - Increased Contractual Services & Payroll Taxes

Fiscal Year 2020 Amendments

July 1, 2019 to June 30, 2020

GENERAL FUND - 101

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- Increased Wages, Payroll Taxes, Repair Supplies Contractual Services, Vehicle Maintenance

- Decreased Operating Supplies, Jail Crew, Tree Trimming Sidewalk Replacement and Capital Expenditures

General Administration - 800 369,705 21,593 391,298 - Increase to Attorney Fees, Garbage, Insurance, IS/IT

Services, and Drains at Large

- Decreased Prior Year Adjustments & Street Lighting

Transfers Out - 965 92,310 (15,186) 77,124 - Increased Debt Service Transfer and decreased

Capital Equipment transfer

TOTAL EXPENDITURES GENERAL FUND 2,070,347 13,474 2,083,821

Original Budget Increase/Decrease Amended Budget Revenues:

- Increase Revenues based on YTD actual 203,966 12,989 216,955

Routine Maintenance - 463 77,513 6,644 84,157 - Increase in Wages based on hours worked

- Increase Repairs & Maintenance - Increase Insurance

Traffic Services - 474 15,292 5,599 20,891 - Increase Operating Supplies

- Decrease Contractual Services

Winter Services - 478 41,064 (5,301) 35,763 - Decrease Wages & Operating Supplies

Trasnfers Out - 965 98,733 9,004 107,737 - Increase 50% Contriubtion based on YTD Actual Revenue

TOTAL EXPENDITURES MAJOR STREETS 232,602 15,946 248,548

Original Budget Increase/Decrease Amended Budget Revenues: 190,700 (866) 189,834

- Decrease Revenues based on YTD actual

Routine Maintenance - 463 47,055 (365) 46,690 - Decrease Repairs & Maintenance

Traffic Services - 474 7,671 2,292 9,963 -Decrease in Wages and Contractual Services

MAJOR STREETS - 202

LOCAL STREETS - 203

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Original Budget Increase/Decrease Amended Budget Winter Services - 478 36,816 (4,558) 32,258

- Decrease Wages and Overtime

Trasnfers Out - 965 128,854 (13,255) 115,599 TOTAL EXPENDITURES LOCAL STREETS 220,396 (15,886) 204,510

Original Budget Increase/Decrease Amended Budget Revenues: 1,000 - 1,000

No Change at this time

Expenditures: 1,000 225 1,225 - Use of funds from previous year for training

Original Budget Increase/Decrease Amended Budget Revenues: - 198,179 198,179

- Establish a New Fund for Debt Service

Expenditures: - 198,179 198,179 - Establish a New Fund for Debt Service

Original Budget Increase/Decrease Amended Budget Revenues: 480,550 (75,392) 405,158

- Decreased Revnues due to COVID

City Parks - 751 60,503 (17,595) 42,908 - Increased Wages, Workshops, and Memberships

- Decreased Pension, Insurance, Operating Supplies Repairs & Maintenance, and Jail Crew

Campgrounds - 773 192,920 (35,823) 157,097 - Increased Operating Supplies, Jail Crew, Printing

- Decreased Wages, Payroll Taxes, Gas & Oil, Contractual Services, Advertising, Repairs & Maintenance

Weko Beach - 774 235,418 9,217 244,635 - Increased Insurance, Operating Supplies, Community

Promotions, Ice/Firewood, Printing, Water, Capital Expenditures

- Decreased Wages, Overtime, Payroll Taxes, Contractual Services, Repairs & Maintenance

TOTAL EXPENDITURES PARKS/RECREATION 488,841 (44,201) 444,640

Original Budget Increase/Decrease Amended Budget Revenues: 620,050 89,348 709,398

- Increased based on YTD actual

Expenditures: 593,614 38,634 632,248 - Increased Credit Card Fees, IS/IT Services, Electricity

GIS/SAW Grant

- Decreased Repairs & Maintenance and Contractual Services

LOCAL STREETS - 203 (cont.)

PARK/RECREATION - 508

SEWER FUND - 590 DEBT SERVICE - 301 ACT 302 TRAINING - 266

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- Decrease based on YTD actual

Expenditures: 434,666 (20,273) 414,393 - Increased Pension, Insurance, Office Supplies,

Operating Supplies, IS/IT Services, Mandated Services Memberships

-Decreased Wages, Payroll Taxes, Overtime, Chemicals Contractual Services, Repairs & Maintenance - Mains, Water System - Taps

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9765 Maple Street / P.O. Box 366 / Bridgman, MI 49106 / Tel: 269•465•5144 / www.bridgman.org

May 29, 2020

RE:

Fiscal Year 2021 Budget (July 1, 2020 – June 30, 2021)

Dear Honorable Mayor and City Council:

In accordance with Chapter 7, Section 7.7 of the City Charter, the City Manager is required to

prepare and submit a proposed annual budget for the ensuing fiscal year based upon detailed

estimates furnished by City officers. The Charter requires that summaries of the proposed budget

be available for public review in the City Clerk’s office and the Bridgman Public Library at least

one week in advance of a public hearing, which shall be held by the Council before adoption of

the budget. A public hearing has been scheduled on Monday, June 15, 2020 at 6:30 PM.

The proposed Fiscal Year 2021 budget has changed course through its development due to the

unprecedented coronavirus (COVID-19) pandemic hitting our community, state and nation.

During this period over the last three months we have seen a medical and economic emergency

develop into a widely sweeping crisis. At the time of this writing our nation has lost over 100,000

citizens to the outbreak and the country’s unemployment rate is forecasted to reach 25%

1

_{at its}

peak. The U.S. Bureau of Labor Statistics reported the following:

Total nonfarm payroll employment fell by 20.5 million in April, after declining by

881,000 in March.

In April 2020, employment in leisure and hospitality plummeted by 7.7 million, or 47

percent. Almost three-quarters of the decrease occurred in food services and

drinking places (-5.5 million). Employment also fell in the arts, entertainment, and

recreation industry (-1.3 million) and in the accommodation industry (-839,000).

The statistics above, along with those from virtually every sector of the economy, tell a sobering

tale of the outbreak’s significant impacts on state and local government finances in FY 2021, and

perhaps years to come.

1_{Forecast by Goldman Sachs Group, a leading global investment banking, securities and investment management}

(24)

released estimates which indicate that Bridgman’s constitutional and statutory revenue sharing

will be reduced by 11% in FY 2021. Anticipating further cuts by the state, the City has budgeted

a reduction of 23% from its original revenue sharing allocation. This represents a total reduction

of $53,100 in revenue.

In response to these reductions our City department heads have eliminated a majority of planned

capital expenses. For example, our police department will postpone the replacement of a squad

car and our fire department will postpone the purchase of an air pack filling system. It should be

noted, however, that capital improvements related to the sanitary sewer repairs will proceed in

FY 2021. Repairs identified in the twenty-year Wastewater Capital Improvements Projects Plan

and are tied to the sewer rate increase that became effective in March 2020 are necessary to

reduce operating costs within the Sewer Fund.

The consolidated FY 2021 budget, which includes the total expenses within the General Fund and

Enterprise Funds, is $4,357,952. This amount includes a surplus of $23,030 within the General

Fund. As a result of cost cutting and a conservative fiscal approach, the City anticipates raising

its fund balance to about 66%, which exceeds the minimum of 40% required by the Fund

Balance Policy.

I wish to take this opportunity to thank the City Council for its guidance and understanding during

this extraordinary period. My sincere gratitude is also extended to our staff for its dedication and

ongoing commitment in providing the citizens of Bridgman with exceptional value for their tax

dollars. The City’s fiscal position, though compromised by revenues which are anticipated to

decrease significantly, remains stable due to the diligence and focused effort of our employees,

particularly the expertise of our treasurer.

Sincerely,

Juan E. Ganum

City Manager

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CITY OF BRIDGMAN

BUDGET

FY 2021 (July 1, 2020 to June 30, 2021)

Vincent Rose, Mayor Ricky Fuller, Mayor Pro-Tem

Council Members Sarah Buist Linda Gedeon-Kuhn Georgia Gipson Stacy Stine Jan Trapani Page 1 DRAFT 5/15/2020

DRAFT

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Revenues Expenditures General Fund Revenues $ 2,037,488

General Fund Expenditures

City Council 29,804 City Manager 121,318 Elections 10,160 Assessor 31,319 General Office Services 231,314 Building & Grounds 69,206 Economic Development 1,000 Police Department 558,141 Fire Department 114,615 Building Inspector 35,555 Planning Commission 5,500 Zoning Board of Appeals 11,165 Public Works Department 326,101 Other Functions 406,506 Transfers Out: Debt Service 62,754 Capital Equipment -Sewer Fund -Water Fund -Total Expenditures $ 2,014,458 Major Street (202) Revenues 185,653 Expenditures 201,566 Local Streets (203) Revenues 173,561 Expenditures 231,293 Corridor Improvement (251) Revenues 13,969 Expenditures 7,500

Drug Law Enforcement (265)

Revenues 500 Expenditures -Act 302 Training (266) Revenues 850 Expenditures 1,200 ENTERPRISE FUNDS Park/Recreation Fund (508) Revenues 452,900 Expenditures 468,341 Sewer Fund (590) Revenues 938,579 Transfer In from General Fund

-Expenditures 829,899

Water Fund (591)

Revenues 512,460 Transfer In from General Fund

-Expenditures 479,730 Vehicle & Equipment (661)

Revenues 123,965

Expenditures 123,965

TOTAL REVENUES 4,439,925

TOTAL EXPENDITURES 4,357,952

Total Fund Reserves used to Balance Budgets (81,973)

Page 2 DRAFT 5/15/2020

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Revenues

2020 2021 Difference Property Taxes 1,641,693 1,704,517 62,823 Other Revenues 123,952 141,250 17,298 State Revenue 222,429 191,721 (30,708) TOTAL REVENUES 1,988,074 2,037,488 49,414

Expenditures By Department

City Council 27,107 29,804 2,697 City Manager 132,878 121,318 (11,560) Elections 6,200 10,160 3,960 Assessor 31,456 31,319 (137)

General Office Services 242,340 231,314 (11,026)

Building & Grounds 110,009 69,206 (40,803)

Economic Development 10,000 1,000 (9,000)

Police Department 575,215 558,141 (17,074)

Fire Department 106,767 114,615 7,848

Building Inspector 45,092 35,555 (9,537)

Planning Commission 3,359 5,500 2,141

Zoning Board of Appeals 16,315 11,165 (5,150)

Public Works Department 308,827 326,101 17,274

Other Functions 391,298 406,506 15,208

Transfers Out 77,124 62,754 (14,370)

TOTAL EXPENDITURES 2,083,986 2,014,458 (69,528) Revenues Over Expenditures

Surplus/(Deficit) (95,912) 23,030 (20,115)

City of Bridgman

Fiscal Year 2021

Summary of Revenue and Expenditures

General Fund

Page 3 DRAFT 5/15/2020

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Beginning Fund Balance 1,401,650 1,305,738 Revenues 1,988,074 2,037,488

Expenditures (2,083,986) (2,014,458)

Surplus (Deficit) (95,912) 23,030 Ending Fund Balance 1,305,738 1,328,768 Estimated Percentage of

Fund Balance to Expenditures 62.66% 65.96%

2020 2021

General Fund

Estimated Fund Balance

$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Fund Balance

2020 & 2021 Estimated Page 4 DRAFT 5/15/2020

DRAFT

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REVENUES

Property Taxes 1,588,275 1,630,752 1,685,026 Prior Year Tax Adjustments - - 200 Industrial Facilities Tax 7,632 7,238 15,291 Interest & Penalty on Taxes 3,325 3,704 4,000 CATV Franchise Taxes 40,450 37,399 38,800 Non-Business Licenses & Permits 20,585 34,060 30,000 State Shared Revenue - Constitutional 197,947 187,948 156,753 State Shared Revenue - CVTRS 22,828 23,353 23,968 PPT Reimbursement/LCSA 11,927 13,111 12,000 Other State Revenue Sharing 9,082 9,100 9,000 Liquor License Fees 1,960 2,028 2,000 Police Reports - Charges for Services 335 456 350 Other - Charges for Services 7,707 7,998 13,000 Bail/Bond Revenue 180 60 100 Parking Fines 2,705 3,030 3,000 Ordinance Fines 7,431 7,090 7,000 Interest on Investments 14,426 9,591 10,000 Sales of Fixed Assets 9,315 25,000 Donations from Private Sources 6,610 400 1,500 Weko Beach Concert Contributions 3,000 - -Other Miscellaneous 245 1,443 500

TOTAL REVENUES 1,946,650 1,988,074 2,037,488

City of Bridgman

Fiscal Year 2021

General Fund Revenues

2020 Estimated Proposed 2021 Actual 2019 Page 5 DRAFT 5/15/2020

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LEGISLATIVE - 101 Compensation-Elected Officials 11,025 12,225 13,650 Payroll Taxes 843 935 1,044 Workers Compensation 71 64 10 Contractual Services 3,042 4,030 3,100 Community Promotion 19,121 7,903 10,000 Workshops & Seminars - - -Memberships 1,686 1,950 2,000

35,788

27,107 29,804 EXECUTIVE - 172

Salaries & Wages - Full Time 81,813 81,333 72,790 Automobile Allowance 4,800 4,800 4,800 Payroll Taxes 6,404 6,389 5,314 Unemployment Compensation 5 5 5 Pension 5,017 10,167 7,500 Group Insurance 23,655 24,672 25,310 Telephone 660 623 700 Community Promotions 317 810 1,800 Miscellaneous 11 51 100 Workshops & Seminars 1,789 2,746 1,500 Memberships 1,713 1,282 1,500 126,185 132,878 121,318 ELECTION - 191 Election Workers 5,025 2,078 5,500 Payroll Taxes 7 7 10 Office Supplies & Expense 271 240 500 Operating Supplies 417 488 2,000 Outside Svc.-Board of Canvassers 400 200 400 Printing & Publishing 2,996 100 600 Miscellaneous 270 187 300 Workshops & Seminars 883 60 200 Memberships 330 190 350 Office Equipment & Furniture 510 2,650 300

11,108

6,200 10,160 2020 2021

General Fund Expenditures

Estimated Proposed Actual 2019 Page 6 DRAFT 5/15/2020

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2020 2021

City of Bridgman

Fiscal Year 2021

General Fund Expenditures

Estimated Proposed Actual

2019 ASSESSOR - 209

Salaries & Wages - Full Time 22,494 23,049 25,000 Board of Review Compensation 1,200 1,200 1,200 Payroll Taxes 1,721 1,763 1,913 Unemployment Compensation 5 - 6 Workers Compensation - 70 -Office Supplies & Expense 15 199 200 Professional Services 5,277 4,502 2,000 Printing & Publishing 947 673 1,000

31,659

31,456 31,319 GENERAL OFFICE SERVICES - 260

Salaries & Wages - Full Time 127,314 132,964 130,862 Payroll Taxes 9,007 9,444 9,553 Unemployment Compensation 16 16 16 Pension 13,230 15,103 14,677 Group Insurance 43,833 46,503 48,030 Workers Compensation 953 748 376 Office Supplies & Expense 2,551 2,411 3,000 Operating Supplies 2,288 2,889 3,000 Tax Notices-Printing 1,286 1,285 1,400 IS/IT Services 10,045 5,736 4,000 Contractual Services 4,720 6,384 5,000 Telephone 6,230 7,740 8,000 Communications 1,854 1,909 2,000 Printing & Publishing 1,502 1,229 1,200 Miscellaneous - 10 100 Workshops & Seminars - - -Memberships 20 75 100 Capital Expenditures - 7,893

-224,849

242,340 231,314 BUILDING & GROUNDS - 265

Salaries & Wages - Full Time 7,367 8,894 13,426 Overtime - 308 300 Payroll Taxes 524 688 980 Workers Compensation 731 105 -Operating Supplies 998 1,606 1,000 Page 7 DRAFT 5/15/2020

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2020 2021

General Fund Expenditures

2019 BUILDING & GROUNDS - 265 (cont.)

Engineering - 1,604 2,000 Contractual Services 24,686 12,024 12,000 Utilities - Electricity 11,859 11,013 13,000 Utilities - Gas 4,758 4,430 5,000 Utiltities - Water 3,125 4,078 5,500 Repair & Maintenance 7,707 5,000 Building Maintenance 68,369 52,369 10,000 Beautification 6,542 5,023 500 Miscellaneous 302 161 500 129,261 110,009 69,206 ECONOMIC DEVELOPMENT - 278 Growth Alliance 10,000 10,000 1,000 Workshops & Seminars - -

-10,000

10,000 1,000 POLICE - 301

Salaries & Wages - Full Time 298,934 309,975 308,333 Overtime 21,493 23,756 25,000 Compens-Apptd-Part Time Officers 3,560 6,634 7,000 Payroll Taxes 24,243 25,627 22,508 Unemployment Compensation 32 32 35 Pension 29,507 34,241 33,000 Group Insurance 108,361 110,876 116,961 Workers Compensation 7,204 6,732 2,904 Office Supplies & Expense 977 1,262 1,000 Operating Supplies 777 1,742 1,500 Uniforms 5,574 2,079 3,000 Gas & Oil 12,297 10,486 12,000 Contractual Services 9,785 9,162 10,500 Telephone 3,847 3,806 4,000 Repairs & Maintenance 1,310 1,495 1,500 Repairs & Maintenance-Vehicles 5,631 5,256 7,000 Miscellaneous 59 24 100 Workshops & Seminars 460 460 500 Memberships 240 240 300 Police Training 2,374 561 1,000 Capital Expenditures 24,878 20,769 -561,542 575,215 558,141 Page 8 DRAFT 5/15/2020

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2020 2021

City of Bridgman

Fiscal Year 2021

General Fund Expenditures

2019 FIRE - 336

Compensation - Fire Dept. Admin 18,375 18,139 18,501 Compensation - Volunteer Fire 13,688 13,055 15,000 Volunteer Fire-1st Responders 7,360 8,718 9,000 Fire Training 6,508 7,571 10,500 Payroll Taxes 3,615 3,781 4,055 Workers Compensation 2,582 2,036 1,184 Operating Supplies 2,675 3,855 5,000 Gas & Oil 2,433 2,244 2,500 Contractual Services 7,303 5,348 5,500

Telephone 564 690 750

Repairs & Maintenance 4,070 1,860 2,000 Repairs & Maintenance-Equipment 6,516 5,058 10,000 Repairs & Maintenance-Vehicles 9,678 11,817 12,000 Workshops & Seminars 2,005 3,167 1,000 Memberships 75 260 425 Capital Equipment 7,892 13,268 12,200 Equipment 11,028 5,901 5,000 106,367 106,767 114,615 INSPECTION SERVICES - 378 Payroll Taxes - 2,328 1,905 Office Supplies & Expense 1,217 1,527 1,500 Operating Supplies - Equipment - 1,022 1,000 Building Inspector 7,268 30,920 25,000 Electrical Inspector 4,304 6,792 5,000 Contractual Services - 1,275 500

Miscellaneous - - 300

Workshops & Seminars - 1,193 200

Memberships 135 35 150 12,924 45,092 35,555 PLANNING COMMISSION - 400 Compens-Apptd Part-Time 3,050 2,600 3,000 Contractual Services 375 375 1,000 Printing & Publishing - - 1,000 Miscellaneous - 384 500 3,425 3,359 5,500 Page 9 DRAFT 5/15/2020

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2020 2021

General Fund Expenditures

Estimated Proposed Actual 2019 ZONING ADMINISTRATION - 405 Compens-Apptd Part-Time 200 - 200 Payroll Taxes - 1,134 765 Contractual Services 838 15,182 10,000 Printing & Publishing - - 200

1,038

16,315 11,165 PUBLIC SERVICES DEPARTMENT - 441

Salaries & Wages - Full Time 88,945 114,373 124,451 Overtime 1,926 1,012 2,000 Payroll Taxes 6,908 9,587 9,521 Unemployment Compensation 27 26 30 Pension 11,882 16,622 18,060 Group Insurance 55,299 61,879 66,027 Workers Compensation 2,651 12,660 2,012 Office Supplies & Expense 359 314 500 Operating Supplies 6,045 6,907 7,500 Operating Supplies - Equipment 611 2,080 3,000 Uniforms 1,908 2,184 2,300 Gas & Oil 9,229 8,268 9,000 Repairs Supplies 462 5,366 4,000 Engineering 3,622 - 2,000 Contractual Services 19,546 26,162 20,000 Jail Crew 2,250 2,484 4,000 Tree Trimming 4,630 1,160 5,000 Sidewalk Replacement - - 5,000 Telephone 1,836 2,447 3,500 Repairs & Maintenance 50 7,330 2,500 Repairs & Maintenance - Equipment 14,039 12,293 16,000 Repairs & Maintenance - Storm Sewer 6,000 2,000 5,000 Repairs & Maintenance - Vehicles 10,923 11,630 9,000 Equipment Rental - - 1,500 Miscellaneous 150 265 500 Workshops & Seminars 1,322 110 2,000 Memberships 1,662 1,668 1,700 252,283 308,827 326,101 Page 10 DRAFT 5/15/2020

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2020 2021

City of Bridgman

Fiscal Year 2021

General Fund Expenditures

Estimated Proposed Actual 2019 OTHER FUNCTIONS - 800 Audit 19,500 19,500 14,975 Attorney Fees 44,560 31,595 30,000 IS/IT Services 4,703 21,489 12,000 Contractual Services - Garbage 124,013 139,855 165,211 Street Lighting 20,265 19,110 20,000 Ambulance Services 29,757 32,835 33,820 Prior Year Adjustments 13,947 366 1,000 Insurance 43,248 46,577 48,000 Hydrant Rental 75,000 75,000 75,000 Copier Expense 3,221 944 1,000 Miscellaneous 272 450 500 Land Improvement-Drains at Large 28,941 3,578 5,000

407,426

391,298 406,506 TRANSFERS OUT - 965

Transfer to Capital Equipment 10,000 - -Transfer to Debt Service 75,773 77,124 62,754

85,773 77,124 62,754 TOTAL EXPENDITURES 1,999,626 2,083,986 2,014,458 Page 11 DRAFT 5/15/2020

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2019 2020 2021 2019 2020 2021

Actual Estimated Proposed Actual Estimated Proposed

REVENUES

Motor Vehicle Tax 202,581 215,475 183,153 69,062 72,217 61,384

Winter Maintenance 1,000 297 1,000

Other State Grants 31,903 - 10,000

Interest Earned 1,694 1,481 1,500 317 330 300 Special Assessment Interest 2,682 1,353 1,400

Special Assessments 10,484 7,900 7,900 Miscellaneous Transfers In 101,290 107,737 91,577 TOTAL REVENUES 204,275 216,955 185,653 215,738 189,834 173,561 EXPENDITURES ROUTINE MAINTENANCE:

Salaries & Wages 14,593 20,935 18,461 11,978 9,767 12,587 Overtime 188 191 200 162 - 100 Payroll Taxes 1,062 1,107 1,362 876 703 913 Group Insurance 4,413 5,690 6,155 4,413 5,378 6,155 Workers Compensation 2,556 1,284 496 2,552 1,284 500 Operating Supplies 1,712 3,227 6,000 2,006 3,474 5,000 Gas & Oil 1,041 1,117 1,000 1,141 1,066 1,400 Insurance 191 196 400 191 196 200 Repairs & Maintenance 16,184 44,246 10,000 9,935 21,062 20,000 Landfill Disposal 2,024 3,764 2,000 2,056 1,510 2,000 Equipment Rental 2,250 2,400 3,000 2,250 2,250 2,500 Capital Expenditures 5,692 - - 17,074

TRAFFIC SERVICES:

Salaries & Wages 854 1,131 3,357 994 950 2,098 Overtime 84 200 43 200 Payroll Taxes 62 74 257 70 65 160 Group Insurance 4,413 5,690 6,155 4,413 5,378 6,155 Operating Supplies 340 6,997 7,000 501 501 2,000 Contractual Services 3,460 6,460 4,000 3,025 600 Utilties - Electricity 438 455 600 WINTER SERVICES

Salaries & Wages 4,651 4,305 3,357 3,363 3,973 2,098 Overtime 4,185 1,752 6,000 3,533 638 6,000 Payroll Taxes 641 329 674 501 332 583 Group Insurance 4,413 5,690 6,317 4,413 5,378 6,162 Operating Supplies 17,946 20,738 20,000 17,946 20,738 20,000 Equipment Rental 2,900 2,950 3,000 1,200 1,200 750 96,209 140,810 109,989 91,568 88,911 98,162 Contirubtion to Local 101,290 107,737 91,577

Transfer to Debt Service - - - 118,287 115,599 133,131 TOTAL EXPENDITURES 197,499 248,547 201,566 209,855 204,509 231,293 Fund Balance July 1 209,006 215,783 184,191 68,533 74,416 59,741 Fund Balance June 30 215,783 184,191 168,279 74,416 59,741 2,010

Fund 202 Fund 203

Street Funds

Major Streets Local Streets

Page 12 DRAFT 5/15/2020

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REVENUES

Souvenirs 4,232 3,674 4,000

Ice & Firewood Sales 8,851 8,136 8,500

Kayak/SUP Rentals - - 10,000

Concession Sales 40,201 40,429 40,000

Seasonal Parking Passes 34,030 32,400 40,000

Daily Parking Passes 102,775 106,140 110,000

Seasonal Boat Ramp Passes 2,415 2,000 1,500

Daily Boat Ramp Passes 1,290 1,110 1,200

Camping Income 233,319 139,502 170,000

Cabin Income 45,414 61,538 45,000

Interest on Investments 3,515 3,339 2,500

Beach House Rental Income 17,256 6,768 20,000

Donations From Private Sources 37,000 -

-Miscellaneous (64) 122 200

TOTAL REVENUES 530,233 405,158 452,900 EXPENDITURES

CITY PARKS:

Salaries & Wages - Full Time 8,878 15,052 16,442 Seasonal Wages 437 478 3,000 Payroll Taxes 644 648 1,400 Pension 2,720 6,901 8,139 Group Insurance 3,468 9,585 13,302 Operating Supplies 692 2,851 4,000 Gas & Oil 1,095 948 1,200 IS/IT Services 1,635 1,879 2,000 Contractual Services 325 355 1,000 Jail Crew 756 36 1,200 Insurance 1,140 1,248 1,300 Utilities - Electricity 389 293 475 Water 389 950 625 Repairs & Maintenance 250 668 6,000 Repairs & Maintenance - Vehicles 8,793 1,016 2,500 Workshops & Seminars - 1,197 1,000 Memberships 340 868 2,100

City Parks Subtotal 31,950 42,908 65,683 CAMPGROUNDS:

Salaries & Wages - Full Time 17,293 26,521 37,919 Seasonal Wages 70,006 52,666 40,000 Overtime 2,763 2,489 2,500 Payroll Taxes 6,893 6,248 6,152 Unemployment Compensation 69 58 75 City of Bridgman Fiscal Year 2021 Parks & Recreation Fund

Actual Estimated Proposed

2019 2020 2021

Page 13 DRAFT 5/15/2020

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Parks & Recreation Fund

2019 2020 2021

Group Insurance 3,134 - -CAMPGROUNDS: (cont.)

Office Supplies & Expense 707 840 1,000 Credit Card Fees 4,383 5,298 6,500 Operating Supplies 11,607 7,082 3,000 Gas & Oil 700 82 1,000 Contractual Services 25,135 23,791 7,000 Jail Crew 2,412 306 2,500 Contractual Services - Garbage 1,645 1,160 2,500 Contractual Services-Portajohn 3,500 3,500 4,000 Telephone 1,306 1,436 1,700 Printing & Publishing 2,009 2,326 2,000 Park Advertising 1,869 - 4,000 Utilities - Electricity 13,604 12,169 15,500 Utilities - Gas 1,483 1,025 1,100 Water 2,184 2,974 4,100 Repairs & Maintenance 26,853 7,126 12,000

Campgrounds Subtotal 199,555 157,097 154,546 WEKO BEACH:

Salaries & Wages - Full Time 34,205 40,003 44,078 Seasonal Wages 42,259 37,750 40,000 Ramp 2,654 2,542 2,700 Overtime 2,871 2,044 2,000 Payroll Taxes 6,186 6,299 6,481 Group Insurance 4,062 1,500 681 Workers Compensation 2,680 2,662 1,572 Office Supplies & Expense 230 265 200 Operating Supplies 8,779 8,539 4,000 Operating Supplies - Ramp 1,500 Operating Supplies - Equipment - 4,970 3,000 Contractual Services 35,456 11,881 7,000 Jail Crew 2,682 360 3,500 Contractual Services-Garbage 1,951 1,140 2,900 Telephone 2,047 2,626 3,000 Prior Year Adjustment (15,462) - -Community Promotions 918 3,707 5,000 Souvenirs 3,100 2,462 3,500 Ice and Firewood 4,522 2,907 4,000 Concession Supplies 13,853 17,407 15,000 Printing & Publishing 2,580 3,673 2,500 Utilities - Electric - 6,084 11,200 WEKO BEACH: (cont.)

Utilities - Gas - 1,804 2,300 Utilities - Electric Restaurant 1,730 - -Utilities - Electric Beach House 2,920 - -Utilities - Gas Restaurant 736 -

-Page 14 DRAFT 5/15/2020

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City of Bridgman Fiscal Year 2021 Parks & Recreation Fund

2019 2020 2021

Utilities - Gas Beach House 1,119 - -Utilities - Water Restaurant 1,136 - -Utilities - Water Beach House 1,629 - -Utilities - Water - 4,647 6,000 Repairs & Maintenance 9,487 9,541 5,000 Repairs & Maintenance - Ramp 6,686 5,539 6,000 Repairs & Maintenance - Beach House 7,500 4,687 5,000 Workshops & Seminars 1,485 - -Memberships 589 - -Capital Expenditures 17,725 59,595 60,000

Weko Beach Subtotal 208,315 244,635 248,112 TOTAL EXPENDITURES 439,819 444,640 468,341 Revenues Over Expenditures

Surplus/(Deficit) 90,414 (39,481) (15,441) Cash Balance July 1 356,752 447,166 407,685 Cash Balance June 30 447,166 407,685 392,244

Page 15 DRAFT 5/15/2020