To w n o f W a k e f i e l d W a k e f i e l d P u b l i c S c h o o l s
WAKEFIELD
MEMORIAL HIGH SCHOOL
S c h o o l B u i l d i n g C o m m i t t e e M e e t i n g
O c t o b e r 7 , 2 0 2 1
Wakefield High School – School Building Committee Meeting October 7, 2021
W AKEFIELD M EMORIAL H IGH S CHOOL
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W AKEFIELD M EMORIAL H IGH S CHOOL
AGENDA:
1. Administrative Actions
• Review of July 15, 2021 Permanent Building Committee/School Building Committee Meeting Minutes
• Review of September 9, 2021 Permanent Building Committee/School Building Committee Meeting Minutes
• Review of September 2021 Invoices (Wakefield Memorial High School) 2. Feasibility Study Schedule
3. Feasibility Study Budget
4. Feasibility Study – Preliminary Design Program Contents 5. Feasibility Study Meetings
6. Educational Visioning And Planning - SMMA
Wakefield High School – School Building Committee Meeting October 7, 2021
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1. Administrative Actions
Review of July 15, 2021 Permanent Building Committee/School Building Committee Meeting Minutes
Page 1 of 3
WAKEFIELD PERMANENT BUILDING COMMITTEE WAKEFIELD SCHOOL BUILDING COMMITTEE
WAKEFIELD MEMORIAL HIGH SCHOOL
Date: Thursday July 15, 2021
Location: Virtual “Zoom” Meeting
Time: 7:00pm
Prepared BY: Shane Nolan – LeftField PM
Name Present
Joseph Conway Director of Public Works (Non-Voting)
Julie Smith Galvin Town Council (Non-Voting)
Stephen P. Maio Town Administrator (Non-Voting)
Thomas Markham School Committee Member (Non-Voting)
Kevin Piscadlo School Committee Member (Non-Voting)
Doug Lyons Superintendent of Schools (Non-Voting)
Robert Schiaroli Facilities Director (Non-Voting)
Joseph B. Bertrand Permanent Building Committee, Chair (Voting)
Timothy Demers Permanent Building Committee (Voting)
Charles L. Tarbell Permanent Building Committee, Secretary (Voting)
Jason Cohen Permanent Building Committee (Voting)
Janine R. Fabiano Permanent Building Committee (Voting)
John McDonald Permanent Building Committee (Voting)
Tom Galvin Permanent Building Committee (Voting)
Marc Moccio Permanent Building Committee (Voting)
Philip Renzi Permanent Building Committee (Voting)
Nasos Phillips Permanent Building Committee (Non-Voting)
Wayne Hardacker Permanent Building Committee (Non-Voting)
Amy McLeod Wakefield Memorial High School Principal (Non-Voting)
Joseph Mullaney Wakefield Memorial High School Asst. Principal (Non-Voting)
James Sullivan Finance Committee (Non-Voting)
Ian McKinnon Community Member (Non-Voting)
Jeffrey Cohen Community Member (Non-Voting)
Elizabeth Martin Community Member (Non-Voting)
Ray Thompson Community Member (Non-Voting)
Eric Lambiaso Community Member (Non-Voting)
Thomas Stapleton Community Member (Non-Voting)
Robert Arcari Community Member (Non-Voting)
Dylan Forester Community Member (Non-Voting)
Christopher Sallade Community Member (Non-Voting)
Sandra Clarey Community Member (Non-Voting)
Eric Hubert Community Member (Non-Voting)
Christine Bufagna Community Member (Non-Voting)
Jonathan Chines Community Member (Non-Voting)
Kim Hartman Community Member (Non-Voting)
Greg Liakos Community Member (Non-Voting)
William Karvouniaris Community Member (Non-Voting)
Ami Wall School Committee Member
Lynn Stapleton Leftfield Project Management
Shane Nolan Leftfield Project Management
Linda Liporto Leftfield Project Management
Jim Rogers Leftfield Project Management
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I. Joe Bertrand opened the Wakefield Memorial High School portion of the meeting at approx. 7:02pm.
II. Shane Nolan presented the following Administrative Items A. Meeting Minutes
The meeting minutes of the 06/10/21 Permanent Building Committee/School Building Committee:
Wakefield Memorial high School were presented for review.
Phillip Renzi made a motion to approve the Wakefield Memorial High School Meeting Minutes dated 06/10/21 as presented. Seconded by Thomas Galvin. Motion was approved unanimously.
The meeting minutes of the 06/23/21 Permanent Building Committee/School Building Committee:
Wakefield Memorial high School were presented for review.
Phillip Renzi Tarbell made a motion to approve the Wakefield Memorial High School Meeting Minutes dated 06/23/21 as presented. Seconded by Thomas Galvin. Motion was approved unanimously.
B. Invoices
One (1) invoice in the amount of $12,000.00 were presented for review and approval.
1) Leftfield LLC Invoice #2 dated 06/30/21 in the amount of $12,000.00
Phillip Renzi made a motion to approve the Leftfield invoice as presented. Seconded by Thomas Galvin. On a roll call vote the motion was approved unanimously.
III. Designer Selection Process
Joe Bertrand noted that designer applications were received and had been made available electronically to PBC/SBC members. JB advised committee members will be given an opportunity to comment on the applications but that no ranking of proposals will be done at this evening meeting per MSBA guidelines.
Shane Nolan noted the Wakefield representatives who will sit on the MSBA Designer Selection Panel (DSP) are Stephen Maio, Town Administrator, Doug Lyons, School Superintendent and Ami Wall, School
Committee member. SN noted that on August 3
rdthe DSP will review the Wakefield applicants and potentially shortlist firm to interview at the August 17
thDSP meeting.
SN provided a list of the 10 Designer firm who submitted applications for the Wakefield Memorial High School project. Comments were invited from the PBC/SBC.
Jonathan Chines asked about the criteria used to evaluate the designer applications. SN advised that each application will be reviewed individually at the DSP meeting. The DSP will look at each applicants previous and current relevant experience, current workload and capacity to do this project, proposed design team and consultants. At the end of the reviews the DSP will be asked to provide their 1
st, 2
ndand 3
rdpreference.
Points will be allocated based on the preferences. The DSP will invite firms, usually those with the top 3 scores, to interview. Phillip Renzi noted the Mount Vernon’s cover letter was addressed to a different Town.
Shane Nolan advised that it was only the cover letter included with the electronic submission that was incorrectly addressed. The hard copy submission was in fact address correctly to the Town of Wakefield.
A question was asked about any advantages of having DRA providing design services on Wakefield Memorial
High School as they are currently working on the Northeast Metro Tech project in Wakefield. Shane Nolan
and Chip Tarbell noted there are both advantages and disadvantages but regardless of hat Wakefield MHS
should have a dedicated design team. Chip Tarbell asked about the substituting individual team members
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included in the designer’s submissions. Shane Nolan advised that the DSP would select a design firm based on the team included in the submission. However, substitutions have been allowed in the past with MSBA’s prior approval.
Ray Thompson asked if the DSP meeting are public. Shane Nolan advised that the public is welcome to attend the meetings. The meeting information can be found on MSBA’s website and registration is required.
John McDonald asked about the firms who are proposing a partnership/joint venture and whether this is an issue. Shane Nolan felt that it is not unusual to see firm submit jointly and that the submissions outline the responsibilities of each firm.
Jon Chines asked about the relevant experience of the applicants, particularly with the MSBA process. Shane Nolan noted that the MSBA is a very prescribed process and past experience is very important. Also, SN felt that firms with significant High School experience have an advantage.
Doug Lyons provided feedback on the School Departments review of the proposals and noted the firms who he felt submitted strong credentials to provide design services for the project.
Joe Bertrand noted that the DSP were scheduled to meet on August 3
rdto review the designer submissions.
IV. Next Meeting
Next Permanent Building Committee/School Building Committee – Wakefield Memorial High School to be
determined.
Wakefield High School – School Building Committee Meeting October 7, 2021
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1. Administrative Actions
Review of September 9, 2021 Permanent Building Committee/School Building Committee Meeting Minutes
Page 1 of 3
WAKEFIELD PERMANENT BUILDING COMMITTEE WAKEFIELD SCHOOL BUILDING COMMITTEE
WAKEFIELD MEMORIAL HIGH SCHOOL
Date: Thursday September 9, 2021
Location: Virtual “Zoom” Meeting
Time: 7:00pm
Prepared BY: Shane Nolan – LeftField PM
Name Present
Joseph Conway Director of Public Works (Non-Voting)
Julie Smith Galvin Town Council (Non-Voting)
Stephen P. Maio Town Administrator (Non-Voting)
Thomas Markham School Committee Member (Non-Voting)
Kevin Piscadlo School Committee Member (Non-Voting)
Doug Lyons Superintendent of Schools (Non-Voting)
Tim O’Brien Facilities Director (Non-Voting)
Joseph B. Bertrand Permanent Building Committee, Chair (Voting)
Timothy Demers Permanent Building Committee (Voting)
Charles L. Tarbell Permanent Building Committee, Secretary (Voting)
Jason Cohen Permanent Building Committee (Voting)
Janine R. Fabiano Permanent Building Committee (Voting)
John McDonald Permanent Building Committee (Voting)
Tom Galvin Permanent Building Committee (Voting)
Marc Moccio Permanent Building Committee (Voting)
Philip Renzi Permanent Building Committee (Voting)
Nasos Phillips Permanent Building Committee (Non-Voting)
Wayne Hardacker Permanent Building Committee (Non-Voting)
Amy McLeod Wakefield Memorial High School Principal (Non-Voting)
Joseph Mullaney Wakefield Memorial High School Asst. Principal (Non-Voting)
James Sullivan Finance Committee (Non-Voting)
Ian McKinnon Community Member (Non-Voting)
Jeffrey Cohen Community Member (Non-Voting)
Elizabeth Martin Community Member (Non-Voting)
Ray Thompson Community Member (Non-Voting)
Eric Lambiaso Community Member (Non-Voting)
Thomas Stapleton Community Member (Non-Voting)
Robert Arcari Community Member (Non-Voting)
Dylan Forester Community Member (Non-Voting)
Christopher Sallade Community Member (Non-Voting)
Sandra Clarey Community Member (Non-Voting)
Eric Hubert Community Member (Non-Voting)
Christine Bufagna Community Member (Non-Voting)
Jonathan Chines Community Member (Non-Voting)
Kim Hartman Community Member (Non-Voting)
Greg Liakos Community Member (Non-Voting)
William Karvouniaris Community Member (Non-Voting)
Lynn Stapleton Leftfield Project Management
Shane Nolan Leftfield Project Management
Linda Liporto Leftfield Project Management
Jim Rogers Leftfield Project Management
Lorraine Finnigan SMMA
Helen Fantini SMMA
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Matt Rice SMMA
Phil Poinelli SMMA
Erin Prestileo SMMA
Michael Pardek SMMA
Andy Oldman SMMA
Martine Dion SMMA
David Stephens New Vista Design
I. Meeting called to order at approximately 7:00PM
II. Loraine Finnigan introduced the members of the SMMA Design in attendance and gave a background of the services SMMA provide.
Erin Prestileo gave an overview of SMMA’s understanding of the existing High School site and the design process for looking at design options for a new Wakefield High School. EP noted that the feasibility study would include an examination of various renovation, renovation/addition and new construction options for the proposed project. Conceptually SMMA provide three scenarios during the MSBA designer selection process: Home ReNewed, Model of Education and Woven Campus.
Matt Rice presented the thoughts behind Home Renewed, a renovation/addition option. MR noted that there may be portions of the existing school that the Town may wish to retain however renovation and additions may also present accessibility and access issues during construction. Michael Prdek reviewed what a renovation/addition building might look like including the surrounding site. MP noted the Model of Education is based on SMMA’s approved model school building and could possible be located at the site of the Beasley Oval. This concept separates spaces that can be used for community use from academic spaces.
This includes a new track and field adjacent to Farm Street. MP presented the Woven Campus concept located across Hemlock Road at Walsh Field. This new construction concept would allow for realignment of Hemlock Road and new athletic amenities on the site of the existing High School (after demolition).
Martine Dion spoke about MSBA’s green school requirements for LEED or MA CHPS certification. The goal for Wakefield would be to exceed the minimum requirement set by MSBA including the possibility of a net zero building. MD gave examples of other SMMA project that have achieved high level of energy efficiency.
Andy Oldman spoke about the building systems and how choosing the right system must be capable of achieving energy efficiency, energy savings, comfort control and quality ventilation.
Helen Fantini spoke about how SMMA will engage the school and wider town community in the project including in person events, meetings and use of a project website.
Matt Rice discussed how accessibility will be key design element incorporated into a new school. SMMA will use a concept know as universal design to support the full spectrum of building users
David Stephen discussed educational visioning that will be part of the new school design process. This will include a series of workshops. The team is still reviewing the best way to this, virtual, in person or a hybrid, which will allow a variety of representation in the process. A new Educational Leadership Team will be established to discuss the best way to move forward with the Educational Visioning.
Helen Fantini gave an overview of the schedule for the Feasibility Study. Lorraine Finnigan noted that the
next task is for SMMA begin the existing condition building surveys and site investigation.
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III. Community Forum
Community Forum #2 was scheduled with for September 23. LeftField will coordinate this with the School Department and WCAT.
IV. Designer Contract
SMMA’s Designer contract was presented for review. Lynn Stapleton noted that the actual contract is a standard MSBA contract, and she had sent an email out to outlining the discussions that took place on the contract fee. This had been reviewed with LeftField, SMMA and Joe Bertrand and is recommended for approval. The contract amount proposed is $1,178,636. This is below the budget of $1,500,000. LS noted that the savings could be used as contingency for additional investigative work that may be required as we go through the feasibility study.
Chip Tarbell asked how the contract was set up in terms of services. LS
Chip Tarbell made a motion to approve the SMMA contract for the Feasibility and Schematic design phase on the Wakefield Memorial High School for the sum of $1,178,636 subject to Town Council review and approval.
Seconded by Jason Cohen. On a roll call vote the motion was approved unanimously.
V. Administrative Actions A. Meeting Minutes
The meeting minutes of the 08/12/21 Permanent Building Committee/School Building Committee:
Wakefield Memorial High School were presented for review.
Chip Tarbell made a motion to approve the Wakefield Memorial High School Meeting Minutes dated 08/12/21 as presented. Seconded by Jason Cohen. Motion was approved unanimously.
B. Invoices
There (3) invoices in the total amount of $16,008.00 were presented for review.
1. Leftfield LLC Invoice #4 dated 08/31/21 in the amount of $15,000.00
Chip Tarbell made a motion to approve the Leftfield invoice #4 dated 08/31/21 in the amount of
$15,000.00. Seconded by Jason Cohen. On a roll call vote the motion was approved unanimously.
2. Wakefield Daily Item Invoice #300099078 dated 06/11/21 in the amount of $560.00 Chip Tarbell made a motion to approve the Wakefield Daily Item Invoice #300099078 dated 06/11/21 in the amount of $560.00 . Seconded by Jason Cohen. On a roll call vote the motion was approved unanimously.
3. Wakefield Daily Item Invoice #300099244 dated 06/18/21 in the amount of $448.00 Chip Tarbell made a motion to approve the Wakefield Daily Item Invoice #300099244 dated 06/18/21 in the amount of $448.00. Seconded by Jason Cohen. On a roll call vote the motion was approved unanimously.
VI. Budget Revision Request
Shane Nolan presented Budget Revision
Request #1 – OPM and Designer Realignment. SN noted that the overall feasibility budget stays the same, this revision is a realignment of the budget line categories to match the approved OPM and Designers contracts. This is used to track the cost through the MSBA ProPay reimbursement system.Chip Tarbell made a motion to approve Budget Revision Request #1 as presented. Seconded by Jason Cohen.
On a roll call vote the motion was approved unanimously.
VII. Next Permanent Building Committee (Wakefield Memorial High School) was scheduled for October 7
th,
2021, at 7:00pm.
Wakefield High School – School Building Committee Meeting October 7, 2021
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1. Administrative Actions
Review of September 2021 Invoices (Wakefield Memorial High School)
MEMORANDUM
To: Joseph Bertrand
From: Shane Nolan, LeftField, LLC Date:
Re: Wakefield Memorial High School Project – September 2021 Invoice Summary cc: Lynn Stapleton, LeftField, LLC
Enclosed for approval and processing, please find the following invoices:
INVOICES ProPay Code
Budget
Category Vendor Invoice # Date Description of Services Amount
0001-0000 OPM FS/SD LeftField 5 09/30/21 OPM Services Sept 1 - Sept 30, 2021 $22,000.00 0002-0000 A&E FS/SD SMMA 55663 10/04/21 Basic Designer Services - Sept 1 – Sept 30, 2021 $27,500.00
TOTAL: $49,500.00 If you have any questions, please contact Shane Nolan, Owners Project Manager, LeftField at (617) 921 2830
October 7, 2021
Joseph B. Bertrand Invoice Date: 09/30/21
Permanent Building Committee Chair Invoice No: 5
Town of Wakefield 1 Lafayette Street Wakefield, MA 01880
FOR: Owner's Project Management Services Wakefield Memorial High School Project 60 Farm Street, Wakefield MA 01880
Professional Services from Sept 1 - Sept 30, 2021
OPM Services Amount
Basic Services - Feasibiity Study Phase $22,000
Total Fees: $ 22,000.00
Reimbursable Expenses Amount
Reimbursables $0.00
Total Reimbursable Expenses: $0.00
Total this Invoice: $ 22,000.00
OPM Basic Services Budget Previous Current Total To Date Balance
Feasibility Study/Schematic Design Phase $375,000 $52,000 $22,000 $74,000 $301,000
Design Development Phase $0 $0 $0 $0 $0
Construction Documents Phase $0 $0 $0 $0 $0
Bidding Phase $0 $0 $0 $0 $0
Construction Phase $0 $0 $0 $0 $0
Close-out Phase $0 $0 $0 $0 $0
OPM Basic Services Total: $375,000 $52,000 $22,000 $74,000 $301,000
Reimbursable Services Budget Previous Current Total To Date Balance
Reimbursable Expenses Total: $0 $0 $0 $0 $0
Total Contract: $375,000 $52,000 $22,000 $74,000 $301,000
Please Remit Payment To:
LeftField, LLC 17 Highfield Lane Norwell, MA 02061
APPROVED BY:
--- Joseph Bertrand/Chip Tarbell
Chairman/Secretary
Permanent Building Committee Date:
Mr. Joseph B. Bertrand
Permanent Building Committee Chair Town of Wakefield
1 Lafayette Street Wakefield, MA 01880
October 4, 2021
Project No: 21081.00 Invoice No: 0055663
Project 21081.00 Wakefield Memorial High School
Professional Services from September 4, 2021 to October 1, 2021 Fee
Billing Phase Fee
Percent
Complete Earned
Previous Fee Billing
Current Fee Billing
Feasibility Study 550,000.00 5.00 27,500.00 0.00 27,500.00
Schematic Design 405,000.00 0.00 0.00 0.00 0.00
Total Fee 955,000.00 27,500.00 0.00 27,500.00
Total Fee 27,500.00
Total this Invoice $27,500.00
Billings to Date
Current Prior Total
Fee 27,500.00 0.00 27,500.00
Totals 27,500.00 0.00 27,500.00
Authorized By: Helen Fantini
APPROVED Leftfield PM 10/05/2021
APPROVED BY:
--- Joseph Bertrand/Chip Tarbell
Chairman/Secretary
Permanent Building Committee Date:
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2. Feasibility Study Schedule
Preliminary Design Program (PDP) September 16, 2021 – January 5, 2022
MSBA Kick Off Meeting September 27, 2021
Evaluate Existing Conditions September 28 – November 8
Educational Visioning & Programming September 28 – November 8
Initial Space Summary September 28 – November 8
Site Development Requirements November 9, 2021 – January 03, 2022 Preliminary Review of Alternate Designs November 9, 2021 – January 3, 2022
Submit PDP to MSBA January 5, 2022
Preferred Schematic Report (PSR) January 6, 2022 – March 3, 2022
Update on Existing Conditions January 6, 2022 – January 19, 20222 Final Evaluation of Alternative Designs January 6, 2022 - February 10, 2022 Develop Preferred Solution February 11, 2022 – Match 2, 2022
Submit PSR to MSBA (deadline) March 3, 2022
MSBA Board of Directors Meeting April 27, 2022
Schematic Design (SD) April 28 – September 01, 2022
Submit SD to MSBA (deadline) September 1, 2022
MSBA Board of Directors Meeting October 26, 2022
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2. Feasibility Study Schedule
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3. Feasibility Study Budget
Wakefield Memorial High School - Wakefield, MA Total Project Budget Status Report
ProPay Code Description Total Project Budget Authorized Changes Revised Total Budget Total
Committed % Cmtd to Date Actual Spent to
Date % Spent to Date Balance To Spend
FEASIBILITY STUDY AGREEMENT
0001-0000 OPM Feasibility Study/Schematic Design $ 400,000 $ (25,000) $ 375,000 $ 375,000 100% $ 52,000 14% $ 323,000 0002-0000 A&E Feasibility Study/Schematic Design $ 1,300,000 $ (345,000) $ 955,000 $ 955,000 100% $ - 0% $ 955,000 0003-0000 Environmental & Site $ 200,000 $ 23,636 $ 223,636 $ 223,636 100% $ - 0% $ 223,636 0004-0000 Other $ 100,000 $ 346,364 $ 446,364 $ 1,008 0% $ 1,008 0% $ 445,356 SUB-TOTAL $ 2,000,000 $ - $ 2,000,000 $ 1,554,644 78% $ 53,008 3% $ 1,946,992
Feasibility Study Agreement Budget Transfers:
FSA BRR #1 01 9/27/2021
FSA BRR #1 01 9/27/2021 Transfer from A&E Feasibility Study/Schematic Design $321,364 to Other Contingncy and $23,636 to Environmental & Site to align with the A/E Contract.
October 7, 2021
Transfer $25,000.00 from OPM Feasibility Study/Schematic Design to Other to align with OPM Contract.
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4. MSBA Module 3: Feasibility Study
Section 3.1 Preliminary Design Program (PDP) 3.1.1 Introduction
Executive Summary
Statement of Interest Summary Design Enrollment
Budget Statement Narrative Project Schedule
3.1.2 Educational Program District Educational Plan Class Size Policies
School Scheduling
Teaching Methodology and Structure
Teacher Planning and Room Assignment Policies Lunch Program
Technology Instruction Policies & Requirements Functional & Spatial Relationships
Security & Visual Access Detailed Information at:
www.massschoolbuildings.org/building/feasibility
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4. MSBA Module 3: Feasibility Study
Section 3.1 Preliminary Design Program (PDP) 3.1.3 Initial Space Summary
Existing School Floor Plans
Overall Square Footage Analysis – Existing, Needs and MSBA Guidelines Variances between Educational Program and MSBA Guidelines
MSBA Space Summary Template 3.1.4 Existing Conditions Evaluation
Legal Title to Property Development Restrictions Historic Registrations
Site Evaluation (Civil, Soils, Geotech, Environmental etc.)
Building Evaluation (Code, Accessibility, Hazardous Materials Structural, Exterior, Systems etc.) 3.1.5 Site Development Requirements
Site Access and Circulation (incl. Emergency) Parking and Paving
Utilities and Easements
Zoning Land Permitting Requirements
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4. MSBA Module 3: Feasibility Study
Section 3.1 Preliminary Design Program (PDP) 3.1.6 Preliminary Evaluation of Alternatives
Available Space in other Schools
Tuition Agreements with Adjacent Districts
Rental or Acquisitions of Other Existing Buildings Code Upgrade Option
Renovations and/or Additions Options New Construction Options
Site Plans with Building Building/Site Layout Comparative Cost Analysis
Options Recommended for Further Development in Preferred Schematic Report (minimum of 3) 3.1.7 Local Actions and Approval
Local Actions and Approvals Certification: MSBA Template
3.1.8 Appendix
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