Thurston County Fire District Three
Agenda for the Board of Fire Commissioners Regular Meeting
Conducted remotely via Zoom.
https://zoom.us/j/743870521 Meeting ID: 743 870 521
January 7
th, 2021 5:30 pm
I. CALL TO ORDER / FLAG SALUTE
II. APPROVAL OF THE AGENDA A. Additions / Deletions
III. HEARING OF THE PUBLIC / MEMBERS PRESENT IV. APPROVAL OF THE CONSENT AGENDA
A. Draft minutes of the December 17th, 2020 of the Board of Fire Commissioners meeting.
B. Warrants:
• General Fund 001 (Acct# 6630) checks numbered #22399 through #22407 in the amount of $85,879.90
• 2017B Capital Projects Fund 307 (Acct#663B) checks numbered #22396 through #22398 in the amount of $331,713.54
C. Payroll #12B 2020 in the amount of $433,950.50
V. COMMITTEE REPORTS
A. Thurston County Medic One
B. Thurston 9-1-1 Communications (TCOMM)
Administration Board Commissioner Roberts
C. City / District Liaison
Communication Updates Commissioners Dobry
D. Thurston County Fire Commissioners Association
Regular meeting Commissioner Dobry
E. Thurston Regional Planning Council
Status report Commissioner Dobry
F. Community Outreach
Status report Staff
G. Capital Facilities and Equipment Activities Staff VI. OLD BUSINESS
A. Pandemic Response and Planning Updates: Staff Report B. Medic 2 Relocation Updates: Staff Report/Potential Action VII. NEW BUSINESS
A. Surplus of Technology Equipment and Furnishings from Old Station 34: Staff Report
B. Interlocal Cooperative Purchasing Agreement: Staff Report/Proposed Action (Appendix A)
VIII. ADMINISTRATIVE REPORT IX. COMMISSIONER COMMENTS
X. OTHER INFORMATION
A. Suggestion Box/Correspondence
XI. HEARING OF THE PUBLIC / MEMBERS PRESENT
XII. REQUEST FOR EXECUTIVE SESSION IN ACCORDANCE WITH RCW 42.30.110(B):
Regarding the Minimum Price for Real Estate Acquisition & RCW 42.30.140(4)(a) For Discussions Relating to the Application of the Labor Agreement
XIII. ADJOURNMENT
THERE WILL BE NO WORKSHOP CONDUCTED THIS EVENING.
Next Regular Meeting: January 21st, 2021 – 5:30 pm
THURSTON COUNTY FIRE DISTRICT THREE BOARD OF FIRE COMMISSIONERS
MINUTES OF THE MEETING December 17th, 2020 Chairman Dobry
Commissioner Roberts Commissioner Kirkbride
Commissioner Hetzler Commissioner Gamble
The meeting was open to the public via the Zoom meeting platform.
I. CALL TO ORDER / FLAG SALUTE Commissioner Dobry called the meeting to order at 5:30pm.
II. OATH OF OFFICE FOR COMMISIONER GAMBLE
• Skip Houser swore Commissioner Melissa Gamble into office.
• Commissioner Gamble addressed the Board. She stated that she was excited to join the Board of Fire Commissioners and to be a part of decision making to serve the community. She stated she hopes to bring some insight or knowledge to the group and that she looked forward to working with the Board.
III. APPROVAL OF THE AGENDA MOTION: To approve the agenda as published.
Motion: Commissioner Kirkbride Second: Commissioner Roberts Carried: Unanimous
IV. HEARING OF THE PUBLIC /MEMBERS PRESENT
• None.
V. APPROVAL OF THE CONSENT AGENDA
• General Fund 001 (Acct# 6630) checks numbered #22382 through #22391 in the amount of $150,903.84
• 2017B Capital Projects Fund 307 (Acct#663B) checks numbered #22392 through #22395 in the amount of $39,481.81
• Payroll #12A 2020 in the amount of $1,255,823.60
MOTION: To approve the consent agenda as published.
Motion: Commissioner Roberts Second: Commissioner Hetzler Carried: Unanimous
• Commissioner Dobry inquired about the Semi-Annual payment for use of the Mark-Noble Training Center in regards to District use.
o Chief Brooks shared that the District makes a semi-annual payment and is under contract with the Olympia facility. He shared that although the District did not get as much use of the facility this year, due to the pandemic, he anticipates that because the District will be using the facility for some of the Academy training, that the District will get more than its use of the facility in the year ahead.
• Commissioner Dobry inquired about the purchase of Sleep Number beds at Station 34.
o Chief Brooks shared that these mattresses have 10 year warranty rather than the 1 year warranty, and that the District has had to replace beds approximately every 3 years in the past.
VI. COMMITTEE REPORTS A. Thurston County Medic One Commissioner Kirkbride shared:
• Meeting took place yesterday, December 16th. He shared that discussion took place regarding the vaccination process and the tiering of recipients as well as hospital diversions.
B. TCOMM
Commissioner Roberts shared:
• No December meeting.
C. City/District Liaison Commissioner Dobry shared:
• Meeting took place on Tuesday, December 15th.
• Deputy Mayor Pratt, Mayor Ryder, City Manager Spence, Chief Brooks, Commissioner Roberts and Commissioner Dobry were in attendance.
• Discussion took place regarding the annexation of the parcel off of Steilacoom Rd. County and City of Lacey in ongoing discussions regarding the storm water retention.
o Discussion took place regarding property and storm water retention.
• Septic to sewer conversion to take place in the Capitol City neighborhood for possible future annexation.
• Discussion took place regarding possible annexation near Lake Lois.
• No Single Family Housing Permits were issued in the month of November.
Possible decline of growth of new single family housing.
• Possible future fire station near Gateway area.
o Chief Brooks shared that possible future population growth may lead to gap in service area as the area builds up. Discussion took place about possible future development.
• City offered that a recent mental health presentation would be made available to Board Commissioners.
• City looking into the need for a Regional Training Facility for the Lacey Police Department.
• Providence may use Old Station 34 as a possible vaccination location.
• City asked about how many calls in the Reserve and discussion took place regarding access to the building.
• Upcoming Tour of New Station 34 and future date for in person tour after COVID.
D. Thurston County Fire Commissioners Association Commissioner Dobry:
• Meeting took place on Tuesday, December 15th.
• Director Hardin made a presentation on their proposed EMS Levy Lid Lift.
• Discussion took place regarding levy rates.
E. Thurston Regional Planning Council Commissioner Dobry shared:
• Recently appointed an Evaluation Committee for the Executive Director’s evaluation.
• Rural Community Support Program provided ~$137,000 to area projects.
• Natural Resources Director David Trout presented information regarding I-5 and Nisqually River Delta environmental impacts. Discussed need to plan due to more frequent flooding. Planning to begin in 2021 for potential implementation in 2027.
F. Community Outreach Chief Brooks shared:
• Shared his thanks to Chris DeBell for planning the Santa Mobile. The Santa Mobile has been well received by the community
• The Santa Mobile recently had need for repair and Olympic Trailers provided a trailer so that it could continue the community visits at no cost to the District.
• He shared his thanks to the City of Lacey Public Works department for decorating and diving “Rudolph” the pickup truck that participates in Santa Mobile community outreach.
• He shared information regarding the New Station 34 Virtual Welcome.
G. Capital Facilities and Equipment Activities Chief Brooks shared:
• Temporary Occupancy for New Station 34 achieved.
• Currently working on hot water circulation system, fencing, and the 8th Court intersection for water mitigation for New Station 34. New gate for increased safety has been installed and new signage is in place.
• Will be reengaging with the Station 33 project.
• Demo Rescue purchased, however factory delays due to pandemic. Will most likely ship after the holidays.
VII. OLD BUSINESS
A. Planning and Response Updates for Pandemic: Staff Report Chief Brooks shared:
• Four members of Paramedic staff are currently in quarantine. Medic 2 has been moved temporarily to Station 32.
o A conference call took place between the District, SE Thurston, and Dr. Adbelmalek. Discussion took place regarding exposures and quarantine periods. After testing, three members have come back negative to date. The entire group should be cleared before December 25th.
• Pfizer has shipped ~900 doses to Thurston County. The District has decided to wait for Moderna vaccine due to ease of storage and possible higher number of doses potentially available. Vaccination tentatively scheduled for the day after Christmas with a second round that would be 28 days after.
• Tumwater Headquarters and Old 34 possible vaccination sites.
o Discussion took place regarding timelines and staging of first responder participation.
Support staff will be included in the second phase of distribution.
o Commissioner Hetzler inquired about who would be included in the initial vaccines at Old Station 34 or Tumwater’s location.
Chief Brooks shared that there is a scheduling tool for each agency to use to help them determine vaccination scheduling and these initial doses are primarily intended for first
responders. He shared that if there were any additional doses then it is possible that they would be shared with other 1A category members such as hospital staff.
• Hospital diversions in the area occurring due to hospital capacity. Less than 1% of staffed ICU beds are currently available.
B. Vehicle Repair Facility Expansion Updates and Options: Staff Report Chief Brooks shared:
• The District is unable to amend the existing Special Use Permit. Requires full special use permit application process.
• Current design approved by arborist as viable for offset from the existing Oak tree will not meet drip line requirements for the County.
• A complete gopher study cannot commence until next summer. Could shift building site and if able, then the gopher study may be foregone.
Alternative strategies meeting to take place as soon as schedules align for next meeting.
• Meeting with City may move annexation forward to get parcel annexed.
o Commissioner Dobry asked how far that would set the timeline back.
Chief Brooks shared that it could be a year to begin construction.
o Commissioner Kirkbride inquired that the information from the County be shared with him to look through and evaluate.
o Commissioner Dobry inquired if it would affect the bond.
Chief Brooks shared that he felt the District would be okay regarding timeline for project.
Logistics Director Chambers shared:
• That he and Director Hough looked into levy spending timelines and that, due to the pandemic, timelines are somewhat less stringent.
VIII. NEW BUSINESS
A. City of Dupont Mutual Aid Agreement: Discussion and Possible Action (Appendix A) • Agreement was engaged under previous administration and signed by
the City, but never completed.
• Discussion took place regarding the nature of the request.
MOTION: To authorize the Chairman to sign the proposed mutual aid agreement for fire suppression and emergency medical with the City of Dupont.
Motion: Commissioner Kirkbride Second: Commissioner Hetzler Carried: Unanimous
B. Emergency Capital Purchase of Temporary Facility: Staff Report and Possible Action Chief Brooks shared:
• There is a concern of the viability of Medic 2 crews going back to SE Thurston Station District staff is currently housed at Station 32, however is not a long term solution. District would like to get Medic 2 in its service area as quickly as possible. SE Thurston has two vacant fire stations potentially available.
• There is a possible manufactured home available to help to meet need, which could be placed at either location. Can use Emergency Declaration resolution and Lacey Fire District could purchase, using non-bond funding, the manufactured home and seek lease payments with TCMO to recover costs over time.
o The District will explore if some monies could be reimbursable through the pandemic FEMA funds.
o Commissioner Hetzler inquired about the possible locations.
Chief Brooks shared that the proposed locations are Vale Rd or 153rd. He shared the benefits for each location and potential response time implications.
o Commissioner Dobry inquired about SE Thurston’s input regarding change and possible location.
Chief Brooks shared that they are supportive of the change and possible locations. Medic One determines where service boundaries are set.
o Commissioner Roberts inquired if these locations have unused firehouse facilities on property.
Chief Brooks shared that both locations have standing bays and one has a storage room.
• Discussion took place regarding county requirements, access to utilities, and lease arrangements.
o Bald Hills offered up their space. Station 17-2 site a possibility equally viable to Station 32 and is within primary service area.
Awaiting conversation with Chief Gregory.
MOTION: To authorize the Chief to proceed with resolving the housing situation for Medic 2 up to and including the purchase of a manufactured home not to exceed $150,000 before coming back to the Board.
Motion: Commissioner Kirkbride Second: Commissioner Roberts Carried: Unanimous
IX. ADMINISTRATIVE REPORT
Chief Brooks provided the following updates:
• Firefighter Charity hosted their event supported over 50 families and over 100 children. He shared it went very well.
• Discussed the Year to Date finances through November.
o Property Taxes returned at 99%. Total expenditures at 86%, there are some outstanding property taxes. Shared that he feels good about expenditures and cash position as year comes to a close.
Finance Director Hough shared:
• Purchase Card rebates received $24,000. He shared that it is more expensive to issue a check at about $15-20/check vs. payment with a Purchase Card of ~$2.
X. COMMISSIONER COMMENTS
Commissioner Kirkbride – He shared his encouragement to Commissioner Gamble.
Commissioner Roberts – She shared her appreciation for the flag raising at the New Station 34 opening.
Commissioner Dobry – He shared a reminder regarding the Chief’s evaluation for the year and upcoming Commissioner training.
Commissioner Hetzler – She shared her appreciation for the New Station 34 opening.
She wished everyone a wonderful Holiday season.
Commissioner Gamble – She shared her thanks to the Board and stated that looking forward to learn more about the District.
XI. HEARING OF THE PUBLIC / MEMBERS PRESENT
• None.
XII. ADJOURNMENT
The meeting adjourned as of 7:31pm.
Next Regular Meeting: January 7th, 2021 – 5:30 p.m.
Available via remote meeting.
Chair Vice Chair
Commissioner Commissioner
Commissioner ATTEST: District Secretary
My Check Report Date Range: 01/0712021 - OUOalzOzl
All Bank Codes Check Summary
Payment Typc ReSular Check ManualChecks Voided Check Bank Drafts EFT'S
Discount 0.m 0.m 0.m 0.00 0.00
PaVment 477,593.44 0.@
0.@
0.00 0.00 Payable
Count L2
Payment count
12 0 0 0 0 0
0 0 0
0.00 4L7,593-44
417,593.44
12 12
Fund 001 307
l{am€
General Fund
20178 Capital lmprovement Project (2019A)
Period 1/2021 L12021
Amount 85,879.90 331,713.54
Authorization Signatures
U I I
t2-I
Fin Diredor
l, the undersigned do hereby certtfy under penalty of perjury, that the materials have been furnished, the service rendered, or the labor performed as described herein,
'^w*'
iff,Yer
are submitted ror approvar'
Fire Chief Chairman of the Eoard
Commissioner Commissioner
Commissioner Commissioner
Fund Summary
Lacey Fire District 3, WA By Check Number Date Range: Ol/O7/2021 - OL/OA/2021
My Check Report
Numb€r
22399 Vendor llumbc. Vendor ll.m.
gank Codcr lxrl<E ERAIFU]{O
427 ASSN OF WA CTTTES
P.y.bl., PaFblc TVp.
Accounl llumbcr
EZ!19 lnvoice
001.12 000 54902 001-12-000.s4902
PaymentOete PaymentType DiscountAmount PaymentAmount
O7|O8/2O2L Regular 0.m 2,464.97
Port Date Payablc Dercrlpdon Discount Amount Payable Aftount Accoum flamc ltem D€rc.lpdon Distdbudon Amount
OL/O7/2O21 AWC Membership 2021 0.0O 2,4&.97
Licenses, Dues and Fees AWC BenefitTrust annualassess 1,964.97 licenses, Dues and Fees AWC Membership - 2021 500.00
BARNEY, CHRISTOPHER M 01/08/2027 ReSular 0.00 7S0.0O
Payable Typ€ Post Date P.yable Degcription Di$ountAmount Payable Ahount
Account Number Account l{ame lt€m Descrlpdon Distribuuon Afiount
lnvoice O1/O7/2O21 Online Courle R€Sistraton LUF Hith-Rirk I 0.00 750.m li.ll!!qJl9u- Registrations Online Courr€ ReSinration tUF 750.00
OL/O8/2O2L Re8ular 0.00 2,634.42
Post Date Pay.bl€ Oescriplion DbaountAmount Payable Amount Accolnt iame ]tem Oescrltdon Dirdbudon Amount
O1/O7/?O2I Ground Maintenance for 0€c 2020 0.00 2,634.42
Facilitiei Repairand Main Ground Maintenance forOec 20 2,634.42
HUGHES FIR€ EQUIPMENT INC O1|0A/2O21 ReSular 0.00 7,815.03
Payable Typa Post Date Pay.bl. D€scription Dlscount Amount Payablc Amount
Account l{umbar Account l{.ft. .ltem Dercrlpdon Dktrlbutlon Amount
lnvoice OLIOT|2OZ7 Parts lNvfl's: 557236,557315,557353, & 0.0O 7,815.03 00-!11!A9-51!49 Apparatus Parti and Supp lNvI557315 - f3145 (€34) Parts 2,743.23
C01.51-000.51109 Appar.tus Parts and Supp INV#557363- 13192 (E31) P.rts 4,041.14 001 51 Qqq 5l!!9 Apparatus Parts and Supp lNv#5579O4- 13192 (E31)Parts 194.28 s0135
Payable I
1,rO4
P.y.bl.l
Pay.bl.,
557 215, 551315,
1601 Pay.ble I
Online Course Re
22400
22402
22403
22404
22405 11,/24. t2/22/20
CITI CARDS - VISA Pay'.bl€ Typ€
Aacount llumbet lnvoice
001- 12-000,53101
0!0A/202t ReSular
Post Date Payabl€ D€ic.iption
Acaount llame ltem Dercrlptlon
O1,/O712027 OfficeSupplies
Supplies Ofrice Supplies
0.m 4a.97 224oL
ObcountAmount PayableAmoum Dist.ibudon Amount
0.00 44.97 48.97
P.y.blc,
GARDNER'S TRUST IIIC P.yabl€ Typ€
lnvoice
00.1-51.000-51801 594
961
1427
001,51-000-53109 Apparatut Parts and Supp lNVf 557235 13170 (t312) Par 236.18
01/08/202L Regular 0.00 2,380.82
Post Date Payable Desc,iption Dlgcount Amount PayableAmount
Account Name ltem Oeicrlptlon Dlstrlbution Amount
01/07/2021 Door Repa irlReplacement fo r lncident t2 O.OO 23fi.A2 Professional Services Door repair/ replacement -tncid 2,380.82
OL/08/2O27 ReSular O.m 29,U4.n
Post Oate Payabh D.r.ription Dlacouht Amount payabl€ Amount
Account l{ame ttem Dcrcdpdon Dlatribution Amount
O|/O7/2O2L 2O2l Annual Renewal, Suite and Fire Prev O.OO 29,544.AO
lT Licensing and Services 2021Annual Renewal, Suite an 24,644.n
lT licensinS and Servaces 2021 Annual Renewal First Du 5,OO0.OO
lT Licensin8 and Services TarSet Solutions 2021 Renewal 14,560.0s
25,5aO.U 22407 1s63
Payeble I
JOHNSTON, OAI-E A Payable lyp!
Account llumbcr
001 21,000-54113
I.OCAI-ITY MEDIA, INC.
Payable Typ€
Account l{umb€r lnvoice
NV05t08
t-r8l
1N151/940 1103
Payable I
001-51 000-54105
MUNICIPAL EMERGENCY SvS OL/08/2O2L Regular O.@ 14,560.05 22406
Payable Typ€ Post Date P.yablc Deac.lptton Dllaour* Amount p.yable Amount
Account l{uirba. Account amc ttem D6cription Distibution Amount
lnvoice OL/O7/2O27 T.rget Solutions 2021 Renewat O.OO 14,S6o.Os 000-54105
001-s1-000-54r0s
TYLER TECHNOTOGIES INC OLlOal2O2l Regular 0.00
My Che.k Report Vendor Number
Payable s
Vendor l{ame P.yabla Type Acaount llumb€r
001 5 r 000-51i05 025-315505
Date Range: 01/07202t - OLlo,d'lzO2L Payment Date PaymentType Discount Amount Payhent Amount l{umber Post Oate Pay.ble Description OlscountAmount Payable Ahount
Accounl ilame ltem Description Dirtrlbution Amount
01/07/2021 lncode Maintenance & Annual Fees 1/1/2 O.0O 25,5&.A4 lT LicensinS and Services lncode Maintenance & Annual F 25,580.84
PaymenlType Regular Checks ManualChecks Voided Checks Bank Drafts EFT'S
B.nk Cod! qrl Summary
P.r.blc Payrnart Count Count
9900
0o 00 00
Payhent 85,879.90 0.00 0.00 0.m 0.@
Dlraount 0.@
0.00 0.@
0.00 0.00 0.00 9
9 85,879.90
My Check R€port
Vendor iaumb€r V.ndor l{.me
8.nk Code: 307-20178 CAPITAI PROJECIS FUI{D
1576 AIR EXCHANGE II'IC
P.y.bL, P.y.bh TyF Account llunbar
91601/49 Invoice
l!f-00 Q895612 !
307-00-34G56121 302-00-340 s!.u-r 307-00-340,55121 307-00-340,55121
Facility Capital Proiects 5t pay Certificate for ttovemebr 20 Facility Capital Projects St pay Cenifiete for Novemebr 20 Facility Capital Projects St pay Certific.te br Novemeb.20 Facility Capital Projects St pay Cenificete for Novemebr 20 Facility Capital Projects St pey Certificate for Novemebr 20
Date Ranger 01/0/2021 - OL/OA(aO2L Discount Amount Payment Amount i{umber
1548
P.f.bh I tL/1 1]./30/202
Payment Date Payment Type
O1/O8/2O21 ReSular 0.00 6,2A5.58 22396
Port Dete Pay.bl€ Dctc.lption Dlscount Amount P.yable Amount Account llame ltcm D6criptlon Dlst lbudon tunount
011o7/2O2L STA.34 .NEW* VEHTC|E EXHAUSTSYSTE 0.0O 6,285.58 Facility Capital Projects - STA. 34 'l{EW' VEHICLE EXHAU 6,285.58
JOI{ES & ROSERTS COMPANY O7/O8/2O2L Resular 0.@ 3L4,o75.49
Pay.bh Type Port Data Payable D6crlption Okaount Amount Payable Aftount Account umbar Account l{amc ltan D6.rlpdon Dbtribudon Amount
lnvoice OUO7|2O27 Pay Certifi.ate for November 2020 0.00 3L4,075.49 l0ZO0 l_49a612 i Facility Capitalproiects St p.y Ce,tific.te io. o/emebr 20 4,157.m
30790 14051?1 Facility CapitalProrects St p.y Certificate fo, t+o/ern€br m 14,[email protected]
30200 1305612 Facility CapitalProjects St p.y Cenifiete tor t{ovemebr m 186,082.15 3!Z 00 l_49!6!21 Facility Gpita| ProjecB St pay Certificzte for Nowmebr 20 3,104.00
l!Z0O 14!5.121 Facility Gpitel ProjecB St p.y Certtfic.t for Nolemebr 20 4,386.@
301 00 _1.40:6121 Facility CapitalProjects St pay Certific.te for ov€mebr 20 18,479.@
301:q0 l4Q:t_6121 Facility Gpital Projects St pay Certt'ltrate tur o\remebr 20 495.00
22397
307-@-140's 51 2 I 8,530.76
26,460.57 11,940.00 6,225.@
30,216.00
1232 Payable f
RICE FERGUS MILUR INC
P.y.bh Typc Acaount f,umbar lnvoice
307-00 000-56121 30zoa-000561u1 307-00 340,56121
O1/OBlzO2t Regular 0.()0 rL,352.47
Post Datc P.yable D.scription Dl$ountAmount P.ylble Amount Account Name ltem Desc ptlon Olst'ibudon Amount
O1/O7/2O21 Facility lmprovements 33/34/VRF 0.00 LL,352-47 Facility Capital Projects - Facility lmprovements VRF 4,725.85 Facility Capital Projects - Facility lmprovements 33 f,4o1,5O Facility Capilal Projects St Facility lmprovements 34 5,219.12
22398
2017111-031.20
PaymentType Regular Checks Manual Checks Voided Checks Sank Drafts EFTs
8an* Coda 3O7 Sunnary
P.afablc Paymant Count count
0033 0000 00
Payment 331,713.54 0.m 0.@
0.00 0.00 Dlscount
0.00 0.@
0.00 0.00 0.00 0.00 3
3 331,713.54
Payroll Period 12B-20
DIRECT DEPOSIT - KEY BANK 371,101.87
KEY BANK FUNDS TRANSFER TO IRS
FED INCOME TAX DEPOSIT 50,443.85
KEY BANK FUNDS TRANSFER TO IRS
MEDICARE DEPOSIT 12,404.78
KEY BANK FUNDS TRANSFER TO IRS
SOCIAL SECURITY DEPOSIT 0.00
TAX DEPOSIT TOTAL 62,848.63
TOTAL PAYROLL 433,950.50
THURSTON COUNTY FIRE DIST. #3 MASTER PAYROLL LIST
Appendix A