Board Packet. Our Mission. Our Core Values. Wednesday, August 10, 2016 NEDSRA 1770 W. Centennial Place, Addison, Illinois

(1)

Our Vision

An agency of excellence, demonstrated by member partners working cooperatively with Board, staff and the community to enhance the quality of life for each individual.

Our Mission

To serve as an integral partner with our member park districts and villages to positively impact individuals with disabilities through diverse recreation opportunities and community services.

Board Packet

Wednesday, August 10, 2016 NEDSRA

1770 W. Centennial Place, Addison, Illinois

Our Core Values

Service with Compassion Excellence and Quality Integrity Commitment _Fun

(2)

S:\BOARD\Agenda Packet\2016\08-2016\Agenda 08-10-2016.docx

1. Call to Order, Roll Call 1:30 p.m. Chairman Leno

2. Introduction of Guests and Staff Executive Director Poole

3. Public Comments Chairman Leno

a. For matters not on the Agenda. Limited to one 3-minute comment per person. Maximum of 15 minutes.

4. Consent Agenda – Approval of Meeting Minutes Chairman Leno a. Approve Board of Trustees Special Meeting Minutes – May 18, 2016 Voice Vote b. Approve Board of Trustees Special Meeting Minutes – May 26, 2016

c. Approve Board of Trustees Special Meeting Minutes – June 1, 2016 d. Approve Board of Trustees Regular Meeting Minutes – June 15, 2016 e. Approve Board of Trustees Special Meeting Minutes – June 20, 2016

5. Comments and Communications Executive Director Poole

6. Consent Agenda - Financial Reports Chairman Leno

a. Ratify NEDSRA Disbursements – May 31, 2016 Roll Call Vote

b. Ratify NEDSRA Financial Report – May 31, 2016 c. Ratify NEDSRA Disbursements – June 30, 2016 d. Ratify NEDSRA Financial Report – June 30, 2016

7. Chairman of the Board Comments Chairman Leno

8. Agency Report Executive Director Poole

9. Unfinished Business Chairman Leno

a. Review and Approve SRA Levy Policy Roll Call Vote

10. New Business Chairman Leno

a. Review and Discussion of Amended Articles of Agreement

11. Board of Trustees’ Comments Chairman Leno

14. Next Meeting Date Chairman Leno

a. Wednesday, September 7, 2016

15. Adjournment Chairman Leno

Northeast DuPage Special Recreation Association Board of Trustees Meeting

Wednesday, August 10, 2016, at 1:30 p.m.

1770 W. Centennial Place, Addison, IL 60101

A G E N D A

Northeast DuPage Special Recreation Association (NEDSRA) is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator at 630.620.4500 promptly to allow the Association to make reasonable accommodations.

(3)

Northeast DuPage Special Recreation Association

1770 W. Centennial Place, Addison, IL 60101

BOARD OF TRUSTEES SPECIAL MEETING MINUTES Wednesday, May 18, 2016

1. Call to Order Chairman Maryfran Leno called the meeting to order at 1:30 p.m., at NEDSRA’s Administrative Office, 1770 W. Centennial Place, Addison, Illinois.

2. Roll Call The following Roll Call was taken:

Members Present: Bruce Baum, Medinah Park District John Bealer, Village of Schiller Park Matt Ellmann, Wood Dale Park District Geri Estvanik, Addison Park District

Cathy Fallon, Oakbrook Terrace Park District Paul Friedrichs, Lombard Park District

Greg Gola, Village of Villa Park

Keith Knautz, Village of Glendale Heights Larry Reiner, Butterfield Park District Rick Robbins, Bensenville Park District Maryfran Leno, Itasca Park District Members Absent: No members were absent.

Staff Present: No staff were present.

Guests Present: No guests were present.

3. Closed Meeting

Chairman Leno asked for a motion to adjourn from the Board of Trustees Special Meeting and convene to a Closed Meeting for the purposes of discussing evaluation and performance of specific employees lawfully closed under the Open Meetings Act pursuant to

5 ILCS 120/2(c)(1). Trustee Friedrichs moved to adjourn to Closed Meeting at 1:32 p.m.

Trustee Knautz seconded the motion. On a Roll call – Voting Aye: Trustee Baum, Medinah Park District, Trustee Bealer, Village of Schiller Park, Trustee Ellmann, Wood Dale Park District, Trustee Estvanik, Addison Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Friedrichs, Lombard Park District, Trustee Gola, Village of Villa Park, Trustee Knautz, Village of Glendale Heights, Trustee Reiner, Butterfield Park District, Trustee Robbins, Bensenville Park District, and Chairman Leno, Itasca Park District.

Motion passed unanimously, with 11 ayes and no nays.

4. Reconvene to Open Meeting

At 5:26 p.m., the Board of Trustees Special Meeting was reconvened to open meeting by Chairman Leno.

5. Adjournment

Chairman Leno stated there was no further business before the Board of Trustees and requested a motion to adjourn. A motion to adjourn was made by Trustee Friedrichs at 5:27 p.m. Trustee Knautz seconded the motion. On a voice vote, the motion passed unanimously with 11 ayes and no nays.

(4)

S:\BOARD\Agenda Packet\2016\08-2016\MINUTES SPECIAL MTG 05-18-2016.docx

Board of Trustees Special Meeting Minutes May 18, 2016

Page 2

Respectfully submitted,

Cathy Marron, Recording Secretary

Maryfran Leno, Chairman Bruce Baum, Secretary

(5)

Northeast DuPage Special Recreation Association

BOARD OF TRUSTEES SPECIAL MEETING MINUTES Thursday, May 26, 2016

1. Call to Order Chairman Maryfran Leno called the meeting to order at 9:39 a.m., at NEDSRA’s Administrative Office, 1770 W. Centennial Place, Addison, Illinois.

Members Present: Geri Estvanik, Addison Park District

Cathy Fallon, Oakbrook Terrace Park District Rick Robbins, Bensenville Park District Larry Reiner, Butterfield Park District Keith Knautz, Village of Glendale Heights Paul Friedrichs, Lombard Park District Bruce Baum, Medinah Park District John Bealer, Village of Schiller Park Greg Gola, Village of Villa Park

Matt Ellmann, Wood Dale Park District Maryfran Leno, Itasca Park District Members Absent: No members were absent.

Staff Present: No staff were present.

5 ILCS 120/2(c)(1). Trustee Bealer moved to adjourn to Closed Meeting at 9:41 a.m. p.m.

Trustee Knautz seconded the motion. On a Roll call – Voting Aye: Trustee Estvanik, Addison Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District.

Motion passed unanimously, with 11 ayes and no nays.

At 11:44 a.m. the Board of Trustees Special Meeting was reconvened to open meeting by Chairman Leno.

5. Adjournment

Chairman Leno stated there was no further business before the Board of Trustees and requested a motion to adjourn. A motion to adjourn was made by Trustee Friedrichs at 11:44 a.m. Trustee Knautz seconded the motion. On a voice vote, the motion passed unanimously with 11 ayes and no nays.

(6)

Board of Trustees Special Meeting Minutes May 26, 2016

Page 2

(7)

Northeast DuPage Special Recreation Association

BOARD OF TRUSTEES SPECIAL MEETING MINUTES Wednesday, June 1, 2016

Members Present: Cathy Fallon, Oakbrook Terrace Park District Rick Robbins, Bensenville Park District Larry Reiner, Butterfield Park District Keith Knautz, Village of Glendale Heights Paul Friedrichs, Lombard Park District Bruce Baum, Medinah Park District Matt Ellmann, Wood Dale Park District Maryfran Leno, Itasca Park District Members Absent: Geri Estvanik, Addison Park District

John Bealer, Village of Schiller Park Greg Gola, Village of Villa Park Staff Present: No staff were present.

5 ILCS 120/2(c)(1). Trustee Ellmann motioned to adjourn to Closed Meeting at 9:16 a.m.

Trustee Knautz seconded the motion. On a Roll call – Voting Aye: Trustee Fallon, Oakbrook Terrace Park District, Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Motion passed unanimously, with 8 ayes and no nays.

At 10:31 a.m., Chairman Leno announced the Board of Trustees Special Meeting was reconvened to open meeting and the following Roll Call was taken:

Members Present: Geri Estvanik, Addison Park District

Cathy Fallon, Oakbrook Terrace Park District Rick Robbins, Bensenville Park District Larry Reiner, Butterfield Park District Keith Knautz, Village of Glendale Heights Paul Friedrichs, Lombard Park District Bruce Baum, Medinah Park District John Bealer, Village of Schiller Park Matt Ellmann, Wood Dale Park District Maryfran Leno, Itasca Park District

(8)

Board of Trustees Special Meeting Minutes June 1, 2016

Page 2

5. Adjournment

Chairman Leno stated there was no further business before the Board of Trustees and requested a motion to adjourn. A motion to adjourn was made by Trustee Friedrichs at 11:44 a.m. Trustee Knautz seconded the motion. On a voice vote, the motion passed unanimously with 10 ayes and no nays.

(9)

Northeast DuPage Special Recreation Association

BOARD OF TRUSTEES REGULAR MEETING MINUTES Wednesday, June 15, 2016

1. Call to Order Chairman Maryfran Leno called the meeting to order at 1:37 p.m., at NEDSRA’s Administrative Office, 1770 W. Centennial Place, Addison, Illinois.

Members Present: Geri Estvanik, Addison Park District (1:39 pm) Rick Robbins, Bensenville Park District

Larry Reiner, Butterfield Park District Keith Knautz, Village of Glendale Heights Maryfran Leno, Itasca Park District Paul Friedrichs, Lombard Park District Bruce Baum, Medinah Park District

Cathy Fallon, Oakbrook Terrace Park District John Bealer, Village of Schiller Park (1:41 pm) Greg Gola, Village of Villa Park

Matt Ellmann, Wood Dale Park District (1:41 pm) Members Absent: None

Staff Present: Rick Poole, Executive Director

Sue Martellotta, Administrative Services Manager Cathy Marron, Recording Secretary

Guests Present: Montana Werhane, NEDSRA Intern 3. Introduction of Staff and Guests

Executive Director Poole introduced NEDSRA’s newest intern, Montana Werhane, who is Therapeutic Recreation major at University of Wisconsin, LaCrosse. Intern Werhane will be with NEDSRA until September 2.

4. Public Comments

Chairman Leno noted there were no public comments.

5. Approval of Meeting Minutes

a. Board of Trustees Meetings Minutes – April 13, 2016

Chairman Leno requested a motion to approve the minutes from the Board of Trustees regular meeting of April 13, 2016. Trustee Friedrichs moved to approve the minutes from the Board of Trustees regular meeting of April 13, 2016. Trustee Fallon seconded the motion. Chairman Leno asked for any discussion. There being no further discussion, motion unanimously passed on a voice vote with 9 ayes, no nays.

6. Comments and Communication

Executive Director Poole addressed correspondence NEDSRA received from House Speaker Michael J. Madigan, and explained that while discussing this with Trustee Reiner there may be some movement on receiving the grant funding.

(10)

S:\BOARD\Agenda Packet\2016\08-2016\MINUTES REGULAR MTG 06-15-2016.docx Board of Trustees Meeting – June 15, 2016

Page 2

7. Consent Agenda – Ratify NEDSRA Financials

Chairman Leno asked for a motion to ratify the Consent Agenda as presented. Trustee Knautz moved to ratify NEDSRA’s financials as presented. Trustee Friedrichs seconded the motion. Chairman Leno asked if there were any questions, comments or corrections.

Trustee Baum inquired into the involvement and number of payments made to a contract employee. Executive Director explained the contract employee handles all graphics for brochures, publications, flyers, and invitations to events. Chairman Leno asked if there were any further questions or comments. There being no further questions, comments or corrections, the motion passed on a roll call vote – Voting Aye: Trustee Estvanik, Addison Park District, Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, and Chairman Leno, Itasca Park District. Abstaining - Trustee Ellmann, Wood Dale Park District.

a. Ratified NEDSRA Disbursements for period ending March 31, 2016 b. Ratified NEDSRA Financials for period ending March 31, 2016 c. Ratified NEDSRA Disbursements for period ending April 30, 2016 d. Ratified NEDSRA Financials for period ending April 30, 2016 8. Chairman of the Board Comments

Chairman Leno asked Executive Director to pass along congratulations to staff for a nice evening at Reach for the Stars and thank them for all their hard work.

9. Executive Director Report – June 2016

Executive Director Poole highlighted a few items for June 2016.

a. Email from Judy Heikes

Executive Director Poole explained that staff received an email from Judy Heikes, the parent of Brendan McArdle, who is a 40-year NEDSRA participant. In her e-mail, she expressed her appreciation to NEDSRA staff for everything they have done for Brendan over the years and she would be making some small donations in the future.

b. Audit

Executive Director Poole announced the preliminary audit was performed on April 23, with confirmation letters mailed out to member partners, attorney, and banks. The auditors will be back on June 20, to finish their fieldwork.

c. Day Camps

NEDSRA Day Camps started this week and requests for inclusions at member-partner camps have kept staff busy. Executive Director Poole stated that NEDSRA is prioritizing inclusions with residents taking priority when there are more requests than staff, but staff is working on addressing all requests.

d. Request for a VNS (Vagus Nerve Stimulation)

NEDSRA received a request for accommodating a participant with a Vagus Nerve Stimulation (VNS), which is a magnetic stimulator to help with seizures. Executive Director Poole explained that PDRMA stated this is not a reasonable accommodation and recommended family provide confirmation that this is a nonmedical procedure. Executive Director Poole assured Board members that he is working closely with PDRMA and the family is in the process of obtaining documentation, and at which time there would be training for staff.

(11)

Page 3

9. Executive Director Report: Continued e. Congratulations

Staffer Tovey’s baby, Charlotte Gwendolyn, was born on June 2 and we welcome her to the NEDSRA family.

f. Summer Games

NEDSRA sent 18 of 22 qualified athletes downstate to ISU for the Summer Games. The athletes are residents from Addison, Wood Dale, Villa Park, Lombard, Glendale Heights, Itasca and Bensenville. Our athletes came home with nine gold, 17 silver and two bronze medals. Trustee Friedrichs asked for the names of the athletes so member partners can invite them to their board meetings.

g. Invoices

Executive Director Poole explained that invoices were sent to member partners as a mechanism for budgeting purposes and explained that the Articles of Agreement outline payments of 50% are to be made in two installments. He acknowledged that some partners receive seven and eight installments causing some concerns. Executive Director Poole pointed out that member partner payments could be addressed when reviewing the Articles of Agreement.

h. Contact Information

Executive Director Poole asked member partners to work with Staffer Marron in updating the contact information lists.

i. Resignation of Employee

Executive Director Poole announced that NEDSRA’s part-time marketing and social media employee gave his two weeks’ notice.

Trustee Reiner proposed an option to the challenges of inclusions to the Board and Executive Director Poole, whereby member partners hire staff member and bill back NEDSRA for the hours used for inclusion. Executive Director Poole stated this was a good idea and recommended studying this option further.

Trustee Reiner voiced that NEDSRA should use caution when accommodating medical procedures for participants, due to liability as well as setting a precedent. Executive Director Poole agreed and stated he has consulted PDRMA and in this instance, the family will provide a letter stating it is a non-medical procedure.

10. Unfinished Business

Chairman Leno stated there was no unfinished business.

11. New Business

a. Review and Approve 2016-17 Annual Work Plan

Chairman Leno explained that the Executive Committee recommended merging two documents and an updated version of the 2016-17 Annual Work Plan was emailed to Board members. Executive Director Poole presented the work plan initiatives to the Board and after some discussion it was recommended that under Fundraising, paragraph 4, change “events” to initiatives. Also, under Administrative Functions, paragraph 4, change (September 2017) to (September 2016).

Chairman Leno requested a motion to approve the 2016-17 Annual Work Plan, with the recommended changes. Trustee Ellmann moved to approve the 2016-17 Amended Annual Work Plan as modified in the meeting today. Trustee Knautz seconded the motion. The motion passed unanimously on a voice vote with 11 ayes, no nays.

(12)

Page 4

b. Presentation and Election of Officers for 2016-17

Executive Director Poole recommended electing the candidates for offices as they currently stand. Chairman Leno commented this is a Board decision, but agreed with staff’s recommendation due to all the transitions. Trustee Bealer inquired if the office holders were in agreement with serving another term. Since they were, Trustee Bealer motioned to approve the election of NEDSRA officers for fiscal year 2016-17 as recommended. Trustee Robbins seconded the motion. The motion passed unanimously on a voice vote with 11 ayes, no nays.

NEDSRA Officers for fiscal year 2016-17:

Board Chairman, Maryfran Leno, Itasca Park District Vice Chairman, Paul Friedrichs, Lombard Park District Secretary, Bruce Baum, Medinah Park District

Treasurer, Rick Poole, Executive Director Recording Secretary, Cathy Marron

c. Presentation and Approval of Additional Board Meeting Dates

Executive Director Poole presented the meeting dates for the remainder of 2016, including new dates for July, August and October. Chairman Leno asked for any discussion and several Board members shared conflicts and new dates. Trustee Ellmann moved to approve the meeting calendar as proposed and modified today. Trustee Baum seconded the motion. The motion passed unanimously on a voice vote with 11 ayes, no nays.

Additional Dates

Tuesday, July 12, 2016, at 1:30 p.m.

Wednesday, August 10, 2016, at 1:30 p.m.

Wednesday, October 19, 2016, at 1:30 p.m.

d. Presentation and Discussion of NEDSRA Financial Policies and Procedures

Executive Director Poole summarized the recommended changes to the NEDSRA Financial Policies and Procedures, with most changes being necessary as general housekeeping. He explained the most substantial item was the fund balance policy, which included a funding formula for three months. Administrative Services Manager Martellotta presented specific areas of changes including banking, titles, and tax collection, and changes recommended by NEDSRA’s accountants.

Upon reviewing the Budget timelines in the Policies, Board members were in agreement that those dates were unnecessary. Chairman Leno recommended changing the wording to preliminary draft of the budget in February and March.

Chairman Leno interjected that Item K, referring to hiring ranges and position caps needs to be reviewed further, possibly during reviewing the Personnel Policy. Executive Director Poole recommended removing this item from the Financial Policies and moving it to the Personnel Policies. It was the consensus of the Board to make this change.

Trustee Ellmann asked about the memorial policy. Administrative Services Manager Martellotta responded that this does not happen very often. After a brief discussion, Executive Director Poole asked Trustee Reiner in his experience how often this occurred.

Trustee Reiner responded that an escrow account should be set up to take care of a permanent memorial.

(13)

Page 5

11. New Business: Continued

d. Presentation and Discussion of NEDSRA Financial Policies and Procedures: Continued Administrative Services Manager Martellotta advised that the DuPage County Statement of Economic Interest was added to Disclosure of Conflict of Interest. It was also recommended to remove the Whistleblower item from the Financial Policies and move it to Personnel Policies.

Chairman Leno directed staff to make the necessary changes and forward the document to NEDSRA’s attorney for review before bringing it back to the Board.

e. Presentation and Discussion of SRA Levy Policy

Executive Director Poole explained that a committee worked hard to present a policy for NEDSRA on the SRA Levy. He asked NEDSRA’s attorney to review and make recommendations and their proposals. After a brief discussion, Chairman Leno recommended the committee and Executive Director Poole meet with the attorney before bringing this policy back to the Board for a vote. Committee members stated it was their intent to put the responsibility back on the member partner and not on NEDSRA.

Chairman Leno asked for a motion to adjourn from the regular meeting of the Board of Trustees and commence to a Closed Meeting, for the purposes of discussing issues related to the appointment, employment, compensation, discipline, performance of personnel pursuant to the Open Meetings Act, 5 ILCS 120/2(c)(1). Trustee Friedrichs motioned to adjourn from the regular meeting of the Board of Trustees to Closed Meeting at 3:11 p.m. Trustee Knautz seconded the motion. On a roll call vote – Voting Aye: Trustee Estvanik, Addison Park District, Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Voting Nay: None. The motion passed unanimously with 11 ayes and no nays.

13. Return to Open Meeting - Take Action, if any,

At 4:28 p.m., the Board of Trustees returned to Open Meeting, with Chairman Leno announcing the following Trustees not returning, Trustees Robbins and Knautz. She announced that a Special Meeting of the Board of Trustees was scheduled for Monday, June 20, 2016, at 1:30 p.m. at NEDSRA’s Administrative Office.

14. Adjournment:

Chairman Leno stated there was no further business before the Board of Trustees, and requested a motion to adjourn. Trustee Reiner moved to adjourn at 4:29 p.m. Trustee Bealer seconded the motion. The motion passed unanimously with 11 ayes and no nays.

(14)

Northeast DuPage Special Recreation Association

BOARD OF TRUSTEES SPECIAL MEETING MINUTES Monday, June 20, 2016

Members Present: Rick Robbins, Bensenville Park District Larry Reiner, Butterfield Park District Keith Knautz, Village of Glendale Heights Paul Friedrichs, Lombard Park District Bruce Baum, Medinah Park District

Cathy Fallon, Oakbrook Terrace Park District John Bealer, Village of Schiller Park

Greg Gola, Village of Villa Park

Matt Ellmann, Wood Dale Park District Maryfran Leno, Itasca Park District Members Absent: Geri Estvanik, Addison Park District Staff Present: No staff were present.

Chairman Leno asked for a motion to adjourn from the Board of Trustees Special Meeting and convene to a Closed Meeting for the purposes of discussing evaluation and performance of specific employees pursuant to Section 2(c)(1) of the Open Meetings Act

5 ILCS 120/2(c)(1). Trustee Baum moved to adjourn to Closed Meeting at 1:34 p.m. Trustee Knautz seconded the motion. On a Roll call – Voting Aye: Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Motion passed unanimously with 10 ayes and no nays.

At 2:04 a.m., Chairman Leno announced the Board of Trustees Special Meeting was reconvened to open meeting.

5. Approval of Severance Agreement

Chairman Leno asked for a motion to approve the severance agreement with the Superintendent of Recreation. Trustee Ellmann moved to approve the severance agreement and release of the Superintendent of Recreation. Trustee Reiner seconded the motion.

There being no further discussion, Chairman Leno asked for a roll call vote - Voting: Aye:

Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Voting – Nay: Trustee Knautz, Village of Glendale Heights.

Motion passed with 9 Ayes and 1 Nay.

(15)

Board of Trustees Special Meeting Minutes June 20, 2016

Page 2

6. Reconvene into Closed Meeting

Chairman Leno asked for a motion to adjourn from the Board of Trustees Special Meeting and reconvene to a Closed Meeting for the purposes of discussing the employment, compensation and performance of specific employees pursuant to Section 2(c)(1) of the Open Meetings Act 5 ILCS 120/2(c)(1). Trustee Knautz motioned to adjourn to Closed Meeting at 2:06 p.m. Trustee Friedrichs seconded the motion. On a Roll call – Voting Aye:

Trustee Robbins, Bensenville Park District, Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Bealer, Village of Schiller Park, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Motion passed unanimously with 10 ayes and no nays.

At 2:59 p.m., Chairman Leno announced the Board of Trustees Special Meeting was reconvened to open meeting.

8. Approval of Executive Director Compensation

Chairman Leno asked for a motion to approve the Executive Director’s compensation by one (1%) percent. Trustee Knautz moved to approve the Executive Director’s compensation as recommended. Trustee Baum seconded the motion. On a roll call vote: Voting – Aye:

Trustee Reiner, Butterfield Park District, Trustee Knautz, Village of Glendale Heights, Trustee Friedrichs, Lombard Park District, Trustee Baum, Medinah Park District, Trustee Fallon, Oakbrook Terrace Park District, Trustee Gola, Village of Villa Park, Trustee Ellmann, Wood Dale Park District, and Chairman Leno, Itasca Park District. Voting – Nay: Trustee Robbins, Bensenville Park District, and Trustee Bealer, Village of Schiller Park.

Motion passed with 8 Ayes and 2 Nays.

9. Adjournment

Chairman Leno stated there was no further business before the Board of Trustees and requested a motion to adjourn. A motion to adjourn was made by Trustee Fallon at

3:00 p.m. Trustee Friedrichs seconded the motion. On a voice vote, the motion passed unanimously with 10 ayes and no nays.

(16)

Member Partner Communities: Addison ^ Bensenville ^Butterfield ^Glendale Heights ^Itasca ^ Lombard Medinah ^Oakbrook Terrace ^Schiller Park ^Villa Park ^Wood Dale

1770 West Centennial Place Addison, Illinois 60101

Ph. 630.620.4500 Fax 630.620.4598 www.nedsra.org

Financials narrative

To: NEDSRA Board of Trustees

From: Sue Martellotta, Administrative Services Manager Date: July 12, 2016

Re: Financial Statements for Period Ending 05/31/2016

During this period there was one notable disbursement of $33,670.00 to WDSRA. This was the

Fiscal Year 2016/2017 NEDSRA portion (33%) for the Synergy partnership with them.

(17)

May 2016 Disbursements

Total: $92,779.91

(18)

Northeast DuPage Special Recreation Association Check List Summary

MB Financial - Operating #4960 May 1, 2016 - May 31, 2016

Check Number Check Date Payee Amount

Vendor Checks

50982 05/13/16 Fritsch, Sean 93.75

50983 05/15/16 Comcast 614.69

50984 05/17/16 Corso, Beth 400.00

50985 05/17/16 Corso, Beth 115.00

50986 05/18/16 Scrivo, Rosalie 100.00

50987 05/18/16 Scrivo, Rosalie 76.10

50989 05/20/16 AT&T 95.83

50990 05/24/16 Lawshe, Jim 751.25

50998 05/26/16 American Litho 2,767.00

50999 05/26/16 Comcast 342.91

51000 05/26/16 Comcast Business 381.42

51001 05/26/16 Fritsch, Sean 38.83

51002 05/26/16 Konica Minolta Business Solutions, Inc. 488.04

51003 05/26/16 Mueller, Jay 100.00

51004 05/26/16 Roto-Rooter 465.75

51005 05/26/16 Telcom Innovations Group 854.24

51006 05/26/16 Thyssenkrupp Elevator Corp. 2,688.17

51007 05/26/16 Thyssenkrupp Elevator Corp. 300.00

51008 05/26/16 Titan Image Group, Inc. 310.00

51010 05/31/16 ComEd 942.33

51011 05/31/16 NICOR 375.49

51012 05/31/16 Addison Park District 241.58

51013 05/31/16 Ashley, Lisa 380.00

51014 05/31/16 AT&T 109.25

51015 05/31/16 Beth Barenklau 19.00

51016 05/31/16 VOID 0.00

51017 05/31/16 Kathy Edmier 72.00

51019 05/31/16 Lauterbach & Amen, LLP 1,762.00

51020 05/31/16 Mueller, Jay 100.00

51021 05/31/16 Official Finders 137.50

51022 05/31/16 Paige Richards 5.00

51023 05/31/16 Pam Smith 1,162.50

51024 05/31/16 Park District Risk Management Agency 13,532.93

51025 05/31/16 Pitney Bowes Global Financial Services LLC 478.44

51026 05/31/16 Ray Graham Association 400.00

51027 05/31/16 Rudig Trophies 27.25

51028 05/31/16 TechPro, Inc. 700.00

51029 05/31/16 Warehouse Direct Workplace Solutions 870.01

51030 05/31/16 WDSRA 33,670.00

51031 05/31/16 Will Enterprises 523.50

051116 05/11/16 AFLAC 175.28

051316 05/13/16 Mutual of Omaha 223.11

052516 05/25/16 Paychex 328.37

5172016 05/17/16 WageWorks 116.00

5272016 05/27/16 BMO Harris P-Card 24,281.31

Vendor Check Total $68,498.60

Check count = 47 Check List Total $68,498.60

(19)

Payee/Account # Account Description Description Check Date/

Amount Check Number

Check Amount Vendor Checks

Fritsch, Sean 05/13/16 50982 93.75

53600 Admissions & Facility Space Fritsch, Sean - PPT Train Tickets 93.75

Comcast 05/15/16 50983 614.69

58100 Building Expenses:Telephones/Internet Comcast 614.69

Corso, Beth 05/17/16 50984 400.00

10850 Petty Cash Corso, Beth - Track Meet Cash Banks 400.00

Corso, Beth 05/17/16 50985 115.00

53500 Program Supplies Corso, Beth - FNR PPT Supplies 84.00

57100 Vehicle Expenses:Vehicle Fuel, Equip. & Tolls Corso, Beth - FNR Parking 5.00

53600 Admissions & Facility Space Corso, Beth - FNR - PPT Admissions 26.00

Scrivo, Rosalie 05/18/16 50986 100.00

10850 Petty Cash Scrivo, Rosalie-Cash Bank for Booster Sales 100.00

Scrivo, Rosalie 05/18/16 50987 76.10

61300

Reserve Fund Expenses:Booster Expenses:S.O.

Boosters Expenses Scrivo, Rosalie-Reimb Athlete Recog Party Expense 76.10

AT&T 05/20/16 50989 95.83

58100 Building Expenses:Telephones/Internet AT&T 630916686004 95.83

Lawshe, Jim 05/24/16 50990 751.25

53675 Fund Raising Expenses Lawshe, Jim - BBQ Event Expense 751.25

American Litho 05/26/16 50998 2,767.00

53200 Printing Expenses American Litho Summer Brochure 2,767.00

Comcast 05/26/16 50999 342.91

58100 Building Expenses:Telephones/Internet Comcast Internet/Cable/Phone 342.91

Comcast Business 05/26/16 51000 381.42

58100 Building Expenses:Telephones/Internet Comcast Business Inv#43239944 381.42

Fritsch, Sean 05/26/16 51001 38.83

53500 Program Supplies Fritsch, Sean-Reimb Program Supplies 38.83

Konica Minolta Business Solutions, Inc. 05/26/16 51002 488.04

54400 Office Maint/Contractual Agree. Konica Minolta Business Solutions, Inc. 488.04

Mueller, Jay 05/26/16 51003 100.00

54300 Contractual Services Mueller, Jay - Alarm On Call 100.00

Roto-Rooter 05/26/16 51004 465.75

58500 Building Expenses:Facility Maintenance Roto-Rooter 465.75

Telcom Innovations Group 05/26/16 51005 854.24

54400 Office Maint/Contractual Agree.

Telcom Innovations Group-Phone Equip Maint

Agreement 854.24

Thyssenkrupp Elevator Corp. 05/26/16 51006 2,688.17

58920 Miscellaneous Expenses:Park District Portion

3002565657-Thyssenkrupp Elevator Corp.-Annual

Maintenance 1,344.09

58500 Building Expenses:Facility Maintenance

3002565657-Thyssenkrupp Elevator Corp.-Annual

Maintenance 1,344.08

Thyssenkrupp Elevator Corp. 05/26/16 51007 300.00

58500 Building Expenses:Facility Maintenance

6000195338 Thyssenkrupp Elevator Corp.-Annual

Pressure Test 150.00

58920 Miscellaneous Expenses:Park District Portion

6000195338 Thyssenkrupp Elevator Corp.-Annual

Pressure Test 150.00

Titan Image Group, Inc. 05/26/16 51008 310.00

53200 Printing Expenses Titan Image Group, Inc. - RFTS Invites 310.00

ComEd 05/31/16 51010 942.33

58200 Building Expenses:Electricity ComEd 942.33

NICOR 05/31/16 51011 375.49

58300 Building Expenses:Natural Gas NICOR 375.49

Addison Park District 05/31/16 51012 241.58

58500 Building Expenses:Facility Maintenance #20-759 82.24

57100 Vehicle Expenses:Vehicle Fuel, Equip. & Tolls #20-758 159.34

Ashley, Lisa 05/31/16 51013 380.00

54300 Contractual Services Ashley, Lisa - May 380.00

AT&T 05/31/16 51014 109.25

58100 Building Expenses:Telephones/Internet AT&T 109.25

Beth Barenklau 05/31/16 51015 19.00

42000 Fees & Charges Program Refund 19.00

VOID 05/31/16 51016 0.00

0.00

Kathy Edmier 05/31/16 51017 72.00

54400 Office Maint/Contractual Agree. #9002504653 873.91

Lauterbach & Amen, LLP 05/31/16 51019 1,762.00

54100 Business Services - Contract #16320 1,762.00

Mueller, Jay 05/31/16 51020 100.00

Northeast DuPage Special Recreation Association Check List Detail

MB Financial - Operating #4960 May 1, 2016 - May 31, 2016

(20)

Payee/Account # Account Description Description Check Date/

Amount Check Number

Check Amount Vendor Checks

54300 Contractual Services Mueller, Jay 100.00

Official Finders 05/31/16 51021 137.50

54300 Contractual Services #3383 - Pro Softball Refs 137.50

Paige Richards 05/31/16 51022 5.00

Pam Smith 05/31/16 51023 1,162.50

42000 Fees & Charges Program Refund 1,162.50

Park District Risk Management Agency 05/31/16 51024 13,532.93

51600 Payroll:Health Insurance Park District Risk Management Agency 13,532.93

Pitney Bowes Global Financial Services LLC 05/31/16 51025 478.44

54400 Office Maint/Contractual Agree. #3100241640 478.44

Ray Graham Association 05/31/16 51026 400.00

53600 Admissions & Facility Space Horseback Riding Fee 400.00

Rudig Trophies 05/31/16 51027 27.25

53500 Program Supplies #47988 - Pro Softball Plaques 27.25

TechPro, Inc. 05/31/16 51028 700.00

53900 Professional Consultants #236804 700.00

Warehouse Direct Workplace Solutions 05/31/16 51029 870.01

58500 Building Expenses:Facility Maintenance #142931 308.89

53300 Meeting Related Expenses #142931 49.03

53400 Office Supplies & Duplicating #142931 512.09

WDSRA 05/31/16 51030 33,670.00

51100 Payroll:Full Time Salaries Synergy 12,255.88

51400 Payroll:FICA & Medicare Synergy 1,447.81

51200 Payroll:Part Time Wages & Salaries Synergy 6,767.67

51600 Payroll:Health Insurance Synergy 1,851.85

51500 Payroll:Pension Plan Synergy 1,919.19

53500 Program Supplies Synergy 3,872.05

53650 Program Equipment Synergy 1,447.81

53600 Admissions & Facility Space Synergy 942.76

57100 Vehicle Expenses:Vehicle Fuel, Equip. & Tolls Synergy 1,111.11

58700 Synergy Expenses Synergy 2,053.87

Will Enterprises 05/31/16 51031 523.50

53650 Program Equipment #216110 240.00

53650 Program Equipment #216119 283.50

54400 Office Maint/Contractual Agree. Konica Minolta Business Solutions, Inc. - 302308754 290.17

AFLAC 05/11/16 051116 175.28

21200 Payroll Liabilities:Fringe Benefits (AFLAC) AFLAC 175.28

Mutual of Omaha 05/13/16 051316 223.11

21350 Payroll Liabilities:AD&D Insurance Mutual of Omaha 223.11

Paychex 05/25/16 052516 328.37

54000 Payroll Services - Contract #20639 328.37

WageWorks 05/17/16 5172016 116.00

21250 Payroll Liabilities:FSA Deduction WageWorks 116.00

BMO Harris P-Card 05/27/16 5272016 24,281.31

53100 Postage Expense BMO Harris P-Card 22.95

53300 Meeting Related Expenses BMO Harris P-Card 78.08

53400 Office Supplies & Duplicating BMO Harris P-Card 45.00

53500 Program Supplies

BMO Harris P-Card - Spring/Summer Program

Suupplies 11,286.74

53600 Admissions & Facility Space

BMO Harris P-Card - Spring/Summer Program

Admissions 5,963.28

53650 Program Equipment BMO Harris P-Card 83.97

53675 Fund Raising Expenses BMO Harris P-Card 2,857.07

55000 Public Relations BMO Harris P-Card - Constant Contact 42.50

55200 Subscription & Publication BMO Harris P-Card - SignUpGenius 24.99

56000 Continuing Education BMO Harris P-Card 774.00

56100 Professional Memberships BMO Harris P-Card - Grant Station 99.00

57100 Vehicle Expenses:Vehicle Fuel, Equip. & Tolls BMO Harris P-Card - Fuel & IPASS 1,210.22

57300 Vehicle Expenses:Van Repair & Parts BMO Harris P-Card 579.22

58100 Building Expenses:Telephones/Internet BMO Harris P-Card 260.32

58500 Building Expenses:Facility Maintenance BMO Harris P-Card 17.51

58850 Restricted Donation Expense

BMO Harris P-Card - Used for Donar Specified

Program 570.00

58910 Miscellaneous Expenses:Loss prevention BMO Harris P-Card - Van Training 20.00

58930 Miscellaneous Expenses:Director's Administ. Fund BMO Harris P-Card - Legislative Conference Expense 246.46 58940

Miscellaneous Expenses:Employee

Recognition/Relations BMO Harris P-Card - Staff Recognition 100.00

Check count = 47 Check List Total 92,779.91

(21)

NEDSRA PCard Detail Report Period Ending 05/27/2016

1 of 6

Date Merchant Description Account Amount

Account

Total Cardholder

05052016 USPS.COM CLICK66100611 Overnight Brochure Proof 53100 22.95 22.95 SUSAN J MARTELLOTTA

05242016 PANERA BREAD #601447 Lunch for Intern 53300 23.22 LISA BARRERA

05272016 STULGINS PARK BLVD TAV Lunch meeting with ppt and Mom 53300 24.50 LORI MILLER 05092016 LA HACIENDA DE LOS FER Meeting for Hispanic Group 53300 30.36 78.08 NORA SANDOVAL

04292016 TECHSOUP Microsoft Windows 53400 45.00 45.00 SUSAN J MARTELLOTTA

04282016 WM SUPERCENTER #5442 Program Supplies 53500 36.69 A MAGGIE GOODE

05042016 HOBBY-LOBBY #0174 Program Supplies 53500 41.95 A MAGGIE GOODE

05062016 STUDIO STYLE Program supplies 53500 75.50 A MAGGIE GOODE

05112016 AURELIOS PIZZA - ADDI EXCEL program supplies 53500 126.90 A MAGGIE GOODE

05122016 HOBBY-LOBBY #0197 Program supplies 53500 122.74 A MAGGIE GOODE

05122016 ADDISON CINEMAS-230QPS EXCEL program supplies 53500 115.77 A MAGGIE GOODE

05132016 JIMMY JOHNS - 1759 Program supplies 53500 46.02 A MAGGIE GOODE

05132016 CVS/PHARMACY #08693 Spring Formal supplies 53500 11.72 A MAGGIE GOODE

05182016 KAGG LOUNGE EXCEL program supplies 53500 14.00 A MAGGIE GOODE

05192016 NARDI S TOWER OF PIZZA EXCEL program supplies 53500 35.00 A MAGGIE GOODE

05202016 JEWEL #3294 Program supplies 53500 2.49 A MAGGIE GOODE

05202016 WM SUPERCENTER #5442 Program supplies 53500 63.06 A MAGGIE GOODE

05242016 TARGET 00010249 Program supplies 53500 30.23 A MAGGIE GOODE

05252016 HOBBY-LOBBY #0174 Program supplies 53500 43.95 A MAGGIE GOODE

05272016 AURELIOS PIZZA - ADDI EXCEL program supplies 53500 188.73 A MAGGIE GOODE

05272016 WM SUPERCENTER #5442 Program supplies 53500 47.13 A MAGGIE GOODE

04282016 Magic Neep Car00901785 Disney Supplies 53500 21.30 BETH CORSO

04282016 Mels Drive-In 01200088 Disney Supplies 53500 198.33 BETH CORSO

04282016 HARD ROCK ORLANDO R Disney Supplies 53500 282.36 BETH CORSO

04292016 TARGET 00019836 Disney Supplies 53500 46.49 BETH CORSO

04292016 ABC COMMISSARY Disney Supplies 53500 168.93 BETH CORSO

04292016 MICKEY S OF HOLLYWO Disney Supplies 53500 372.39 BETH CORSO

05062016 BAUDVILLE INC. Reach for Stars Award 53500 143.16 BETH CORSO

05062016 WAL-MART #5442 D89 Art Therapy 53500 29.16 BETH CORSO

05092016 Target Decorated Apparel Track Meet Athlete and Volunteer Shirts 53500 3,020.00 BETH CORSO

05092016 Target Decorated Apparel Track Meet Award Supplies 53500 851.34 BETH CORSO

05102016 BAUDVILLE INC. Reach for the Stars PPT Recognition 53500 85.90 BETH CORSO

05132016 BAUDVILLE INC. Reach for the Stars PPT Recognition 53500 65.90 BETH CORSO

05182016 TARGET 00008409 Fitness Fruit Friends & Fun supplies 53500 30.00 BETH CORSO

(22)

NEDSRA PCard Detail Report Period Ending 05/27/2016

2 of 6

Date Merchant Description Account Amount

Account

Total Cardholder

05272016 BUIKEMAS ACE HDWE D89 Art Therapy Supplies 53500 54.44 BETH CORSO

05062016 SKY ZONE ELMHURST Dinner for Teen Scene 53500 27.00 BRIAN DAVIS

05182016 WM SUPERCENTER #5442 Batteries for the S.O. Track Meet 53500 11.97 CARRIE HENRY 05112016 DESKTOP SUPPLIES.COM Program Supplies for Track Meet 53500 178.43 CATHY MARRON

04292016 WM SUPERCENTER #5442 TGIF Supplies 53500 15.63 COLLEEN CLINE

05132016 WAL-MART #5442 Teen Scene Supplies 53500 31.57 COLLEEN CLINE

05162016 HOLLYWOOD PALMS CINEMA Girls Day Out PPT Meals 53500 99.74 COLLEEN CLINE

05172016 SIS NAILS Girls Day Out PPT Supplies 53500 75.00 COLLEEN CLINE

05192016 MARIANO S FRES00085118 SO Track Meet Concession 53500 4.98 COLLEEN CLINE

05202016 AURELIOS PIZZA - ADDI Day Camp Supervisor Workshop 53500 40.60 COLLEEN CLINE

05202016 TARGET 00008938 SO Track Meet Supplies 53500 39.87 COLLEEN CLINE

05202016 GFS STORE #0200 SO Track Meet Supplies 53500 62.35 COLLEEN CLINE

05202016 PIZZA HUT #027851 Day Camp Supervisor Workshop 53500 141.69 COLLEEN CLINE

05242016 CULVERS OF ADDISON SO Track Meet Athlete/Volunteer Meals 53500 221.00 COLLEEN CLINE

05262016 AMAZON MKTPLACE PMTS Summer Day Camp Supplies 53500 32.94 COLLEEN CLINE

04282016 WAL-MART #5442 Cooking Class Supplies 53500 24.83 DEBBI PAWINSKI

05052016 WM SUPERCENTER #1898 Horseback Riding Snacks 53500 7.74 DEBBI PAWINSKI

05092016 UNCLE HARRY S OF WISCO SNL Supplies 53500 29.00 DEBBI PAWINSKI

05092016 AMADAS CAFE SNL PPT Meals 53500 125.74 DEBBI PAWINSKI

05162016 WM SUPERCENTER #5442 SNL Supplies 53500 80.20 DEBBI PAWINSKI

05162016 WAL-MART #5442 SNL Supplies 53500 54.20 DEBBI PAWINSKI

05202016 SAMSCLUB #6487 Vehicle Fuel 53500 33.39 DEBBI PAWINSKI

05262016 SAMS CLUB #6487 Vehicle Fuel 53500 54.34 DEBBI PAWINSKI

04282016 WM SUPERCENTER #5442 HMHB Supplies 53500 15.76 DONNA SEBOK

05272016 SAMSCLUB #6487 Vehicle Fuel 53500 42.13 FUEL NED 1

04292016 WINGSTOP 1006 Bowl Appetite Meals 53500 55.93 GERARD MORAN

05062016 STAV S KITCHEN Bowl Appetite Meals 53500 83.85 GERARD MORAN

05132016 AURELIOS PIZZA - ADDI Bowl Appetite Meals 53500 137.69 GERARD MORAN

05122016 2 TOOTS TRAIN WHISTLE Lunch for EXCEL 53500 26.06 LISA BARRERA

05202016 HOBBY-LOBBY #0174 Supplies for Track Meet 53500 102.64 LISA BARRERA

05242016 GFS STORE #0200 Supplies for Track Meet 53500 58.91 LISA BARRERA

05262016 WAL-MART #5442 Supplies for Inclusion Staff Training 53500 90.19 LISA BARRERA

04282016 WM SUPERCENTER #5442 TREC Supplies 53500 39.29 MATTHEW GORECKI

05032016 WM SUPERCENTER #5442 TREC Supplies 53500 34.26 MATTHEW GORECKI