Responsable de la información: Coordinación de Relaciones con Organismos Electorales.

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Edición 2014.

D.R. © Tribunal Electoral del Poder Judicial de la Federación. Carlota Armero núm. 5000, colonia CTM Culhuacán, CP 04480, delegación Coyoacán, México, DF. Teléfonos 5728-2300 y 5728-2400.

Responsable de la información:

Coordinación de Relaciones con Organismos Electorales. Edición:

Coordinación de Comunicación Social, tepjf. www.te.gob.mx

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PRESENTATION OF THE NEW VERSION

IMPROVEMENTS TO THE DESIGN,

FUNCTIONALITY AND CONTENT

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PRESENTATION OF THE NEW VERSION VOTA DATABASE

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PRESENTATION OF THE NEW VERSION

VOTA DATABASE. IMPROVEMENTS TO THE DESIGN, FUNCTIONALITY AND CONTENT

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IMPROVEMENTS TO THE DESIGN, FUNCTIONALITY AND CONTENT INTRODUCTION

The VOTA database was created in 2002 and contains a collection of electoral laws of over 50 countries that collaborate with the Venice Commission. This collection also reviews the studies and opinions prepared by the Commission, along with other documents in the field of elections. VOTA database has been updated in recent years in order to ensure better access and improve the content and design. This brochure summarizes the results of a joint effort by the Venice Commission and the Electoral Tribunal of the Federal Judiciary of Mexico (TEPJF) to improve the design and performance of the VOTA database. You may visit the new website on VOTA: http://www.vota.te.gob.mx.

PROJECT BACKGROUND OF THE VOTA DATABASE The first steps towards the joint administration of the VOTA database between the Venice Commission and the TEPJF dates back to November 2011. The objectives were to improve the design of the website, the inclusion of the three languages (Spanish, French and English), the update of the laws of the member countries, the improve-ment of the search engine and virtual interface, as well as to include the Mexican electoral laws according to the electoral-legal index of the VOTA database, and open-ing the possibility to expand it with legal documents from Latin America.

The previous version of the database included a systematic thesaurus that al-lowed the selection of documents or articles about a specific topic. The most important feature was a reference table through which links between articles or sections of a law or a document could be created, according to the categories of the thesaurus. Officers and staff members from the Directorate General of Information Systems and from the Coordination of Jurisprudence, Monitoring and Consultation assessed the performance of the thesaurus and suggested im-provements to its administration, maintenance and operation, through the imple-mentation of advanced technical and programming tools.

Two technical meetings took place in April 2012 between the representatives of the Secretariat of the Venice Commission and officials from various areas of the TEPJF. In September of 2013, a new image and development of the VOTA database website was presented by the TEPJF, this in conjunction with the Venice Commission, indexing criteria that must contain the documents brought to the platform search.

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PRESENTATION OF THE NEW VERSION VOTA DATABASE

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Given the complexity of the project, the TEPJF participated with staff from the Judicial and Electoral Training Center, the Coordination of Jurisprudence, Moni-toring and Consultation, the Coordination of Relations with Electoral Bodies, the Coordination of Information, Documentation and Transparency, and the Directorate General of Statistics and Jurisdictional Information.

Formerly, the Venice Commission and the TEPJF, decided to strengthen collabora-tion and efforts through the signing of an agreement in which they decided that the Secretariat of the Venice Commission would request all State members to up-date their legislation so that they can be incorporated into the VOTA database. Moreover, through the Electoral Tribunal of the Federal Judiciary, COROE will be responsible for the administration of content from Spanish speaking countries in Latin America, as well as to support the Venice Commission to update the rest of the documents.

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IMPROVEMENTS TO THE DESIGN, FUNCTIONALITY AND CONTENT UPDATES TO APRIL 2014

Based on the requests from the Secretariat of the Venice Commission and possible improvements to the site identified by the TEPJF, through the Coordination of Re-lations with Electoral Bodies (COROE) and the Directorate General of Information Systems (DGS), the following updates were implemented to the VOTA database:

• New visibility of a world map where all continents are perceptible. • The map is now interactive, and is colored depending on the status

belonging to the selected countries.

• A rearrangement was carried out from the previous version of the website, according to the country’s status in the Venice Commission. • In terms of updating the legislation, over thirty new documents re-garding Serbia, Moldova, Montenegro, Mexico, Armenia, Bosnia and Herzegovina, England, Netherlands and Brazil have been captured.

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PRESENTATION OF THE NEW VERSION VOTA DATABASE

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• During the Special Session of the Inter-American Union of Electoral Organizations held in Panama, on the 6th and 7th of November 2013,

the TEPJF presented and distributed a DVD on the VOTA database, where it summoned all electoral authorities present in the Americas to send their legislation to the Coordination of Relations with Elector-al Bodies. In addition, a follow-up article was published in the journElector-al Mundo Electoral. To date, the laws of the Latin American countries have not been received, but the TEPJF will follow up on this request within the framework of the VI Ibero-American Conference of Elector-al Justice, to be held in Mexico in August 2014.

• Integration of a new search category called Additional Information, which contains the documentation for general information relevant to all countries, such as the Guidelines of the Venice Commission, and the Electoral Code of Good Practice, among others.

• It has been considered as part of the website, a link to the webpage ODIHR represented by their logo on the homepage.

• The site is currently available in three languages: French, English and Spanish, including the search box, indexation list and countries. • Another of the aspects that has been updated and improved can be

seen in the search box, which identifies the searches based on differ-ent spellings: uppercase, lowercase and words with accdiffer-ents. • Considering the participation of Brazil and Portugal as State members,

Portuguese has been implemented in the language finders, and now foreseeing the eventual incorporation of documents in that language. • In the new version, translations and improvements in the detail of

searches are viewed in the end result, which are displayed only in the selected language, as well as in the titles and labels of the entire document.

• When opening the search page there are no results that are displayed above, this adjustment has been implemented.

• The Thesaurus has an index that currently unfolds its content more dynamically, and is available in the three languages: English, French and Spanish.

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IMPROVEMENTS TO THE DESIGN, FUNCTIONALITY AND CONTENT CONTACT FROM THE TEPJF Alberto Guevara Castro

Coordinator of Relations with Electoral Bodies

alberto.guevara@te.gob.mx

Nicole Klerian Rodríguez Head Chief of International Affairs

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Esta publicación se imprimió en abril de 2014 en la Coordinación de Comunicación Social

del Tribunal Electoral del Poder Judicial de la Federación, Carlota Armero núm. 5000,

colonia CTM Culhuacán, CP 04480, delegación Coyoacán, México, DF.

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