HANDS ON TRAINING ON
MICROSOFT PROJECT 2010
PREPARED BY:
EMEDYA MURNIWATY SAMSUDIN
SITI KHALIJAH YAMAN
HANDS ON TRAINING ON MICROSOFT
PROJECT 2010
Course Objective
a) To introduce Microsoft Project 2010 as a planning tool in project management. b) To deliver basic knowledge and skills in preparing project planning and
scheduling.
c) To produce project document for baseline planning.
Learning Outcome
At the end of this course, students will be able to
a) Understand the basic components in project planning which is the scope of work, time, risks and resources.
b) Able to produce baseline file for project planning using Microsoft Project c) Able to produce visual report (S-curve financial and physical) for project
INTRODUCTION
What is project planning?
• Project planning is the process of identifying all the
activities necessary to successfully complete the
project. It is also the process of determining the
workable work scheme to achieve project objectives.
What is project scheduling?
• Project scheduling is a process to identify sequence of
work or activities involve and determine realistic time
for each activities with start time and finish time.
INTRODUCTION
COST
QUALITY
PROJECT GOAL
PLAN
MO
N
IT
O
R
EVALUATE
R
EV
ISED/C
O
N
TR
O
L
PLANNING TOOL
• Microsoft Project/Primavera-planning tools
• Uses to do the planning and for project
monitoring and control
• Types of planning file:
– baseline
file (initial planning)
– tracking
file (Monitoring and control)
– new baseline
file/Schedule Updating (Revise
MSP 2010 FOR CONSTRUCTION
Creating the Baseline File
Steps
Open New File-set the Project Information (New project: Reset the Project
Start Date according to Contract Start Date.
Set The Working Schedule (Working Time/Holidays)
Create the Working List according to WBS List
indent and out dent sub activities accordingly
Identify activities which requires different types of payment (initial cost, prorated, recurring cost, on completion)
WBS codes
Create The Relationship/Link (Predecessor Or Successor) for subtask.
Assign Durations (3
rdParty Job Create As Milestone, Duration=0)
Effort Driven Scheduling Activity Duration Estimate
MSP 2010 FOR CONSTRUCTION
Assign fixed cost for sub activities
Set Project as Baseline File
Creating the Financial S-Curve
Creating the physical S-curve
Project Information
• Project Title: Construction of Dream House at
Parit Raja
• Project Start Date: 1
st
March 2013
• Project Finish Date : 1
st
Sept 2013
• Project Duration: 6 months
• Contract Sum: RM 200,000.00
• Working Calendar: Sunday is non-working day
• Holiday: State and Federal
WBS List
Bungalow in Parit Raja • Project Start
• Preliminaries
– Performance Bond/Insurance – Establish and Removal of Site
Office
– Progress Report
• Land Acquisition • Earthwork
– Site Clearing
– Excavation , Backfilling and Leveling • Piling Work • Building Work – Structure Sub Structure Super Structure Roof Trusses - Architecture Wall Floor Finishes Painting Internal external - M&E Electrical Wiring
Switches and Sockets Plumbing
Piping
Sanitary Fixtures • Infrastructure
- Road and drainage
- TNB and Water Meter Supply • Testing and Commissioning
OPEN NEW PROJECT
SET THE START DATE
SET THE WORKING SECHEDULE
1. Exceptions (Public Holidays)
SET THE WORKING SECHEDULE
Project>Change Working Time>Work Week>Details> Choose Saturday and Set Day(s) to specific working times> type the time using “clock” format>ok!
Create the WBS List
Task>Choose Task in Column>Indent/Outdent
• Id no 1 (Project name)
• Id no 2 (Project
Start-critical milestone)
• Final Id (Project
Finish-critical milestone)
Adjusting WBS Level
• List all task and
subtask
(indent/outdent
according to its level)
• All authority and 3
rdparty job create as
milestone
(duration=0)
• Set the task mode as
auto schedule
WBS Level/System Coding
Insert Column>Scroll for WBS
• WBS Level 1
(project name)
• WBS level 2
(activities)
• WBS level 3
(sub-activities)
• WBS level 4 (Work
Tasks)
• WBS level 5 (Sub
Work Tasks)
• And So on..
Project Scope Planning
I) Task/Activity
Individual work that defines a piece of work that is
necessary to complete a project
Clearly define the work that needs to be accomplished
Has a START and FINISH date
Duration> “0 days”
Contains 4M (Money, Manpower, Material and
Machinery)
Project Scope Planning
II) Milestones
Special event/Major event/significant point in
the project that the planner want/need to
monitor.
Every project has at least 2 milestone (START &
FINISH)
Duration = 0 days (takes no time and show as
date only).
Use no resources (4M=0)
Project Scope Planning
III) External Dependency Milestone
Task that have work but done by third parties
Contractors do not know the scope of this
work and when the date of completion.
Should be shown in the work program of the
main contractor for the purpose of the
application of EOT.
Project Scope Planning/Milestones
• Project Start (0
days)
• Land acquisition
(0days)
• TNB and Water
Meter Supply
(0days)
• Project Finish
(0days)
Recurring Task
Highlight Task to recurrent>Task Ribbon>Scroll Task Symbol>Recurring Task
Recurring Task is the task that occur at a fixed frequency and continuously
RECURRING TASK
• Recurring is
task that occur
at a fixed
frequency and
continuously
• e.g: weekly staff
meetings,
quarterly
reports or
monthly budget
review.
• Enables you to
create the
meeting task
once and assign
a frequency and
timing to it.
Retype the task name
Decide duration allocated for the preparation of the document Choose frequency of the recurrent Decide reporting date in the calendar Set the range
in between the contract
period (project start
date) Set the range in between
the contract period (finish
Activity Sequencing
How to decide?
Experience
Method Statements Drawings
Detail Bill of Quantity (BQ)
How to show the relationship/link for every task/activity?
Predecessor-Activity before Successor-Activity after
4 Types of relationship in CPM Network Finish to Start (FS)
Finish to Finish (FF) Start to Finish (SF) Start to Start (SS)
ASSIGN THE DURATION-Experience
• Using Experience • Parametric Estimation
D=Q/PR
ASSIGN THE DURATION-Parametric
Estimation
Resource Allocation Quantity Risk Consideration Duration Estimates
Building Works
Earthwork Earthwork team [1] 10,000m3 +10% 11 days
Structural Works Structural Team [2] 2000m3 Testing +7 days 17 days
Architectural Works
Architectural Team [2] 3,000m2 Delivery + 5 days 20 days
M&E Works M&E Team [2] 400nos Procurement + 5 days
25 days
Resource available (gang) Production rate
Earthwork Team [1] 1000m3/day/gang
Structure Team [2] 100m3/day/gang
Architecture Team [2] 100m2/day/gang
M&E Team [2] 10nos/day/gang
Value of Work
Work Value (RM)
Preliminaries
Performance Bond/Insurance 10,000 Establish and Removal of Site Office 10,000 Progress Report 3,000 Earthwork 10,000 Piling 12,000 Building Work Sub Structure 25,000 Super Structure 30,000 Roofing 7,000 Architecture Wall 28,000 Floor 20,000 Painting 5,000 M&E Electrical 15,000 Plumbing 15,000
Road and Drainage 10,000
INSERTING THE COST
View>Table>Cost
Insert all cost to specific task in Fixed Cost Column Payment Method, choose Start, Prorated or End
INSERTING THE COST
Total Cost Must Equal to Contract
SET BASELINE FILE
Project>Set Baseline>Set Baseline
Cost Calculated (Baseline) must equal to Total
Visual Reporting: S-Curve (Financial)
Visual Reporting: S-Curve (Financial)
Financial S-Curve
0 50000 100000 150000 200000 250000 0 2000 4000 6000 8000 10000 12000 14000Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16 Week 17 Week 18 Week 19 Week 20 Week 21 Week 22 Week 23 Week 24 Week 25 Week 26 Week 27 Week 28 Week 29 Week 30 Week 31 Week 32 Week 33 Week 34 Week 35 Week 36 Week 37
Q1 Q2 Q3 2013 C u m u la ti ve C o st C o st
Cash Flow Report
Visual Reporting: S-Curve (Physical)
View>Tasks>Tracking Set % Complete for id no 1 as 100%Visual Reporting: S-Curve (Physical)
View>Task Usage>Detail Styles>insert the Percent Complete and Cumulative Percent Complete > ok!
