MEMORANDUM
DALLAS COUNTY COMMUNITY COLLEGE DISTRICT Purchasing Department
Telephone (972) 860-4004
TO: Bob Brown
Vice Chancellor of Business Affairs DATE: February 16, 2006
FROM: Philip Todd
SUBJECT: Consideration of Bids
Board Meeting of March 7, 2006
The consideration of bids agenda includes four items. The recommendations consist of one routine purchase, two price agreements and one authorization to award
contracts for a digital radiography system at Cedar Valley College.
In the opinion of the evaluators, the companies recommended to receive awards are competent and qualified to provide the specified goods or services.
I am not aware of anyone planning to contest any of the recommendations.
The monthly M/WBE participation reports for consideration of bids and professional services pools are attached.
CONSIDERATION OF BIDS
Bid No. Title and Vendor(s) Location Amount
11057 Elevator Maintenance D-W (5-yr. estimate)
EMR, Inc. $650,000
11060 Mobile Folding Stages & Accessories MVC
Sico America, Inc. $29,582.15
--- Software and License for Nursing Program
BHC, ECC, NLC
(30-mo. estimate)
MEDS Publishing $214,000
--- Authorization to Award Contracts for Digital Radiography System
CVC
RESOURCE: Philip Todd
Director of Purchasing (972) 860-4004
Board Meeting 03/07/2006
TO: The Board of Trustees
FROM: Administrative Purchasing Committee
SUBJECT: RECOMMENDATION FOR AWARD – BID NO. 11057 ELEVATOR MAINTENANCE
PRICE AGREEMENT, DISTRICT-WIDE MAY 1, 2006 THROUGH APRIL 30, 2011
RESPONSE: Of seven prospective bidders who attended the mandatory prebid meeting for this advertised bid, seven bids were received.
COMPARISION OF BIDS:
total/month, all sites
EMR, Inc. $10,006
Texas Independent Elevator Company $10,725
AVL Elevator Company $11,310
A&F Elevator $11,985
Kone, Inc. $12,841
United Elevator Services $13,405
Thyssen Krupp Elevator $4,265*
*quote for 3 sites only; all other bidders quoted all eleven sites RECOMMENDATION FOR AWARD:
EMR, INC. (5-year estimate)
$650,000 LOW BIDDER
COMMENTS: This award includes routine monthly maintenance services for five years for 68 elevators and five wheel chair lifts at 11 locations across the District, plus four escalators at the UCD.
The total estimated cost shown is based on fixed monthly charges for each location plus approximately $50,000 for unscheduled services which may be required beyond those specified in the bid; not included are rate changes resulting from adjustments in the specified work
relating to the construction of new buildings anticipated within the term of this agreement.
mutually agreed on a case-by-case basis. Labor rates for unscheduled work will be as stated in the contract. The contractor's rates may be increased or decreased annually by the percentage of change in commodity pricing published by the U.S. Department of Labor. Administration further recommends the director of purchasing be authorized to execute contracts for this project.
FUNDING: Funds are budgeted in service contracts-custodial account #23903 for various divisions.
Board Meeting 03/07/2006
TO: The Board of Trustees
FROM: Administrative Purchasing Committee
SUBJECT: RECOMMENDATION FOR AWARD – BID NO. 11060 MOBILE FOLDING STAGES AND ACCESSORIES MOUNTAIN VIEW COLLEGE
RESPONSE: Requests for bids were sent to six companies, and one bid was received. RECOMMENDATION FOR AWARD:
SICO AMERICA, INC. $29,582.15
ONLY BID
COMMENTS: This award is for 32 3' x 8' folding stages to replace existing units which are 35 years old, unstable and beyond repair. These portable steel units will be used to create elevated staging of various heights as needed for campus activities such as musical, dance and theatrical presentations. They will also be used to provide tiers for temporary seating at student events such as fashion shows, club events, guest speakers, etc.
Award to a single bidder is recommended as this is the second bid for these portable stage units and only one response was received each time. Administration further recommends the director of purchasing be
authorized to execute contracts for this project.
FUNDING: Funds are budgeted in minor equipment account #26101 in division #11-06-403035.
TO: The Board of Trustees
FROM: Administrative Purchasing Committee
SUBJECT: RECOMMENDATION TO AMEND AWARD FOR
SOFTWARE AND LICENSE FOR NURSING PROGRAM
PRICE AGREEMENT, BROOKHAVEN, EL CENTRO AND NORTH LAKE COLLEGES
MARCH 8, 2006 THROUGH AUGUST 31, 2008 BACKGROUND:
On March 1, 2005, the Board approved a recommendation to acquire site licenses from MEDS Publishing to be used by the nursing program at El Centro through August 31, 2006.
RECOMMENDATION FOR AWARD:
MEDICAL EDUCATION (30-month estimate)
DEVELOPMENT SERVICES $214,000
dba MEDS PUBLISHING
SOLE SOURCE
COMMENTS: This recommendation is to amend the current contract term for site licenses and associated software for El Centro College and to add Brookhaven and North Lake Colleges to the agreement. The software provides nursing students with a review of the National Council
Licensure Examination (NCLEX), which they are required to complete prior to beginning practice as entry-level nurses. Students will pay for the test upon enrollment and will take a test at the end of each semester for a cost of $71 per test.
Administration further recommends the director of purchasing be authorized to execute contracts for this project.
FUNDING: Funds are budgeted in special nursing testing software account #86900 in health occupation division #24-05-939350; and nursing testing fees division #24-07-939672 and #24-02-939672.
Board Meeting 03/07/2006
TO: The Board of Trustees
FROM: Administrative Purchasing Committee
SUBJECT: RECOMMENDATION FOR AUTHORIZATION TO AWARD CONTRACTS FOR DIGITAL RADIOGRAPHY SYSTEM CEDAR VALLEY COLLEGE
BACKGROUND:
At the January 10, 2006 meeting, the Board awarded advertised sealed competitive bid number 11065 to Sound Technologies to provide a digital radiography system for $50,650. After receiving the order for the equipment, the company informed us that the specified system had been discontinued and is no longer available. New specifications for the equipment are being developed and new advertised bids for the
equipment will be solicited. The digital radiography system is for use in the veterinary technology lab program. The system allows for the direct capture of radiology images to a computerized imaging system.
RECOMMENDATION:
The equipment purchase is to be made from grant funds that must be encumbered by April 1, 2006. If the funds are not encumbered by the deadline, grant funding will be lost. To avoid the loss of funding, administration recommends that the chancellor or vice chancellor of business affairs be authorized to approve recommendations to award a contract for the equipment. Administration further recommends, subject to approval by the chancellor or vice chancellor of business affairs, that the director of purchasing be authorized to execute a contract for the equipment. Notice of contract award will be included in the informative reports section of the May 2006 Board agenda.
FUNDING: Funds are budgeted in capital equipment account #27401 in division #13-03-535060.
