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FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE MINUTES OF BOARD OF TRUSTEES

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FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE

MINUTES OF BOARD OF TRUSTEES

January 17, 2012

Held in the Board Room of the Tony Rand Student Center at 12:45 p.m. Members Attending

Mr. William S. Wellons, Jr., Dr. Dallas M. Freeman, Mrs. Sheryl J. Lewis, Dr. Breeden Blackwell, Mr. Ronald C. Crosby, Jr., Mr. Charles J. Harrell, Dr. Marye J. Jeffries, Mr. Charles E. Koonce, Mr. John M. Lennon, Mr. David McCune, Mrs. Susie S. Pugh and Student Government President Bryan Hill

FTCC Personnel Present

President J. Larry Keen, Vice President for Academic and Student Services Barbara Tansey, Vice President for Business and Finance Betty Smith, Vice President for Legal Services and Risk Management David Sullivan, Vice President for Administrative Services Joe Levister, Vice President for Learning Technologies Bob Ervin, Vice President for Human Resources and Institutional Effectiveness/Assessment Carl Mitchell, Vice President for Institutional Advancement Brent Michaels, and Administrative Assistant to the President Betty Shackelford

Members Absent

Mrs. Esther R. Thompson Call to Order

The meeting was called to order by Board Chair William Wellons. Recognition of Guests

Mr. Wellons recognized all guests and welcomed them to the meeting. Guests: Dean of Academics of Special Warfare Center and School (SWCS) at Fort Bragg David Brand, LSV Architect Chris Frank, FTCC Director of Military Programs Richard Rice

Ethics Awareness and Conflict of Interest Statement

Mr. Wellons read the Ethics Awareness and Conflict of Interest Reminder. Due to a potential conflict of interest, Mr. David McCune will not participate in the discussion or voting on the Approval of Designer for Roofing Renovations (Building and Grounds Committee agenda item).

November 21, 2011 Meeting

On a motion by Dr. Blackwell and seconded by Mr. Koonce, the minutes of the November 21, 2011 meeting were unanimously approved.

COMMITTEE REPORTS

Finance Committee The Finance Committee met at 10:30 a.m. prior to this meeting. Mr. John Lennon, Chairman, presented the report to the Board.

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Approval of State Budget Revisions State Budget Revision S12-15 allocates the State Level Assessment Training (formerly CASAS) funding for 2011-2012. Budget Revision S12-16 moves state equipment funds to the General Classroom Building Project #1585. Budget Revision S12-17 is a mandatory budget call-back due to NCCCS tuition receipts shortfall. Budget Revision S12-18 moves budget from Basic Skills salaries to Basic Skills equipment. Mr. Lennon reported that the Finance Committee recommends approval of State Budget Revisions S12-15, S12-16, S12-17. and S12-18.

Dr. Blackwell moved to approve State Budget Revisions S12-15, S12-16, S12-17, and S12-18. The motion was seconded by Mr. Harrell and unanimously approved by the Board.

Revision of Academic Procedures Manual Section III-4.2 Tuition/Fee Waivers Effective Spring Semester 2011-2012 The revision reflects the name change of the program from Huskins to Career and College Promise. Mr. Lennon reported that the Finance Committee recommends approval of the revision to the Academic Procedures Manual Section III-4.2 Tuition/Fee Waivers effective Spring Semester 2011-2012

Dr. Blackwell moved to approve the revision to the Academic Procedures Manual Section III-4.2 Tuition/Fee Waivers effective Spring Semester 2011-2012. The motion was seconded by Mrs. Lewis and unanimously approved by the Board. (See Attachment A for copy of revised policy)

Building and Grounds Committee The Building and Grounds Committee met at 10:45 a.m. prior to this meeting. Mr. David McCune, Chairman, presented the report to the Board.

Update on the General Classroom Building Revised completion date is January 22, 2012. Classes are projected to start in the facility on March 8, 2012.

Update on Performance Contracting Applications for a performance contract were submitted to the State Energy Office on November 16, 2011. Request for Proposal is under review by the College. The College will provide Request for Proposal to State Energy Office for release to approved vendors upon completion of review. College will provide notice to local newspaper to advertise when State Energy Office authorizes. Update on Student Center Renovation Student Center will be renovated when the bookstore and security offices move to the General Classroom Building. H-H Architecture (Raleigh, NC) was selected for the renovation project. Renovation is projected to be completed December 2014.

Approval of Designer for Roofing Renovations Board granted approval to solicit Letters of Intent/Interest from designers for the YMCA, Library, and Neill Currie roofing projects at the September 19, 2011 meeting. Twenty-five (25) designers responded. Administration recommends Fleming and Associates (Fayetteville, NC) as the designer for the roofing projects.

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Due to a potential conflict of interest, Mr. David McCune did not participate in the discussion or voting of Approval of Designer for Roofing Renovations.

Mr. McCune reported that the Building and Grounds Committee recommends Fleming and Associates as the designer for these roofing projects. On a motion by Mr. Lennon and seconded by Mrs. Lewis, the Board unanimously approved Fleming and Associates (Fayetteville, NC) as the designer for these roofing projects.

Approval of Resolution for Sanford Cain, Director of Facility Services Mr. McCune reported that the Building and Committee recommends approval of the Resolution to honor the service and dedication of Mr. Sanford Cain.

On a motion by Mr. Harrell and seconded by Mr. Koonce, the Board unanimously approved the Resolution for Mr. Sanford Cain, Director of Facility Services. Mr. Cain is retiring February 1, 2012. (See Attachment B for a copy of the Resolution)

Curriculum Committee The Curriculum Committee met at 11:00 a.m. prior to this meeting. Mrs. Susie Pugh, Chairwoman, presented the report to the Board.

Approval to Terminate Curriculum Program Associate in Applied Science Degree in Business Administration – Electronic Commerce (A25121) Mrs. Pugh reported that the Curriculum Committee recommends approval to terminate an Associate in Applied Science Degree in Business Administration – Electronic Commerce (A25121) due to low enrollment and to reduce curriculum budget cost.

On a motion by Mrs. Lewis and seconded by Mr. Crosby, the Board unanimously granted approval to terminate the curriculum program Associate in Applied Science Degree in Business Administration – Electronic Commerce (A25121).

Information on Academic and Student Services Dr. Tansey reviewed data on graduation rates retrieved from the National Center for Education Statistics at the Curriculum Committee prior to this meeting.

Planning Committee The Planning committee met at 11:15 a.m. prior to this meeting. Mr. Charles Koonce, Chairman, presented the report to the Board.

Notification of the Strategic Planning Cycle for 2012 – 2017 Mr. Koonce reported that the College’s Strategic Planning Cycle for 2012-2017 began in November 2011. Review of the FTCC Mission Statement, Purpose Statement, Institutional Goals, Core Competencies, and Planning Assumptions Mr. Koonce reported that each Trustee received a copy of the FTCC Mission Statement, Purpose Statement, Institutional Goals, Core Competencies, and Planning Assumptions to review. Any recommendations/suggestions should be sent to Betty Shackelford by February 7, 2012.

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Human Resources Committee The Human Resources Committee met at 11:30 a.m. prior to this meeting. Mr. Ronald Crosby, Chairman, presented the report to the Board. 2010-2011 Job Placement Report Mr. Mitchell presented the 2010-2011 Job Placement report to Trustees at the Human Resources Committee prior to this meeting. He reported that the job placement rate for 2011 was 81%. He reported that 703 of the 1139 graduates were available for employment and actively seeking employment. Of the 703 seeking employment, 572 were working within six months of graduation. One hundred seventy (170) graduates were continuing their education. The average salary was $33,441.

Special Trustee’s Business

ACCT Community College National Legislative Summit – February 13 – 16, 2012 – Marriott Wardman Park Hotel, Washington, D.C.

President’s Report

Next Board Meeting – MONDAY, FEBRUARY 20, 2012

See Written Report Dr. Keen referred to the report dated January 17, 2012. He reported that (1) Spring Semester 16-week classes began January 9. Headcount is up 7% and FTE is up 8%. (2) The Spring College Assembly was held on January 6 with guest speaker Dr. Sanford (Sandy) Shugart, President of Valencia Community College in Orlando, Florida. (3) FTCC received a $17,604 grant from Cumberland Community Foundation for the Speech-Language Pathology Assistant program. The grant will be used to deploy Speech-Language Pathology Assistant students to conduct screenings for 650 at-risk pre-Kindergarteners across Cumberland County over a one-year period. (4) FTCC was awarded a $7,500 grant from the Walmart Foundation as part of the Give An Hour/Community Blueprint Initiative. The grant will be used to host the Summer STEM Youth Academy at Spring Lake. (5) FTCC received final confirmation of its reaffirmation of accreditation in December at the annual meeting of the Southern Association of Colleges and Schools’ Commission on Colleges in Orlando, Florida. (6) Dr. Barbara Tansey has been invited to serve on a Special Committee for Houston Community College. The visit will require international travel to review the partnership between Houston Community College and the Saigon Institute of Technology in Ho Chi Minh City, Vietnam tentatively scheduled for March 31 – April 6. (7) Dr. Keen attended the Chamber’s Economic Development Public Information meeting with Garner Economics, LLC on January 9 and attended the Chamber’s Strategic Planning Session with Garner Economics LLC on January 10. (8) Attended Strategic Conversations in School Innovation on January 11.

Focus: Fort Bragg – Education, Training and Services. Mr. Richard Rice, Director of Military Programs presented the report to the Board. His report included the following:

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Continuing Education services Curriculum programs

Estimated FTE

New Programs being offered Organizations Served

Recognition

Dr. David Brand, Dean of Academics of Special Warfare Center and School (SWCS) expressed appreciation to the college for the services and education/training offered to the soldiers and their dependents.

Adjournment The meeting was adjourned at 1:40 p.m.

_______________________________ Mr. William S. Wellons, Jr., Chairman

________________________________ Mrs. Sheryl J. Lewis, Secretary

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ATTACHMENT A

ACADEMIC PROCEDURES MANUAL III-4.2 Tuition/Fee Waivers

(1) Senior citizens, age 65 or over and who are legal residents of North Carolina, may waive:

a. Up to 6 credit hours of credit instruction per semester; the student activity fee, technology fee, and campus access, parking and Security (CAPS) fee will be charged when total credit hours per semester exceeds 6 credit hours.

b. One course of non-credit instruction per semester.

(2) High school students enrolled in a community college curriculum course under the Career and College Promise program are exempt from tuition.

High school students in the Career and College Promise program are also exempt from the technology fee and CAPS fee. In addition, high school students in these programs are exempt from the activity fee when the course location is the high school. The activity fee is paid by Cumberland County Schools when the student attends high school in the public school system. Private and home school students pay the activity fee under the Career and College Promise program.

(3) When an employer, other than the armed services, pays tuition for an employee to attend a community college and when the employee works at a North Carolina business location, the employer is charged the in-state tuition rate.

(4) Certain out-of-state students who are members of families that were transferred to this state by businesses, industries, or civilian families transferred by the military, for employment may be eligible for tuition payment at the in-state rate.

(5) Out-of-state service members and their dependents stationed at a North Carolina base are eligible to be charged the in-state tuition rate. The waiver is for the academic year. Continuing students may re-apply each fall term.

(6) Members of the armed forces that register through the GoArmyEd website are exempt from the activity fee, technology fee, and CAPS fee based on the agreement between the College and contractual agency.

(7) Students enrolled in Internet courses only (taking no traditional face-to-face courses) may request a waiver of the student activity fee.

(8) Volunteer fireman, local fire department personnel, volunteer rescue and lifesaving department personnel, local rescue and lifesaving department personnel, local law enforcement officers enrolled in training course are exempt from tuition and registration fees.

(9) Students enrolled in Health and Human Services Development programs are exempt from continuing education registration fees.

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(10) Elementary and secondary school employees enrolled in courses in first aid or cardiopulmonary resuscitation (CPR) are exempt from continuing education registration fees.

(11) Law enforcement officers employed by a municipal, county, state, or federal law enforcement agency and trainees that are sponsored by a state, county, or municipal law enforcement agency taking state-mandated Basic Law Enforcement Training Programs are exempt from tuition.

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ATTACHMENT B

R E S O L U T I O N

To honor the service and dedication to Fayetteville Technical Community College

on the occasion of the retirement of S

SANANFFOORRDD CC..CCAAIINN

WHEREAS, a key priority for Fayetteville Technical Community College is the hiring and retention of qualified, conscientious, and motivated employees, and

WHEREAS, one element of pursuing this priority is communicating to employees who have demonstrated exemplary performance that their service to Fayetteville Technical Community College is valued and appreciated, and

WHEREAS, one appropriate opportunity to engage in such communication is at the time of an employee’s retirement, and

WHEREAS, Sanford C. Cain began his employment with Fayetteville Technical Community College on September 1, 1979, and announced his plans to retire with an effective date of February 1, 2012, and

WHEREAS, in his role as Director of Facility Services and in previous roles which began as Facilities Engineer, Sanford C. Cain positively impacted the lives of students and employees by ensuring that safety from the perspective of building and grounds was always paramount, that buildings were constructed in accordance with complex specifications and engineering designs, that construction schedules were closely adhered to, that budgets were properly managed, and that volumes of miscellaneous questions from the staff pertaining to buildings, grounds, and fixtures were properly and professionally addressed,

NOW, THEREFORE, BE IT RESOLVED that as a result of the professionalism and

dedication demonstrated by Sanford C. Cain, Fayetteville Technical Community College wishes to thank and honor Sanford C. Cain and acknowledge his many significant and valuable contributions which have occurred for more than thirty-two years through his service to Fayetteville Technical Community College. As this special occasion is marked, may the past years of service given by Sanford C. Cain serve as stepping stones of strength and joy for the years that lie ahead.

Adopted this 17th day of January, 2012.

__________________________________ ________________________________ J. Larry Keen, President William S. Wellons Jr., Board Chair

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