Personal Videoconferencing: Using the Video Window (PC or Mac)

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Personal Videoconferencing:

Using the Video Window (PC or Mac)

When you use Personal Videoconferencing with a PC or Mac personal computer,

the video call occurs within a window separate from the OTNhub web page.

Clicking within the video window shows a toolbar that contains control buttons.

Some buttons allow you to toggle between actions and others have drop-down

arrows that offer more options.

1 Video Window Toolbar and Its Controls

The videoconference window opens with the same layout as was used for your last videoconference. If this is your first video call, the window opens in picture-in-picture mode (Figure 1) – with the other caller in the main screen and your image as a thumbnail in the lower right corner.

You can re-size the screen and change the display mode to create a layout that works best for you. (If you re-size it to a smaller size, you can drag your mouse over the user’s video and pan to see a larger area than what’s displayed in the window.)

Figure 1: Video window with picture-in-picture

and toolbar

Audio/Visual Controls

Speaker volume - up/down & mute You’ve muted your speakers. Microphone volume - up/down & mute

You’ve muted your microphone. Privacy (turn camera off/on)

You’ve put yourself in privacy mode. (You see/hear others but they cannot see you.) Self-View & Picture-in-Picture (PIP)

Turn on/off self-view (the ability to see yourself and Picture-in-Picture). Use the self-view or PIP feature to see what you are broadcasting to other sites. For example, to ensure that there are no background distractions or privacy issues. Configuration End Call Duration of call Participants Show/hide

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Use the Self-View button to toggle between three

modes for the way you see your own image: picture-in-picture, equal size with other callers, or not in view.

1. Initially, your video feed appears as a thumbnail

image in the lower right corner of the screen (Figure 3).

2. To include yourself in the screen layout with

the same size as the other meeting participant (Figure 4), click the Self-View button a second

time.

3. To remove your image from the layout and view

only the other meeting participant (Figure 5), click the Self-View button a third time.

Note: If the video images do not display the names of the participants, you can turn them on. i. Open the Configuration panel.

ii. Select the Options tab.

iii. Select the Display - Show Participant Names

radio button. (See Options on page 13.)

Figure 2: Self-View control on toolbar

Figure 3: Self-view picture-in-picture

Figure 4: Self-view equal-sized images

Figure 5: Self-view off

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Use the Speaker controls to mute/unmute or adjust the volume of the sound you’re hearing. 1. To mute the sound, click the Speaker button. The Speaker button turns

red when the sound is muted.

2. To unmute the sound click the button again. The Speaker button is green

when the sound is not muted.

3. To adjust the volume, click the Speaker drop-down arrow and drag the

slider up or down.

Figure 6: Speaker control on toolbar

Volume adjustment slider

Figure 7: Microphone control on toolbar

Use the Microphone controls to mute/unmute or adjust the volume of the sound

you’re broadcasting.

1. To mute the sound, click the Microphone button. 2. To unmute the sound, click the Microphone button again. 3. To adjust the volume, click the Microphone drop-down arrow

and drag the slider up or down. Muted Modes

You can unmute yourself.

The Microphone button turns red and a red line appears over the microphone

icon when you mute yourself or the videoconference host has muted you. You cannot unmute yourself while in the videoconference.

When the videoconference host mutes you, the Microphone button turns red

and also appears “greyed-out”.

Microphone adjustment slider

3 Speaker Volume

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Figure 8: Privacy control on toolbar

Use the Privacy button to toggle between privacy mode and video-broadcasting mode.

When in privacy mode:

• Your video broadcast is turned off.

• You remain in the videoconference and can see and hear other participants, but they cannot see you.

• If you are sharing a document, it will continue to be visible.

1. To stop broadcasting your video (i.e., privacy mode), click the Privacy button. 2. To resume broadcasting your video, click the Privacy button again.

Privacy Modes

You can turn your camera back on yourself.

• The Privacy button turns red with a slash when you put yourself in privacy

mode or the videoconference host has put you in privacy mode.

You cannot turn your camera back on yourself while in the videoconference.

• When the videoconference host puts you in privacy mode, the Privacy button

turns red with a slash and also appears “greyed-out”.

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Figure 9: Layout control on toolbar

Figure 10: Equal-sized layout with 4 users Figure 11: Preferred layout with 4 users Note: If you schedule a multi-point videoconference using Ncompass,

the video layout is set during the scheduling process and you cannot change it. For point-to-point screen layout options, use the Self-View control.

For non-clinical events, you can set up a multi-point (group) call through the Send Invite feature. Use the screen Layout controls to change how many participants appear on your screen and to

toggle between ‘Preferred’ layout and your customized layout.

A single video conference can host up to 20 participants; however, the maximum number of parties that can be displayed at the same time is eight (based on voice activity — the participants who have spoken most recently). Each participant can control their own personal layout.

1. To override the default layout and choose a lower number, click the Layout menu arrow and

select a number in the list.

2. To switch to Preferred mode (where the person who is speaking appears in the largest image

pane), click on the Layout icon itself.

Preferred mode has the following properties:

• The participant shown in the largest image pane changes as the speaker changes.

• It is automatically activated when a third party shares an application.

• You can stretch and re-size the video window to change the size and presentation of the layout.

Layout menu

Screen layout notes

• In a multi-point call, the maximum number of displayed participants might be lower than 8 (even if there are more than 8 remote participants). For example, if the computer specifications or the available network bandwidth are not sufficient.

• The number of displayed screens can total up to 10 if you are using Self-View and also viewing a

shared document.

• Remember, you have the option to view your own video feed as a thumbnail picture-in-picture, or the same size as other participants, or not at all. (See Self View on page 3.)

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Figure 12: Full Screen control on toolbar

Figure 13: Standard-sized window with 4 users

Figure 14: Full screen with 4 users

Figure 15: Manual

resizing Use the Full Screen button to toggle between full-screen mode

and restoring the window to its previous size. Mac users will see the application maximized.

1. To use your entire screen, click inside the video image to view

the toolbar and then click the Full Screen button ( ). The video window expands to cover the entire screen.

2. To restore the window to its previous size, click inside the

video image to view the toolbar and then click the

Full Screen button ( ).

The video window contracts to a its smaller size.

3. When the video window is a smaller size, to manually change

the size of the screen, use the cursor to click and drag the video window’s:

• bottom-right corner or

• bottom edge or

• right edge.

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Figure 16: Share controls on toolbar

Figure 17: Share button with menu

Use the Share controls to select an open application on your computer

and share it with other participants in the videoconference.

1. To select an application to share, click inside the video image

to view the toolbar and then click the Share button and select an

item from the list (Figure 17).

2. To share everything on your computer screen (if you want everyone

to see all of your open windows), select the ‘Display’ entry from the

list. (Note: This works only with Windows operating systems.)

When you are sharing, the Share button appears green ( ). When you first share an application or screen, the participant video shrinks to enable you to view the shared application. You can re-size the window as desired.

3. To view your own shared application, click the Toggle drop-down

arrow ( ) and choose your name from the list. If later, you choose not to view your shared application, click the Toggle

drop-down arrow and select ‘None’.

4. To view the shared application in a separate window (undock it),

double-click the contents of the application panel (Figure 18).

5. To place the shared application back in the videoconference

window (dock it), double-click the contents of the application window (Figure 19).

To more easily view shared content:

• Set your layout to ‘Preferred’ mode. The share appears in the largest panel. (See Screen Layouts - step #2 on page 6).

Figure 18: Undocked shared application

Figure 19: Docked shared application - preferred

layout

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Figure 20: Toggle controls on toolbar

Figure 21: Toggle pop-up list

Use the Toggle controls to view a list of users who are sharing

their screen and then select which shared application you want to view. Or you can hide the shared panel.

You can view only one shared screen at a time. When one or more shared applications are available, the Toggle button appears green ( _). 1. To see the list of people who are sharing (including

yourself), click inside the video image to view the toolbar and then click the Toggle button.

The shared application currently in view appears with green highlighting.

2. To choose a specific share, select the desired user’s name

from the pop-up list.

3. To hide the shared panel, select “Stop Viewing Share” from

the pop-up list.

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Figure 22: Participants panel controls on toolbar

Figure 23: Participants panel displayed

10 Participants Panel

The Participants panel displays a list of all participating systems in the videoconference. From this panel you can access additional features. For example, far-end camera control. Your name appears in bold text.

1. To view the participants panel, click the Show Participants button ( ). The Participants panel appears on the left side of the video window. 2. To view additional control buttons for a participant, move your cursor

over the participant’s name in the list.

If additional features are available, new control buttons appear under the participant’s name. For example, far-end camera control.

To hide the participants panel, click the green Show Participants

button ( ).

10.1 Far End Camera Control

Figure 24: Far-end camera control panel

The Far End Camera Control (FECC, also known as “Pan, Tilt, Zoom or PTZ),

allows you to manipulate the motion of a room-based system’s camera. Before using the control, always inform the far side participants that you are going to move their camera.

There are two requirements:

• The camera in the room must be motorized to enable motion.

• The room must be configured to allow FECC.

1. View the participants panel and move your cursor over the

participant’s name in the list.

If a room-based system is FECC enabled, an FECC button ( ) appears underneath the system name.

2. To display the FECC controls, click this button.

The Remote Camera Control panel opens.

3. To pan (move side-to-side) and tilt (up and down) the camera,

or zoom in and out, click the associated control buttons.

4. To end far end camera control, click the FECC button ( ) again.

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Figure 25: Configuration button on toolbar

Figure 26: Windows 7

right-click menu Use the Configuration button to open a new window that allows you to

configure your software, including status, attendees, network, devices, video, and other options. You can access the configuration settings at any time—in a conference, not in conference, signed in, or not signed in. There are two ways to access the configuration settings:

• From within a videoconference window, click inside the video image to view the toolbar and then click the Configuration button ( ).

• From your system tray/dock, right-click (control-click on a Mac) the program icon ( ₎ and select Configuration from the pop-up

menu (Figure 26 and Figure 27).

All changes take place immediately, as soon as you click the Save or Apply button.

Figure 27: Mac ctrl-click menu

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The Status tab indicates if you are in a conference, with whom, and

your current bandwidth.

To view real-time details about your videoconference, click the

Show Conference Status button.

A Conference Status window appears that displays full details of

bandwidth and CPU usage (Figure 30).

This information can be useful if you have video quality problems.

11.1 Status

Figure 30: Conference Status window Figure 29: Configuration Status tab

A VidyoProxy address is typically provided by OTN. The Personal Videoconferencing software is configured to connect directly to the server, traversing the firewall/NAT on specific TCP ports.

PC Settings

• Clear ‘Always use VidyoProxy’ (leave it unchecked).

• Set Web Proxy to:

Use settings for Internet Explorer.

Mac Settings

• Clear ‘Validate Server Certificate’ (leave it unchecked).

• Clear ‘Always use VidyoProxy’ (leave it unchecked).

• Set Web Proxy to:

Use settings from operating system.

11.2 Network

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This panel identifies which audio/video devices to use with the Personal Videoconferencing software.

• If there is more than one Speaker, Microphone,

or Camera listed, select the one you want to use.

• Select both checkboxes:

Echo Cancellation (if active) and Auto Adjust Microphone Level

Set Video Preferences to:

Best Quality (recommended).

• Do not select ‘Incoming Calls: Auto Answer Enabled’ (leave it unchecked).

• Select the following:

Start VidyoDesktop on login

Play a tone when participants join/leave Show Participant Names

11.3 Devices

11.4 Video

11.5 Options

Figure 33: Device settings

Figure 34: Video preferences

Once configured, DO NOT unplug/plug-in the camera, headset or speakerphone.

Personal Videoconferencing: Using the Video Window (PC or Mac)