Know your collaboration options with SAP Product Lifecycle Management

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Know your collaboration options with SAP

Product Lifecycle Management

Ulf Petzel, High Tech Industry Solution Management

May 2011

Session

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Agenda

Introduction

Why Collaboration?

Sampling of Collaborative Scenarios

SAP Tools Which Support Collaboration

Collaboration Options

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Introduction

Why Collaboration?

Sampling of Collaborative Scenarios

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4

The Individual vs. The Group

“Word, Excel, PowerPoint were all about making me, as a

worker at my desk, able to create more work per unit of

time. But, I think we've eeked out the last bit of individual

productivity gain at this stage… This next wave that we're

in is about productivity gains achieved not by making the

individual more productive, but by making groups more

productive”

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5

Why Collaboration?

The old axiom that everyone sits in the same building and we can walk over to

another persons desk to have a discussion or drop something off is becoming rarer

We are more global and likely to be dealing with individuals and groups spread out

geographically

Developers in Russia, back office support in India, sales in Germany, engineering

in Brazil, project management in the US, etc.

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6

The Extended Enterprise And The New Norm

Companies are extended by partners doing critical pieces of the business

Automotive: Car companies have partners responsible for critical design elements that are

no longer in house, but data still must be shared

Electronics: We design but don’t build it, we don’t design and don’t build, but sell it

-contract manufacturing and original design manufacturing is more prevalent today

This is the norm for the young and new graduates

The Internet is everywhere and I just need my laptop or cell phone to tap in

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7

Supporting Systems

With previous reasons mentioned, systems must be in place to support

collaboration activities

There are tools we use everyday which enable collaboration

Email, Screen Sharing (ex: GotoMeeting, Adobe Connect, WebEx), Instant

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Introduction

Why Collaboration?

Sampling of Collaborative Scenarios

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9

Sampling of Collaborative Scenarios

Due to partners and relationships, opportunities for sharing information abounds

Scenario: Contract Manufacturer

Receives materials, BOMs, instructions, documents, engineering changes from customers

Customer expects that it is easy to transfer data required to build the product

Scenario: Automotive OEM with outsourced design

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Sampling of Collaborative Scenarios (Cont.)

Scenario: Service Organization

Simple way to publish service bulletins and common way for all service partners to get at

the data

Scenario: RFP

Ability for a common set of common documents and information and collect bids on a RFP

for a number of individuals

Scenario: Internal collaboration

Need a common space from which to collaborate from before data is made “official” in our

backend system

Scenario: Public Sector

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Introduction

Why Collaboration?

Sampling of Collaborative Scenarios

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SAP Tools Which Support Collaboration

Today we are going to focus on two areas in the SAP suite of tools for collaboration,

focussing on

product data collaboration

aspects within SAP PLM:

“Indirect Collaboration” with SAP cFolders

Collaboration Folders enables all collaboration participants to work together in virtual teams

on a defined set of product data in both cooperative and competitive situations, regardless

of where they are.

“Direct Collaboration” with SAP PLM 7

allows to give trusted partners direct access to product data within your SAP system in a

controlled manner

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Accomplishing Collaboration Goals

SAP cFolders and SAP PLM 7 gives us the tools we need to accomplish our

collaboration goals we spoke of earlier:

Simplified engineering cooperation between internal and external team members no matter

where they are located around the globe.

Direct access to collaboration data that is always up-to-date, a single source of product

data truth integrated with your business and manufacturing data.

Improved and faster exchange of information and communication flow between all persons

participating in a collaboration.

Reduced unproductive time (less meetings, administrative activities, data exchange and

business trips), engineering errors (improved communication), and expenses (lower travel

costs).

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Which Tool?

SAP cFolders with partners which you do not require backend access into the SAP

system that you wish to collaborate with on a limited set of data

SAP PLM 7 Access Control Management with trusted partners that you want to

allow direct access into backend system with a limited access

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Collaboration Options

“Indirect” Collaboration with SAP cFolders

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“Indirect” Collaboration with SAP cFolders

Capabilities Overview

Hierarchical folder structuring of collaborations

Support of various objects (e.g. documents, materials, BOMs, ECNs, MPNs)

Versioning of all objects, including logging of change history

Sophisticated authorization concept for access control, down to object field level

Notification and status management for process control

Full-text search

External user administration by business partner

Integrated visualization and redlining/markup for 2-D/3-D objects

Project Based: Integration of other viewers

WebEx integration

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“Indirect” Collaboration with SAP cFolders

Technology Overview

Based on SAP NetWeaver Application Server

Runs on all platforms supporting SAP NetWeaver 7.0 (2004s)

Implemented in Object-Oriented ABAP OO

Uses SAP Business Server Pages

Accessible via Application Programming Interfaces (APIs), supporting both SAP Remote

Function Call (RFC) and Simple Object Access Protocol (SOAP)

Allows modification-free extension of standard objects and the generation of new objects in

Extensive Markup Language (XML) based on the XML Schema Definition (XSD) scheme

Provides connection via File Transfer Protocol (FTP)

Supports a distributed content server architecture

Backs Secure Sockets Layer (SSL)

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SAP

Back-Ends

(R/3 4.6C and higher)

SAP

Back-Ends

(R/3 4.6C and higher)

cFolders

HTTPS

“Indirect” Collaboration with SAP cFolders

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“Indirect” Collaboration with SAP cFolders

Authorization Management

General access rights:

Administration, Write, Read, None,

Create Folders, Delete

Assignment to users, user groups, or

roles

Folder authorizations inherited by

subordinate objects, option to

selectively override

Default field-level authorizations can

be defined for generic objects by

administrator

Field-level authorizations for generic

objects

Can also be controlled automatically

by using the cFolders API

Business Partner: Capability to

restrict visibility of

user information

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“Indirect” Collaboration with SAP cFolders

Ease of Use/Deployment

How easy is it for occasional users to execute their work using cFolders?

cFolders is an easy-to-use, intuitive, Web-based application

–

Its Web Browser user interface requires minimum training for occasional users

Must cFolders and cProjects be deployed together?

No, cFolders can be implemented by itself or integrated with one or many SAP backend

systems

cProjects is a tool that enables project planning, scheduling, resources management and

costing across internal and external partners

–

If a company has such requirements, then cProjects and cFolders can be implemented together

Can cFolders be deployed without any other SAP Solutions installed?

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21 “Indirect” Collaboration with SAP cFolders

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Collaboration Options

“Indirect” Collaboration with SAP cFolders

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“Direct” Collaboration with SAP PLM 7

Capabilities Overview

Compliant with network security

“Layered defense”

No data available in DMZ (Demilitarized

Zone)

Presentation layer only

Intranet and extranet access

controlled by authorizations

Administration in department or project

Team support, Context administration,

Access Control List on object level

Context hierarchy

Line organization, project organization

Administered in department or project

Context

Object assignment

Member and role assigned

Access Control List

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“Direct” Collaboration with SAP PLM 7

High-Level Architecture

SAP PLM

Web UI

Internet

Intranet

SAP PLM

Web UI

D M Z

External

user

(Web browser)

Internal

user

ERP 6.0

HTTPS

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“Direct” Collaboration with SAP PLM 7

Authorization and Access Control Context

Context member

(User working in context)

Granted Activity

• BOM:

Modify

/

Read

• Document:

Create

/

Modify

/

Read

• Material:

Read

Role

Context

Role

Designer

Root Context

Line Org. Project Org.

Depart-ment A Standards Project A Project B

Internal Public

Context

(e.g.: Standard Gear Box)

ACL

Access control

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“Direct” Collaboration with SAP PLM 7

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27 „Direct“ Collaboration with SAP PLM 7

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„Indirect“ vs „Direct“ Collaboration

Comparison Matrix, Some Aspects

Description

SAP cFolders

SAP PLM 7 ACM

Prerequisite

• SAP Application Limited Professional

Users Licenses

• Collaborative Product Development

Licenses per Participant

• Activation of Business Function

/PLMU/WEB_UI (EhP 4),

/PLMU/WEB_UI_2 (EhP 5)

Latest Release

4.5 (GA since 06/2008)

7.01 (

GA since 05/12/2011

)

UI Technology

BSP

ABAP WebDynpro

Object Access

To authorized data published to DMZ

To authorized data within backend

Objects Supported

Material, BOM, Document, ECN, iPPE

node/variant, MPN, Generic objects

Material, BOM, Document, ECN,

PSM, Change Record

# of backends

Any

One

Backends Supported

R/3 4.6C, higher

ERP 6.0 EhP 4, higher

Standalone Use

Yes

No

BOM Download /

Upload

Yes, CSV and PDX package

Yes, PDX package

Yes, Excel

No

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“Indirect” Collaboration with SAP cFolders

Resources

SAP Service Marketplace:

http://service.sap.com/cfolders *

Help Portal:

http://help.sap.com/saphelp_ppm450/helpdata/en/00/e8c80ae8fc3842b5bedf5d67879dae/fr

ameset.htm

Online Knowledge Products (OKP, costs associated):

http://service.sap.com/okp *

–

OCP20S – SAP cProject Suite 2.0

–

OCP30S – SAP cProject Suite 3.0

–

OCP31S – SAP cProject Suite 3.1

–

OE5PRD – SAP ERP 6.0 Manufacturing Execution, Product Development and Enterprise Asset

Management (cFolders is covered in the Product Development/Development Collaboration section)

–

OCP45S SAP cProject Suite 4.5

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„Direct“ Collaboration with SAP PLM 7

Resources

Service Marketplace:

http://service.sap.com/~form/sapnet?_SHORTKEY=01100035870000738152&

Help Portal:

http://help.sap.com/erp2005_ehp_05/helpdata/en/a5/458cc71add4d64b062e83be6dc7c9e/f

rameset.htm

Online Knowledge Products (OKP, costs associated):

http://service.sap.com/okp *

–

OE5PRD – SAP ERP 6.0 Manufacturing Execution, Product Development and Enterprise Asset

Management (cFolders is covered in the Product Development/Development Collaboration section)

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5 Key Points to Take Home

SAP offers a variety of options and tools to help you collaborate with external

partners

SAP cFolders supports collaboration with partners on a limited set of explicitly

published data

SAP PLM 7 allows direct access into your SAP PLM system and processes for

trusted partners

Different prerequisites apply to each option

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Thank You!

Contact information:

Ulf Petzel

High Tech Industry Solution Manager, PLM

[email protected]

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